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Home My WebLink About05/09/12 (Agn) Library Fnd Board LIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING Second Monday 6:00 p.m. September 12, 2005 Training Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Councilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tem Rex Gutierrez, Councilmember L. Dennis Michael, Councilmember Sam Spagnolo, Councilmember Foundation Members Ruth Leal, President Frances Howdyshell, Vice President Teresa Akahoshi, Member Bruce Bowne, Member Rebecca Davies, Member Gino Filippi, Member Ned Leonard, Member Ron Sakala, Member Paul Williams, Member Ravenel Wimberly, Member DECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows : I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on Sr at � M J posted a true and correct copy of the meeting agenda dated �La , at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga BY: yr4 Vivian Garcia, Administrative Secretary City of Rancho Cucamonga LIBRARY FOUNDATION BOARD AGENDA SEPTEMBER 129 2005 1 RANCHO CUCAMONGA IL A. CALL TO ORDER 1. Roll Call: Akahoshi , Bowne , Davies , Filippi , Howdyshell , Leal Leonard , Sakala Williams and Wimberly B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Library Foundation Treasurer's Report: August, 2005. 2. Approval of Minutes: August 8, 2005. C. LIBRARY DIRECTOR'S STAFF REPORTS ,.' The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Update on Victoria Gardens Cultural Center Project: Oral report by Deborah Clark, Library Director a. Review of Architectural Element: books. D. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Update on Library Board request to transfer $150,000 into a LAIF account. Oral report by Library Director. 2. Library Foundation Board Recruitment. Oral report by Library Director 3. PAL Campaign Reports: a) PAL Campaign Account Update. July, 2005 attached. b) PAL Campaign Events i) Golf Tournament: Oral report from staff. ii) Winery Event: Oral report from Member Filippi. c) PAL Campaign Cabinet Meetings. Oral report by Member Williams. i) Meeting of August 10, 2005 d) Library Foundation Subcommittee Reports i) Announcement of Chair and Secretary from each LIBRARY FOUNDATION BOARD AGENDA SEPTEMBER 12, 2005 2 RANCHO CUCA.MONGA committee. ii) Raffle Subcommittee Report. Update by Director Ned Leonard. iii) Telethon Subcommittee Report: Update by Chair e) Library Foundation Members Campaign Activities i) Oral report by each Member: contacts made, stories to share, etc. E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, September 8, 2005, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 7368 Archibald Avenue. LIBRARY FOUNDATION BOARD AGENDA SEPTEMBER 12, 2005 1 RANCHO CUCAMONGA A. CALL TO ORDER 1. Roll Call: Akahoshi , Bowne , Davies , Filippi , Howdyshell , Leal Leonard , Sakala , Williams and Wimberly B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Library Foundation Treasurer's Report: August, 2005. 1 2. Approval of Minutes: August 8, 2005. 5 C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Update on Victoria Gardens Cultural Center Project: Oral report by Deborah Clark, Library Director a. Review of Architectural Element: books. D. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Update on Library Board request to transfer $150,000 into a LAIF account. Oral report by Library Director. 2. Library Foundation Board Recruitment. Oral report by Library Director 3. PAL Campaign Reports: a) PAL Campaign Account Update. July,.2005 attached. 10 b) PAL Campaign Events i) Golf Tournament: Oral report from staff. ii) Winery Event: Oral report from Member Filippi. c) PAL Campaign Cabinet Meetings. Oral report by Member Williams. i) Meeting of August 10, 2005 d) Library Foundation Subcommittee Reports i Announcement of Chair and Secretary from each LIBRARY FOUNDATION BOARD AGENDA SEPTEMBER 12, 2005 2 RANCHO CUCA.MONGA committee. ii) Raffle Subcommittee Report. Update by Director Ned Leonard. iii) Telethon Subcommittee Report: Update by Chair e) Library Foundation Members Campaign Activities i) Oral report by each Member: contacts made, stories to share, etc. E. IDENTIFICATION OF ITEMS FOR THE NEXT - MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, September 8, 2005, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 7368 Archibald Avenue. i �i T H E C I T Y O F R A N C h O C U C A M O N GA Staff Report DATE September 12, 2005 TO: President Leal and Members of the Library Foundation Board FROM: Deborah Kaye Clark, Library Director SUBJECT: Treasurer's Report—August 2005 CASH REPORT BEGINNING MTD MTD ENDING August, 2005 CASH BALANCE REVENUES EXPENDITURES CASH BALANCE FUND General $36,156.64 $985.96 969.21 $36,173.39 Children's Books Endowment $40,000.00 $40.000.00 Victoria Gardens Books $83,000.00 $83.000.00 Adult Literac $5,915.00 ($2,000.00) $3,915.00 Operating Reserve Fund $5,000.00 $5,000.00 TOTAL $170.071.64 $985.96 ($2,969.21) $168.088.39 Revenues Received: Interest Earned: $ 15.39 General Fund Rental Check: $ 750.00 General Fund Donations received: $ 60.57 General Fund Expenditures: Literacy Support $ 2,000.00 General Fund City of RC Harry Potter books $ 989.21 General Fund Barnes & Noble Rancho Cucamonga Public Library Foundation CASH REPORT AUGUST 2005 Beginning Balance $170,071.64 Deposits 8/2/2005 $ 160.00 8/15/2005 750.00 8/23/2005 20.00 8/25/2005 35.57 8/31/2005 5.00 970.57 Interest 15.39 Less Checks #1216 (2,000.00) City of Rancho Cucamonga-Support Literacy #1217 (969.21) Barnes&Noble-Books (2,969.21) $ 168,088.39 Statement Ending Balance $ 168,083.39 Deposit in Transit 5.00 Adjusted Bank Balance $ 168,088.39 Bank of America H Your Bank of America Business Interest — 0626 P Checking Statement E 3-3 Statement Period: July 28 through August 29. 2005 Account Number: RANCHO CUCAMONGA PUBLIC LIBRARY FOU Priority Customer Service 10500 CIVIC CENTER DR Call: 1.800.678.1433 RANCHO CUCAMONGA CA 91729 Written Inquiries Bank of America Riverside Main Office PO Box 37176 ' San Francisca, CA 94137-0001 Customer since 1977 Bank of America appreciates your business and we enjoy serving you. Our free Online Banking service allows you to check balances, track account activity, pay hills and more. With Online Banking you can also view up to 18 months of this statement online. Enroll at www.bankofamerica.cam/smallbusiness. ❑ Summary of Your Business Interest Checking Account Beginning Balance on 07/28/05 $170,179.77 Annual Percentage Yield earned this period 0.10% Total Deposits and Other Credits + 965.57 Interest paid year-to-date $116.94 Total Checks, Withdrawals, Number of checks paid 3 Transfers, Account Fees - 3.077.34 Number of 24 Hour Customer Service Calls Interest Paid + 15.39 Self-Service 0 Assisted 0 Ending Balance $168,083.39 ❑ Important Information About Your Account Based on the minimum balance you've maintained in this account, your monthly service charge has been waived. ❑ Bank of America News The Bank of America Business Debit Card provides more than an easy way to pay for everyday expenses, it can help you keep track of them too. All debit card purchases are directly deducted from your business checking account and neatly itemized on your monthly statements. You'll see details for all of your transactions, so monitoring expenses is easy. ❑ Deposits Number Date PostedAmount Number Date Posted Amount 08/02 $ 160.00 08/25 35.57 08/15 750.00 Total of 4 deposits $965.57 08/23 20.00 Continued on next page 0007482.001.221 California Page 1 of 3 {S Rec clm Paper r- RANCHO CUCAMONGA PUBLIC LIBRARY FOU Statement Period: July 28 through August 29, 2005 Account Number: 06285-22199 ❑ Checks Paid ' Gap in check sequence ^`Date Paid Number Amount Date Paid NumberAmount 08/17 1211 $ 108.13 08/29 1217 969.21 08/23 ' 1216 2,000.00 Total of 3 Checks Paid $3,077.34 ❑ Account Activity Date Posted Description Reference Number Amount Interest Paid 08/29 Interest Paid from 07/28/05 Through 08/29/05 $15.39 ❑ Daily Balance Date Amount Date Amount Date Amount 08/02 $ 170,339.77 08/17 170,981.64 08/25 169,037.21 08/15 171,089.77 08/23 169,001.64 08/29 168,083.39 ❑ Bank of America: In Balance To assist you in reconciling your account, we have provided the following summary information. A reconciliation worksheet is printed on the reverse of this page. • Your ending balance from this statement............................................................................:.............................................$168,083.39 • Add interest paid to your checkbook register.............................................................................................................................15.39 y 0007482.002.221 California Page 2 of 3 F ' - { F R A N C H! O C U C A M O N G A P U b L I c L I B R A R Y ' Staff Report DATE: September 12, 2005 TO: President and Members of the Library Foundation Board FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF MINUTES RECOMMENDATION Approval of the Minutes of the Library Foundation Board held August 8, 2005. BACKGROUND/ANALYSIS Attached, please find the minutes for the Meeting(s) of the Library Foundation Board listed above, taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, Deborah Kaye Library Director S CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, August 8, 2005, in the Training Room of the City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m. Present were Members Bowne, Filippi, Leal, Sakala, Williams and Wimberly. Deborah Clark, Library Director and Vivian Garcia, Administrative Secretary, were also present. B. CONSENT CALENDAR B1. Approval of Library Foundation Treasurer's Report, July, 2005. On discussion and review of the Treasurer's Report, Member Sakala asked if some of the money could be put in a Laif account to gain greater interest. MOTION: Moved by Member Sakala for staff to move $150,000 into an investment account, seconded by Member Bowne, motion carried, 6-0-4 (with Akahoshi, Davies, Howdyshell and Leonard absent). MOTION: Moved by Member Sakala to accept the Treasurer's Report for July, 2005, seconded by Bowne, motion carried, 6-0-4 (with Akahoshi, Davies, Howdyshell and Leonard absent). B2. Approval of Minutes: July 11, 2005 (Sakala abstained). Member Bowne asked for corrections to be made on the Motion listed above D2. on Page7. He stated that he was present for the meeting and not absent as reflected in the minutes. MOTION: Moved by Member Williams to approve the minutes with the corrections, seconded by MemberFilippi,motion carried, 5-0-4-1 (with Akahoshi,Davies,Howdyshell and Leonard absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Update on the Victoria Gardens Cultural Center Project. Oral report by Deborah Clark, Library Director. Library Foundation Board Minutes August 8, 2005 Page 2 Deborah Clark, Library Director, gave an oral update on the Victoria Gardens Cultural Center Project. C2. Authorization to release a check to the City in support of the Literacy Program for the sum of$2,000. Presented by Deborah Clark, Library Director. Report attached. Deborah Clark, Library Director, reviewed with the Board the request for $2,000 to support the Literacy program. She explained that the$2,000 request was in addition to the traditional $10,000 in support. She also noted that the $2,000 request was a line item in the budget passed by the Board in July and that the funds will be used to support the bi-annual Literacy Celebration and to create a new video to replaced the dated MOTION: Moved by Member Williams to approve the check for$2,000 for the Literacy Program, seconded by Member Wimberly, motion carried, 6-0-4 (with Akahoshi, Davies, Howdyshell and Leonard absent). D. BOARD BUSINESS DI. Approval and Board participation on Sub-committees. Continued from July report attached. President Leal reviewed the list with the Board. Member Sakala asked to be an alternate on the PAL Campaign Steering Committee. President Leal asked to be placed on the PAL Campaign Steering Committee. Member Bowne volunteered to be on the Telethon Production Committee. Member Sakala volunteered to be on the Special Event Committee. MOTION: Moved by Member Wimberly to approve the sub-committee list with the new changes, seconded by Member Bowne, motion carried, 6-0-4 (with Akahoshi, Davies, Howdyshell and Leonard absent). President Leal asked if anyone outside of the Library Foundation Board could be on the sub- committees. Deborah Clark, Library Director, stated yes. Library Foundation Board Minutes August 8, 2005 Page 3 President Leal suggested that there could be a representative from the Inland Valley Daily Bulletin on the Marketing and Publicity Committee and that she would follow up with Jackie Amsler to invite her participation. D2. Discussion of next Winery Event. Member Filippi to start this discussion. Member Filippi stated that December I" and 2°d were open for the Holiday Winery Event. After discussion, the Board decided on Friday, December 2, 2005. D3. PAL Campaign Reports: a) PAL Campaign Account Update. June, 2005 attached. b) PAL Campaign Events i) Golf Tournament: Oral report from staff. Deborah Clark, Library Director, asked for volunteers for this event. She stated that their donation to the Library Foundation Board would be $10,000 this year. ii) Concert Under the Stars: Oral report from Member Williams. Member Williams stated that all thirty (30) tickets for the event had been sold for$55 each and that the event will occur on the upcoming weekend (August 12 and 13, 2005). C) PAL Campaign Cabinet Meetings. Oral report by attendees. i) - Meeting of July 13, 2005 Member Williams gave an oral report on July's meeting of the PAL Campaign meeting to the Board. d) Library Foundation Sub-committee Reports i) Raffle Sub-committee Report. Update by Member Ned Leonard. Member Leonard was absent,but committee members present stated that there had not been another meeting since the last report to the full Board. Member Bowne stated that he had some concerns about legal issues he has researched on raffle methodology. First,there needed to be registration by September I if there was to be a raffle during the next year until August 31. Second, listed on some of the papers, was that ninety percent of the gross receipts must be used by the PAL Campaign. Member Bowne stated that he would look further into the wording on "gross receipts" and would have information ready for the next Committee meeting. R U Library Foundation Board Minutes August 8, 2005 Page 4 e) Library Foundation Members Campaign Activities i) Oral report by each Member: contacts made, stories to share, etc. Each Member presented an oral update to the Board. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. The names of the Chairs to each committee. E2. An update on the architectural element for Victoria Gardens referred to as the, "exterior books". E3. Updated sub-committees list. F. COMMUNICATIONS FROM THE PUBLIC None received. G. ADJOURNMENT MOTION: Moved by Member Sakala to adjourn,seconded by Member Filippi,motion carried,6-0- 4 (with Akahoshi, Davies, Howdyshell and Leonard absent). The meeting adjourned at 6:45 p.m. Respectfully submitted, � "�.d Vivian Garcia Administrative Secretary Approved: � 9 PAL CASH REPORT JULY 2005 Beginning Cash Balance $ 118,234.38 Deposits 7/12/2005 268,433.00 7/12/2005 1,350.00 7/28/2005 624.99 270,407.99 Merchant Service Fee (62.39) Merchant Service Fee Credit 62.39 Less Checks Ending Cash Balance 388,642.37 Checking Account Balance $ 388,642.37 Less Outstanding Checks . Deposit in Transit Adjusted Bank Balance $ 388,842.37 Pal Laif Investment through RCCF-$504,348.32 Pal Total Accoynt Balance-$892,990.69 �O Bank of America " _ � Account Number 16 � BANK OF AMERICA, N.A. O1 01 42597 E3 0 :1655 GRANT STREET BLDG A-10TH FLOOR Last Statement: 06/3012005 CA This Statement: 07/29/2005 Customer Service, 1-800-325-4296 RANCHO CUCAMONGA COMM. FOUNDATION RANCHO CUCAMONGA LIBRARY FOUNDATION Page l of . 1. DBA PAL CAMPAIGN 10500BCIVIC DR RANCHO CUCAMONGA CA 91729-0807 NON-PROFIT CHECKING Account Summary Information 4 Amount of DepositsfCredits 270,470.38 tatement Period 07 01/2005 - 07/29/2005 Statement Beginnin Balance 118,234.38 umber of Deposits/Credits 0 Amount of Checks 62.00 .39 umber of Checks 1 Amount of Other Debits umber of Other Debits Statement Ending Balance 388,642.37 0 .00 umber of Enclosures Service Charge Deposits a d Credits Bank Customer Descito Reference latste d e ce Amount 143107360366 684 62.39 CA ITEM PROCESSING DEPOSIT /05 BOFA MS 1922 DES:MERCH SETL ID:430132313591041533351940708534 17/13 , . INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF:00145951338712110825002005194070853405071322 152107160160668 268,433.00 CA VAULT-DEPOSIT )7/18 624.99 SOFA MS 1922 DES:MERCH SETCOIID412100019221CCD533352100148324 17/29 INDN:PAL CAMPAIGN REF:00145951338712110825002005210014832405072922 W t d awals and Da Its Other Debits Bank Date d Cumountesct Reference e tomr 041 3013231 62.39 BOFA MS .1922 DES:MERCH FEEC01ID432100019221CCD 51821624993 07/01 INDN:PAL CAMPAIGN REF:00145951338712110825002005182162499305070127. Dally Bala c s ed ce C acted Balance D ed C 06/30 lie 1 234.38 118,171.99 07/20 388,07/19 388 017.36 177�234.36 118,234.38 1017.38 188;004.90 07/01 118,234.38 118,234.38 .07/21 388,017.38 376,017.38 07/05 119,584.38 119,584.38 07/22 388,017.38 388;642..37 07/13 388,017.38 119,734.38 07/29 388,642.37 07/18 II e f PAL CASH REPORT JULY 2005 Beginning Cash Balance $ 118,234.38 Deposits . 7/12/2006 268,433.00 7/12/2005 1,350.00 7/28/2005 624.99 270,407.99 Merchant Service Fee (62.39) Merchant Service.Fee Credit 62.39 Less Checks Ending Cash Balance 388,842.37 Checking Account Balance $ 388,642.37 Less Outstanding Checks Deposit in.Transit Adjusted Bank Balance $ 388,642.37 Pal Laifdnvestment through RCCF-$504,348.32 Pal Total Acc6 i Balance-$892,990.69 : I Bank of America " _ ' Account Number BANK OF AMERICA, N.A. 01 01 42597 EO 0 IL655 GRANT STREET BLDG A-10TH FLOOR Last Statement: 06/30/2005 This Statement: 07/29/2005 customer Service- 1-800-325-4296 RANCHO CUCAMONGA COMM. FOUNDATION RANCHO CUCAMONGA LIBRARY FOUNDATION Page 1 of . 1, DBA PAL CAMPAIGN 10500 CIVIC DR. P . O. BOX 807 RANCHO' CUCAMONGA CA 91729-0807 NON-PROFIT CHECKING Account Summary Information Beginning 118 234.38 tatement Period 07 01/2005 —07/29/2004 statemAmountent of DeositsCreditse 270,470.00 umber of Deposits/Credits 0 Amount of Checks 62.39 umber of Other Debits Statement Ending Balance umber of Checks 1 Amount of Other Debits 388,642.37 , umber of Enclosures 0 Service Charge .00 e osits and Credits Bank late Customer e c t o - e e 'o ted e e c ou 62.39 CA ITEM PROCESSING DEPOSIT 143107360366684 17/05 1,350.00 BOFA MS 1922 DES:MERCH SETL ID:430132313591041533351940708534 17/13 INDN:PAL CAMPAIGN CO ID:1210001922'CCD REF%00145951338712110825002005194070853405071322 152107160160668 17/18 268,433.00 CA VAULT-DEPOSIT )7/29 624.99 BOFA MS 1922 ' DES:MERCH SETL ID-430132313591041533352100148324 INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF:00145951338712110825002005210014832405072922 Withdrawals and De Other Debits Bank Date Customer A ou e c t o e e e c ste e ere Lee 07/01 " 62.39 BOFA MS .1922 DES:MERCH FEE COIID432100019221041 CCD 51821624993 INDN:PAL CAMPAIGN REF:001459513387121108250020051621624993050701271- Dally Balances ed a s a Collected Balancea te ede as ce c 177234.38 .38 06/30 118,1234.38 118234.38 07/19 71.99 118,171.99 07/20 388,017 .38 188,004.90 07/01 118,234.38 118,234.38 .07/21 388,017.38.' . 388,017.38 07/05 119,584`.38 119,584.38 07/22 388,017.38. 388,642.37 07/13 386,017.38 119,734.38 07/29 388,642.37 07/18 r3