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HomeMy WebLinkAbout05/10/10 (Agn) Library Fnd Board LIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING Second Monday 6:00 p.m. October 10, 2005 Training Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Councilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tem Rex Gutierrez, Councilmember L. Dennis Michael, Councilmember Sam Spagnolo, Councilmember Foundation Members Ruth Leal, President Frances Howdyshell, Vice President Teresa Akahoshi, Member Bruce Bowne, Member Rebecca Davies, Member Gino Filippi, Member Ned Leonard, Member Ron Sakala, Member Paul Williams, Member Ravenel Wimberly, Member DECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and, declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on i at � J posted a true and correct copy of the meeting agenda dated (1�r'Aabe! /d --260-5at10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on at Rancho Cucamonga . DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga Vivian Garcia, Administrative Secretary City of Rancho Cucamonga LIBRARY FOUNDATION BOARD AGENDA OCTOBER 10, 2005 1 RANCHO CUCAMONGA A. CALL TO ORDER 1. Roll Call: Akahoshi , Bowne , Davies , Filippi , Howdyshell , Leal Leonard , Sakala , Williams and Wimberly B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS 1. Administration of Oath of Office —Oath of Office will be administered to re-appointee Paul Williams and Stephanie Carrasco and new appointee, Gilda Silver. C. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Library Foundation Treasurer's Report: September, 2005. 2. Approval of Minutes: August 8 and September 12, 2005. D. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Update on Victoria Gardens Cultural Center Project: Oral report by Deborah Clark, Library Director E. BOARD BUSINESS The following items have been requested by the Library Foundation Board,for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Update on Library Board request to transfer $150,000 into a LAIF account. Oral report by Library Director. Continued from September meeting. 2. Approval to allow Board Members to determine if they wish their donation to appear on the PAL Campaign chart as part of the group donation or to appear as a separate donation under their name. LIBRARY FOUNDATION BOARD AGENDA OCTOBER 10, 2005 2 RANCHO CUCAINGNGA i Oral report by Library Director. 3. PAL Campaign Reports: a) PAL Campaign Accgunt Update. August, 2005 attached. b) PAL Campaign Events i) Founders Day Parade: Opportunity for Board Members to participate. Oral report from Deborah Clark, Library Director. Flier attached. ii) Winery Event: Oral report from Member Filippi. iii) Concerts Under the Stars: opportunity for participation for 2006. Letter attached for review, discussion and board action. c) PAL Campaign Cabinet Meetings. Oral report by attendees. i) Meeting of September, 2005. Meeting was cancelled. d) Library Foundation Subcommittee Reports i) Raffle Subcommittee Report. Update by Director Ned Leonard. e) Library Foundation Members Campaign Activities i) Oral report by each Member: contacts made, stories to share, etc. F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. G. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the 1 Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. H. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, October 6, 2005, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 7368 Archibald Avenue. LIBRARY FOUNDATION BOARD AGENDA OCTOBER 10, 2005 1 RANCHO CUCA.NONGA A. CALL TO ORDER 1. Roll Call: Akahoshi , Bowne , Davies , Filippi , Howdyshell , Leal Leonard , Sakala , Williams and Wimberly B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS 1. Administration of Oath of Office—Oath of Office will be administered to re-appointee Paul Williams and Stephanie Carrasco and new appointee, Gilda Silver. C. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Library Foundation Treasurer's Report: September, 1 2005. 2. Approval of Minutes: August 8 and September 12, 2005. 4 D. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Update on Victoria Gardens Cultural Center Project: Oral report by Deborah Clark; Library Director E. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Update on Library Board request to transfer $150,000 into a LAIF account. Oral report by Library Director. Continued from September meeting. 2. Approval to allow Board Members to determine if they wish their donation to appear on the PAL Campaign chart as part of the group donation or to appear as a separate donation under their name. LIBRARY FOUNDATION BOARD AGENDA OCTOBER 10, 2005 2 RANCHO CUCAMONGA Oral report by Library Director. 3. PAL Campaign Reports: 13 a) PAL Campaign Account Update. August, 2005 attached. b) PAL Campaign Events i) Founders Day Parade: Opportunity for Board 15 Members to participate. Oral report from Deborah Clark, Library Director. Flier attached. ii) Winery Event: Oral report from Member Filippi. 19 iii) Concerts Under the Stars: opportunity for participation for 2006. Letter attached for review, discussion and board action. c) PAL Campaign Cabinet Meetings. Oral report by attendees. i) Meeting of September, 2005. Meeting was cancelled. d) Library Foundation Subcommittee Reports i) Raffle Subcommittee Report. Update by Director Ned Leonard. e) Library Foundation Members Campaign Activities i) Oral report by each Member: contacts made, stories to share, etc. F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. G. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. H. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, October 6, 2005, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 7368 Archibald Avenue. l T H E C I T Y O F -� R A N C ti O CU CAMONGA Staff Report DATE: October 10, 2005 TO: President Leal and Members of the Library Foundation Board FROM: Deborah Kaye Clark, Library Director SUBJECT: Treasurer's Report —August 2005 CASH REPORT BEGINNING MTD MTD ENDING September, 2005 CASH BALANCE REVENUES EXPENDITURES CASH BALANCE FUND General $36.173.39 $3,293.83 $39,467.22 Children's Books Endowment $40,000.00 $40,000.00 Victoria Gardens Books $83.000.00 $83,000.00 Adult Literac $3,915.00 $2,000.00 $5,915.00 Operating Reserve Fund $5,000.00 $5,000.00 TOTAL $168,088.39 $5,293.83 $0.00 $173,382.22 Revenues Received: Interest Earned: $ 13.83 General Fund Rental Check: $ 750.00 General Fund CMC Steel $2,500.00 General Fund Grapevine Donations: $ 30.00 General Fund Walmart for Literacy $2,000.00 Literacy Fund Expenditures: None Rancho Cucamonga Public Library Foundation CASH REPORT SEPTEMBER 2005 Beginning Balance $168,088.39 Deposits 9/13/2005 $ 5.00 9/272005 2,500.00 928/2005 10.00 9/292005 2,760.00 9292005 5.00 5,280.00 Interest 13.83 Less Checks $ 1736382.22 Statement Ending Balance $ 173,377.22 Deposit in Transit 5.00 Adjusted Bank Balance $ 173,382.22 a BankofAmerica H Your Bank of America Business Interest — 0628 P Checking Statement _ E 0-3 Statement Period: August 30 through September 28, 2005 Account Number:INION� RANCHO CUCAMONGA PUBLIC LIBRARY FOU Priority Customer Service 10500 CIVIC CENTER DR Call: 1.800.678.1433 RANCHO CUCAMONGA CA 91729 - Written Inquiries Bank of America Riverside Main Office PO Box 37176 San Francisco, CA 94137-0001 Customer since 1977 Bank of America appreciates your business and we enjoy serving you. Our free Online Banking service allows you to check balances, track account activity, pay bills and more. With Online Banking you can also view up to 18 months of this statement online. Enroll at www.bankofamerica.com/smallbusiness. ❑ Summary of Your Business Interest Checking Account Beginning Balance on 08/30/05 $168,083.39 Annual Percentage Yield earned this period 0.10% Total Deposits and Other Credits + 5,280.00 Interest paid year-to-date $130.77 Interest Paid + 13.83 Number of 24 Hour Customer Service Calls Self-Service 0 Ending Balance $173,377.22 Assisted 0 ❑ Important Information About Your Account Based on the minimum balance you've maintained in this account, your monthly service charge has been waived. - Effective November 1, 2005, users of Bank of America Business Deposit Cards will no longer be able to obtain balance information at the ATM for linked checking, savings or money market accounts. ❑ Bank of America News Did you know that you can open a Certificate of Deposit (CD) for as little as $1,000? CDs are a safe, secure way to invest your money. Whether you're saving for that special purchase, a dream vacation, or want to complement your retirement, we have the solution for you. To find out more, visit your local banking center or call the number on this statement. ❑ Deposits Number Date Posted AmountNumber Date Posted Amount 08/31 $ 5.00 09/27 2,500.00 09/13 5.00 09/28 10.00 09/26 2,760.00 Total of 5 deposits $5,280.00 3 Continued on next page 0136322.001.721 California Page 1 of 3 R.1F Pepto R A N C H O C U C A M O N G A P U B L I C L I B R A R Y Staff Report DATE: October 10, 2005 TO: President and Members of the Library Foundation FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the meeting of August 8 and September 12, 2005. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular meetings of the Library Foundation Board taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. R pectfully submitted, Deborah Kay lark Library Director CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, August 8, 2005, in the Training Room of the City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m. Present were Members Bowne, Filippi, Leal, Sakala, Williams and Wimberly. Deborah Clark, Library Director and Vivian Garcia, Administrative Secretary, were also present. B. CONSENT CALENDAR Bl. Approval of Library Foundation Treasurer's Report, July, 2005. On discussion and review of the Treasurer's Report, Member Sakala asked if some of the money could be put in a Laif account to gain greater interest. MOTION: Moved by Member Sakala for staff to move $150,000 into an investment account, seconded by Member Bowne, motion carried, 6-0-4 (with Akahoshi, Davies, Howdyshell and Leonard absent). MOTION: Moved by Member Sakala to accept the Treasurer's Report for July, 2005, seconded by Bowne, motion carried, 6-0-4 (with Akahoshi, Davies, Howdyshell and Leonard absent). B2. Approval of Minutes: July 11, 2005 (Sakala abstained). Member Bowne asked for corrections to be made on the Motion listed above D2. on Pagel. He stated that he was present for the meeting and not absent as reflected in the minutes. MOTION: Moved by Member Williams to approve the minutes with the corrections, seconded by Member Filippi,motion carried, 5-0-4-1 (with Akahoshi,Davies,Howdyshell and Leonard absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Gl. Update on the Victoria Gardens Cultural Center Project. Oral report by Deborah Clark, Library Director. s Library Foundation Board Minutes August 8, 2005 Page 2 Deborah Clark, Library Director, gave an oral update on the Victoria Gardens Cultural Center Project. C2. Authorization to release a check to the City in support of the Literacy Program for the sum of$2,000. Presented by Deborah Clark, Library Director. Report attached. Deborah Clark, Library Director, reviewed with the Board the request for$2,000 to support the Literacy program. She explained that the $2,000 request was in addition to the traditional $10,000 in support. She also noted that the $2,000 request was a line item in the budget passed by the Board in July and that the funds will be used to support the bi-annual Literacy Celebration and to create a new video to replaced the dated MOTION: Moved by Member Williams to approve the check for$2,000 for the Literacy Program, seconded by Member Wimberly, motion carried, 6-0-4 (with Akahoshi, Davies, Howdyshell and Leonard absent). D. BOARD BUSINESS Dl. Approval and Board participation on Sub-committees. Continued from July report attached. President Leal reviewed the list with the Board. Member Sakala asked to be an alternate on the PAL Campaign Steering Committee. President Leal asked to be placed on the PAL Campaign Steering Committee. Member Bowne volunteered to be on the Telethon Production Committee. Member Sakala volunteered to be on the Special Event Committee. MOTION: Moved by Member Wimberly to approve the sub-committee list with the new changes, seconded by Member Bowne, motion carried, 6-0-4 (with Akahoshi, Davies, Howdyshell and Leonard absent). President Leal asked if anyone outside of the Library Foundation Board could be on the sub- committees. Deborah Clark, Library Director, stated yes. Library Foundation Board Minutes August 8, 2005 Page 3 President Leal suggested that there could be a representative from the Inland Valley Daily Bulletin on the Marketing and Publicity Committee and that she would follow up with Jackie Amsler to invite her participation. D2. Discussion of next Winery Event. Member Filippi to start this discussion. Member Filippi stated that December I"and 2nd were open for the Holiday Winery Event. After discussion, the Board decided on Friday, December 2, 2005. D3. PAL Campaign Reports: a) PAL Campaign Account Update. June, 2005 attached. b) PAL Campaign Events i) Golf Tournament: Oral report from staff. Deborah Clark, Library Director, asked for volunteers for this event. She stated that their donation to the Library Foundation Board would be $10,000 this year. ii) Concert Under the Stars: Oral report from Member Williams. Member Williams stated that all thirty (30) tickets for the event had been sold for$55 each and that the event will occur on the upcoming weekend (August 12 and 13, 2005). C) PAL Campaign Cabinet Meetings. Oral report by attendees. i) Meeting of July 13, 2005 Member Williams gave an oral report on July's meeting of the PAL Campaign meeting to the Board. d) Library Foundation Sub-committee Reports i) Raffle Sub-committee Report. Update by Member Ned Leonard. Member Leonard was absent,but committee members present stated that there had not been another meeting since the last report to the full Board. Member Bowne stated that he had some concerns about legal issues he has researched on raffle methodology. First,there needed to be registration by September 1 if there was to be a raffle during the next year until August 31. Second, listed on some of the papers, was that ninety percent of the gross receipts must be used by the PAL Campaign. Member Bowne stated that he would look further into the wording on "gross receipts" and would have information ready for the next Committee meeting. Library Foundation Board Minutes August 8, 2005 Page 4 e) Library Foundation Members Campaign Activities i) Oral report by each Member: contacts made, stories to share, etc. Each Member presented an oral update to the Board. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. The names of the Chairs to each committee. E2. An update on the architectural element for Victoria Gardens referred to as the "exterior books". E3. Updated sub-committees list. F. COMMUNICATIONS FROM THE PUBLIC None received. G. ADJOURNMENT MOTION: Moved by Member Sakala to adjourn, seconded by Member Filippi,motion carried,6-0- 4 (with Akahoshi, Davies, Howdyshell and Leonard absent). The meeting adjourned at 6:45 p.m. Respectfully sub tied, Vivian Garcia Administrative Secretary Approved: t� CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday,September 12, 2005, in the Training Room of the City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m. Present were Members Akahoshi, Bowne, Davies, Filippi, Howdyshell, Leal, Leonard and Williams. Deborah Clark, Library Director, was also present. B. CONSENT CALENDAR Bl. Approval of Library Foundation Treasurer's Report, August, 2005. MOTION: Moved by Member Williams to approve the Treasurer's Report for August,seconded by Member Davies, motion carried, 8-0-2 (with Sakala and Wimberly absent). B2. Approval of Minutes: August 8, 2005. Unable to pass due to lack of quorum of those who attended the meeting. C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Update on the Victoria Gardens Cultural Center Project. Oral report by Deborah Clark, Library Director. Deborah Clark, Library Director, gave an oral update on the Victoria Gardens Cultural Center Project. D. BOARD BUSINESS D1. Update on Library Board request to transfer$150,000 into a LAIF account. Oral report by Library Director. q Library Foundation Board Minutes September 12, 2005 Page 2 Deborah Clark, Library Director, reviewed the LAIF account with the Board and asked for an official motion to move forward the LAIF transfer. MOTION: Moved by Member Leonard to approve the transfer of$150,000 of Library Foundation Funds into a LAIF account, seconded by Member Filippi, motion carried, 8-0-2 (with Sakala and Wimberly absent). D2. Library Foundation Board Recruitment. Oral report by Library Director. Deborah Clark, Library Director, gave an oral report on the process of the recruitment, stating that the process should be completed so that the swearing-in of Members will take place at the next (October) meeting. D3. PAL Campaign Reports: a) PAL Campaign Account Update. July, 2005 attached. b) PAL Campaign Events i) Golf Tournament: Oral report from staff. Deborah Clark, Library Director, reviewed with the Board the Mark Christopher Golf Tournament need for additional volunteers. ii) Winery Event: Oral report from Member Filippi. Member Filippi stated the Winery Event will be held on Friday, December,2. He will be meeting with his sub-committee after the Grape Harvest Festival. C) PAL Campaign Cabinet Meetings. Oral report by Member Williams i) Meeting of August 10, 2005. Member Williams gave an oral report on August's meeting of the PAL Campaign Steering Committee meeting to the Board. d) Library Foundation Sub-committee Reports i) Announcement of Chair and Secretary from each sub-committee. President Leal announced the Chair and Secretary for each ad hoc sub-committee listed'below. House Raffle Committee Chair: Ned Leonard Secretary: Ruth Leal �d Library Foundation Board Minutes September 12, 2005 Page 3 School/Youth Committee Chair: Teresa Akahoshi Secretary: Bruce Bowne Telethon Production Committee Chair: Ruth Leal Secretary: Frances Howdyshell Special Event Committee Chair: Gino Filippi Secretary: Paul Williams ii) Raffle Sub-committee Report. Update by Member Ned Leonard. Member Leonard gave an update to the Board, stating that the group needed to meet to research information learned by Member Bowne governing the use of raffle funds. iii) Telethon Sub-committee Report: Update by Chair Chair Leal stated that they were able to meet last month. She stated that Rod and Tina Gilfrey are able to be a part of the Telethon as long as it is held the first weekend in December, 2006. e) Library Foundation Members Campaign Activities i) Oral report by each Member: contacts made, stories to share, etc. The Library Foundation Members presented an oral update to the Board. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Participate in the Founder's Day Parade. F. COMMUNICATIONS FROM THE PUBLIC None received. Library Foundation Board Minutes September 12, 2005 Page 4 G. ADJOURNMENT MOTION: Moved by Member Fi lippi to adjourn,seconded by Member Williams,motion carried,8- 0-2 (with Sakala and Wimberly absent). The meeting adjourned at 7 p.m. Respectfully sub itted, V�J Vivian Garcia Administrative Secretary Approved: PAL .CASH REPORT AUGUST 2005 Beginning Cash Balance $ 388,642.37 Deposit 8/112005 50.00 8/112005 50.00 8/112005 50.00 8/112005 345.84 8/112005 50.00 8/112005 50.00 8222005 257,534.71 8/312005 2,526.38 8!312005 2,566.66 263,223.59 Laif Investment (540,000.00) Merchant Service Fee 89.07 Merchant Service Fee Credit (89.07) Less Checks 02012 (11.92) Tony Mize-Reimburse Meeting Expense 02013 (150.85) Sb Speedy-Flyers 02014 (187.49) The Sign Shop-Banner 02015 (200.00) Higgins On-Line-Software 02016 (500.00) Higgins On-Line-Software 02017 (2,203.91) Blackbaud-Raisers Edge Maintenance 02018 (749.94) Sir Speedy-Printing (4,004.11) Ending Cash Balance 107,881.85 Checking Account Balance $ 106,761.00 Less Outstanding Checks (3,992.19) Deposit in Transit 5,093.04 Adjwted Bank Balance $ 107,861.85 Pal Laif Invesbnent threugh RCCF-$1,044,348.32 Pal Tote)Acenmt Balance-$1,152,210.17 � 3 Bank of America H BANK OF AMERICA, N.A.!W' Account Number 1655 GRANT STREET BLDG A-10TH FLOOR 01 01 125961 ER 2 CONCORD, CA 94520-2445 Last Statement: 07/29/2005 This Statement: 08/31/2005 Customer Service 1-800=325-4296 RANCHO CUCAMONGA COMM. FOUNDATION ' RANCHO CUCAMONGA LIBRARY FOUNDATION DBA PAL CAMPAIGN Page . 1 of 1 10500 CIVIC DR P. O. . BOX 807 . RANCHO CUCAMONGA CA . 91729-0807 NON-PROFIT CHECKING Account Summary Information Statement Period 07/30/2005 - 08/31/2005 Statement BeginningBalance 388,642.37 Number of Deposits/Credits 8 Amount of DepositsCredits 258,219.62 Number of Checks 1 Amount of Checks 11.92 Number of Other Debits 2 Amount of Other Debits 540,089.07 Statement Ending Balance 106,761.00 Number of Enclosures 2 Service Charge .00 Deposits and Credits Date Customer Bank Posted Reference Amount Description Reference 08/02 89.07 CA BANKING CENTER DEPOSIT 212907460069207 08/16 50.00 CA VAULT DEPOSIT 408907560588629 08/16 50.00 CA VAULT .DEP.OSIT 408907560588630 68/16 50.00 CA VAULT DEPOSIT 408907560588632 08/16 50.00 CA VAULT DEPOSIT 408907560588633 08/16 50.00 CA VAULT DEPOSIT - - 408907560588634 08/16 345.84 CA..VAULT DEPOSIT 408907560588631 08/23 257,534.71 CA VAULT DEPOSIT 152105560008637 Withdrawals and Debits Checks Check Date Bank Check Date Bank 'Number Amount Posted Reference Number Amount Posted Reference 2012 11 .92 08/26 7160251933 Other Debits Date Customer Bank Posted Reference Amount Description Reference 08/01 89.07 BOFA MS 1922 DES:MERCH FEES ID:430132313591041 52133953447 INDN:PAL CAMPAIGN CO ID:3210001922 CCD,. REF:00145951338712110825002005213395344705080127 08/30 540,000.00 Bank Adjustment 06660112689 Daily Balances Date Leder Balance Coilected'Balance Date L'edaer'Balance Collected Balance 07/29 . 388;642.37 388,642.37 08/24 646,772.92 395,382.21 08/01 388,553:30 388 553.30 . 06/25 646,772.92 631,772.92 08/02 388.;642.'37 $88;642:37 ` ' 08/26 646,761.00 646,761.00 . 08/16 389,238.21 389;238.21 08/30 106,761 .00 106,761.00 08/23 646,772.92 389,703.21 08/31 106,761 .00 106,763 .00 , L a,tjba j_b pub aAnjbAa.Ji3- s,uaAyJiY3 fo uoijb.t9a�a3 y s/ :0`6�'S a o aBb� a 'UOAb :aura a VAb& �� �� �� Y WV 0£:6 3W113(]VElVd OHM SooZ Z t aagWGAON SN3QHtlJ V I 2 0131 I A • � � 11L Jd IV apu iu l SuQ snpunOA utuouuvana ouauuH jo S1i3 PARADE COORDINATOR, PAGEANTRY PRODUCTIONS 11904 LONG BEACH BLVD. LYNWOOD, CA. 90262 ADDRESS CORRECTION REQUESTED 1ST CLASS MAIL PARADE FACTS YOUR PARTICIPATION IS INVITED IN THE CITY OF RANCHO CUCAMONGA FOUNDERS DAY PARADE AT VICTORIA GARDENS ENTRY: COMPLETE AND RETURN THE ENTRY FORM TODAY. PARADE ORDERS AND STAGING INFORMATION WILL BE SENT TO ACCEPTED ENTRIES 10 DAYS PRIOR TO THE PARADE. Entries must be received not later than OCTOBER 7, 2005. THEME: I'Trom 716e Page Ifo rl 6e Stage: A Cefre(ration Of c6iCdren's Literature Anc���eatre" FLOATS: ... may carry the name only of the sponsoring firm or organization in addition to a Theme wording. It is desirable for the float theme to be carried out so that it may be seen . as it approaches the spectators. (ie.. in the front as well as the sides) FLOAT A Float entry MUST consist of a low trailer, Flatbed or stake bed truck or Professionally Built chassis. DESCRIPTION: Floats MUST be completely Decorated to the THEME of the parade o including the cab and or towing vehicle. E FLOAT ENTRIES CAN BE NO WIDER THAN 12'WIDE DUE TO WIDTH RESTRICTIONS o OF THE PARADE ROUTE. 5 SORRY, NO SEMI TRUCKS&TRAILERS ALLOWED. o T ALL ENTRIES MUST FIT A CLASSIFICATION. ° ALL DECORATIONS MUST BE FIRE RETARDANT. 0 a Participant Ribbons will be given to all NON-COMPETITIVE entries at check in day of parade c EQUESTRIANS MUST BE IN POSITION 8:30 AM FLOATS MUST BE IN POSITION BY 8:30 AM 1.All participants must be uniformed, costumed or appropriately attired. 2.Any entries consisting of advertising or expressing political,social,etc.viewpoints will not be acceptable. 3.All entries in the parade must be approved by the Parade Committee.Any deviation from the rules must be approved by the Parade Committee prior to the acceptance of the parade application. 4.PARADE WILL START PROMPTLY AT 9:30 AM. 5.The Parade Committee accepts no responsibility for false statements made by applicants or entrants. 6.FORWARD motion must be maintained throughout the parade route. 7.Violation of the rules may result in disqualification. 8.No one under the age of 8 will be permitted to march. (without special permission) 9.Please carry an identification banner if possible. ' 10.All entries must be in by OCTOBER 7,2005. 11.Check-in booth closing time: 9:15 AM.All units must be checked in by this time. 12.At no time is any unit allowed to hand out or throw anything along the parade route. 13.No shooting of Firearms, no sirens or loud noises that interfere with other units. TEAR OFF ENTRY BLANK AND MAIL TO: PARADE COORDINATOR 11904 LONG BEACH BLVD. LYNWOOD, CA. 90262 FOR FURTHER INFORMATION CALL, (310)537-4240 or FAX (310)631-1134 www.pageantryproductions.com IC Invitational Entry Blank CITY OF RANCHO CUCAMONGA P _ 858 -c' FOUNDERS DAY PARADE AT FOR COMMITTEE USE ONLY VICTORIA GARDENS IT SATURDAY, NOVEMBER f2, 2005 - CITY OF RANCHO CUCAMONGA, CALIFORNIA PARADE STARTS AT 9:30 AM W PLEASE TYPE OR PRINT IN INK-FILL IN ALL SPACES Name of Entrant Phone a (Area Code) Representing City of E-Mail Director or Manager Phone u (Area Code) Address City Zip Code Number of vehicle Number in group Amount of Line Up Footage Required passes needed Please submit a brief description of your entry for the P.A.Announcer,Press and Television on reverse side. NOTE:All units are requested to enclose a photograph if possible. Completion of entry blank does not imply acceptance. AT NO TIME IS ANY UNIT ALLOWED TO HAND OUT OR THROW ANYTHING ALONG THE PARADE ROUTE ALL NON-COMPETITIVE ENTRIES WILL RECEIVE A PARTICIPANT RIBBON COMPETITIVE CLASSES NON-COMPETITIVE CLASSES To Be A Competitive Entry ❑ BANDS ❑ EQUESTRIAN - INSURANCE REQUIRED Your MUST Be Themed To The Parade Theme, ❑ COLOR GUARDS ❑ CULTURAL GROUP ❑ DRILL TEAMS ❑ K9's ON PARADE (ORGANIZED GROUPS ONLY) ❑ SCHOOLS ❑ MAJORETTES ❑ CLOWNS ❑ DECORATED BIKE ❑ ANTIQUE AUTO-INSURANCE REQUIRED C] YOUTH GROUP MUST BE AT LEAST 30 YEARS OLD ❑ DECORATED WAGON ❑ SHRINE UNIT ❑ NON-PROFIT GROUP ❑ CHEER GROUP ❑ MARCHING GROUP ❑ FLOATS- INSURANCE REQUIRED... ***FLOAT ENTRIES CAN BE NO WIDER THAN 12'WIDE DUE TO WIDTH RESTRICTIONS OF THE PARADE ROUTE, SORRY NO SEMI TRUCKS & TRAILERS ALLOWED ALL EQUESTRIANS AND MOTORIZED ENTRIES MUST SUPPLY PROOF OF INSURANCE AT w TIME OF APPLICATION w I hereby agree that the above is eligible as entered,and to release and hold harmless the management,The City of Rancho Cucamonga For any of its members or agents, and the owners or management of the grounds or location where the event is held,from any loss, o_ damage or injury resulting from participation of above entry in this event. 0 � Signed: u Submission of this application does not If participant is under 18 years, constitute acceptance. parent or guardian must sign Using the information you present,we will accept applications as needed to properly balance the parade and APPLICATION MUST stay within the acceptable parade length. BE SIGNED! ENTRY RETURN DEADLINE - OCTOBER 10, 2005 -03SO10 3dV1 HO 31dVIS 3SV31d- Z9Z06 'V0 'GOOMNA7I GA-19 HOV30 ON01 40611 SNOIlOf1GOHd AH-LNV30Vd 80-LVNI0d000 3GVHVd 3B3H dWV1S 30VTd /v FOLD HERE FOLD HERE NOTICE TO ALL ENTRIES: In order that our announcers script may have complete information on your unit we must insist that the following questionnaire be filled out completely before your entry will be considered by the Committee.We hope you will understand that time will not permit us to call each participant individually. Thank you for your cooperation. Name of Entry Type of Entry Number in Entry From(City) SCRIPT FOR ANNOUNCER: PLEASE INCLUDE NAMES OF INDIVIDUALS RESPONSIBLE(SUCH AS DIRECTOR, CAPTAIN, ETC.)AND GIVE TITLE. . INCLUDE BACKGROUND OF YOUR ENTRY(HOW LONG FORMED),COLOR AND STYLE OF UNIFORM. PREVIOUS AWARDS WON,WHETHER YOU HAVE PARTICIPATED IN THIS EVENT BEFORE AND WHAT AWARDS YOU HAVE RECEIVED(IF ANY). -PLEASE STAPLE OR TAPE CLOSED- �" Hafif Foundation A community benefit of the 265 West Bonita Ave. Hafif Foundation and the c(Dkarts Claremont,CA 91711 Inland Valley Daily Bulletin under the stars (909)483.9351 tax: (909)522-4591 September 29, 2005 Deborah Clark Rancho Cucamonga Public Library Foundation 7368 Archibald Avenue Rancho Cucamonga,CA 91730 Dear Deborah Clark: Well, we finished our last two events which featured some great entertainers (Jose Feliciano, Paul Rodriguez and a great 9-piece group that was just unbelievable. The Ronald McDonald House charities held their main fund-raiser up here and raised more money than at any previous annual event. Antonio Villaraigosa, the mayor of Los Angeles and John Garamendi,the insurance commissioner were awestruck at the beauty of the setting, as was Paul Rodriguez, the comedian who said, "I want to live here Mr. Herb." This was a very successful season and you helped make it so. We're gaining traction every year. Now for next summer, we're printing the tickets for every Saturday in August of 2006, and the time to start selling them is now! We hope to get all of the tickets you used last year out and sold by October 31, 2005, and then we'll go for 100% more (or even better!). I have great confidence in you. Everyone seems to feel it will be easier to sell the tickets now before the glow fades and then just keep pushing from that point on. It"s an ambitious goal,but if we reach it, every year hereafter will be easier. Your group will develop "muscle" and motivation for all of your future efforts and Kay and Greg won't have to worry about keeping this going, if I take a sabbatical. I'd like to hear from you each month as to how your ticket sales are going. Call Judy Langford. She is in full charge of ticket sales. You can reach Judy by phone at 909-625-7971 or far,at 909-621-4851. We'll go from there. Any suggestions are appreciated. Good luck! Sincerely, HAFIF FAMILY FOUNDATION Herb Hafif /9