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Home My WebLink About06/03/13 (Agn) Library Fnd Board LIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING Second Monday 6:00 p.m. March 13, 2006 Training Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Councilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tem Rex Gutierrez, Councilmember L. Dennis Michael, Councilmember Sam Spagnolo, Councilmember Foundation Members Ruth Leal, President Frances Howdyshell, Vice President Teresa Akahoshi, Member Bruce Bowne, Member Stefani Carrasco, Member Rebecca Davies, Member Gino Filippi,Member Ned Leonard, Member Ron Sakala, Member Gilda Silver, Member Paul Williams, Member Ravenel Wimberly, Member DECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows : I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on mer-&k 81 at { .I posted a true and correct copy of the meeting agenda dated l�'luC� ��J, a4' at 10500 Civit Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on 31BIOIP at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga B Y: Vi— viarl Garcia, Administrative Secretary City of Rancho Cucamonga LIBRARY FOUNDATION BOARD AGENDA MARCH 13, 2006 1 RANCHO CUCAMONGA A. CALL TO ORDER 1. Roll Call: Akahoshi , Bowne , Carrasco , Davies_, Filippi , Howdyshell Leal , Leonard , Sakala , Silver, , Williams and Wimberly B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Library Foundation Treasurer's Report: February, 2006. 1 2. Approval of Minutes: August 8, December 12, 2005 and February 5 13, 2006. C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Update on Victoria Gardens Cultural Center Project: Oral report by Deborah Clark, Library Director. D. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Approval to Purchase Director and Officer's Insurance from 17 Philadelphia Insurance at a cost of $844. Report attached. Presented by Deborah Clark, Library Director. 2. PAL Campaign Reports: a) PAL Campaign Account Update. January, 2006 attached. 18 b) PAL Campaign Events i) PAL Campaign Cabinet Meetings. Oral report by attendees. L Meeting on February 15th, 2006. c) Library Foundation Ad Hoc Subcommittee Reports i) Raffle Subcommittee Report. Update by Committee Chair Ned Leonard. ii) Event Subcommittee: Update by Chair Gino Filippi. iii) Marketing Subcommittee Report: Update by Chair Frances Howd shell. - LIBRARY FOUNDATION BOARD AGENDA MARCH 13, 2006 2 RANCHO CUCA.MONGA, iv) School Subcommittee: Update by Chair Teresa Akahoshi. d) Library Foundation Members Campaign Activities i) Oral report by each Member: contacts made, stories to share, etc. E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Wednesday, March 8, 2006, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. i T H E C I T Y O F R A N C H O C U C A M O N C A Staff Report DATE: March 13, 2006 T0: President Leal and Members of the Library Foundation Board FROM: Deborah Kaye Clark, Library Dir ctor SUBJECT: Treasurer's Report — Febru ry 6 CASH REPORT BEGINNING MTD MTD ENDING February, 2006 CASH BALANCE REVENUES EXPENDITURES CASH BALANCE FUND General $42.107.06 $869.57 0.00 $42,976.63 Children's Books Endowment $40,000.00 $40,000.00 Victoria Gardens Books $83,000.00 $83,000.00 Adult Literac $6,415.00 $6,415.00 Operating Reserve Fund $5,000.00 $5,000.00 TOTAL $176,522.06 $869.57 $0.00 $177,391.63 Revenues Received: Interest Earned: $ 13.57 General Fund Rental Check: $ 750.00 General Fund James Kilmurray $ 100.00 General Fund Grapevine Donations $ 6.00 General Fund Expenditures: None. 03/02/2005 14:47 9094772845 CITYRANCHOCUCAMONGA PAGE 02 Rancho Cucamonga Pu!315c Library Foundation CASH F E:PORT FEBRUARY 2006 Beginning Balance $176,522.06 Deposits 2/13/2006 750.00 2/14/2006 100.00 2/21/2006 1.00 2/22/2006 5.00 856.00 Interest 13.57 Less Checks $ 177,391.63 Statement Ending Balarce $ 177,381.63 Less Outstanding Cheats Adjusted Bank Balance $ 177.391.63 03/02/2006 14:47 9094772845 CITYRANCHOCUCAMONGA PAGE 03 BankofAmerica � 'j H Your Bank of America Business Interest 0626 P Checking Statement _ E 0-3 Statement Period: January 78 through February 24, 7006 — Account Number:ORSIMINOM RANCHO CUCAMONOA PUBLIC LIBRARY FOU Call:1yCu6W.1433mer vice 10500 CIVIC CEIITER DR Call: 1.800.678.1433 RANCHO CUCAMONBA CA 91729 Written Inquiries Bank of America Riverside blain Office PO Box 37176 San Francisco, CA 94137.0001 Customer since 1977 Bank of America appreciate%your -----� business and we enjoy serving you. Our free Online Banking servic:) allows you to check balances, track account activity, pay bills and more. With Online Banking you can also view up to 18 mouths of this statement online. Enroll at www.bankofamerica.com/smallbusiness. tis --- 0 Summary of Your Businellsl Interest Checking Account Beginning Balance on 01/28/05 $178,522.08 Annual Percentage Yield earned this period 0.10% Total Deposits and Other Cre'lits + 856.00 Interest paid year-to-clate i28.04 Interest Paid + 13.57 Number of 24 Hour Customer Service Calls O Self-Service Ending Balance $177,391.63 Assisted 0 w 0 important Information About Your Account ATTN: Customers who send an 1 receive wire transfers. On 3/6/06, Bank of America will introduce a new ABA (0260-091:9-3) for incoming &outgoing wires for this account. Notify those that send wire transfers to you of the change in ABA . This ABA#change does not affect ACH transactions or the ABA that currently appears on your checks&deposit tickets. Based on the minimum balanc a you've maintained in this account, your monthly service charge has been waived. Total interest paid to your acenunt in 2005 : $174.41 3 Continued on next page California Page 1 of 3 0143410.001.T21 03/02/2006 14:47 9094772845 CITYRANCHOCUCAMONGA PAGE 04 iy RANCHO CUCAMONGA PUBLIC LIBRARY FOU Statement Period: January 28 through February 24, 2006 Account Number: 06285-22199 p Bank of America News Ouality health insurance for yet Your dependents, and your employees offered through Banc of America Insurance Ser-Aces, Inc. Get free quotes and compare rates and benefits from over 100 leading insurance companies nationwide. Personalized service from a licensed insurance agent fast a*ld easy-^act howl Visit www.bankofamerica.com/sbinsl todayl Have you signed up for your FI"FE access to the Discounts Program?As a Small Business . checking customer, you can sa isit www.bankofamerica corm/businanklin essd scountser, and to begin Starlwcks just to name a few. saving today! Tax-Advantaged Savings -Stat L Today. Get a business tax deduction-in addition to an individual IRA contribution -wl ile providing retirementbenefits is idealforand you self-employed employees.A Simplified Emplcyee Pension (SEP) IRA individuals and businesses with few employees and unpredictable cash flows. Please consult your tax advise- regarding fax advantages.To start saving today, visit www.bankofamerica.com or ca 1 1.800.242.2832. M p Deposits Amount Amount NumD•r Dale Posted Number [ale posted 5.00 02/13 $ 750.00 02/22 $856.00 02/14 100.00 Total of 4 deposits 02/21 1.00 O Account Activity r573.Dot• Reference Number AmountPesteO Damrlpilm Interest Paid 57 LYL24 Interest Paid from 111/28/06 Through 02/24/06 O Daily Balance Amount Amount cute este Amount Date 777,397.63 S 1T�.272.08 02/27 171,373.06 02129 02113 171,372.08 D7122 177,378.06 F02/14 ❑ Bank of America: In Balance To assist you in reconciling your account, we have provided the following summary information. A reconciliation worksheet is printed on the reverse of this page. ..... ........................................ ..............................$177,391.63 • Your ending balance frorc this statement...................................... .13.57 • Add Interest paid to your c:heckboek register...........................•••••••••.---• ........................................... �1 ouytts,eo�,rzt , Callfernia Page 2 of 3 Y Yr A. R A N C H O C U C A M O N G A P U B L I C L I B R A R Y Staff Report DATE: March 13, 2006 TO: President and Members of the Library Foundation Board FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF MINUTES RECOMMENDATION AR�roval of the Minutes of the Library Foundation Board held August 8th and December 12` , 2005 and February 13`h, 2006. BACKGROUND/ANALYSIS Attached, please find the minutes for the Meeting(s) of the Library Foundation Board listed above, taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. spectfully submitted, eborah KayeIrk Library Director CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, August 8, 2005, in the Training Room of the City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m. Present were Members Bowne, Filippi, Leal, Sakala, Williams and Wimberly. Deborah Clark, Library Director and Vivian Garcia, Administrative Secretary, were also present. B. CONSENT CALENDAR BI. Approval of Library Foundation Treasurer's Report, July, 2005. On discussion and review of the Treasurer's Report, Member Sakala asked if some of the money could be put in a Laif account to gain greater interest. MOTION: Moved by Member Sakala for staff to move $150,000 into an investment account, seconded by Member Bowne, motion carried, 6-0-4 (with Akahoshi, Davies, Howdyshell and Leonard absent). MOTION: Moved by Member Sakala to accept the Treasurer's Report for July, 2005, seconded by Bowne, motion carried, 6-0-4 (with Akahoshi, Davies, Howdyshell and Leonard absent). B2. Approval of Minutes: July 11, 2005 (Sakala abstained). Member Bowne asked for corrections to be made on the Motion listed above D2. on Pagel. He stated that he was present for the meeting and not absent as reflected in the minutes. MOTION: Moved by Member Williams to approve the minutes with the corrections, seconded by Member Filippi, motion carried, 5-0-4-1 (with Akahoshi,Davies,Howdyshell and Leonard absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Update on the Victoria Gardens Cultural Center Project. Oral report by Deborah Clark, Library Director. / Library Foundation Board Minutes August 8, 2005 Page 2 Deborah Clark, Library Director, gave an oral update on the Victoria Gardens Cultural Center Project. C2. Authorization to release a check to the City in support of the Literacy Program for the sum of$2,000. Presented by Deborah Clark, Library Director. Report attached. Deborah Clark, Library Director, reviewed with the Board the request for $2,000 to support the Literacy program. She explained that the $2,000 request was in addition to the traditional $10,000 in support. She also noted that the $2,000 request was a line item in the budget passed by the Board in July and that the funds will be used to support the bi-annual Literacy Celebration and to create a new video to replaced the dated MOTION: Moved by Member Williams to approve the check for$2,000 for the Literacy Program, seconded by Member Wimberly, motion carried, 6-0-4 (with Akahoshi, Davies, Howdyshell and Leonard absent). D. BOARD BUSINESS DI. Approval and Board participation on Sub-committees. Continued from July report attached. President Leal reviewed the list with the Board. Member Sakala asked to be an alternate on the PAL Campaign Steering Committee. President Leal asked to be placed on the PAL Campaign Steering Committee. Member Bowne volunteered to be on the Telethon Production Committee. Member Sakala volunteered to be on the Special Event Committee. MOTION: Moved by Member Wimberly to approve the sub-committee list with the new changes, seconded by Member Bowne, motion carried, 6-0-4 (with Akahoshi, Davies, Howdyshell and Leonard absent). President Leal asked if anyone outside of the Library Foundation Board could be on the sub- committees. Deborah Clark, Library Director, stated yes. Library Foundation Board Minutes August 8, 2005 Page 3 President Leal suggested that there could be a representative from the Inland Valley Daily Bulletin on the Marketing and Publicity Committee and that she would follow up with Jackie Amsler to invite her participation. D2. Discussion of next Winery Event. Member Filippi to start.this discussion. Member Filippi stated that December Is` and 2"d were open for the Holiday Winery Event. After discussion, the Board decided on Friday, December 2, 2005. D3. PAL Campaign Reports: a) PAL Campaign Account Update. June, 2005 attached. b) PAL Campaign Events i) Golf Tournament: Oral report from staff. Deborah Clark, Library Director, asked for volunteers for this event. She stated that their donation to the Library Foundation Board would be $10,000 this year. ii) Concert Under the Stars: Oral report from Member Williams. Member Williams stated that all thirty (30) tickets for the event had been sold for$55 each and that the event will occur on the upcoming weekend (August 12 and 13, 2005). C) PAL Campaign Cabinet Meetings. Oral report by attendees. i) Meeting of July 13, 2005 Member Williams gave an oral report on July's meeting of the PAL Campaign meeting to the Board. d) Library Foundation Sub-committee Reports i) Raffle Sub-committee Report. Update by Member Ned Leonard. Member Leonard was absent,but committee members present stated that there had not been another meeting since the last report to the full Board. Member Bowne stated that he had some concerns about legal issues he has researched on raffle methodology. First,there needed to be registration by September 1 if there was to be a raffle during the next year until August 31. Second, listed on some of the papers, was that ninety percent of the gross receipts must be used by the PAL Campaign. Member Bowne stated that he would look further into the wording on "gross receipts" and would have information ready for the next Committee meeting. C� U Library Foundation Board Minutes August 8, 2005 Page 4 e) Library Foundation Members Campaign Activities i) Oral report by each Member: contacts made, stories to share, etc. Each Member presented an oral update to the Board. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. The names of the"Chairs to each committee. E2. An update on the architectural element for Victoria Gardens referred to as the "exterior books". E3. Updated sub-committees list. F. COMMUNICATIONS FROM THE PUBLIC None received. G. ADJOURNMENT MOTION: Moved by Member Sakala to adjourn,seconded by Member Filippi,motion carried,6-0- 4 (with Akahoshi, Davies, Howdyshell and Leonard absent). The meeting adjourned at 6:45 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: I CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, December 12, 2005, in the Training Room of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m. Present were Members Carrasco, Davies, Leal, Leonard, Sakala, Williams and Wimberly. Deborah Clark, Library Director, and Vivian Garcia, Administrative Secretary, were also present. B. CONSENT CALENDAR Bl. Approval of Library Foundation Treasurer's Report: October and November, 2005. MOTION: Moved by Member Williams to approve the Treasurer's Reports, seconded by Member Davies, motion carried, 7-0-5 (with Akahoshi, Bowne, Filippi, Howdyshell and Silver absent). B2. Approval of Minutes: August 8, October 10 and November 10, 2005. Unable to pass the minutes due to lack of quorum of those who attended the meeting. C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Update on the Victoria Gardens Cultural Center Project. Oral report by Deborah Clark, Library Director. Deborah Clark, Library Director, provided an update on the Victoria Gardens Cultural Center Project. D. BOARD BUSINESS D1. Update on Library Board request to transfer$150,000 into a LAIF account. Oral report by Library Director. ld Library Foundation Board Minutes December 12, 2005 Page 2 Deborah Clark, Library Director, stated that Finance has not moved the money at this time. Staff will keep the Board updated on the LAW account. D2. Approval of recommended changes to the Donor Recognition Program. Report presented by Library Director. Deborah Clark,Library Director,reviewed the recommended changes to the sponsorship and naming opportunities chart. Member Sakala recommended that the Teen Scene be listed on the chart underboth sponsorship and naming rights with the appropriate differentiating dollar amounts. If a donation is offered under naming rights, the decision to accept or not accept will be made then using the existing approval policy. MOTION: Moved by Member Williams for the addition of the study rooms by name, Shakespeare Room at$25,000,Jane Austen and Mark Twain Study rooms at$20,000 each,Big Cozy Book Play Area at$50,000 and the Teen Scene to be listed under both categories, seconded by Member Sakala, motion carried, 7-0-5 (with Akahoshi, Bowne, Filippi, Howdyshell and Silver absent). D3. PAL Campaign Reports: a) PAL Campaign Account Update. September and October, 2005 attached. b) PAL Campaign Events i) Winery Event: Winery Event Analysis Report attached. Presented by Member Filippi. Deborah Clark, Library Director, reviewed the report with the Board. Due to Member Filippi's absence, the Winery Event will be brought to the next meeting. ii) PAL Campaign Cabinet meetings. Oral report by attendees. i. Meeting on December 14`s, 2005, was cancelled. C) Library Foundation Ad Hoc Sub-committee Reports i) Raffle Ad Hoc Sub-committee Report. Update by Chair Ned Leonard. Member Leonard presented an oral update to the Board. President Leal requested from the Raffle Ad Hoc Sub-committee a revised budget and an in-depth presentation to the Library Foundation Board at the next meeting. ii) Marketing Ad Hoc Sub-committee Report: Update by Chair. / �1 Library Foundation Board Minutes December 12, 2005 Page 3 Chair Leal presented an oral report on their meeting. iii) School Ad Hoc Sub-committee Report: Update by Chair. Chair Davies presented an oral report on their meeting to the Board. d) Library Foundation Members Campaign Activities i) Oral report by each Member: contacts made, stories to share, etc. Oral updates were given by each Member. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Winery Event Revisited E2. Raffle Ad Hoc Sub-Committee Budget and Presentation. E3. Brick for the Rancho Cucamonga Library Foundation. F. COMMUNICATIONS FROM THE PUBLIC None received. G. ADJOURNMENT MOTION: Moved by Member Williams to adjourn,seconded by Member Sakala,motion carried,7- 0-5 (with Akahoshi,Bowne,Filippi,Howdyshell and Silver absent). The meeting adjourned at 7:06 p.m. Res ectfully sub itted, `�I,llt4t..� �G�u-� Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, February 13, 2006,in the Training Room of City Hall,located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m. Present were Members Akahoshi, Bowne, Carrasco, Davies, Filippi, Leal, Leonard, Williams and Wimberly. Deborah Clark, Library Director, and Vivian Garcia, Administrative Secretary, were also present. B. CONSENT CALENDAR B 1. Approval of Library Foundation Treasurer's Report: January, 2006. MOTION: Moved by Member Davies to approve the Treasurer's Report, seconded by Member Wimberly, motion carried, 9-0-3 (with Howdyshell, Sakala and Silver absent). B2. Approval of Minutes: August 8, December 12, 2005 and January 9, 2006 (Carrasco abstained). Unable to pass the minutes for August 8 and December 12 due to lack of quorum of those who attended the meeting. MOTION: Moved by Member Williams to approve the minutes for January 9,seconded by Member Davies, motion carried, 8-0-1-3 (with Howdyshell, Sakala and Silver absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Update on the Victoria Gardens Cultural Center Project. Oral report by Deborah Clark, Library Director. Deborah Clark, Library Director, provided an update on the Victoria Gardens Cultural Center Project. 0 Library Foundation Board Minutes February 13, 2006 Page 2 D. BOARD BUSINESS D1. Update on Library Board request to transfer$150,000 into a LAIF account. Oral report by Library Director. a. Approval of Amended Bylaws Altering the Dissolution Clause. Staff will be meeting with the City Attorney on Wednesday to discuss the LAIF account. MOTION: Moved by Member Williams to approve the Amended Bylaws, seconded by Member Akahoshi, motion carried, 9-0-3 (with Howdyshell, Sakala and Silver absent). D2. PAL Campaign Reports: a) PAL Campaign Account Update. January, 2006 attached. b) PAL Campaign Events i) Kickoff for Cultural Center Performing Arts Season: Calendar Thursday, March 30, 2006. Deborah Clark, Library Director, asked that the Board reserve the date of Thursday, March 30. Invitations will be sent out by the Community Services Department regarding the official season for the theatre. ii) PAL Campaign Cabinet meetings. Oral report by attendees. i. Meeting on January 18, 2006. Member Williams gave an oral report on the meeting of January 18. C) Library Foundation Ad Hoc Sub-committee Reports i) Raffle Ad Hoc Sub-committee Report. Approval to undertake House Raffle. Oral report and handouts by Chair Ned Leonard. Member Leonard presented an oral report on the status of the House Raffle. MOTION: Moved by Member Williams to approve to undertake the concept of the House Raffle, seconded by Member Wimberly, motion carried,9-0-3 (with Howdyshell,Sakala and Silver absent). ii) Event Ad Hoc Sub-committee: Update by Chair. l� Library Foundation Board Minutes February 13, 2006 Page 3 Member Howdyshell arrived at 6:30 p.m. Member Filippi stated.that he had met with Glenn Miller of the Victoria Gardens Mall. They discussed the possibility of having an event on Saturday, May 201h in the Townsquare which would benefit the Library. He will be scheduling a meeting with the Event Ad Hoc Sub-committee in March to discuss the event. iii) Marketing Ad Hoc Sub-committee Report: Update by Chair. President Leal stated that the Marketing Sub-committee had met and decided on a template for the quarterly newsletter. iv) School Ad Hoc Sub-committee Report: Update by Chair. Member Akahoshi gave an oral report on school districts and the tours of the Cultural Center. She stated that Etiwanda School District and Alta Loma School District are both scheduled for tours next week. d) Library Foundation Members Campaign Activities i) Oral report by each Member: contacts made, stories to share, etc. Oral updates were given by the Members. ii) Approval to purchase Donor Brick for Library Foundation Board. Oral report by staff. Staff will find out the cost of Donor Brick Pavers and return the item for the next meeting. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. House Raffle Budget, Timeline E2. Event for May E3. School Ad Hoc Subcommittee E4. Brick or Paver for the Rancho Cucamonga Library Foundation. Library Foundation Board Minutes February 13, 2006 Page 4 F. COMMUNICATIONS FROM THE PUBLIC None received. G. ADJOURNMENT MOTION: Moved by Member Williams to adjourn, seconded by Member Bowne, motion carried, 10-0-3 (with Sakala and Silver absent). The meeting adjourned at 6:51 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: A1101 I N4ryt' ) 'i . Eiw R A N C H O C U C A M O N G A PUuLIC L115QAUY Staff Report DATE: March 13, 2006 TO: President and Members of the Library Foundation Board FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL TO PURCHASE DIRECTOR AND OFFICER'S INSURANCE FROM PHILADELPHIA INSURANCE AT A COST OF $844 RECOMMENDATION Staff recommends approval to purchase Directors and Officer's Insurance from the Philadelphia Insurance Company at a cost of $844. BACKGROUND/ANALYSIS It was recommended by the Risk Management Division of the City of Rancho Cucamonga that the Library Foundation obtain Director and Officer's Insurance to add to the coverage provided by the City of Rancho Cucamonga, which is liability insurance. Using the services of insurance broker Hub International of California, Insurance Services Inc., staff obtained a quote for insurance coverage as described above. The best policy found was offered by Philadelphia Insurance at a cost of $844. This insurance coverage will provide board members with protection in the area of investments, personnel decisions and other management decisions, so long as they are made within the law and with no criminal intent. FISCAL IMPACT Annual cost of $844 for 2005/2006. Re pectfully submitted, Debo'r�ah Kaye la , ibrary Director i7 PAL CASH REPORT JANUARY 2006 Beginning Cash Balance $ 166,861.04 Deposits 1!5!2006 2,400.00 Merchant Service Fee (365.44) Merchant Service Fee Credit 497.36 Less Checks. Ending Cash Balance 169,392.96 Checking Account Balance $ 169,392.96 Less Outstanding Checks - Deposits in Transit Adjusted Bank Balance $ 169,392.96 Pal Lalf Investment through RCCF-$1,059,486.02 Pal Total.Account Balance-$1,228,878.98 BankofAmerica " — BANK OF AMERICA, N.A. ® Account Number 1655 GRANT STREET BLDG ?10TOH FLOOR 01 01 44444, CONCORD, CA 94520-2445 Last Statement: 12/30/2005 This Statement: 01/31/2006 Customer Service 1-800-325-4296 RANCHO CUCAMONGA COMM. FOUNDATION RANCHO CUCAMONGA LIBRARY FOUNDATION DBA PAL CAMPAIGN Page 1 of 1 10500 CIVIC DR P . O. BOX 807 RANCHO CUCAMONGA CA 91729-0807 The service charge field in the Account Summary information section on the bank statement has been modified to include only direct service charges. Service charges generated by account analysis are no longer included in this field. The account analysis service charge will reflect in the detail portion of the bank statement. NON-PROFIT CHECKING Account Summary Information Statement Period 12/31/2005 - 01/31/2006 Statement Beginning Balance 166,861.04 Number of Deposits/Credits 3 Amount of Deposits/Credits 2,897.36 Number of Checks 0 . Amount of Checks .00 Number of Other Debits 1 Amount of Other Debits 365.44 Statement Ending Balance 169,392.96 Number of Enclosures 0 Service Charge .00 Deposits and Credits Date Customer Bank Posted Reference Amount Description Reference 01/05 131 .92 CA BANKING CENTER DEPOSIT 2129079607236 01/05 365.44 aFikY-Adjustments : Reversing Merchant Fees 1233024600017 01/09 2,400.00 CA VAULT DEPOSIT 1521063602916 Withdrawals and Debits Other Debits Date Customer Bank Posted Reference Amount Description Reference 01/03 365.44 BOFA MS 1922 DES:MERCH FEES ID:430132313591041 60034257! INDN:PAL CAMPAIGN CO ID:3210001922 CCD REF:00145951338712110825002006003425753306010327 Daily Balances Date Ledger Balance Collected Balance Date Ledger Balance Collected Balance 12/30 166,861 .04 166,861 .04 01/10 169,392.96 169,242.96 01/03 166,495.60 166,495.60 01/11 169,392.96 169,392.96 01/05 166,992.96 166,992.96 01/31 169,392.96 169,392.96 01/09 169,392.96 168,142.96 /9