HomeMy WebLinkAbout06/03/13 (Min) Library Fnd Board CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Adjourned Meeting
A. CALL TO ORDER
An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on
Monday,March 13, 2006, in the Training Room of City Hall, located at 10500 Civic Center Drive,
Rancho Cucamonga, California. The meeting was called to order at 6:02 p.m. Present were
Members Davies, Filippi, Howdyshell, Leal, Leonard, Sakala, Williams and Wimberly.
Deborah Clark, Library Director, and Vivian Garcia, Administrative Secretary, were also present.
B. CONSENT CALENDAR
Bl. Approval of Library Foundation Treasurer's Report: February, 2006.
MOTION: Moved by Member Davies to approve the Treasurer's Report, seconded by Member
Wimberly, motion carried, 8-0-4 (with Akahoshi, Bowne, Carrasco and Silver absent).
B2. Approval of Minutes: August 8, December 12, 2005 and February 13, 2006.
Unable to pass the minutes due to lack of quorum of those who attended the meeting.
C. LIBRARY DIRECTOR'S STAFF REPORTS
Cl. Update on the Victoria Gardens Cultural Center Project. Oral report by Deborah Clark,
Library Director.
Deborah Clark, Library Director,presented an oral update on the Victoria Gardens Cultural Center
Project, stating that the project was now at the 80 percent completion point, with dry wall and
exterior painting finished.
D. BOARD BUSINESS
Dl. Approval to Purchase Director and Officer's Insurance from Philadelphia Insurance at a cost
of$844. Report attached. Presented by Deborah Clark, Library Director.
Member Davies asked if the amount for liability coverage was $1,000,000.
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March 13, 2006
Page 2
Deborah Kaye Clark, Library Director, stated that she believed that was the maximum allowed,but
would verify this and let the Board know.
MOTION: Moved by Member Sakala to approve the purchase of Director and Officer's Insurance
from the Philadelphia Insurance at a cost not to exceed$1,000 with a liability coverage of S1 million,
seconded by Member Williams,motion carried, 8-0-4(with Akahoshi,Bowne, Carrasco and Silver
absent).
D2. PAL Campaign Reports:
a) PAL Campaign Account Update. January, 2006 attached.
b) PAL Campaign Events
i) PAL Campaign Cabinet meetings. Oral report by attendees.
i. Meeting on February 15, 2006.
Member Williams presented an oral report on the meeting to the Board.
Member Sakala requested President Leal to oversee the coordination of wording and purchasing
of the bricks for the Library Foundation Board and Members.
Member Davies requested that contact be made with Paula Pachon, Management Analyst III of
Community Services regarding the deadline for the wording on the bricks.
C) Library Foundation Ad Hoc Sub-committee Reports
i) Raffle Ad Hoc Sub-committee Report. Update by Chair Ned Leonard.
Member Leonard presented an oral report on the status of the House Raffle.
Member Leonard requested to see if there could be an "early bird drawing" at the grand opening of
the Cultural Center in August,2006. Deborah Clark, Library Director, agreed to follow up with the
appropriate committees and the City Attorney.
Member Leonard stated that the committee will present pictures of the website and a timeline at the
next Library Foundation meeting.
ii) Event Ad Hoc Sub-committee: Update by Chair Gino Filippi.
Member Filippi stated that he had been trying to meet with Glenn Miller of the Victoria Gardens
Mall to confirm the details for an event on Saturday, May 20`h in the Townsquare. Once he meets
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March 13, 2006
Page 3
with Glenn, Gino will be scheduling a meeting with the Event Ad Hoc Sub-committee to discuss the
event.
iii) Marketing Ad Hoc Sub-committee Report: Update by Chair Frances
Howdyshell.
Member Howdyshell and President Leal presented an oral update to the Board.
iv) School Ad Hoc Sub-committee Report: Update by Chair.
In absence of Member Akahoshi, Member Davies gave an oral report on school district attendance
on the tours of the Cultural Center and the very positive reception received by the educators
involved.
d) Library Foundation Members Campaign Activities
i) Oral report by each Member: contacts made, stories to share, etc.
Oral updates were given by the Members.
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
El. House Raffle Budget, Timeline
E2. Event for May
E3. School Ad Hoc Subcommittee
E4. Staff pictures of Victoria Gardens.
E5. Investment Opportunities—open/ended.
F. COMMUNICATIONS FROM THE PUBLIC
None received.
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March 13, 2006
Page 4
G. ADJOURNMENT
MOTION: Moved by Member Williams to adjourn, seconded by Member Wimberly, motion
carried, 8-0-4(with Akahoshi,Bowne, Carrasco and Silver absent). The meeting adjourned at 6:45
p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved: January 22, 2007