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HomeMy WebLinkAbout06/04/10 (Agn) Library Fnd Board LIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING Second Monday 6:00 p.m. April 10, 2006 Training Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 **r City Councilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tem Rex Gutierrez, Councilmember L. Dennis Michael, Councilmember Sam Spagnolo, Councilmember Foundation Members Ruth Leal, President Frances Howdyshell, Vice President Teresa Akahoshi, Member Bruce Bowne, Member Stefam Carrasco, Member Rebecca Davies, Member Gino Filippi, Member Ned Leonard, Member Ron Sakala, Member Gilda Silver, Member Paul Williams, Member Ravenel Wimberly, Member DECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library ofRancho // Cucamonga. Acting in that capacity, on �L • b w _ at 2 : 3 0 PW7, J posted a true and correct copy of the meeting agenda dated ro U4 at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on 1p C� at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga BY: Vivian Garcia, Administrative Secretary City of Rancho Cucamonga v Vlv LIBRARY FOUNDATION BOARD AGENDA APRIL 109 2006 1 RANCHO CUCAMONGA A. CALL TO ORDER . 1. Roll Call: Akahoshi , Bowne , Carrasco Davies_, Filippi , Howdyshell Leal , Leonard , Sakala Silver, , Williams and Wimberly B. CONSENT CALENDAR' The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Library Foundation Treasurer's Report: March, 2006. 1 2. Approval of Minutes: August 8, December 12, 2005 and February 5 13 and March 13, 2006. C. LIBRARY DIRECTOR'S`STAFF'REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Update on Victoria Gardens Cultural Center Project: Oral report by Deborah Clark, Library Director. D. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Approval of Resolution of the Board of Directors of the Rancho 21 Cucamonga Public Library Foundation Authorizing Investment of Monies in the Local Agency Investment Fund (LAIF) and Authorizing the Finance Director to Move $100,000 into the new LAIF account. Report attached, presented by Library Director Deborah Clark. 2. PAL Campaign Reports: a) PAL Campaign Account Update. Available at the meeting b) PAL Campaign Events i) PAL Campaign Cabinet Meetings. Oral report by attendees. i. Meeting on March 22, 2006 c) Library Foundation Ad Hoc Subcommittee Reports i) Raffle Subcommittee Report. Update by Committee Chair Ned Leonard. ii) Event Subcommittee: Update by Chair Gino Filippi. LIBRARY FOUNDATION BOARD AGENDA APRIL 10, 2006 2 RANCHO CUCAMONGA iii) Marketing Subcommittee Report: Update by Chair Frances Howdyshell. iv) School Subcommittee: Update by Chair Teresa Akahoshi. d) Library Foundation Members Campaign Activities i) Oral report by each Member: contacts made, stories to share, etc. E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. PUBLIC COMMUNICATIONS' This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, April 6, 2006, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. i elllitxf�. '� r_ i T H E C I T Y O F QAUCno CUCAM0NGA Staff Report DATE: April 10, 2006 TO: President Leald \embers of the Library Foundation Board ah FROM: DeborKaye rary Director SUBJECT: Treasurer's Report — March 2006 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH March, 2006 BALANCE REVENUES EXPENDITURES BALANCE FUND General $42,976.63 $896.49 844.00 $43,029.12 Children's Books Endowment $40,000.00 $40,000.00 Victoria Gardens Books $83.000.00 $83.000.00 Adult Literacy $6,415.00 $6,415.00 Operating Reserve Fund $5,000.00 $5,000.00 TOTAL $177.391.63 $896.49 844.00 $177,444.12 Revenues Received: Interest Earned: $ 16.05 General Fund Rental Check: $ 750.00 General Fund Cash Box $ 35.44 General Fund Grapevine Donations $ 80.00 General Fund Expenditures: $844 Hub International of CA-Philadelphia For $1,000,000 of Directors Insurance Coverage for the Library Foundation Board Members 64/64/2696 11: 08 9094772845 CITYRANCHOCUCAMONGA PAGE 02 Rancho Cucamonga Put:lic library Foundation CASH REPORT MARCH 2006 Beginning Balance $177,391.63 Deposits 3/7/2008 36.44 3/14/2006 765.00 3/16/2008 . 10.00 3/20/2006 35.00 3/28/2008 20.00 3/30/2006 15.00 880.44 Interest 16.05 Less Checks #1225 (844.00) Hub International of CA- Philadelphia Insurance $$ 1771444.12 Statement Ending Balawm $ 177,429.12 Deposit in Transit 15.00 $ 1 A4_4.12 Adjusted Bank Balance Z 04/04/2006 11:08 9094772845 CITYRANCHOCUCAMONGA PAGE 03 Bank ofAmeric;) H Your Bank of America Business Interest 0628 P Checking Statement _ EIA Statement Period: February 25 through March 29, 2006 .. Account Numberm0 RANCHO CUCAMONGA PUBLIC LIBRARY FOU Priority Customer Service 10500 CIVIC CENTER DR Call: 1.800.978.1433 RANCHO CUCAMONGA CA 91729 written Inquiries Bank of America Riverside Main Office PO Box 37176 San Francisco, CA 94137-0001 Customer since 1977 Bank of America appreciates your business and we enjoy serving you. Our free Online Banking service allows you to check balances, track account activity, pay bills and more. Vath Online Banking you can also view up to 16 months of thls statement online. Enroll at www.bankofamerica.com/smallbusiness. MENNNOMEM HE ❑ Summary of Your Businuss Interest Checking Account Beginning Balance on 02/25/06 $177,391.63 Annual Percentage Yield earned this period 0.10% Total Deposits and Other Crcdits + 865.44 Interest paid year-to-date 844.09 Total Checks, Withdrawals, _ Number of checks paid 1 Transfers, Account Fees 844'00 Number of 24 Hour Customer Service Calls interest Paid _ + 16.05 Self-Service 0 Assisted 0 Ending Balance _ $1177,429.12 s. ❑ Important Information About Your Account ATTN: Customers who send and receive wire transfers. On 3/6/06, Bank of America will introduce a new ABA (0260.095413) for incoming &outgoing wires for this account. Notify those that send wire transfers to you of the change in ABA . This ABA#change does not affect ACM transactions or the?,BA that currently appears on your checks &deposit tickets. Tax-Advantaged Savings-Start Today. Get a business tax deduction -in addition to an individual'IRA contribution-while providing retirement benefits for you and your employees. A Simplified Employee Pension (SEP) IRA Plan is ideal for self-employed individuals and businesses with few employees and unpredictable cash flows. Based on the minimum balance you've maintained in this account, your monthly service charge has been waived. Total interest paid to your aca'lunt in 2005 : $174.41 Continued on next page California Page 1 of 4 0007333.001.227 04/04/2006 11:08 9094772845 CITYRANCHOCUCAMONGA PAGE 04 pi RANCHO CUCAMONGA PUBLI"_ LIBRARY FOU Statement Period: February 25 through March 29, 2006 Account Number: 06285-22199 M• ❑ Bank of America News With Merchant Service online reports, you save time with 24-hour online access to transaction details and report -ranagement. No more waiting for your monthly statement or searching through paperwork !o research items. For more information, call 1.877.837.9022 and reference promo code 14 . Have you signed up for your FREE access to the Discounts Program?As a Small Business checking customer, you can slave 5%-76% at places like Franklin Covey, Staples and Starbucks just to name a few. Visit www.bankofamerica.com/businessdiseounts to begin saving todayl Quality health insurance for yrlb, your dependents, and your employees offered through Banc of America Insurance Se rviees, Inc. Get free quotes and compare rates and benefits from over 100 leading insurame companies nationwide. Personalized service from a licensed insurance agent fast attd easy -- act now!Visit , www.bankOf2mericti.com/bizhr:alth2 today! w� ❑ Deposits _ Number note Posted Amount Number pate Posted Amount 03/07 $ 35.4403/20 35.00 03/14 765.00 03128 20. $665.4A 03/16 10.00 Total of 5 deposits O Checks Paid nate Paid Number Amount 03/17 1225 $844.00 ❑ Account Activity Date Y Reterebce Number Amount PosteTdD scrlytlon erest Patd $16.050312terest Paid from 0::125/06 Through 03/29/06 C3 Daily Balance .T Amount Date Amount Date Amount Date 177,358.07 03129 177,429.12 03/07 $ 177,427.07 03/20 177,393.07 03/14 178,192.07 03/70 177,413.07 1 03116 178,202.07 03/28 0 Bank of America: In Balance To assist you in reconciling your account, we have provided the fallowing summary information. A reconciliation worksheat is printed on the reverse of this page. .. . ... . . ............. ---..................$177,42,9,12 • Your ending balance from cols statement...............................-•..... .............. .................. ................ .. ................... • Add interest paid to your checkbook register............... .-..•••••.......... ...............-�••• . ...... .... ..... Continued on next page Page 2 of 4 0007933.002.221 California CJ��- R A N C H O C U C A M O N G A P U B L I C L i B R A U Y Staff Report DATE: April 10, 2006 TO: President and Members of the Library Foundation Board FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF MINUTES RECOMMENDATION Ap�roval of the Minutes of the Library Foundation Board held August 8th and December 12t , 2005 and March 13th, 2006. BACKGROUND/ANALYSIS Attached, please find the minutes for the Meeting(s) of the Library Foundation Board listed above, taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, i Deborah Kaye rk Library Director CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, August 8, 2005, in the Training Room of the City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m. Present were Members Bowne, Filippi, Leal, Sakala, Williams and Wimberly. Deborah Clark, Library Director and Vivian Garcia, Administrative Secretary, were also present. B. CONSENT CALENDAR Bl. Approval of Library Foundation Treasurer's Report, July, 2005. On discussion and review of the Treasurer's Report, Member Sakala asked if some of the money could be put in a Laif account to gain greater interest. MOTION: Moved by Member Sakala for staff to move $150,000 into an investment account, seconded by Member Bowne, motion carried, 6-0-4 (with Akahoshi, Davies, Howdyshell and Leonard absent). MOTION: Moved by Member Sakala to accept the Treasurer's Report for July, 2005, seconded by Bowne, motion carried, 6-0-4 (with Akahoshi, Davies, Howdyshell and Leonard absent). B2. Approval of Minutes: July 11, 2005 (Sakala abstained). Member Bowne asked for corrections to be made on the Motion listed above D2. on Pagel. He stated that he was present for the meeting and not absent as reflected in the minutes. MOTION: Moved by Member Williams to approve the minutes with the corrections, seconded by Member Filippi,motion carried, 5-0-4-1 (with Akahoshi,Davies,Howdyshell and Leonard absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Update on the Victoria Gardens Cultural Center Project. Oral report by Deborah Clark, Library Director. Library Foundation Board Minutes August 8, 2005 Page 2 Deborah Clark, Library Director, gave an,oral update on the Victoria Gardens Cultural Center Project. C2. Authorization to release a check to the City in support of the Literacy Program for the sum of$2,000. Presented by Deborah Clark, Library Director. Report attached. Deborah Clark, Library Director, reviewed with the Board the request for $2,000 to support the Literacy program. She explained that the $2,000 request was in addition to the traditional $10,000 in support. She also noted that the $2,000 request was aline item in the budget passed by the Board in July and that the funds will be used to support the bi-annual Literacy Celebration and to create a new video to replaced the dated MOTION: Moved by Member Williams to approve the check for$2,000 for the Literacy Program, seconded by Member Wimberly, motion carried, 6-0-4 (with Akahoshi, Davies, Howdyshell and Leonard absent). D. BOARD BUSINESS D1. Approval and Board participation on Sub-committees. Continued from Julyreport attached. President Leal reviewed the list with the Board. Member Sakala asked to be an alternate on the PAL Campaign Steering Committee. President Leal asked to be placed on the PAL Campaign Steering Committee. Member Bowne volunteered to be on the Telethon Production Committee. Member Sakala volunteered to be on the Special Event Committee. MOTION: Moved by Member Wimberly to approve the sub-committee list with the new changes, seconded by Member Bowne, motion carried, 6-0-4 (with Akahoshi, Davies, Howdyshell and Leonard absent). President Leal asked if anyone outside of the Library Foundation Board could be on the sub- committees. Deborah Clark, Library Director, stated yes. Library Foundation Board Minutes August 8, 2005 Page 3 President Leal suggested that there could be a representative from the Inland Valley Daily Bulletin on the Marketing and Publicity Committee and that she would follow up with Jackie Amsler to invite her participation. D2. Discussion of next Winery Event. Member Filippi to start this discussion. Member Filippi stated that December 1'` and 2"d were open for the Holiday Winery Event. After discussion, the Board decided on Friday, December 2, 2005. D3. PAL Campaign Reports: a) PAL Campaign Account Update. June, 2005 attached. b) PAL Campaign Events i) Golf Tournament: Oral report from staff. 1.9 Deborah Clark, Library Director, asked for volunteers for this event. She stated that their donation to the Library Foundation Board would be $10,000 this year. ii) Concert Under the Stars: Oral report from Member Williams. Member Williams stated that all thirty(30) tickets for the event had been sold for $55 each and that the event will occur on the upcoming weekend (August 12 and 13, 2005). C) PAL Campaign Cabinet Meetings. Oral report by attendees. i) Meeting of July 13, 2005 Member Williams gave an oral report on July's meeting of the PAL Campaign meeting to the Board. d) Library Foundation Sub-committee Reports i) Raffle Sub-committee Report. Update by Member Ned Leonard. Member Leonard was absent,but committee members present stated that there had not been another meeting since the last report to the full Board. Member Bowne stated that he had some concerns about legal issues he has researched on raffle methodology. First,there needed to be registration by September 1 if there was to be a raffle during the next year until August 31. Second, listed on some of the papers, was that ninety percent of the gross receipts must be used by the PAL Campaign. Member Bowne stated that he would look further into the wording on "gross receipts" and would have information ready for the next Committee meeting. U Library Foundation Board Minutes August 8, 2005 Page 4 e) Library Foundation Members Campaign Activities i) Oral report by each Member: contacts made, stories to s}iare, etc. Each Member presented an oral update to the Board. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. The names of the Chairs to each committee. E2. An update on the architectural element for Victoria Gardens referred to as the "exterior books". E3. Updated sub-committees list. F. COMMUNICATIONS FROM THE PUBLIC None received. G. ADJOURNMENT MOTION: Moved by Member Sakala to adjourn, seconded by Member Filippi,motion carried,6-0- 4 (with Akahoshi, Davies, Howdyshell and Leonard absent). The meeting adjourned at 6:45 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: i CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, December 12, 2005, in the Training Room of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m. Present were Members Carrasco, Davies, Leal, Leonard, Sakala, Williams and Wimberly. Deborah Clark, Library Director, and Vivian Garcia, Administrative Secretary, were also present. B. CONSENT CALENDAR Bl. Approval of Library Foundation Treasurer's Report: October and November, 2005. MOTION: Moved by Member Williams to approve the Treasurer's Reports, seconded by Member Davies, motion carried, 7-0-5 (with Akahoshi, Bowne, Filippi, Howdyshell and Silver absent). B2. Approval of Minutes: August 8, October 10 and November 10, 2005. Unable to pass the minutes due to lack of quorum of those who attended the meeting. C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Update on the Victoria Gardens Cultural Center Project. Oral report by Deborah Clark, Library Director. Deborah Clark, Library Director, provided an update on the Victoria Gardens Cultural Center Project. D. BOARD BUSINESS D1. Update on Library Board request to transfer$150,000 into a LAIF account. Oral report by Library Director. I � Library Foundation Board Minutes December 12, 2005 Page 2 Deborah Clark, Library Director, stated that Finance has not moved the money at this time. Staff will keep the Board updated on the LAIF account. D2. Approval of recommended changes to the Donor Recognition Program. Report presented by Library Director. Deborah Clark, Library Director,reviewed the recommended changes to the sponsorship and naming opportunities chart. Member Sakala recommended that the Teen Scene be listed on the chart under both sponsorship and naming rights with the appropriate differentiating dollar amounts. If a donation is offered under naming rights, the decision to accept or not accept will be made then using the existing approval policy. MOTION: Moved by Member Williams for the addition of the study rooms by name, Shakespeare Room at$25,000,Jane Austen and Mark Twain Study rooms at$20,000 each,Big Cozy Book Play Area at$50,000 and the Teen Scene to be listed under both categories,seconded by Member Sakala, motion carried, 7-0-5 (with Akahoshi, Bowne, Filippi, Howdyshell and Silver absent). D3. PAL Campaign Reports: a) PAL Campaign Account Update. September and October, 2005 attached. b) PAL Campaign Events i) Winery Event: Winery Event Analysis Report attached. Presented by Member Filippi. Deborah Clark, Library Director, reviewed the report with the Board. Due to Member Filippi's absence, the Winery Event will be brought to the next meeting. ii) PAL Campaign Cabinet meetings. Oral report by attendees. i. Meeting on December 14`h, 2005, was cancelled. C) Library Foundation Ad Hoc Sub-committee Reports i) Raffle Ad Hoc Sub-committee Report. Update by Chair Ned Leonard. Member Leonard presented an oral update to the Board. President Leal requested from the Raffle Ad Hoc Sub-committee a revised budget and an in-depth presentation to the Library Foundation Board at the next meeting. ii) Marketing Ad Hoc Sub-committee Report: Update by Chair. �r � Library Foundation Board Minutes December 12, 2005 Page 3 Chair Leal presented an oral report on their meeting. iii) School Ad Hoc Sub-committee Report: Update by Chair. Chair Davies presented an oral report on their meeting to the Board. d) Library Foundation Members Campaign Activities i) Oral report by each Member: contacts made, stories to share, etc. Oral updates were given by each Member. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Winery Event Revisited E2. Raffle Ad Hoc Sub-Committee Budget and Presentation. E3. Brick for the Rancho Cucamonga Library Foundation. F. COMMUNICATIONS FROM THE PUBLIC None received. G. ADJOURNMENT MOTION: Moved by Member Williams to adjourn,seconded by Member Sakala,motion carried,7- 0-5 (with Akahoshi,Bowne,Filippi,Howdyshell and Silver absent). The meeting adjourned at 7:06 p.m. Respectfully submitted,Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday,February 13,2006,in the Training Room of City Hall,located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m. Present were Members Akahoshi, Bowne, Carrasco, Davies, Filippi, Leal, Leonard, Williams and Wimberly. Deborah Clark, Library Director, and Vivian Garcia, Administrative Secretary, were also present. B. CONSENT CALENDAR Bl. Approval of Library Foundation Treasurer's Report: January, 2006. MOTION: Moved by Member Davies to approve the Treasurer's Report, seconded by Member Wimberly, motion carried, 9-0-3 (with Howdyshell, Sakala and Silver absent). B2. Approval of Minutes: August 8, December 12, 2005 and January 9, 20.06.(Carrasco abstained). Unable to pass the minutes for August 8 and December 12 due to lack of quorum of those who attended the meeting. MOTION: Moved by Member Williams to approve the minutes for January 9,seconded by Member Davies, motion carried, 8-0-1-3 (with Howdyshell, Sakala and Silver absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Update on the Victoria Gardens Cultural Center Project. Oral report by Deborah Clark, Library Director. Deborah Clark, Library Director, provided an update on the Victoria Gardens Cultural Center Proj ect. � 3 Library Foundation Board Minutes February 13, 2006 Page 2 D. BOARD BUSINESS D1. Update on Library Board request to transfer$150,000 into a LAIF account. Oral report by Library Director. a. Approval of Amended Bylaws Altering the Dissolution Clause. Staff will be meeting with the City Attorney on Wednesday to discuss the LAIF account. MOTION: Moved by Member Williams to approve the Amended Bylaws, seconded by Member Akahoshi, motion carried, 9-0-3 (with Howdyshell, Sakala and Silver absent). D2. PAL Campaign Reports: a) PAL Campaign Account Update. January, 2006 attached. b) PAL Campaign Events i) Kickoff for Cultural Center Performing Arts Season: Calendar Thursday, March 30, 2006. Deborah Clark, Library Director, asked that the Board reserve the date of Thursday, March 30. Invitations will be sent out by the Community Services Department regarding the official season for the theatre. ii). PAL Campaign Cabinet meetings. Oral report by attendees. i. Meeting on January 18, 2006. Member Williams gave an oral report on the meeting of January 18. C) Library Foundation Ad Hoc Sub-committee Reports i) Raffle Ad Hoc Sub-committee Report. Approval to undertake House Raffle. Oral report and handouts by Chair Ned Leonard. Member Leonard presented an oral report on the status of the House Raffle. MOTION: Moved by Member Williams to approve to undertake the concept of the House Raffle, seconded by Member Wimberly, motion carried,9-0-3 (with Howdyshell,Sakala and Silver absent). i ii) Event Ad Hoc Sub-committee: Update by Chair. Library Foundation Board Minutes February 13, 2006 Page 3 Member Howdyshell arrived at 6:30 p.m. Member Filippi stated that he had met with Glenn Miller of the Victoria Gardens Mall. They discussed the possibility of having an event on Saturday, May 201" in the Townsquare which would benefit the Library. He will be scheduling a meeting with the Event Ad Hoc Sub-committee in March to discuss the event. ii) iii) Marketing Ad Hoc Sub-committee Report: Update by Chair. President Leal stated that the Marketing Sub-committee had met and decided on a template for the quarterly newsletter. iv) School Ad Hoc Sub-committee Report: Update by Chair. Member Akahoshi gave an oral report on school districts and the tours of the Cultural Center. She stated that Etiwanda School District and Alta Loma School District are both scheduled for tours next week. d) Library Foundation Members Campaign Activities i) Oral report by each Member: contacts made, stories to share, etc. Oral updates were given by the Members. ii) Approval to purchase Donor Brick for Library Foundation Board. Oral report by staff. Staff will find out the cost of Donor Brick Pavers and return the item for the next meeting. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. House Raffle Budget, Timeline E2. Event for May E3. School Ad Hoc Subcommittee E4. Brick or Paver for the Rancho Cucamonga Library Foundation. Library Foundation Board Minutes February 13, 2006 Page 4 F. COMMUNICATIONS FROM THE PUBLIC None received. G. ADJOURNMENT MOTION: Moved by Member Williams to adjourn, seconded by Member Bowne,motion carried, 10-0-3 (with Sakala and Silver absent). The meeting adjourned at 6:51 p.m. Respectfully submitted, V GVtG�. 4GuL, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, March 13, 2006, in the Training Room of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:02 p.m. Present were Members Davies, Filippi, Howdyshell, Leal, Leonard, Sakala, Williams and Wimberly. Deborah Clark, Library Director, and Vivian Garcia, Administrative Secretary, were also present. B. CONSENT CALENDAR B1. Approval of Library Foundation Treasurer's Report: February, 2006. MOTION: Moved by Member Davies to approve the Treasurer's Report, seconded by Member Wimberly, motion carried, 8-0-4 (with Akahoshi, Bowne, Carrasco and Silver absent). B2. Approval of Minutes: August 8, December 12, 2005 and February 13, 2006. Unable to pass the minutes due to lack of quorum of those who attended the meeting. C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Update on the Victoria Gardens Cultural Center Project. Oral report by Deborah Clark, Library Director. Deborah Clark, Library Director, presented an oral update on the Victoria Gardens Cultural Center Project, stating that the project was now at the 80 percent completion point, with dry wall and exterior painting finished. D. BOARD BUSINESS DI. Approval to Purchase Director and Officer's Insurance from Philadelphia Insurance at a cost of$844. Report attached. Presented by Deborah Clark, Library Director. Member Davies asked if the amount for liability coverage was $1,000,000. 17 Library Foundation Board Minutes March 13, 2006 Page 2 Deborah Kaye Clark, Library Director, stated that she believed that was the maximum allowed,but would verify this and let the Board know. MOTION: Moved by Member Sakala to approve the purchase of Director and Officer's Insurance from the Philadelphia Insurance at a cost not to exceed$1,000 with a liability coverage of$1 million, seconded by Member Williams,motion carried, 8-0-4(with Akahoshi,Bowne, Carrasco and Silver absent). D2. PAL Campaign Reports: a) PAL Campaign Account Update. January, 2006 attached. b) PAL Campaign Events i) PAL Campaign Cabinet meetings. Oral report by attendees. i. Meeting on February 15, 2006. Member Williams presented an oral report on the meeting to the Board. Member Sakala requested President Leal to oversee the coordination of wording and purchasing of the bricks for the Library Foundation Board and Members. Member Davies requested that contact be made with Paula Pachon, Management Analyst III of Community Services regarding the deadline for the wording on the bricks. C) Library Foundation Ad Hoc Sub-committee Reports i) Raffle Ad Hoc Sub-committee Report. Update by Chair Ned Leonard. Member Leonard presented an oral report on the status of the House Raffle. Member Leonard requested to see if there could be an"early bird drawing"at the grand opening of the Cultural Center in August,2006. Deborah Clark, Library Director,agreed to follow up with the appropriate committees and the City Attorney. Member Leonard stated that the committee will present pictures of the website and a timeline at the next Library Foundation meeting. ii) Event Ad Hoc Sub-committee: Update by Chair Gino Filippi. Member Filippi stated that he had been trying to meet with Glenn Miller of the Victoria Gardens Mall to confirm the details for an event on Saturday, May 20`h in the Townsquare. Once he meets 1 � Library Foundation Board Minutes March 13, 2006 Page 3 with Glenn, Gino will be scheduling a meeting with the Event Ad Hoe Sub-committee to discuss the event. iii) Marketing Ad Hoc Sub-committee Report: Update by Chair Frances Howdyshell. Member Howdyshell and President Leal presented an oral update to the Board. iv) School Ad Hoc Sub-committee Report: Update by Chair. In absence of Member Akahoshi, Member Davies gave an oral report on school district attendance on the tours of the Cultural Center and the very positive reception received by the educators involved. d) Library Foundation Members Campaign Activities i) Oral report by each Member: contacts made, stories to share, etc. Oral updates were given by the Members. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. House Raffle Budget, Timeline E2. Event for May E3. School Ad Hoc Subcommittee E4. Staff pictures of Victoria Gardens. E5. Investment Opportunities—open/ended. F. COMMUNICATIONS FROM THE PUBLIC None received. Library Foundation Board Minutes March 13, 2006 Page 4 G. ADJOURNMENT MOTION: Moved by Member Williams to adjourn, seconded by Member Wimberly, motion carried, 8-0-4(with Akahoshi,Bowne, Carrasco and Silver absent). The meeting adjourned at 6:45 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: 20 ., R A N C H O C U C A M O N G A P U B L I C L 1 15 Q A U Y Staff Report DATE: April 10, 2006 TO: President Leal and Members of the Library Foundation Board FROM: Deborah Kaye Clark, Library Director SUBJECT: Approval of Resolution of the Board of Directors of the Rancho Cucamonga Public Library Foundation Authorizing Investment of Monies in the Local Agency Investment Fund (LAIF) and Authorizing the Finance Director to Move $100,000 into the new LAIF account. RECOMMENDATION: That the Board members review the investment opportunities outlined below and, after discussion, reaffirm their determination to invest $100,000 in LAIF by approving the attached Resolution. No limitation on the ability to use funds LAIF Daily Rate 3.77% 6 Month 9 Month 1 Year TREASURY 4.17% 4.36% 4.36% DISCOS 4.33% 4.40% CP None None None CD 4.06% 4.16% 4.19% BACKGROUND: At their regular October meeting, the Library Foundation instructed the Library Director to work with the Finance Department to shift $100,000 from the checking account into a LAIF Account, a process earlier initiated by the Community Foundation with PAL funds. During an investigative pursuit of LAIF opportunities for the Library Foundation, Sandra Ramirez, Management Analyst III with the Finance Division, discovered that the Library 2( Foundation was not at that time eligible for LAIF investment opportunities and recommended a variety of other investment opportunities. At the January 9, 2006 meeting, the Library Foundation Board voted to pursue a LAIF investment and directed staff to amend the Library Foundation Bylaws and work with the LAIF Board to allow investment in LAIF funds as the most secure and convenient vehicle available. At the February 13, 2006 meeting, the. Library Foundation approved the Bylaws change, making the City the ultimate recipient of any unexpended funds in the event of the dissolution of the Library Foundation. At that time, the City Attorney was asked to intercede with the LAIF Board to determine if there were any further obstructions to delaying the participation of the Library Foundation in the LAIF investments. On April 3, 2006, the Library Director received notice from Sandra Ramierez, Finance Department, that the Library Foundation had been approved for investment opportunities with LAIF. The final step needed was the approval of a Resolution, which is attached. CONCLUSION: Staff recommends that the Library Foundation approve the attached Resolution and authorize the Finance Director to move $100,000 of Library Foundation funds into a LAIF account. FISCAL IMPACT: No negative impact. The positive impact is that the Library Foundation will receive an interest rate of 3.77 instead of the current rate of .10%. (Sincerely, / Deborah Kaye I rk Library Directo _ 2 _ 22 RESOLUTION NO. A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION, RANCHO CUCAMONGA, CALIFORNIA, AUTHORIZING INVESTMENT OF MONIES IN THE LOCAL AGENCY INVESTMENT FUND FOR THE RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION. WHEREAS, Pursuant to Chapter 730 of the Statutes of 1976 Section 16429.1 was added to the California Government Code to create a Local Agency Investment Fund in the State Treasury for the deposit of money of a local agency for purposes of investment by the State Treasurer; and, WHEREAS, the Board of Directors does hereby find that the deposit and withdrawal of money in the Local Agency Investment Fund in accordance with the provisions of Section 16429.1 of the Government Code for the purpose of investment as stated therein is in the best interests of the Foundation. NOW THEREFORE, BE IT RESOLVED, that the Board of Directors does hereby authorize the deposit and withdrawal of Foundation monies in the Local Agency Investment Fund in the State Treasury in accordance with provisions of Section 16429.1 of the Government Code for the purpose of investment as stated therein, and verification by the State Treasurer's Office of all banking information provided in that regard. BE IT FURTHER RESOLVED, that the following officers or their successors in office shall be authorized to order the deposit or withdrawal of monies in the Local Agency Investment Fund for the Rancho Cucamonga Public Library Foundation. Ruth Leal Tamara L. Layne President Finance Officer Rancho Cucamonga Public Library Foundation City of Rancho Cucamonga Lawrence I. Temple Sandra G. Ramirez Deputy City Treasurer Management Analyst III City of Rancho Cucamonga City of Rancho Cucamonga James C. Frost City Treasurer City of Rancho Cucamonga z3 Resolution No. Page 2 of 2 PASSED APPROVED, AND ADOPTED, this 10`h day of April, 2006. AYES: NOES: ABSENT: ABSTAINED RES LIBRARY LAIFAd