HomeMy WebLinkAbout06/04/10 (Agn) Library Fnd Board LIBRARY FOUNDATION BOARD
AGENDA
CITY OF RANCHO CUCAMONGA
REGULAR MEETING
Second Monday
6:00 p.m.
April 10, 2006
Training Room
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, California 91730
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City Councilmembers
William J. Alexander, Mayor
Diane Williams, Mayor Pro Tem
Rex Gutierrez, Councilmember
L. Dennis Michael, Councilmember
Sam Spagnolo, Councilmember
Foundation Members
Ruth Leal, President
Frances Howdyshell, Vice President
Teresa Akahoshi, Member
Bruce Bowne, Member
Stefam Carrasco, Member
Rebecca Davies, Member
Gino Filippi, Member
Ned Leonard, Member
Ron Sakala, Member
Gilda Silver, Member
Paul Williams, Member
Ravenel Wimberly, Member
DECLARATION OF POSTING OF AGENDA
VIVIAN GARCIA states and declares as follows:
I presently am, and at all times mentioned herein have
been, the Administrative Secretary of the Library ofRancho
//
Cucamonga. Acting in that capacity, on �L • b w _
at 2 : 3 0 PW7, J posted a true and correct copy of the meeting
agenda dated ro U4 at 10500 Civic
Center Drive, Rancho Cucamonga.
I declare under penalty of perjury that the foregoing is
true and correct and that this declaration was executed on
1p C� at Rancho Cucamonga.
DEBORAH KAYE CLARK, LIBRARY MANAGER
City of Rancho Cucamonga
BY:
Vivian Garcia, Administrative
Secretary
City of Rancho Cucamonga
v Vlv
LIBRARY FOUNDATION BOARD AGENDA
APRIL 109 2006 1
RANCHO
CUCAMONGA
A. CALL TO ORDER .
1. Roll Call: Akahoshi , Bowne , Carrasco
Davies_, Filippi , Howdyshell
Leal , Leonard , Sakala
Silver, , Williams and Wimberly
B. CONSENT CALENDAR'
The following Consent Calendar items are expected to be routine and
non-controversial. They will be acted upon by the Library Foundation
Board at one time without discussion. Any item may be removed by a
Member or member of the audience for discussion.
1. Approval of Library Foundation Treasurer's Report: March, 2006. 1
2. Approval of Minutes: August 8, December 12, 2005 and February 5
13 and March 13, 2006.
C. LIBRARY DIRECTOR'S`STAFF'REPORTS
The following items do not legally require any public testimony,
although the President may open the meeting for public input.
1. Update on Victoria Gardens Cultural Center Project: Oral report by
Deborah Clark, Library Director.
D. BOARD BUSINESS
The following items have been requested by the Library Foundation
Board for discussion. They are not public hearing items, although
the President may open the meeting for public input.
1. Approval of Resolution of the Board of Directors of the Rancho 21
Cucamonga Public Library Foundation Authorizing Investment of
Monies in the Local Agency Investment Fund (LAIF) and Authorizing
the Finance Director to Move $100,000 into the new LAIF account.
Report attached, presented by Library Director Deborah Clark.
2. PAL Campaign Reports:
a) PAL Campaign Account Update. Available at the meeting
b) PAL Campaign Events
i) PAL Campaign Cabinet Meetings. Oral report by
attendees.
i. Meeting on March 22, 2006
c) Library Foundation Ad Hoc Subcommittee Reports
i) Raffle Subcommittee Report. Update by
Committee Chair Ned Leonard.
ii) Event Subcommittee: Update by Chair Gino
Filippi.
LIBRARY FOUNDATION BOARD AGENDA
APRIL 10, 2006 2
RANCHO
CUCAMONGA
iii) Marketing Subcommittee Report: Update by Chair
Frances Howdyshell.
iv) School Subcommittee: Update by Chair Teresa
Akahoshi.
d) Library Foundation Members Campaign Activities
i) Oral report by each Member: contacts made,
stories to share, etc.
E. IDENTIFICATION OF ITEMS FOR THE NEXT
MEETING
This is the time for Library Foundation Board to identify the items
they wish to discuss at the next meeting. These items will not be
discussed at this meeting, only identified for the next meeting.
F. PUBLIC COMMUNICATIONS'
This is the time and place for the general public to address the
Library Foundation Board. State law prohibits the Board from
addressing any issue not previously included on the Agenda.
G. ADJOURNMENT
I, Vivian R. Garcia, Library Administrative Secretary of the City of
Rancho Cucamonga, or my designee, hereby certify that a true,
accurate copy of the foregoing agenda was posted on Thursday, April
6, 2006, seventy two (72) hours prior to the meeting per Government
Code 54954.2 at 10500 Civic Center Drive.
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T H E C I T Y O F
QAUCno CUCAM0NGA
Staff Report
DATE: April 10, 2006
TO: President Leald \embers of the Library Foundation Board
ah
FROM: DeborKaye rary Director
SUBJECT: Treasurer's Report — March 2006
CASH REPORT BEGINNING MTD MTD ENDING
CASH CASH
March, 2006 BALANCE REVENUES EXPENDITURES BALANCE
FUND
General $42,976.63 $896.49 844.00 $43,029.12
Children's Books Endowment $40,000.00 $40,000.00
Victoria Gardens Books $83.000.00 $83.000.00
Adult Literacy $6,415.00 $6,415.00
Operating Reserve Fund $5,000.00 $5,000.00
TOTAL $177.391.63 $896.49 844.00 $177,444.12
Revenues Received:
Interest Earned: $ 16.05 General Fund
Rental Check: $ 750.00 General Fund
Cash Box $ 35.44 General Fund
Grapevine Donations $ 80.00 General Fund
Expenditures:
$844 Hub International of CA-Philadelphia
For $1,000,000 of Directors Insurance Coverage for the Library Foundation Board
Members
64/64/2696 11: 08 9094772845 CITYRANCHOCUCAMONGA PAGE 02
Rancho Cucamonga Put:lic library Foundation
CASH REPORT MARCH 2006
Beginning Balance $177,391.63
Deposits 3/7/2008 36.44
3/14/2006 765.00
3/16/2008 . 10.00
3/20/2006 35.00
3/28/2008 20.00
3/30/2006 15.00
880.44
Interest 16.05
Less Checks #1225 (844.00) Hub International of CA-
Philadelphia Insurance
$$ 1771444.12
Statement Ending Balawm $ 177,429.12
Deposit in Transit 15.00
$ 1 A4_4.12
Adjusted Bank Balance
Z
04/04/2006 11:08 9094772845 CITYRANCHOCUCAMONGA PAGE 03
Bank ofAmeric;)
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Your Bank of America
Business Interest
0628 P Checking Statement _
EIA
Statement Period:
February 25 through March 29, 2006 ..
Account Numberm0
RANCHO CUCAMONGA PUBLIC LIBRARY FOU Priority Customer Service
10500 CIVIC CENTER DR Call: 1.800.978.1433
RANCHO CUCAMONGA CA 91729 written Inquiries
Bank of America
Riverside Main Office
PO Box 37176
San Francisco, CA 94137-0001
Customer since 1977
Bank of America appreciates your
business and we enjoy serving you.
Our free Online Banking service allows you to check balances, track account activity, pay bills and more. Vath Online Banking
you can also view up to 16 months of thls statement online. Enroll at www.bankofamerica.com/smallbusiness.
MENNNOMEM HE
❑ Summary of Your Businuss Interest Checking Account
Beginning Balance on 02/25/06 $177,391.63 Annual Percentage Yield earned this period 0.10%
Total Deposits and Other Crcdits + 865.44 Interest paid year-to-date 844.09
Total Checks, Withdrawals, _ Number of checks paid 1
Transfers, Account Fees 844'00 Number of 24 Hour Customer Service Calls
interest Paid _ + 16.05 Self-Service 0
Assisted 0
Ending Balance _ $1177,429.12
s.
❑ Important Information About Your Account
ATTN: Customers who send and receive wire transfers. On 3/6/06, Bank of America will
introduce a new ABA (0260.095413) for incoming &outgoing wires for this account. Notify
those that send wire transfers to you of the change in ABA . This ABA#change does not
affect ACM transactions or the?,BA that currently appears on your checks &deposit tickets.
Tax-Advantaged Savings-Start Today. Get a business tax deduction -in addition to an
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employees. A Simplified Employee Pension (SEP) IRA Plan is ideal for self-employed
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Based on the minimum balance you've maintained in this account, your monthly service
charge has been waived.
Total interest paid to your aca'lunt in 2005 : $174.41
Continued on next page California Page 1 of 4
0007333.001.227
04/04/2006 11:08 9094772845 CITYRANCHOCUCAMONGA PAGE 04
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RANCHO CUCAMONGA PUBLI"_ LIBRARY FOU Statement Period: February 25 through March 29, 2006
Account Number: 06285-22199
M•
❑ Bank of America News
With Merchant Service online reports, you save time with 24-hour online access to
transaction details and report -ranagement. No more waiting for your monthly statement or
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❑ Deposits _
Number note Posted Amount Number pate Posted Amount
03/07 $ 35.4403/20 35.00
03/14 765.00 03128 20.
$665.4A
03/16 10.00 Total of 5 deposits
O Checks Paid
nate Paid Number Amount
03/17 1225 $844.00
❑ Account Activity
Date Y Reterebce Number Amount
PosteTdD scrlytlon
erest Patd $16.050312terest Paid from 0::125/06 Through 03/29/06
C3 Daily Balance
.T Amount Date Amount
Date Amount Date
177,358.07 03129 177,429.12
03/07 $ 177,427.07 03/20 177,393.07
03/14 178,192.07 03/70 177,413.07 1
03116 178,202.07 03/28
0 Bank of America: In Balance
To assist you in reconciling your account, we have provided the fallowing summary information.
A reconciliation worksheat is printed on the reverse of this page.
.. . ... . . .............
---..................$177,42,9,12
• Your ending balance from cols statement...............................-•..... .............. ..................
................ .. ...................
• Add interest paid to your checkbook register............... .-..•••••.......... ...............-�••• .
...... .... .....
Continued on next page Page 2 of 4
0007933.002.221 California CJ��-
R A N C H O C U C A M O N G A
P U B L I C L i B R A U Y
Staff Report
DATE: April 10, 2006
TO: President and Members of the Library Foundation Board
FROM: Deborah Kaye Clark, Library Director
SUBJECT: APPROVAL OF MINUTES
RECOMMENDATION
Ap�roval of the Minutes of the Library Foundation Board held August 8th and December
12t , 2005 and March 13th, 2006.
BACKGROUND/ANALYSIS
Attached, please find the minutes for the Meeting(s) of the Library Foundation Board
listed above, taken and compiled by Library Administrative Secretary, Vivian Garcia.
FISCAL IMPACT
None.
Respectfully submitted,
i
Deborah Kaye rk
Library Director
CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Adjourned Meeting
A. CALL TO ORDER
An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on
Monday, August 8, 2005, in the Training Room of the City Hall, located at 10500 Civic Center
Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m. Present were
Members Bowne, Filippi, Leal, Sakala, Williams and Wimberly.
Deborah Clark, Library Director and Vivian Garcia, Administrative Secretary, were also present.
B. CONSENT CALENDAR
Bl. Approval of Library Foundation Treasurer's Report, July, 2005.
On discussion and review of the Treasurer's Report, Member Sakala asked if some of the money
could be put in a Laif account to gain greater interest.
MOTION: Moved by Member Sakala for staff to move $150,000 into an investment account,
seconded by Member Bowne, motion carried, 6-0-4 (with Akahoshi, Davies, Howdyshell and
Leonard absent).
MOTION: Moved by Member Sakala to accept the Treasurer's Report for July, 2005, seconded by
Bowne, motion carried, 6-0-4 (with Akahoshi, Davies, Howdyshell and Leonard absent).
B2. Approval of Minutes: July 11, 2005 (Sakala abstained).
Member Bowne asked for corrections to be made on the Motion listed above D2. on Pagel. He
stated that he was present for the meeting and not absent as reflected in the minutes.
MOTION: Moved by Member Williams to approve the minutes with the corrections, seconded by
Member Filippi,motion carried, 5-0-4-1 (with Akahoshi,Davies,Howdyshell and Leonard absent).
C. LIBRARY DIRECTOR'S STAFF REPORTS
Cl. Update on the Victoria Gardens Cultural Center Project. Oral report by Deborah Clark,
Library Director.
Library Foundation Board Minutes
August 8, 2005
Page 2
Deborah Clark, Library Director, gave an,oral update on the Victoria Gardens Cultural Center
Project.
C2. Authorization to release a check to the City in support of the Literacy Program for the
sum of$2,000. Presented by Deborah Clark, Library Director. Report attached.
Deborah Clark, Library Director, reviewed with the Board the request for $2,000 to support the
Literacy program. She explained that the $2,000 request was in addition to the traditional
$10,000 in support. She also noted that the $2,000 request was aline item in the budget passed
by the Board in July and that the funds will be used to support the bi-annual Literacy Celebration
and to create a new video to replaced the dated
MOTION: Moved by Member Williams to approve the check for$2,000 for the Literacy Program,
seconded by Member Wimberly, motion carried, 6-0-4 (with Akahoshi, Davies, Howdyshell and
Leonard absent).
D. BOARD BUSINESS
D1. Approval and Board participation on Sub-committees. Continued from Julyreport attached.
President Leal reviewed the list with the Board.
Member Sakala asked to be an alternate on the PAL Campaign Steering Committee.
President Leal asked to be placed on the PAL Campaign Steering Committee.
Member Bowne volunteered to be on the Telethon Production Committee.
Member Sakala volunteered to be on the Special Event Committee.
MOTION: Moved by Member Wimberly to approve the sub-committee list with the new changes,
seconded by Member Bowne, motion carried, 6-0-4 (with Akahoshi, Davies, Howdyshell and
Leonard absent).
President Leal asked if anyone outside of the Library Foundation Board could be on the sub-
committees.
Deborah Clark, Library Director, stated yes.
Library Foundation Board Minutes
August 8, 2005
Page 3
President Leal suggested that there could be a representative from the Inland Valley Daily Bulletin
on the Marketing and Publicity Committee and that she would follow up with Jackie Amsler to invite
her participation.
D2. Discussion of next Winery Event. Member Filippi to start this discussion.
Member Filippi stated that December 1'` and 2"d were open for the Holiday Winery Event.
After discussion, the Board decided on Friday, December 2, 2005.
D3. PAL Campaign Reports:
a) PAL Campaign Account Update. June, 2005 attached.
b) PAL Campaign Events
i) Golf Tournament: Oral report from staff.
1.9
Deborah Clark, Library Director, asked for volunteers for this event. She stated that their
donation to the Library Foundation Board would be $10,000 this year.
ii) Concert Under the Stars: Oral report from Member Williams.
Member Williams stated that all thirty(30) tickets for the event had been sold for $55 each and
that the event will occur on the upcoming weekend (August 12 and 13, 2005).
C) PAL Campaign Cabinet Meetings. Oral report by attendees.
i) Meeting of July 13, 2005
Member Williams gave an oral report on July's meeting of the PAL Campaign meeting to the Board.
d) Library Foundation Sub-committee Reports
i) Raffle Sub-committee Report. Update by Member Ned Leonard.
Member Leonard was absent,but committee members present stated that there had not been another
meeting since the last report to the full Board.
Member Bowne stated that he had some concerns about legal issues he has researched on raffle
methodology. First,there needed to be registration by September 1 if there was to be a raffle during
the next year until August 31. Second, listed on some of the papers, was that ninety percent of the
gross receipts must be used by the PAL Campaign.
Member Bowne stated that he would look further into the wording on "gross receipts" and would
have information ready for the next Committee meeting.
U
Library Foundation Board Minutes
August 8, 2005
Page 4
e) Library Foundation Members Campaign Activities
i) Oral report by each Member: contacts made, stories to s}iare, etc.
Each Member presented an oral update to the Board.
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
El. The names of the Chairs to each committee.
E2. An update on the architectural element for Victoria Gardens referred to as the "exterior
books".
E3. Updated sub-committees list.
F. COMMUNICATIONS FROM THE PUBLIC
None received.
G. ADJOURNMENT
MOTION: Moved by Member Sakala to adjourn, seconded by Member Filippi,motion carried,6-0-
4 (with Akahoshi, Davies, Howdyshell and Leonard absent). The meeting adjourned at 6:45 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved:
i
CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Adjourned Meeting
A. CALL TO ORDER
An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on
Monday, December 12, 2005, in the Training Room of City Hall, located at 10500 Civic Center
Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m. Present were
Members Carrasco, Davies, Leal, Leonard, Sakala, Williams and Wimberly.
Deborah Clark, Library Director, and Vivian Garcia, Administrative Secretary, were also present.
B. CONSENT CALENDAR
Bl. Approval of Library Foundation Treasurer's Report: October and November, 2005.
MOTION: Moved by Member Williams to approve the Treasurer's Reports, seconded by Member
Davies, motion carried, 7-0-5 (with Akahoshi, Bowne, Filippi, Howdyshell and Silver absent).
B2. Approval of Minutes: August 8, October 10 and November 10, 2005.
Unable to pass the minutes due to lack of quorum of those who attended the meeting.
C. LIBRARY DIRECTOR'S STAFF REPORTS
Cl. Update on the Victoria Gardens Cultural Center Project. Oral report by Deborah Clark,
Library Director.
Deborah Clark, Library Director, provided an update on the Victoria Gardens Cultural Center
Project.
D. BOARD BUSINESS
D1. Update on Library Board request to transfer$150,000 into a LAIF account. Oral report by
Library Director.
I �
Library Foundation Board Minutes
December 12, 2005
Page 2
Deborah Clark, Library Director, stated that Finance has not moved the money at this time. Staff
will keep the Board updated on the LAIF account.
D2. Approval of recommended changes to the Donor Recognition Program. Report presented by
Library Director.
Deborah Clark, Library Director,reviewed the recommended changes to the sponsorship and naming
opportunities chart.
Member Sakala recommended that the Teen Scene be listed on the chart under both sponsorship and
naming rights with the appropriate differentiating dollar amounts. If a donation is offered under
naming rights, the decision to accept or not accept will be made then using the existing approval
policy.
MOTION: Moved by Member Williams for the addition of the study rooms by name, Shakespeare
Room at$25,000,Jane Austen and Mark Twain Study rooms at$20,000 each,Big Cozy Book Play
Area at$50,000 and the Teen Scene to be listed under both categories,seconded by Member Sakala,
motion carried, 7-0-5 (with Akahoshi, Bowne, Filippi, Howdyshell and Silver absent).
D3. PAL Campaign Reports:
a) PAL Campaign Account Update. September and October, 2005 attached.
b) PAL Campaign Events
i) Winery Event: Winery Event Analysis Report attached. Presented by
Member Filippi.
Deborah Clark, Library Director, reviewed the report with the Board. Due to Member Filippi's
absence, the Winery Event will be brought to the next meeting.
ii) PAL Campaign Cabinet meetings. Oral report by attendees.
i. Meeting on December 14`h, 2005, was cancelled.
C) Library Foundation Ad Hoc Sub-committee Reports
i) Raffle Ad Hoc Sub-committee Report. Update by Chair Ned Leonard.
Member Leonard presented an oral update to the Board.
President Leal requested from the Raffle Ad Hoc Sub-committee a revised budget and an in-depth
presentation to the Library Foundation Board at the next meeting.
ii) Marketing Ad Hoc Sub-committee Report: Update by Chair.
�r �
Library Foundation Board Minutes
December 12, 2005
Page 3
Chair Leal presented an oral report on their meeting.
iii) School Ad Hoc Sub-committee Report: Update by Chair.
Chair Davies presented an oral report on their meeting to the Board.
d) Library Foundation Members Campaign Activities
i) Oral report by each Member: contacts made, stories to share, etc.
Oral updates were given by each Member.
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
E1. Winery Event Revisited
E2. Raffle Ad Hoc Sub-Committee Budget and Presentation.
E3. Brick for the Rancho Cucamonga Library Foundation.
F. COMMUNICATIONS FROM THE PUBLIC
None received.
G. ADJOURNMENT
MOTION: Moved by Member Williams to adjourn,seconded by Member Sakala,motion carried,7-
0-5 (with Akahoshi,Bowne,Filippi,Howdyshell and Silver absent). The meeting adjourned at 7:06
p.m.
Respectfully submitted,Vivian Garcia
Administrative Secretary
Approved:
CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Adjourned Meeting
A. CALL TO ORDER
An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on
Monday,February 13,2006,in the Training Room of City Hall,located at 10500 Civic Center Drive,
Rancho Cucamonga, California. The meeting was called to order at 6 p.m. Present were Members
Akahoshi, Bowne, Carrasco, Davies, Filippi, Leal, Leonard, Williams and Wimberly.
Deborah Clark, Library Director, and Vivian Garcia, Administrative Secretary, were also present.
B. CONSENT CALENDAR
Bl. Approval of Library Foundation Treasurer's Report: January, 2006.
MOTION: Moved by Member Davies to approve the Treasurer's Report, seconded by Member
Wimberly, motion carried, 9-0-3 (with Howdyshell, Sakala and Silver absent).
B2. Approval of Minutes: August 8, December 12, 2005 and January 9, 20.06.(Carrasco
abstained).
Unable to pass the minutes for August 8 and December 12 due to lack of quorum of those who
attended the meeting.
MOTION: Moved by Member Williams to approve the minutes for January 9,seconded by Member
Davies, motion carried, 8-0-1-3 (with Howdyshell, Sakala and Silver absent).
C. LIBRARY DIRECTOR'S STAFF REPORTS
Cl. Update on the Victoria Gardens Cultural Center Project. Oral report by Deborah Clark,
Library Director.
Deborah Clark, Library Director, provided an update on the Victoria Gardens Cultural Center
Proj ect.
� 3
Library Foundation Board Minutes
February 13, 2006
Page 2
D. BOARD BUSINESS
D1. Update on Library Board request to transfer$150,000 into a LAIF account. Oral report by
Library Director.
a. Approval of Amended Bylaws Altering the Dissolution Clause.
Staff will be meeting with the City Attorney on Wednesday to discuss the LAIF account.
MOTION: Moved by Member Williams to approve the Amended Bylaws, seconded by Member
Akahoshi, motion carried, 9-0-3 (with Howdyshell, Sakala and Silver absent).
D2. PAL Campaign Reports:
a) PAL Campaign Account Update. January, 2006 attached.
b) PAL Campaign Events
i) Kickoff for Cultural Center Performing Arts Season: Calendar Thursday,
March 30, 2006.
Deborah Clark, Library Director, asked that the Board reserve the date of Thursday, March 30.
Invitations will be sent out by the Community Services Department regarding the official season for
the theatre.
ii). PAL Campaign Cabinet meetings. Oral report by attendees.
i. Meeting on January 18, 2006.
Member Williams gave an oral report on the meeting of January 18.
C) Library Foundation Ad Hoc Sub-committee Reports
i) Raffle Ad Hoc Sub-committee Report. Approval to undertake House Raffle.
Oral report and handouts by Chair Ned Leonard.
Member Leonard presented an oral report on the status of the House Raffle.
MOTION: Moved by Member Williams to approve to undertake the concept of the House Raffle,
seconded by Member Wimberly, motion carried,9-0-3 (with Howdyshell,Sakala and Silver absent).
i
ii) Event Ad Hoc Sub-committee: Update by Chair.
Library Foundation Board Minutes
February 13, 2006
Page 3
Member Howdyshell arrived at 6:30 p.m.
Member Filippi stated that he had met with Glenn Miller of the Victoria Gardens Mall. They
discussed the possibility of having an event on Saturday, May 201" in the Townsquare which would
benefit the Library.
He will be scheduling a meeting with the Event Ad Hoc Sub-committee in March to discuss the
event.
ii)
iii) Marketing Ad Hoc Sub-committee Report: Update by Chair.
President Leal stated that the Marketing Sub-committee had met and decided on a template for the
quarterly newsletter.
iv) School Ad Hoc Sub-committee Report: Update by Chair.
Member Akahoshi gave an oral report on school districts and the tours of the Cultural Center. She
stated that Etiwanda School District and Alta Loma School District are both scheduled for tours next
week.
d) Library Foundation Members Campaign Activities
i) Oral report by each Member: contacts made, stories to share, etc.
Oral updates were given by the Members.
ii) Approval to purchase Donor Brick for Library Foundation Board. Oral report
by staff.
Staff will find out the cost of Donor Brick Pavers and return the item for the next meeting.
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
E1. House Raffle Budget, Timeline
E2. Event for May
E3. School Ad Hoc Subcommittee
E4. Brick or Paver for the Rancho Cucamonga Library Foundation.
Library Foundation Board Minutes
February 13, 2006
Page 4
F. COMMUNICATIONS FROM THE PUBLIC
None received.
G. ADJOURNMENT
MOTION: Moved by Member Williams to adjourn, seconded by Member Bowne,motion carried,
10-0-3 (with Sakala and Silver absent). The meeting adjourned at 6:51 p.m.
Respectfully submitted,
V GVtG�. 4GuL,
Vivian Garcia
Administrative Secretary
Approved:
CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Adjourned Meeting
A. CALL TO ORDER
An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on
Monday, March 13, 2006, in the Training Room of City Hall, located at 10500 Civic Center Drive,
Rancho Cucamonga, California. The meeting was called to order at 6:02 p.m. Present were
Members Davies, Filippi, Howdyshell, Leal, Leonard, Sakala, Williams and Wimberly.
Deborah Clark, Library Director, and Vivian Garcia, Administrative Secretary, were also present.
B. CONSENT CALENDAR
B1. Approval of Library Foundation Treasurer's Report: February, 2006.
MOTION: Moved by Member Davies to approve the Treasurer's Report, seconded by Member
Wimberly, motion carried, 8-0-4 (with Akahoshi, Bowne, Carrasco and Silver absent).
B2. Approval of Minutes: August 8, December 12, 2005 and February 13, 2006.
Unable to pass the minutes due to lack of quorum of those who attended the meeting.
C. LIBRARY DIRECTOR'S STAFF REPORTS
Cl. Update on the Victoria Gardens Cultural Center Project. Oral report by Deborah Clark,
Library Director.
Deborah Clark, Library Director, presented an oral update on the Victoria Gardens Cultural Center
Project, stating that the project was now at the 80 percent completion point, with dry wall and
exterior painting finished.
D. BOARD BUSINESS
DI. Approval to Purchase Director and Officer's Insurance from Philadelphia Insurance at a cost
of$844. Report attached. Presented by Deborah Clark, Library Director.
Member Davies asked if the amount for liability coverage was $1,000,000.
17
Library Foundation Board Minutes
March 13, 2006
Page 2
Deborah Kaye Clark, Library Director, stated that she believed that was the maximum allowed,but
would verify this and let the Board know.
MOTION: Moved by Member Sakala to approve the purchase of Director and Officer's Insurance
from the Philadelphia Insurance at a cost not to exceed$1,000 with a liability coverage of$1 million,
seconded by Member Williams,motion carried, 8-0-4(with Akahoshi,Bowne, Carrasco and Silver
absent).
D2. PAL Campaign Reports:
a) PAL Campaign Account Update. January, 2006 attached.
b) PAL Campaign Events
i) PAL Campaign Cabinet meetings. Oral report by attendees.
i. Meeting on February 15, 2006.
Member Williams presented an oral report on the meeting to the Board.
Member Sakala requested President Leal to oversee the coordination of wording and purchasing
of the bricks for the Library Foundation Board and Members.
Member Davies requested that contact be made with Paula Pachon, Management Analyst III of
Community Services regarding the deadline for the wording on the bricks.
C) Library Foundation Ad Hoc Sub-committee Reports
i) Raffle Ad Hoc Sub-committee Report. Update by Chair Ned Leonard.
Member Leonard presented an oral report on the status of the House Raffle.
Member Leonard requested to see if there could be an"early bird drawing"at the grand opening of
the Cultural Center in August,2006. Deborah Clark, Library Director,agreed to follow up with the
appropriate committees and the City Attorney.
Member Leonard stated that the committee will present pictures of the website and a timeline at the
next Library Foundation meeting.
ii) Event Ad Hoc Sub-committee: Update by Chair Gino Filippi.
Member Filippi stated that he had been trying to meet with Glenn Miller of the Victoria Gardens
Mall to confirm the details for an event on Saturday, May 20`h in the Townsquare. Once he meets
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Library Foundation Board Minutes
March 13, 2006
Page 3
with Glenn, Gino will be scheduling a meeting with the Event Ad Hoe Sub-committee to discuss the
event.
iii) Marketing Ad Hoc Sub-committee Report: Update by Chair Frances
Howdyshell.
Member Howdyshell and President Leal presented an oral update to the Board.
iv) School Ad Hoc Sub-committee Report: Update by Chair.
In absence of Member Akahoshi, Member Davies gave an oral report on school district attendance
on the tours of the Cultural Center and the very positive reception received by the educators
involved.
d) Library Foundation Members Campaign Activities
i) Oral report by each Member: contacts made, stories to share, etc.
Oral updates were given by the Members.
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
E1. House Raffle Budget, Timeline
E2. Event for May
E3. School Ad Hoc Subcommittee
E4. Staff pictures of Victoria Gardens.
E5. Investment Opportunities—open/ended.
F. COMMUNICATIONS FROM THE PUBLIC
None received.
Library Foundation Board Minutes
March 13, 2006
Page 4
G. ADJOURNMENT
MOTION: Moved by Member Williams to adjourn, seconded by Member Wimberly, motion
carried, 8-0-4(with Akahoshi,Bowne, Carrasco and Silver absent). The meeting adjourned at 6:45
p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved:
20
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R A N C H O C U C A M O N G A
P U B L I C L 1 15 Q A U Y
Staff Report
DATE: April 10, 2006
TO: President Leal and Members of the Library Foundation Board
FROM: Deborah Kaye Clark, Library Director
SUBJECT: Approval of Resolution of the Board of Directors of the Rancho
Cucamonga Public Library Foundation Authorizing Investment of Monies in the Local
Agency Investment Fund (LAIF) and Authorizing the Finance Director to Move $100,000
into the new LAIF account.
RECOMMENDATION:
That the Board members review the investment opportunities outlined below and, after
discussion, reaffirm their determination to invest $100,000 in LAIF by approving the
attached Resolution.
No limitation on the ability to use funds
LAIF Daily Rate 3.77%
6 Month 9 Month 1 Year
TREASURY 4.17% 4.36% 4.36%
DISCOS 4.33% 4.40%
CP None None None
CD 4.06% 4.16% 4.19%
BACKGROUND:
At their regular October meeting, the Library Foundation instructed the Library Director
to work with the Finance Department to shift $100,000 from the checking account into a
LAIF Account, a process earlier initiated by the Community Foundation with PAL funds.
During an investigative pursuit of LAIF opportunities for the Library Foundation, Sandra
Ramirez, Management Analyst III with the Finance Division, discovered that the Library
2(
Foundation was not at that time eligible for LAIF investment opportunities and
recommended a variety of other investment opportunities.
At the January 9, 2006 meeting, the Library Foundation Board voted to pursue a LAIF
investment and directed staff to amend the Library Foundation Bylaws and work with
the LAIF Board to allow investment in LAIF funds as the most secure and convenient
vehicle available. At the February 13, 2006 meeting, the. Library Foundation approved
the Bylaws change, making the City the ultimate recipient of any unexpended funds in
the event of the dissolution of the Library Foundation.
At that time, the City Attorney was asked to intercede with the LAIF Board to determine
if there were any further obstructions to delaying the participation of the Library
Foundation in the LAIF investments.
On April 3, 2006, the Library Director received notice from Sandra Ramierez, Finance
Department, that the Library Foundation had been approved for investment
opportunities with LAIF. The final step needed was the approval of a Resolution, which
is attached.
CONCLUSION:
Staff recommends that the Library Foundation approve the attached Resolution and
authorize the Finance Director to move $100,000 of Library Foundation funds into a
LAIF account.
FISCAL IMPACT:
No negative impact. The positive impact is that the Library Foundation will receive an
interest rate of 3.77 instead of the current rate of .10%.
(Sincerely, /
Deborah Kaye I rk
Library Directo
_ 2 _
22
RESOLUTION NO.
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION,
RANCHO CUCAMONGA, CALIFORNIA, AUTHORIZING
INVESTMENT OF MONIES IN THE LOCAL AGENCY
INVESTMENT FUND FOR THE RANCHO CUCAMONGA PUBLIC
LIBRARY FOUNDATION.
WHEREAS, Pursuant to Chapter 730 of the Statutes of 1976 Section 16429.1
was added to the California Government Code to create a Local Agency Investment Fund
in the State Treasury for the deposit of money of a local agency for purposes of
investment by the State Treasurer; and,
WHEREAS, the Board of Directors does hereby find that the deposit and
withdrawal of money in the Local Agency Investment Fund in accordance with the
provisions of Section 16429.1 of the Government Code for the purpose of investment as
stated therein is in the best interests of the Foundation.
NOW THEREFORE, BE IT RESOLVED, that the Board of Directors does
hereby authorize the deposit and withdrawal of Foundation monies in the Local Agency
Investment Fund in the State Treasury in accordance with provisions of Section 16429.1
of the Government Code for the purpose of investment as stated therein, and verification
by the State Treasurer's Office of all banking information provided in that regard.
BE IT FURTHER RESOLVED, that the following officers or their successors
in office shall be authorized to order the deposit or withdrawal of monies in the Local
Agency Investment Fund for the Rancho Cucamonga Public Library Foundation.
Ruth Leal Tamara L. Layne
President Finance Officer
Rancho Cucamonga Public Library Foundation City of Rancho Cucamonga
Lawrence I. Temple Sandra G. Ramirez
Deputy City Treasurer Management Analyst III
City of Rancho Cucamonga City of Rancho Cucamonga
James C. Frost
City Treasurer
City of Rancho Cucamonga
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Resolution No.
Page 2 of 2
PASSED APPROVED, AND ADOPTED, this 10`h day of April, 2006.
AYES:
NOES:
ABSENT:
ABSTAINED
RES LIBRARY LAIFAd