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HomeMy WebLinkAbout06/06/12 (Min) Library Fnd Board CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, June 12, 2006, in the Training Room of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:10 p.m. Present were Members Bowne, Davies, Howdyshell, Leal, Leonard, Silver, Williams and Wimberly. Robert Coberly, Library Board Member, Deborah Clark, Library Director,Michelle Perera,Library Services Manager/Victoria Gardens and Vivian Garcia,Administrative Secretary,were also present. B. CONSENT CALENDAR BI. Approval of Library Foundation Treasurer's Report: April and May, 2006. MOTION: Moved by Member Davies to approve May's Treasurer's Report, seconded by Member Williams, motion carried, 8-0-4 (with Akahoshi, Carrasco, Filippi and Sakala absent). MOTION: Moved by Member Wimberly to approve April's Treasurer's Report, seconded by Member Howdyshell, motion carried, 8-0-4 (with Akahoshi, Carrasco, Filippi and Sakala absent). B2. Approval of Minutes: August 8, December 12, 2005 and February 13 and March 13,May 4 and May 8"i, 2006. Unable to pass the minutes due to lack of quorum of those who attended the meeting. C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Update on the Victoria Gardens Cultural Center Project. Oral report by Deborah Clark, Library Director. Deborah Clark, Library Director, gave an oral report on the update on the Victoria Gardens Cultural Center construction. Michelle Perera, Library Services ManagerNictoria Gardens updated the Foundation Board on work progress at the Victoria Gardens Library in the month of June: including book delivery, volunteer shelving projects and the beginning of the RFID tagging campaign. Library Foundation Board Minutes June 12, 2006 Page 2 C2. Approval of Additional Sponsorships to the Donor Recognition Program for the Circulation and Information Desks. Report attached. Presented by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the additional areas of the Library with the Board. MOTION: Moved by Member Howdyshell to add the Library Circulation Desk and the Library Information Desk to the Donor Recognition Program at $50,000 Minimum gift, seconded by Member Wimberly, motion carried, 8-0-4 (with Akahoshi, Carrasco, Filippi and Sakala absent). C3. Review and Approval of the Library Foundation's Fiscal Year 2006/2007 Operation Budget. Report attached. Presented by Library Director. Deborah Clark, Library Director, reviewed the budget with the Board. MOTION: Moved by Member Wimberly to approve the Library Foundation's Fiscal Year 2006/2007 Operating Budget, seconded by Member Williams,motion carried,8-0-4(with Akahoshi, Carrasco, Filippi and Sakala absent). C4. Approval of Funding Request for Archibald Library in the amount of$40,000 to provide 12 laptop computers for the Technology Center. Report attached. Presented by Michelle Perera, Library Services ManagerNictoria Gardens. Michelle Perera, Library Services Manager/Victoria Gardens, presented a power point presentation on the request from staff. She also reviewed with the Board the handouts of a budget, draft policy and copies of items to be purchased. MOTION: Moved by Member Williams to approve the funding request of$40,000 for 12 laptop computers for the Technology Center,seconded by Member Howdyshell,motion carred,8-0-4(with Akahoshi, Carrasco, Filippi and Sakala absent). D. BOARD BUSINESS D1. PAL Campaign Reports: a) PAL Campaign Account Update. March and April, 2006 attached. b) Approval of PAL Campaign Budget. Oral report by PAL Campaign Cabinet members. An updated copy of the PAL Campaign Budget was passed out to Board Members. Library Foundation Board Minutes June 12, 2006 Page 3 President Leal reviewed the budget with the Board Members. MOTION: Moved by Member Davies to approve the PAL Campaign Budget as presented,seconded by Member Howdyshell,motion carried, 8-0-4(with Akahoshi,Carrasco,Filippi and Sakala absent). C) PAL Campaign Events i) PAL Campaign Cabinet meetings. Oral report by attendees. i. Meeting on June 12, 2006. Member Williams reported on the PAL Cabinet discussion of the Raffle project, the acceptance of the concept of presentation rights for individuals who make the gift through planned giving (i.e. Through their will via their estate) and the upcoming audit of the Community Foundation. d) Library Foundation Ad Hoc Sub-committee Reports i) Raffle Ad Hoc Sub-committee Report. Update by Member Ned Leonard. Member Howdyshell presented an oral updated on plans and dates of the House Raffle. ii) Event Ad Hoc Sub-committee: Update by Member Gino Filippi. Member Filippi was absent. The committee did not meet so no report was necessary. iii) Marketing Ad Hoc Sub-committee Report: Update by Member Frances Howdyshell. Member Howdyshell gave an oral update to the Board on the Marketing Committees work with the House Raffle Committee. iv) School Ad Hoc Sub-committee Report: Update by Member Teresa Akahoshi. Member Davies gave an oral report on school subcommittee. Member Davies commended the Community Services Department for all of their planning, hard work and selection of the performances for Inaugural Season at the Lewis Family Playhouse. She stated that the Educator's Booking Party went very well and staff had done an excellent job. e) Library Foundation Members Campaign Activities i) Oral report by each Member: contacts made, stories to share, etc. Library Foundation Board Minutes June 12, 2006 Page 4 Oral updates were given by the Members. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Election of Officers E2. Update on Sponsorship to the Donor Recognition Program E3. Concert Under the Stars F. COMMUNICATIONS FROM THE PUBLIC None received. G. ADJOURNMENT MOTION: Moved by Member Williams to adjourn, seconded by Member Silver,motion carried,8- 0-4 (with Akahoshi, Carrasco, Filippi and Sakala absent). The meeting adjourned at 7:18 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: January 22, 2007