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Home My WebLink About05/03/14 (Agn) Joint Special Community Fnd & Library Fnd JOINT SPECIAL MEETING OF THE COMMUNITY FOUNDATION and bue ' m LIBRARY FOUNDATION � � AGENDA RANCHO 1h CUCAMONGA Special Meeting March 14, 2005 4:00 p.m. Tri-Communities Room at the Civic Center 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Community Foundation Members Tony Mize, Chair Harry Gibson, Member Michael Arreguin, Member Judy Gibson, Member Chuck Buquet, Member Angela Knox, Member Patricia Carlson, Secretary Marian Nelson, Member Harvey Cohen, M.D., Vice Chair David Parker, Member Jo Dutton, Ph.D., Member Darren Vilardo, Member Steve Wysocki, Ph.D., Member Library Foundation Members Paul Williams, President Ruth Leal, Member Teresa A. Akahoshi, Member Ned Leonard, Member Bruce Bowne, Member Ron Sakala, Member Rebecca Davies, Vice President Anne L. Viricel, Member Gino L. Filippi, Member Ravenel Wimberly, Member Frances Howdyshell, Member City Offices: (909)477-2760 Library Offices: (909) 477-2720 JOINT COMMUNITY FOUNDATION AND LIBRARY FOUNDATION RANCHO MEETING 2 CUCAMONGA March 14, 2005 1. Pledge of Allegiance 2. Roll Call: Tony Mize Harry Gibson Michael Arreguin Judy Gibson Chuck Buquet _ Angela Knox Patricia Carlson Marian Nelson Harvey Cohen David Parker Jo Dutton Darren Vilardo, Sr. Steve Wysocki Paul Williams Ruth Leal Teresa Akahoshi Ned Leonard Bruce Bowne Ron Sakala Rebecca Davies Anne Viricel Gino Filippi Ravenel Wimberly Frances Howdyshell This is the time and place for the general public to address the Community Foundation and Library Foundation. State law prohibits the Board from addressing any issue not previously included on the Agenda. The Boards may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual. The following items are not public hearing items, although the Chair ma open the meeting for public input: 1. Joint Meeting regarding the Victoria Gardens Cultural Center Pages Project and the Promoting Arts and Literacy (PAL) 1-6 Campaign. I, Melissa Morales, Community Foundation Secretary, hereby certify a true, accurate copy of the foregoing Community Foundation and Library Foundation agenda was posted on March 9, 2005, seventy-two (72) hours prior to the meeting per A.B. 2674 at 10500 Civic Center Drive, Rancho Cucamonga, CA. R A N C H O C U C A M O N G A C O M M U N IT Y 8 9 P V I C C B Staff Report DATE March 14, 2005 TO: Rancho Cucamonga Community Foundation Rancho Cucamonga Public Library Foundation FROM: Kevin McArdle, Community Services Director Deborah Kaye Clark, Library Director BY: Paula Pachon, Management Analyst III pv SUBJECT: JOINT MEETING REGARDING CULTURAL CENTER PROJECT AND THE PROMOTING ARTS AND LITERACY (PAL) CAMPAIGN BACKGROUND: As our Foundations' Boardmembers are aware, a joint meeting between Rancho Cucamonga Community Foundation and the Rancho Cucamonga Public Library Foundation Board of Directors has been scheduled for Monday, March 14"' at the Rancho Cucamonga Civic Center (Tri-Communities Conference Room) between the hours of 4:00 p.m. and 7:00 p.m. A pre-meeting orientation session has been scheduled for 3:30 p.m. for new members. .The purpose of the joint meeting is to discuss issues relating to the Cultural Center Project and the Promoting Arts and Literacy (PAL) Campaign. In addition, a brief training session with a professional fundraising consultant, Monica J. Hubbard Consultant to Non-profits, has been included as a part of this meeting. The enclosed agenda provides a more in-depth review of items that have been agendized for review/discussion. Respec Ilysubmitted, Kevin crdle Deborah Kaye ar Community Services Director Library Directo i.,COMMSERVIC MI&BoardSCOmmunityFWneahMota!/RepWSL,005UdntL&arFWndatmMtpsUantMe bnpOuthne.3.71.O5.doc ' 1 Rancho Cucamonga Community Foundation/Rancho Cucamonga Public Library Foundation Joint Meeting Agenda Monday,March 14,2005; 4-7 p.m. Tri-Communities Conference Room 3:30 p.m. New Member Orientation (Optional) ■ Review of Cultural Center Plans 4:00 p.m. Welcome & Introductions Cultural Center Update ■ Construction Logo ■ Name • Renderings Review of Strategic Plans ■ Library ■ Playhouse ■ Celebration Hall PAL Campaign Update (Distribution of a Resource Notebook with the following...) ■ Amounts &Donors & Goals ■ Programs & Spotlight Donor Levels ■ Naming &Presentation Rights Available ■ Sponsorship Approval Policy ■ Investment Plan ■ Materials Available ■ Challenges (Discussion) o Focus o Prospecting Fundraising Training ■ Identifying donor prospects ■ Donor research to assess capacity for giving ■ Getting the face-to-face appointment with the prospect ■ Ways of making the ask ■ Handling a negative response to the ask Dinner Review of Focus Teams Fundraising Approach for 2005 ■ Description ■ Breakout in Teams (Community Organizations, Mall Merchants, Individual Appeals— Bricks &Theatre Seats, Corporations,Elected Officials) o Goals o Prospects o Approach I:\COMMSERWCou il&Bwrds\Ca tyFoundatwASigffReports12005Voinrlibrary Foundarion MtgS0wline3.14.05.dot 2 mjhubbard.com: Monica J. Hubbard, Consultant Page 1 of 1 Monica!hubbord* . een..e.aeewsuP.eo.� . M1 SERVICES AND RESOURCES YOU CAN USE! M]H Consulting knows your time is precious and that you need to manage your human and financial resources carefully. Maybe you just need some personal coaching to help clarify your ideas. Or perhaps you could use one or two hours of help with a particular project or task. Maybe you'd like help facilitating a board workshop or retreat. Sometimes just a few meetings to discuss fund development strategies or begin a strategic-planning process will do the trick. Monica and her associates will work with you and your budget to help you achieve your short and long-term goals. Call her today. monica J.hubbard- consultant to ads and sooial service nonprofits 1843 north pepper drive,altadena,ca 91001-3436 tel:628 797 5912-fax 828 797 0210 e-mail:consultinp(apmjhubbard.com—internet:w .mjhubbard.com services I about m1h I clients I links - http://www.mjhubbard.com/service_details.html 3 mjhubbard.com: Monica J. Hubbard, Consultant Page 1 of 1 mono I hune.rd* ess..r..a a oer.vas• M1 W�1�/ ITH OVER THIRTY YEARS of event producing and marketing experience for both public and private organizations, Monica Hubbard has counseled boards, expanded donor bases and facilitated increased participation in arts companies and educational institutions. Hubbard's training sessions,organizational retreats and philanthropic seminars have earned her repeated return invitations for nearly three decades. During her extensive involvement in the education and arts community of Souther California, Ms. Hubbard was, for twenty-seven years, a director of choral activities at the California Institute of Technology (Caltech), the nation's premier science and engineering university. Throughout these years, she worked with professional and volunteer-based organizations, assisting them with event presenting, marketing and promotion, development of donor bases, and organizational management. A graduate of Occidental College in Los Angeles, with degrees in choral conducting and organ, Hubbard has brought a depth and breadth of creative thinking to a wide variety of enterprises. From coordinating national performances for an audience of 4000, to. helping start-up boards create mission statements, goals and governance procedures, Hubbard's singular menu of experiences and network of associates have provided administrative, managerial, promotional and research support for numerous organizations and agencies (please see the 'clients' page). Ms. Hubbard's community involvement includes board and committee service to the The Foster Care Project, League of Women Voters Pasadena Area, YWCA Foothill Valley, Vox Femina LA and Zonta Club of Pasadena. She is a member of Americans for the Arts, Association of Fundraising Professionals Greater LA Chapter and California Association of Nonprofits. monica j.hubbatd-oonsultant to arts and social service nonprofits 1893 north pepper drive,altadena,oa 91001-3438 to 1:828 797 8912-fax 828 797 0210 e-mail:consulting@mjhubbard.00m- internet:m .mjhubbard.conn services I about mjh I clients I links http://www.mjhubbard.com/about.html 4 clients Page 1 of 2 Mona I nubbard• • M1 Arts and Culture American Choral Directors Association Art-Sourced Pros Boston Secession California Alliance for Arts Education California Institute of Technology Office of Public Events Camerata Singers of Long Beach Center for the Study of Political Graphics Chorale Bel Canto Chorus America -,City of Pasadena Cultural Affairs Division ✓City of Pico Rivera Cultural Arts Committee Guild Opera Company Hollywood Brass Ensemble Los Angeles Children's Chorus Los Angeles County Arts Commission Mount San Antonio College, Performing Arts Center Musica Angelica Baroque Orchestra The Musical Theatre Guild Pacific Pops String Orchestra Pacific Serenades Pasadena Performing Arts Foundation Pasadena Playhouse Peninsula Women's Chorus Rio Hondo Symphony Association Santa Clarita Master Chorale Ventura County Arts Council Vox Femina LA Social Service AIDS Service Center All Saints Church Castle Press DOVIA - Los Angeles Chapter The Executive Coalition of Pasadena j Friends of the Los Angeles County Library The GAIA Girl Scouts, Mt. Wilson-Vista Council National Alliance for the Mentally III, San Gabriel Valley Chapter Pasadena Mental Health Association Support Center for Nonprofit Innovation Violence Intervention Program Western Justice Center Foundation http://www.mjhubbard.com/clients.html 5 clients Page 2 of 2 M]H Workshops attract board, volunteer and staff members from nonprofits throughout Los Angeles County and beyond. E-mail to receive notice of the next workshop. monica j.hubbard-consultant to arts and social service nonprofits 1843 north pepper drive,altadena,a 81001-3438 tel:020 797 5012—fax 820 797 0210 e-mail: oonsultinp@mjhubbard.00m-internet ve w.mjhubbard.00m services I about min I clients I links http://www.mjhubbard.com/clients.htn I 6