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HomeMy WebLinkAbout05/02/07 (Min) Libary Fnd Board CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, February 7, 2005, in the Training Room of the City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m. Present were Members Bowne, Davies, Filippi, Leonard, Sakala, Williams and Wimberly. Deborah Clark, Library Director, Karen Schneiderwent, Circulation Supervisor, Tracy Yniguez, Library Page and Vivian Garcia, Administrative Secretary, were also present. B. CONSENT CALENDAR B1. Approval of Library Foundation Treasurer's Report, January, 2005. MOTION: Moved by Member Sakala to approve,seconded by Member Davies,motion carried,7-0- 4 (with Akahoshi, Howdyshell, Leal and Viricel absent). B2. Approval of Minutes: November 8, December 13, 2004 and January 10, 2005. Minutes for November 8, 2004 and January 10, 2005, were removed for the next meeting. MOTION: Moved by Member Wimberly to approve the minutes, seconded by Member Bowne, motion carried, 7-0-4 (with Akahoshi, Howdyshell, Leal and Viricel absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Update on the Victoria Gardens Cultural Center Project. Oral report by Deborah Clark, Library Director. Deborah Clark, Library Director,presented an oral update on the Victoria Gardens Cultural Center Project to the Board. Library Foundation Board Minutes February 7, 2005 Page 2 D. BOARD BUSINESS D1. Lewis Apartment Rental Survey and Recommendation. Report by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the history of the Lewis apartment rental with the Board,including the Lewis purpose of the donation: 1)to provide the Library with the income rental as a recurring and continuous "donation" from the company; 2)to provide a library staff person with a prime rental unit for a reduced cost and 3)to provide the company with a reliable and stable tenant. The current tenant is a full time Library Page at the Library. Deborah Clark,Library Director,stated that staff is happy with the tenant, the rent is paid on time and there have not been any problems. Karen Schneiderwent, Circulation Supervisor, reviewed with the Board the percentages of salary increases received by the tenant vs. the rent increase under consideration by the Board. Library Director Deborah Clark concluded the report by recommending that the Board keep the rent at the current level for another year. MOTION: Moved by Member Sakala for the rent to remain the same amount,seconded by Member Filippi, motion carried, 7-0-4 (with Akahoshi, Howdyshell, Leal and Viricel absent). D2. Update on Board Recognition Policy. Oral presentation by staff. Deborah Clark,Library Director, stated the City of Rancho Cucamonga staff is currently working on an official city-wide recognition policy for boards, commissions and council. D3. Fundraising Opportunity at the Winery. Presented by Member Filippi. Member Filippi reviewed with the Board a fundraising opportunity: a wine maker dinner to be held at the Winery. The Winery is available for the event in May. Member Filippi asked if the Event Committee could review the wine dinner and share their suggestions with the Board. MOTION: Moved by Member Williams to approve the concept of the fundraising wine dinner, seconded by Member Davies, motion carried, 7-0-4 (with Akahoshi, Howdyshell, Leal and Viricel absent). D4. Strengthening the PAL Campaign. a) Joint Meeting Date: Proposed March 14. b) Community Foundation invites the Library Foundation to participate in a joint project as describe in the attached report by Paula Pachon. Report attached. Library Foundation Board Minutes February 7, 2005 Page 3 Deborah Clark, Library Director, reviewed the topics for a joint meeting with the Community Foundation with the Board. After discussion, the Library Foundation Members stated their availability to meet on Monday, March 14 in the afternoon starting at 3 or 4 p.m. for approximately 3 hours. C) Community Foundation invites the Library Foundation to participate in a newsletter geared towards the Foundation members as exemplified in the attached newsletter. Sample edition attached, created by Paula Pachon, Community Services Analyst. Deborah Clark, Library Director, reviewed the Community Foundation newsletter with the Board. President Williams stated the Library Foundation Members would like to receive a copy of the newsletter. At this time, the Board is not requesting anything further in terms of newsletter production from the library staff. D5. PAL Campaign Reports: a) PAL Campaign Account Update. Deborah Clark, Library Director, reviewed the PAL Campaign Account with the Board. Member Davies inquired about the checks to Quinlan Publishing Group and Grassroots Fundraising. She asked the PAL Steering Committee Members if they could find out what the payments were for. b) PAL Campaign Cabinet Meetings. Oral report by President Williams and Director Wimberly. President Williams gave an oral report of the last Cabinet meeting to the Board. C) Library Foundation Members Campaign Activities i) Bank of American "ask". Update by staff. Deborah Clark,Library Director, stated that Kevin McArdle and Paula Pachon were the contacts for the Bank of American "ask" and they expected to hear an update by April. ii) Oral report by each member: contacts made, stories to share, etc. Each Member gave an oral report. Library Foundation Board Minutes February 7, 2005 Page 4 E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Recognition to past member, Paula Pachon. E2. An updated PAL Campaign Donation Pledge Summary spreadsheet. E3. PAL Letterhead Update on Honorary Members. F. COMMUNICATIONS FROM THE PUBLIC None received. G. ADJOURNMENT MOTION: Moved by Member Sakala to adjourn, seconded by Member Wimberly,motion carried, 7-0-4 (with Akahoshi, Howdyshell, Leal and Viricel absent). The meeting adjourned at 7:12 p.m. Respectfully submitted, . j u�� GAkR- Vivian Garcia Administrative Secretary Approved: April 11, 2005