HomeMy WebLinkAbout10-150 - Resolutions RESOLUTION NO. 10-150
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA,. AUTHORIZING THE
DESTRUCTION OF CITY RECORDS WHICH ARE NO LONGER
REQUIRED AS SET FORTH IN CALIFORNIA GOVERNMENT
CODE SECTION 34090 AND OTHER APPLICABLE LEGAL
REFERENCES
WHEREAS, it has been determined that certain City records have been retained in
compliance with all applicable Federal, State and local statutes; and
WHEREAS,said City records have met their useful life and are no longer required for
public or private purposes:
WHEREAS, destruction of said records is necessary to reduce storage costs,
increase staff productivity, and maintain conformance with the City's Records Management Policy;
and
WHEREAS,said records as listed in Exhibit"A"attached hereto have been approved
for destruction by the City Attorney;
NOW,THEREFORE,the City Council of the City of Rancho Cucamonga does hereby
resolve as follows:-
SECTION 1: That approval and authorization is hereby given to destroy those
records described as Exhibit "A' attached hereto and made a part
hereof.
SECTION 2: That the City Clerk shall certify to the adoption of this resolution, and
thenceforth and-thereafter-the same shall be in-full-force and effect:
Please see the following page
for formal adoption,cer0cadon and slgnatures
PASSED, APPROVED, AND ADOPTED this 6`" day of October 2010.
AYES: Gutierrez, Michael, Spagnolo, Williams
NOES: None
ABSENT:- Kurth
ABSTAINED:- None
L.ZeKnis Michael, Mayor Pr""Tey
ATTEST:
nice C. Reynolds, Offy Clerk
I, JANICE C. REYNOLDS, CITY CLERK of the City of Rancho Cucamonga,
California, do hereby certify that the foregoing Resolution was duly passed, approved and
adopted by the City Council of the City of Rancho Cucamonga, California, at a Regular Meeting
of said City Council held on the 6`h day of October 2010.
Executed this 7`h day of October 2010, at Rancho Cucamonga, California.
VlCiu��C'�— Z' /dwo-66-
nice C. Reynolds, CKy Clerk
Resolution No. 10-150 - Page 2 of 35
EXHIBIT `A'
Records Destruction Authorizations for the following
Departments / Divisions
Finance
Risk Management
Planning
Building & Safety
Community Services
Engineering (Admin)
Engineering (Traffic)
Resolution No. 10-150 - Page 3 of 35
MEMORANDUM -
RANCHO
Date: September 1, 2010 CUCAMONGA
To: James Markman, City Attorney
From: Carrie Pincott, Records Coordinator
Subject: Request for Approval of June 30 2010 Records Destruction
Attached are the Department Destruction Notification Reports for the June 30, 2010
Record's Destruction.
Please sign once below confirming the City Attorney's approval of the Semi-Annual
Destruction for all of the attached forms.
City Attorney Approval
Signature Date
Resolution No. 10-150 - Page 4 of 35
Notification Number Destruction Notification Report 07/08/2010 16:08:16
313 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
COMMUNITY SERVICES (4532)
Bill to Name: (4532)
Records Coordinator: MORALES, MELISSA Mail Code: Phone: (909)477-2760 ext: 2103
he following records are due for destruction on 06/30/2010. Place your initials next to EACH box you authorize to be
destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
"ustifying the hold. Return the entire list to the Records Division by 07/29/2010.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2010 Location Space#
Shred 4114 14010.2 Registration Forms& Receipts 12/01/2007 01/30/2008 01/30/2010 04-02-01 3
Box Contents: Central Park Registration Receipts
hred 4089 14010.2 Registration Forms & Receipts 04/01/2000 02/01/2008 02/01/2010 03-03-03 5
Box Contents: RC Family Sports Center ul
M
Box Contents: Deposit Records
O
Bax Contents: 10/1/07 - 2/28/08 _ u>
ishred 4302 14010.2 Registration Forms & Receipts 01/01/2008 02/29/2008 02/28/2010 02-03-02 6 M
— Box Contents: Central Park Registration Forms a
Shred 4257 14010.2 Registration Forms & Receipts 12/01/2007 03/30/2008 03/30/2010 04=02-02 4
Box Contents: Program Registration Deposit
0
Box Contents: Winter 2008 �
QQ�—
hred 4258 14010.2 Registration Forms & Receipts 12/01/2007 03/30/2008 03/30/2010 05-03-04 3 OZ
Box Contents: Program Registration Forms C
O
Box Contents: Winter 2008
hred 4121 14010.2 Registration Forms & Receipts 01/01/2008 03/31/2008 03/31/2010 04-02-04 3 N
JJJJJJ Box Contents: Central Park Registration Receipts
Box Contents: 01/01/2008 - 03/31/2008
hred 4123 14010.2 Registration Forms & Receipts 12/01/2007 03/31/2008 03/31/2010 04-03-03 2
Box Contents: Central Park Deposit Records
LShred 4122 14010.2 Registration Forms & Receipts 03/01/2008 04/30/2008 04/30/2010 04-03-01 3
kU Box Contents: Central Park Registration
Notification Number Destruction Notification Report 07/08/2010 16:08:16
313 City of Rancho Cucamonga (RC) Page 'z
Records Management Division (TMP)
COMMUNITY SERVICES (4532)
Bill to Name: (4532)
Records Coordinator: MORALES, MELISSA Mail Code: Phone: (909)477-2760 ext: 2103
he following records are due for destruction on 06/30/2010. Place your initials next to EACH box you authorize to be
destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
'ustifying the hold. Return the entire list to the Records Division by 07/29/2010.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2010 Location Space#
hred 4307 14010.2 Registration Forms & Receipts 03/01/2008 04/30/2008 04/30/2010 02-03-04 5
Box Contents: Central Park
Box Contents: Registration Forms
u)
M
hred 4088 14010.2 Registration Forms & Receipts 04/01/2006 05/01/2008 05/01/2010 03-03-04 4 0
Box Contents: VG Deposit Records 4/06-5/08 CD
Box Contents: VG Registration and Receipts 4/06-5/08 a)
O�
Box Contents: Performing Arts Instructor Payments d
Box Contents: 3/99-6/06
hred 4109 14010.2 Registration Forms & Receipts 04/01/2008 05/30/2008 05/30/2010 03-03-03 6 U)
Box Contents: Central Park Registration Receipts O
Box Contents: 04/18/2008 - 05/27/2008 1
6
hred 4251 14010.2 Registration Forms &Receipts 03/01/2008 05/30/2008 05/30/2010 05-03-03 3 Z
C
Box Contents: Program Registration Forms
O
Box Contents: Spring 2008
0
Shred 4252 14010.2 Registration Forms & Receipts 03/01/2008 05/30/2008 05/30/2010 05-03-01 4
Box Contents: Program Registration Deposit
Whred 4113 14010.2 Registration Forms & Receipts 04/01/2008 05/31/2008 05/31/2010 04-02-01 1
Box Contents: Central Park Registration Receipts
Box Contents: 04/2008-05/2008
Shred 4296 14010.2 Registration Forms &Receipts 01/01/2008 06/30/2008 06/30/2010 03-03-01 4
Box Contents: E-Connect& RC Family Sports Center
Box Contents: Deposit Records
Notification Number Destruction Notification Report 07/08/2010 16:08:16
313 City of Rancho Cucamonga (RC) Page 3
Records Management Division (TMP)
COMMUNITY SERVICES (4532)
Bill to Name: (4532)
Records Coordinator: MORALES, MELISSA Mail Code: Phone: (909)477-2760 ext: 2103
F�'
llowing records are due for destruction on 06/30/2010. Place your initials next to EACH bo76montlis,
u authorize to be
yed, then sign and date the bottom of EACH page. If you want a box held for an additional provide a memo
ng the hold. Return the entire list to the Records Division by 07/29/2010.
Destroy Permanent Record Title Record Title Name - Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2010 Location Space#
Ill�Shred 4301 - 14010.2 Registration Forms& Receipts 05/01/2008 06/30/2008 06/30/2010 02-03-03 5
��JJ777777"```` Box Contents: Central Park Registration Receipts
f hred 4305 14010.2 Registration Forms & Receipts 04/01/2008 06/30/2008 06/30/2010 02-03-01 5 M
Box Contents: Central Park Registration Forms p
r
N
Total Eligible Boxes to be destroyed = 17
f0
Eligible Boxes on Hold = 0 D.
Elgibile Boxes Checked Out = 0 O
Eligible Boxes Removed = 0 �
Total Available Boxes to be destroyed = 17 O
O
Z
C
0
0
0
N
Notification Number Destruction Notification Report 07/08/2010 16:07:51
312 - City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP) .
BUILDING tk SAFETY DIV (4373)
Bill to Name: (4373)
Records Coordinator: Linda Courtney Mail Code: Phone: (909)477-2700 ext: 4227.
FThefol,l.cwing records are due for destruction on 06/30/2010. Place your initials next to EACH box you authorize to be
d, then sign and date the bottom of EACH page. If you want a boxheld for an additional 6 months, provide a memo
g the hold. Return the entire list to the Records Division by 07/29/2010.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2010 Location Space#
Pcan/Recyc 4047 8020.1 Construction Permits 01/01/2001 01/01/2008 01/01/2010 01-01-03 3
Box Contents: Finaled Permits
Box Contents: 2001-2008
can/Recyc 4498 8020.1 Construction Permits 01/01/2001 01/01/2008 01/01/2010 0 M
Box Contents: Building and Safety Permits p
00
can/Recyc 4050 8020.1 Construction Permits 01/01/2007 03/06/2008 03/06/2010 15-01-03 6 N
to
Box Contents: Finaled Permits&Misc. Items a
Box Contents: 2007-2008
cpcan/Recyc 4268 8020.1 Construction Permits 03/06/2008 04/16/2008 04/16/2010 02-01-02 S LJO
Box Contents: Finaled Building Permits 6
Box Contents: Box and list in scanning area
O
', '
' t-kcan/Recyc 4269 8020.1 Construction Permits 04/17/2008 06/11/2008 06/11/2010 02-01-02 6 Z
Box Contents: Finaled Permits C:
O
Box Contents: Box and list in scanning area
D
can/Recyc 4270 8020.1 Construction Perrnits 04/17/2008 06/11/2008 06/11/2010 02-01-03 1
Box Contents: Finaled Permits
Box Contents: Box and list in scanning area
E = Excluded Total Eligible Boxes to be destroyed = 6
Eligible Boxes on Hold = 0
Elgibile Boxes Checked Out = 0
Eligible Boxes Removed = 0
Total Available Boxes to be destroyed = - 6
nata ;-A. r.. woo.. co�rota�.r.
Notification Number Destruction Notification Report 07/08/2010 16:08:47
315 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
ENGR TRAFFIC/DESIGN (4639)
Bill to Name: (4639)
Records Coordinator: Luci Saunders Mail Code: Phone: (909)477-2700 ext: 4050
he following records are due for destruction on 06/30/2010. Place your initials next to EACH box you authorize to be
destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
ustifying the hold. Return the entire list to the Records Division by 07/29/2010.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2010 Location Space#
gf�T�Scan/Recyc 4558 8020.1 Construction Permits 01/01/2003 12/31/2005 12/31/2007 0
I/P Box Contents: Engineering Construction Permits
Box Contents: 2003 - 2005
Box Contents: Utility Permits - Edison & Charter
N
C0
0
O
E = Excluded Total Eligible Boxes to be destroyed = 1 0)
Eligible Boxes on Hold = 0 N
01
Elgibile Boxes Checked Out = 0 N
a
Eligible Boxes Removed = 0 '
O
Total Available Boxes to be destroyed = 1 - N
r
O
1
O
Z
C
0
0
rn
a�
Date LAW4-9aUnde". 09190 c.
Notification Number Destruction Notification Report 07/06/2010 16:08:30
314 City of Rancho Cucamonga (RC) Page. 1
Records Management Division (TMP)
(ENGINEERING/ADMIN (4637)
Bill to Name: (4637)
Records Coordinator: Rebecca Coleman Mail Code: Phone: (909)477-2700 ext: 4013
F. �
owing records are due for destruction on 06/30/2010. Place your initials next to EACH box you authorize to be
ed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
ng the hold. Return the entire list to the Records Division by 07J29/2010.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2010 Location Space#
Recycle 4054 10021.2 Check Prints 01/01/2004 03/31/2008 03/31/2010 01-03-03 1
Box Contents: Plan Check Prints
Box Contents: Tract 16776
Recycle 4560 10021.2 Check Prints 02/01/2003 03/31/2008 03/31/2010 02-01-01 3 M
Box Contents: -Engineering O
Box Contents: Plan Check Files/Check Prints O
1
scan/Recyc 4670 10020.8 Subdivisions & Developments (DR's) 01/01/1994 12/31/2005 12/31/2007 0 a)
Box Contents: DRC's m
M
Box Contents: See listing on form
O
Scan/Recyc 4591 10020.9 Tracts and Parcel Maps 01/01/2000 12/31/2004 12/31/2006 0
Box Contents: Tentative Maps: Tr 16626, 14644, 14475, O
Box Contents: 14858, 15060, 15172, 15289, 15477,
O
Box Contents: 15485, 15:>77 Z
C
ps can/Recyc 4588 10020.9 Tracts and Parcel Maps 01/01/2004 12/31/2007 12/31/2009 0 0
Box Contents: Tract/Parcel Map Files
Box Contents: Tracts 14496, 16432, 16512, 16430 ,164.31 O
N
Box Contents: 16189, 16730, 16371, 16398, 16373, 16374 a.
Box Contents: 16344, 16369, 16335&PM15716-2, 15630
E = Excluded Total Eligible Boxes to be destroyed = 5
Eligible Boxes on Hold = 0
Elgibile Boxes Checked Out = 0
'Eligible Boxes Removed = 0
Total Available Boxes to be destroyed = 5
C T
Date
Notification Number Destruction Notification Report 07/08/2010 16:07:34
311 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
PLANNING DIVISION (4333)
Bill to Name: (4333)
Records Coordinator:Victorino,Valerie Mall Code: Phone: (909)477-2700 ext: 4327
he following records are due for destruction on 06/30/2010. Place your initials next to EACH box you authorize to be
destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
justifying the hold. Return the entire list to the Records Division by 07/29/2010.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X ode Box Number Code - (Box Contents) Begining Ending Hold? 06/30/2010 Location Space#
Scan/Recyc 4564 7010.3 Committee Agendas 01/01/2000 12/31/2004 12/31/2009 01-01-03 5
Box Contents: Design Review Committe Agendas
Box Contents: 2000-2004
Box Contents: Scanned
1.0
Shred 4566 2030.4 Community Devpt Block Grants 01./01/1992 12/31/1993 12/31/1998 02-01-02 3
O
Box Contents: CDBG's
Folders within the above box N
O7
Alt. Folder#1 Beginning Date: 01/01/1992 Ending Date: 12/31/1993 Record Title Name: Community Devpt Block Grants d
Alt. Folder Number: Description: Landlord/Tenant
O
Alt. Folder#2 eeginnin9 Dale: 01/01)1992 Ending Date: 12/31/1993 Record Title Name:Community Devpt Block Grants N
Alt. Folder Number: Description: wheelchair Ramps 6
Alt. Folder#3 - Beginning Date: 01/01/1992 Ending Date: 12/31/1993 Record Title Name:Community Devpt Block Grants
O
Alt. Folder Number: Description: sidewalk grinding Z
Alt. Folder #4 Beginning Date: 01/0]/1992 Ending Date: 12/31/1993 Record Title Name: Community Devpt Block Grants p
Alt. Folder Number: Description: neighborhood center 7
O
Alt. Folder #5 Beginning Date: 01;01/1992 Ending Date: 12/31/1993 Record Title Name:Community Devpt Block Grants N
Alt. Folder Number: Description: graffiti removal
Alt. Folder#6 Beginning Date: 01/01/1992 Ending Date: 12/31/1993 Record Title Name: Community Devpt Block Grants
Alt. Folder Number: Description: southwest cucamonga
Alt. Folder#7 Beginning Date: 01/01/1992 Ending Date: 12/31/1993 Record Title Name:Community Devpt Black Grants
Alt. Folder Number: Description: home improvement
nate Velerio Vi,t.rinin.Aerretarv.
Notification Number Destruction Notification Report 07/08/2010 16:07:34
311 City of Rancho Cucamonga (RC) Page 2
Records Management Division (TMP)
PLANNING DIVISION (4333)
Bill to Name: (4333)
Records Coordinator: Victorino, Valerie Mail Code: Phone: (909)477-2700 ext: 4327
F
lowing records are due for destruction on 06/30/2010. Place your initials next to EACH-box you authorize to be
yed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
ng the hold. Return the entire list to the Records Division by 07/29/2010.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2010 Location Space#
Folders within the above box
Alt. Folder#8 _ Beginning Date: 01/01/1992 Ending Date: 12/31/1993 Record Title Name: Community Devpt Block Grants
Alt. Folder Number: Description: contingency
Alt. Folder#9 Beginning Date: 01/01/1992 Ending Date: 12/31/1993 Record Title Name:Community Devpt Block Grants
M
Alt. Folder Number: Description: oldtimers foundation O
Beginning Date: 01/01/1992 Ending Date: 12/31/1993 Record Title Name:Community Devpt Block Grants N
Alt. Folder #10 g �
Alt. Folder Number: Description: administration
m
Beginning Date: 01/01/1992 Ending Date: 12/31/1993 Record Title Name:Community Devpt Block Grants d
Alt. Folder#li 9
Alt. Folder Number: Description: environmental review o
Alt. Folder#12 Beginning Date: 01/01/1992 Ending Date: 12/31/1993 Record Title Name: Community Devpt Block Grants
Alt. Folder Number: Description: fair housing testing
Alt. Folder#13 Beginning Date:01/01/1992 Ending Date: 12/31/1993 Record Title Name: Community Devpt Block Grants p
Alt. Folder Number: Description: fair housing c
Alt. Folder#14 Beginning Date: 01/01/1992 Ending Date: 12/31/1993 Record Title Name:Community Devpt Block Grants O
Alt. Folder Number: Description: homeless outreach p
rn
Alt. Folder#15 Beginning Date:01/01/1992 Ending Dater 12/31/1993 Record Title Name: Community Devpt Block Grants 4D
Wlder Number: Description: house of ruth
an/Recyc 4638 8020.2 Conditional Use Permits (CUP's) 01/01/2003 12/31/2003 12/31/2007 0
Box Contents: DRC2003-00752, 00759, 00552, 00556, 0056
.Box Contents: 6, 00478, 00496, 00504, 00371, 00468, 00
Box Contents: 343, 00338, 00720, 00698, 00690, 00682,
Box Contents: 00822, 01160, 01183
Notification Number Destruction Notification Report - 07/08/2010 16:07:34
311 City of Rancho Cucamonga (RC) Page 3
Records Management Division (TMP)
PLANNING DIVISION (4333)
Bill to Name: (4333)
Records Coordinator: Victorino, Valerie Mail Code: Phone: (909)477-2700 ext: 4327
restroyed,t'then
ollowng records are due for destruction on 06/30/2010. Place your initials next to EACH box you authorize to be
sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
fying he hold. Return the entire list to the Records Division by 07/29/2010.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date .
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2010 Location Space#
1�Scan/Recyc 4652 8020.2 Conditional Use Permits (CUP's) 01/01/2003 12/31/2003 12/31/2007 0
Box Contents: DRC2003-00632, 00650, 00273, 00310, 0020
Box Contents: 7, 00090, 00004, 00454, 00013, 00617
Box Contents: CUP00-09 tL0i scan/Recyc 4639 10020.7 Preliminary Review Case Files 01/01/2003 12/31/2003 12/31/2005 0 0
Box Contents: DRC2003-01059, 01133, 01134, 01206 M
i0
Scan/Recyc 4643 10020.7 Preliminary Review Case Files 01/01/2003 12/31/2003 12/31/2005 0 M
Box Contents: DRC2003-00561, 00584, 00518, 00477, 0036 d
Box Contents: 3, 00453, 00329, 00253, 00259, 00284, 00
O
Box Contents: 162, 00112, 00080,88,89, 63, 968, 1003 u)
I
Box Contents: 677, 679, 680, 797, 799, 817, 881, 998 6
Scan/Recyc 4562 8021.0 Sign Permits 01/01/1998 12/31/2002 12/31/2006 0 6
Box Contents: Miscellaneous Sign Permits Z
O
QScan/Recyc 4647 2030.5 Specific Plans & Community Plans 01/01/2001 12/31/2003 12/31/2007 0 0
BOX RECORD TITLE#2030.5 ON HOLD/
Box Contents: 66, 00562,0544 00263, , DRC202-00464 03-0025, 006
Box Contents: 66, 00562, 00443, 00533, DRC2003-00255 //✓L// � (.-['��(��_� /
onten[s: Subarea 18 Specific Plan G/J�i'�/�J
Scan/Recyc 4641 10020.8 Subdivisions & Developments (DR's) 01/01/2003 12" /31/2003 12/31/2005 0
Box Contents: DRC2003-00954, 00953, 00932, 00951, 0091
Box Contents: 4, 00999, 00909, 00965
Date Valerie Victorino. Secretary.
Notification Number Destruction Notification Report 07/08/2010 16:07:34
311 City of Rancho Cucamonga (RC) Page 4
Records Management Division (TMP)
PLANNING DIVISION (4333)
Bill to Name: (4333)
Records Coordinator: Victorino, Valerie Mail Code: Phone: (909)477-2700 ext: 4327
r
ing records are due for destruction on 06/30/2010. Place your initials next to EACH box you authorize to be
, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
the hold. Return the entire list to the Records Division by 07/29/2010.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2010 Location space#
Scan/Recyc 4642 10020.8 Subdivisions & Developments (DR's) 01/01/2003 12/31/2003 12/31/2005 0
Box Contents: DRC2003-01134, 01050, 01043, 01002, 0100
Box Contents: 4, 01006,01007, 01008, 01009, 01003, 01
Box Contents: 131, 01147
M
4can/Recyc 4644 10020.8 Subdivisions & Developments (DR's) 01/01/2002 12/31/2003 12/31/2005 0
Box Contents: DRC2002-01037, 01036, 01029, 01006,
Box Contents: 01021, 00597, DRC2003-00987, 00961, 0102 N
CD
Box Contents: 8, 01023, 01011, 01010 N
EL
dscan/Recyc 4646 10020.8 Subdivisions & Developments (DR's) 01/01/2003 12/31/2003 12/31/2005 0 0
Box Contents: DRC2003-01.184, 01185, 01186, 01188, 0120
Box Contents: 8, 01211, 01237 _O
Scan/Recyc 4649 10020.8 Subdivisions & Developments (DR's) 01/01/2003 12/31/2003 12/31/2005 0 ci
Box Contents: DRC2003-01203, 00623, 00225, 00240, 0024 Z
c
Box Contents: 6, 00476, 00503, 00427, 00441, 00341, 00 Q
Box Contents: 663, 00037, 00028, 00098, 00092, 00106, - _=1
Box Contents: 175, 108, 825, 733, 974, 855, 053, 80,88 O
N
Scan/Recyc 4650 10020.8 Subdivisions & Developments (DR's) 01/01/2003 12/31/2003 12/31/2005 0
Box Contents: DRC2003-00869, 00816, 00732, 00897,
Box Contents: 00880, 00917, 00993
9can/Recyc 4651 10020.8 Subdivisions & Developments (DR's) 01/01/2003 12/31/2003 12/31/2005 0
Box Contents: DRC2003-00334, 00335, 00336, 00354, 0033
Box Contents: 0
Date Valerie Victorino. Secretary.
Notification Number Destruction Notification Report 07/08/2010 16:07:34
311 City of Rancho Cucamonga (RC) Page 5
Records Management Division (TMP)
PLANNING DIVISION (4333)
Bill to Name: (4333)
Records Coordinator: Victorino, Valerie Mail Code: Phone: (909)477-2700 ext: 4327
Fheollowing records are due for destruction on 06/30/2010. Place your initials next to EACH box you authorize to be
oyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
ying the hold. Return the entire list to the Records Division by 07/29/2010.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2010 Location Space#
,. can/Recyc 4653 10020.8 Subdivisions & Developments (DR's) 01/01/2003 12/31/2003 12/31/2005 0
Box Contents: DRC2003-00505, 00531, 00394, 00407, 0043
Box Contents: 1, 00437, 0037_4, 00358, 00492, 00774 _
Scan/Recyc 4654 10020.8 Subdivisions & Developments (DR's) 01/01/2001 12/31/2003 12/31/2005 0 M
Box Contents, DRC2003-00113, 00124, 00087, 00094, 0005 0
Box Contents: 2, 00015, 00901, DRC2001-00409 LO
Scan/Recyc 4655 10020.8 Subdivisions & Developments (DR's) 01/01/2003 12/31/2003 12/31/2005 0 m
Box Contents: DRC2003-00218, 00238, 00076, 00188, 0018 Q.
) Box Contents: 9, 00192 0'
Vj
LO
Scan/Recyc 4656 10020.8 Subdivisions & Developments (DR's) 01/01/2003 12/31/2003 12/31/2005 0
Box Contents: DRC2003-00785, 00664, 00605, 00638, 0063
r
Box Contents: 7, 00658 p
z
e(scan/Recyc 4657 10020.8 Subdivisions & Developments (DR's) 01/01/2003 12/31/2003 12/31/2005 0 C
Box Contents: DRC2003-00671, 00633, 00294, 00261, 00260
Box Contents: 5, 00288, 00302, 00319, 00213 0
N
�can/Recyc 4658 10020.8 Subdivisions & Developments (DR's) 01/01/2003 12/31/2003 12/31/2005 0
Box Contents: DRC2003-00198, 00101, 00107, 00109, 0011
Box Contents: 0, 00958
iscan/Recyc 4659 10020.8 Subdivisions & Developments (DR's) 01/01/2003 12/31/2003 12/31/2005 0
Box Contents: DRC2003-00357, 00340, 00221, 00572,
Box Contents: 00582, 00583, 00590, 00602, 00569, 00782
Date Vwlarie Victorino. Secretary.
Notification Number Destruction Notification Report 07/08/2010 16:07:34
311 City of Rancho Cucamonga (RC) Page 6
Records Management Division (TMP)
PLANNING DIVISION (4333)
Bill to Name: (4333)
Records Coordinator: Victorino, Valerie Mail Code: Phone: (909)477-2700 ext: 4327
The following records are due for destruction on 06/30/2010. Place your initials next to EACH box you authorize to be
destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
'ustifying the hold. Return the entire list to the Records Division by 07/29/2010.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2010 Location Space#
Scan/Recyc 4660 10020.8 . Subdivisions & Developments (DR's) 01/01/2003 12/31/2003 12/31/2005 0
Box Contents: DRC2003-00549, 00551, 00358, 00768, 0076
Box Contents: 7, 00734 LO
can/Recyc 4640 10020.9 Tracts and Parcels 01/01/2003 12/31/2003 12/31/2005 0 0
�.� Box Contents: DRC2003-00661, 00662, 00239 tD
�� ecycle_t/ 4637 8021.1 Tree Removal Permits 01/01/2001 12/31/2003 12/31/2007 0 rn
Box Contents: DRC2003-00532, 00400, 00603, 00610, 0024 M
S Box Contents: 8, 00167, DRC2002-00911, 00400, 00591, 0
Box Contents: 0076, 00100, 00106, 00992, 00038, DRC200 O
Box Contents: 1-00747, 00609, 00158, 00368, 00154
O
Scan/Recyc 4645 10021.7 Variances & Minor Exceptions 01/01/2002 12/31/2003 12/31/2005 0
Box Contents: DRC2003-00985, 00957, 00975, 01029, 0101 O
Box Contents: 2, 01013, oi061, 01187, 01216, 01239, 01 Z
c
Box Contents: 249 0
j
Scan/Recyc 4648 10021.7 Variances & Minor Exceptions 01/01/2003 12/31/2003 12/31/2005 0 N
Box Contents: DRC20C2-00997, 01035, 00851, 00619,539 Cl)
Box Contents: DRC2003-01143, 42, 17, 83, 82, 62, 04, 0
Box Contents: 2, 94, 71, 75, 93, 11, 62, 17, 21, 23,
Box Contents: 99, 48, 44, 04, 34, 35, 56, 16, 26, more
Total Eligible Boxes to be destroyed = 27
Eligible Boxes on Hold = 0
Elgibile Boxes Checked Out = 0
Eligible Boxes Removed = 0
Total Available Boxes to be destroyed = 27
Notification Number Destruction Notification Report 07/08/2010 16:09:03
316 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
REDEVELOPMENT FINANCE (5015)
Bill to Name: (5015)
Records Coordinator: LAYNE, TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
F
wing records are due for destruction on 06/30/2010. Place your initials next to EACH box you authorize to be
d,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
g the hold. Return the entire list to the Records Division by 07/29/2010.
Destroy Permanent Record Title Record Title Name ', Dates On Destroy Date
(X Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2010 Location Space#
VIhred 3439 4013.3 RDA - 1099's 07/01/1997 06/30/1998 06/30/2010 08-03-09 1
Box Contents: RDA 97/98 Accounting Files
Box Contents: Cancelled Check#12264-13166,
Box Contents: Bank Recs. 7/97-6/98, 3oumal
Box Contents: Vouchers, Revenues, Budget Transfers
Cl)
` hred 3687 4030.2 RDA - Bank Stmts & Reconciliations 07/01/2004 06/30/2005 06/30/2010 08-03-08 2 O�
Box Contents: RDA Accounting Files
Box Contents: 99/00 N
rn
Box Contents: Bank Statements, Cancelled Checks
a
0
E = ExcludedLO
Total Eligible Boxes to be destroyed .-= 2
Eligible Boxes on Hold = 0 O
Elgibile Boxes Checked Out = 0 O
Eligible Boxes Removed = 0 Z
Total Available Boxes to be destroyed = 2 O
7
O
N
N
Date Tamara (aLel
Notification Number Destruction Notification Report 07/03/2010 16:05:34
308 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
Admin Services / Treasury (4140)
Bill to Name: Admin Services / Treasury (4140)
Records Coordinator: RAMIREZ, SANDY Mail Code: Phone: (909)477-2700 ext: 2405 .
The following records are due for destruction on 06/30/2010. Place your initials next to EACH box you authorize to be
destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
justifying the hold. Return the entire list to the Records Division by 07/29/2010.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2010 Location Space#
hred 3087 4030.8 Banking - Information Reporting / 07/01/2002 06/30/2003 06/30/2010 05-01-01 5
Box Contents: BAMTRAC
LO
E = Excluded Total Eligible Boxes to be destroyed = 1
w
Eligible Boxes on Hold = 0 O
00
Elgibile Boxes Checked Out = 0 1
Eligible Boxes Removed = 0 a)
Total Available Boxes to be destroyed = 1 n7
a
0
LO
0
6
Z
C
0
._
0
N
a)
Date
Notification Number Destruction Notification Report 07/08/2010 16:06:11
309 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
FI14ANCE (4151)
Bill to Name: (4151)
Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
r
wing records are due for destruction on 06/30/2010. Place your initials next to EACH box you authorize to be
d,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
g the hold. Return the entire list to the Records Division by 07/29/2010.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
--y(X Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2010 Location Space#
11 red 3786 4010.1 Accounts Payable 01/01/2003 02/28/2003 02/28/2010 16-02-01 1
V Box Contents: AP Reports -
Box Contents: 1/03 thru 2/03
�Q ($fired 3783 4010.1 Accounts Payable 03/01/2003 04/30/2003 04/30/2010 16-03-03 4 LO
�( Box Contents: AP Reports O
Box Contents: 02/03 aT
r
Box Contents: 03/01/03 to 04/30/03 N
m
Fired 3830 4010.1 Accounts Payable 10/01/2002 04/30/2003 04/30/2010 16-03-02 S cc
a
Box Contents: P-Card Logs '
O
hred 3148 4010.1 Accounts Payable 07/01/2002 06/30/2003 06/30/2010 06-02-03 4
Box Contents: Accounts Payable 00
Box Contents: Papa - Pram
O
Z
red 3149 4010.1 Accounts Payable 07/31/2002 06/30/2003 06/30/2010 05-03-01 6 r
Box Contents: Accounts Payable 7
Box Contents: Nolo - P Misc.
O
N
red 3150 4010.1 Accounts Payable 07/31/2002 06/30/2003 06/30/2010 06-03-04 2 a)
Box Contents: Accounts Payable
Box Contents: Benefield - C Misc.
nINSfired 3151 4010.1 Accounts Payable 07/01/2002 06/30/2003 06/30/2010 06-03-03 3
Box Contents: Accounts Payable
.Box Contents: Verizon
Date TaT�a Director
Notification Number Destruction Notification Report 07/06/2010 16:06:11
309 City of Rancho Cucamonga (RC) Page 2
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151)
Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
rhefolylowing records are due for destruction on 06/30/2010. Place your initials next to EACH box you authorize to be
d,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
g the hold. Return the entire list to the Records Division by 07/29/2010.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2010 Location Space#
red 3152 4010.1 Accounts Payable 07/01/2002 06/30/2003 06/30/2010 05-03-03 2
Box Contents: Accounts Payable
Box Contents: Edison LO
M
hred 3153 4010.1 Accounts Payable 07/01/2002 06/30/2003 06/30/2010 04-03-01 6 0
Box Contents: Accounts Payable N
Box Contents: Edison (3/26/03 - 7/23/03
N
to
bred 3154 4010.1 Accounts Payable 07/31/2002 06/30/2003 06/30/2010 04-03-02 5
Box Contents: Accounts Payable 0_
Box Contents: Edison 02/03 O
u')
Ihred 3155 4010.1. Accounts Payable 07/31/2002 06/30/2003 06/30/2010 05-03-02 3 0
333---III Box Contents: Accounts Payable 6
Box Contents: Xerox thru Zwissler Z
C
hred 3156 4010.1 Accounts Payable 07/31/2002 06/30/2003 06/30/2010 05-03-01 1 0
Box Contents: Accounts Payable 5%
Box Contents: A Misc. Thru Abletmnics 0
^�,�,,, N
red 3157 4010.1 Accounts Payable 07/31/2002 06/30/2003 06/30/2010 05-03-03 6
Box Contents: Accounts Payable
Box Contents: Richards Thru Ryland
hred 3158 4010.1 Accounts Payable 07/31/2002 06/30/2003 06/30/2010 04-03-02 4
Box Contents: Accounts Payable
Box Contents: Praxair thru RC Homes
�l �Q
Date TamaraAi hector .
Notification Number Destruction Notification Report 07/08/2010 16:06:11
309 City of Rancho Cucamonga (RC) Page 3
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151)
Records Coordinator: LAVNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
F
ing records are due for destruction on 06/30/2010. Place your initials next to EACH box you authorize to be
, then sign and date the bottom of EACH page. If you want a-box held for an additional 6 months, provide a memo
the hold. Return the entire list to the Records Division by 07/29/2010.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date _
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2010 Location Space#
red 3159 4010.1 Accounts Payable 07/31/2002 06/30/2003 06/30/2010 04-03-04 ' 6
Box Contents: Accounts Payable
Box Contents: Cadet Thru Civic
LO
Ohred 3162 4010.1 Accounts Payable 07/31/2002 06/30/2003 06/30/2010 04-02-03 4 ce)
Box Contents: Accounts Payable
0
r
Box Contents: Demco Thru Esgil (V
N
hred 3177 4010.1 Accounts Payable 07/31/2002 06/30/2003 06/30/2010 04-03-03 5 M
�IS�rTT'' N
Box Contents: Accounts Payable a
Box Contents: CSPA thru Delta p
p
u7
It"Istired 3178 4010.1 Accounts Payable 07/31/2002 06/30/2003 06/30/2010 05-03-02 4 `—
'�I Box Contents: Accounts Payable I
6
Box Contents: Accent Thru ASSI Ci
'shred 3179 4010.1 Accounts Payable 07/31/2002 06/30/2003 06/30/2010 05-03-02 6 eo
Box Contents: Accounts Payable
Box Contents: L- Misc. thru Lower 7
O
N
red 3160 4010.1 Accounts Payable 07/31/2002 06/30/2003 06/30/2010 05-03-04 2 a)
1 Box Contents: Accounts Payable
Box Contents: Wall thru Wyndham
hred 3181 4010.1 Accounts Payable 07/31/2002 06/30/2003 06/30/2010 03-03-03 2
Box Contents: Accounts Payable
Box Contents: United thru Vulcan
U4
Date .rector
Notification Number Destruction Notification Report 07/06/2010 16:06:11
309 City of Rancho Cucamonga (RC) Page 4
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151)
Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
he following records are due for destruction on 06/30/2010. Place your initials next to EACH box you authorize to be
destroyed,then sign and date the bottom of EACH page. If you want.a box held for an additional 6 months, provide a memo
justifying the hold Return the entire list to the Records Division by 07/29/2010.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
())Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2010 Location Space#
bred 3182 4010.1 Accounts Payable 07/31/2002 06/30/2003 06/30/2010 04-02-02 5
Box Contents: Accounts Payable
Box Contents: ICBG thru ISA
u)
Shred 3183 4010.1 Accounts Payable 07/31/2002 06/30/2003. 06/30/2010 06-03-03 5 `o
Box Contents: Accounts Payable
N
Box Contents: US Bank thru UPS N
N
07/31/2002 06/30/2003 06/30/2010 06-03-04 4 rn
Itur�hred 3184 4010.1 Accounts Payable / a
Box Contents: Accounts Payable ,
Box Contents: Office Depot O
LO
hred 3185 4010.1 Accounts Payable 07/31/2002 06/30/2003 06/30/2010 06-03-02 4
0
Box Contents: Accounts Payable
Box Contents: 6 Misc. thru H Misc. Part 1 O
Z
red 3186 4010.1 Accounts Payable 07/31/2002 06/30/2003 06/30/2010 04-03-02 6 o
Box Contents: Accounts Payable
Box Contents: Eskenazi thru Faxon
N
nn��,,,,,, 0)
1}(^ghred 3187 4010.1 Accounts Payable 07/31/2002 06/30/2003 06/30/2010 06-03-02 6 Of
Box Contents: Accounts Payable
,,gy�pp1 Box Contents: Clabby thru Crestwood
bred 3188 4010.1 Accounts Payable 07/31/2002 06/30/2003 06/30/2010 06-03-02 3
\\T Box Contents: Accounts Payable
Box Contents: Associated Thru Bender
nate Tamara 1 a n _ iredor
Notification Number Destruction Notification Report 07/08/2010 16:06:11
309 City of Rancho Cucamonga (RC) Page 5
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151)
Records Coordinator: LAYNE, TAMARA Mail Code: . Phone: (909)477-2700 ext: 2430
rd,sttroye.e,.
following records are due for destruction on 06/30/2010. Place your initials next to EACH box you authorize to be
then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
ifyinthe hold. Return the entire list to the Records Division by 07/29/2010.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2010 Location Space#
I>✓hl9hred 3189 4010.1 Accounts Payable 07/31/2002 06/30/2003 06/30/2010 06-03-02 2
Box Contents: Accounts Payable
Box Contents: Cucamonga water
bred 3190 4010.1 Accounts Payable 07/31/2002 06/30/2003 06/30/2010 06-03-01 5 M
lJ Box Contents: Accounts Payable 46
Box Contents: Stage thru Taniver M
N
hred 3191 4010.1 Accounts Payable 07/31/2002 06/30/2003 06/30/2010 04-02-04 4 p�
Box Contents: Accounts Payable
a
Box Contents: Home Depot thru IBM '
O
4h red 3192 4010.1 Accounts Payable 07/31/2002 06/30/2003 06/30/2010 06-03-01 3 1
```"""'''777777 Box Contents: Accounts Payable
6
Box Contents: San Bernardino thru Shoe
O
Z
)6khred 3193 4010.1 Accounts Payable 07/31/2002 06/30/2003 06/30/2010 05-03-04 5 C
i Box Contents: Accounts Payable O
Box Contents: Myers thru NMA 0
O
Ilt;(shred 3194 4010.1 Accounts Payable 07/31/2002 06/30/2003 06/30/2010 06-03-03 1
U� Box Contents: Accounts Payable
Box Contents: Target thru URS
YmShred 3195 4010.1 Accounts Payable 07/31/2002 06/30/2003 06/30/2010 06-03-01 4
Box Contents: Accounts Payable
Box Contents: Shopping thru Stadium
nata —�r�:�Prt�r
Notification Number Destruction Notification Report 07/08/2010 16:06:11
309 - - City of Rancho Cucamonga (RC) - Page 6
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151)
Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
The following records are due for destruction on 06/30/2010. Place your initials next to EACH box you authorize to be
destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
justifying the hold. Return the entire list to the Records Division by 07/29/2010.
Destroy Permanent Record Title Ftecord Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) - Begining Ending Hold? 06/30/2010 Location Space#
fired 3196 4010.1 Accounts Payable 07/31/2002 06/30/2003 06/30/2010 05-03-01 5
Box Contents: Accounts Payable
Box Contents: S Misc. thru San Bern.
u�
�)'} red 3197 4010.1 Accounts Payable 07/31/2002 06/30/2003 06/30/2010 06-03-04 3 O
�I Box Contents: Accounts Payable d'
Box Contents: RCPFA Thru Ria a)
N
O)
tired 3198 4010.1 Accounts Payable 07/31/2002 06/30/2003 06/30/2010 04-02-02 1
Box Contents: Accounts Payable 0_
i
Box Contents: Lowes thru Martinez
LO
tlt shred 3199 4010.1 Accounts Payable 07/31/2002 .06/30/2003 06/30/2010 06-03-04 1 6
t Il Box Contents: Accounts Payable
Box Contents: H Misc. thru Hi way O
Z
hred 3200 4010.1 Accounts Payable 07/31/2002 06/30/2003 06/30/2010 05-03-02 2 O
%ssssss �����''''111II1 Box Contents: Accounts Payable 2
Box Contents: Martinez thru Music Theatre y
N
hred 3201 4010.1 Accounts Payable 07/31/2002 .06/30/2003 06/30/2010 05-03-03 1 0'
Box Contents: Accounts Payable
Box Contents: Fed Ex thru Future
hired 3202 4010.1 Accounts Payable 07/31/2002 06/30/2003 06/30/2010 11-01-02 1
Box Contents: Accounts Payable
Box Contents: 1 Misc. thru Kuzminski
�r � -
� n
Date Tamara t vi/aD)fedor
Notification Number Destruction Notification Report 07/08/2010 16:06:11
309 City of Rancho Cucamonga (RC) Page 7
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151)
Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
ring records are due for destruction on 06/30/2010. Place your initials next to EACH box you authorize to be
,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo the hold. Return the entire list to the Records Division by 07/29/2010.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2010 Location Space#
(r y{Shred 3296 4010.1 Accounts Payable 07/01/2002 06/30/2003 06/30/2010 05-03-04 6
Box Contents: Accounts Payable
Box Contents: 07/01/2002 - 06/30/2003
{
LO
I�ynG9hred 3298 4010.1 Accounts Payable 07/01/2002 06/30/2003 06/30/2010 06-03-01 1 t+1
0
Box Contents: Accounts Payable
L0
Box Contents: 07/01/2002 - 06/30/2003 N
N
hred 3299 4010.1 Accounts Payable 07/01/2002 06/30/2003 06/30/2010 06-03-01 2 rn
m
Box Contents: Accounts Payable a
Box Contents: 07/01/2002 - 06/30/2003 O
(�Jkl9hred 3301 4010.1 Accounts Payable 07/01/2002 06/30/2003 06/30/2010 04-02-01 6 6
Box Contents: Accounts Payable 1
Box Contents: 07/01/2002 -06/30/2003 Z
bred 3792 4010.1 Accounts Payable 05/01/2003 06/30/2003 06/30/2010 16-03-03 1 0
Box Contents: AP Reports j
Box Contents: 02/03 N
N
bred 3799 4010.1 Accounts Payable 06/01/2003 06/30/2003 06/30/2010 16-02-03 1 W
Box Contents: AP Reports
Recycle 4180 4030.4 Accounts Payable Check Register 01/01/2005 02/28/2005 02/28/2010 08-01-08 1
Box Contents: A/P
ecycle 4170 4030.4 Accounts Payable Check Register 03/01/2005 04/30/2005 04/30/2010 08-01-10 1
Box Contents: Accoutns Payable
Box Contents: March 2005 - April 2005
Date Tamar L u . Director
Notification Number Destruction Notification Report 07/08/2010 16:06:11
309 City of Rancho Cucamonga (RC) Page 8
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151)
Records Coordinator: LAYNE, TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
F
wing records are due for destruction on 06/30/2010. Place your initials next to EACH box you authorize to be
d, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
g the hold. Return the entire list to the Records Division by 07/29/2010.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2010 Location Space#
t
�ecycle 4169 4030.4 Accounts Payable Check Register 05/01/2005 06/30/2005 06/30/2010 06-01-01 5
Box Contents: Accounts Payable
Box Contents: May - June 2005
1 -
to
IfUOhred 3004 4010.2 Accounts Receivable 07/01/2002 06/30/2003 06/30/2010 05-03-03 4 e)
Box Contents: A/R (2002/2003) CD
N
Folders within the above box
O]
Alt. Folder#1 Beginning Date: 07/01/2002 Ending Date: 06/30/2003 Record Title Name:Accounts Receivable a
Alt. Folder Number: Description: CCWD, CERT, Charter, Fire District, false alarms, Lloyd Goolsby, ,
Alt. Folder #2 Beginning Date: 07/01/2002 Ending Date: 06/30/2003 Record Title Name: Accounts Receivable LO
O
0
r
Alt. Folder Number: Description: Grant reimb, Barbara Krall, Mary Kuhn, loud parties, Misc, O
Alt. Folder #3 Beginning Date: 07/01/2002 Ending Date: 06/30/2003 Record Title Name: Accounts Receivable
Alt. Folder Number: Description: O.T. inspections, County of Sado, So Cal Gas, State of CA, Z
Alt. Folder #4 Beginning Date:07/01/2002 Ending Date: 06/30/2003 Record Title Name: Accounts Receivable p
It. Folder Number: Description: Verizon 7
hired 4418 4030.2 Bank Statements & Reconciliations 06/01/2004 01/31/2005 01/31/2010 08-01-03 1 N
Box Contents: Bank Statements&Reconciliations
Box Contents: Bank Satatements &System Printouts
IW(IShred 2995 4020.3 Daily Cash Receipts / Revenue Files 12/12/2000 01/16/2001 01/16/2010 01-03-03 2
Box Contents: Cash Receipts (12/2000 - 1/2001)
Folders within the above box
Date Tamara 1-1U,nV ector
Notification Number Destruction Notification Report 07/08/2010 16:06:12.
309 City of Rancho Cucamonga (RC) Page 9
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151)
Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
Fdestroye.1,
llowing records are due for destruction on 06/30/2010. Place your initials next to EACH box you authorize to be
then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memointhe hold. Return the entire list to the Records Division by 07/29/2010.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2010 Location Space#
Folders within the above box
Alt. Folder#1 Beginning Date: 12/12/2000 Ending Date: 01/16/2001 Record Title Name: Dally Cash Receipts/Revenue Files
AI . Folder Number: Description: Receipt #'s 002530 thru 003696
Shred 2930 4020.3 Daily Cash Receipts/ Revenue Files 01/01/2001 01/31/2001 01/31/2010 02-03-02 1 mCV)Box Contents: Daily Cash Rec-Sports Ctr(Jan, 2001) 0
Shred 3277 4020.3 Daily Cash Receipts / Revenue Files 01/01/2001 01/31/2001 01/31/2010 10-01-07 2 N
Box Contents: Daily Cash Receipts]ournal N
Ol
Box Contents: January 2001 M
Box Contents: 5 folders total
hred 2784 4020.3 Daily Cash Receipts/ Revenue Files 01/17/2001 02/07/2001 02/07/2010 03-03-04 3 m
Box Contents: Daily Cash Rec(1/17/2001 - 2/7/2001) 6
Folders within the above box O
Alt. Folder #1 Beginning Date: 01/17/2001 Ending Date:02/07/2001 Record Title Name: Daily Cash Receipts/Revenue Files Z
C
Alt. Folder Number: Description: Receipt #'s 003697 thin 004725 0
ty�,Uhred 2938 4020.3 Daily Cash Receipts / Revenue Files 02/01/2001 02/28/2001 02/28/2010 02-03-04 2 3
jT Box Contents: Daily Cash Rec- Sports Ctr(Feb, 2001)
N
(y/ty5bred 3269 4020.3 Daily Cash Receipts / Revenue Files 02/01/2001 02/28/2001 02/28/2010 04-02-01 6
Box Contents: Daily Cash Receipts Journal
Box Contents: February,2001
Box Contents: 4 hanging files in box '
I` Shred 2786 4020.3 Daily Cash Receipts/ Revenue Files 02/08/2001 03/07/2001 03/07/2010 04-02-01 4
Box Contents: Daily Cash Rec(2/8/2001 - 3/7/2001)
Date Tamar�ve. rector
Notification Number Destruction Notification Report - 07/08/2010 16:06:12
309 City of Rancho Cucamonga (RC) Page 10
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151) .
Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
Fhefollowing records are due for destruction on 06/30/2010. Place your initials next to EACH box you authorize to be
royed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
ifying the hold. Return the entire list to the Records Division by 07/29/2010.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2010 Location Space#
Folders within the above box
Alt. Folder#1 Beginning Date: 02/06/2001 Ending Date: 03/07/2001 Record Title Name: Dally Cash Receipts/Revenue Files
Alt. Folder Number: Description: Receipt #'s 004726 thru 005739
N
Shred 2953 4020.3 Daily Cash Receipts / Revenue Files 03/01/2001 03/31/2001 03/31/2010 01-03-03 6
Box Contents: Daily Cash Rec - Sports Ctr (Mar, 2001) O
N
Fp Stired 2929 4020.3 Daily Cash Receipts / Revenue Files 03/08/2001 04/02/2001. 04/02/2010 01-03-02 1 d
Box Contents: Daily Cash Rec (3/8/2001 - 4/2/2001) top
l
Folders within the above box
O
Alt. Folder#1 Beginning Date: 03/08/2001 Ending Date: 04/02/2001 Record Title Name: Daily Cash Receipts/Revenue Files u)
I
Alt. Folder Number: Description: Receipt #'s 005740 thru 006994 _ O
) bred 2928 4020.3 Daily Cash Receipts / Revenue Files 04/01/2001 04/30/2001 04/30/2010 04-02-01 2 0
'��"" Box Contents: Daily Cash Rec (4/3/2001 - 4/30/2001) Z
C
O
Folders within the above box - —
Alt. Folder #1 Beginning Date: 04/0112001 Ending Date:04/30/2001 Record Title Name: Dally Cash Receipts/Revenue Files 2
O
.Alt. Folder Number: Description: Receipt #'s 006995 thru 008231 w
(IRUyY—jq �
hred 2967 4020.3 Daily Cash Receipts/ Revenue Files 04/01/2001 04/30/2001 04/30/2010 01-03-01 6
Box Contents: Daily Cash Rec - Sports Cu- (Apr, 2001)
Shred 3267 4020.3 Daily Cash Receipts/ Revenue Files 03/01/2.001 04/30/2001 04/30/2010 04-02-01 6
Box Contents: Daily Cash Receipts Journal
Box Contents: March and April 2001
Date Tamara "vne. Director
Notification Number Destruction Notification Report 07/08/2010 16:06:12
309 City of Rancho Cucamonga (RC) Page it
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151)
Records coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
r
following records are due for destruction on 06/30/2010. Place your initials next to EACH box you authorize to be
troyed, then sign and date the bottom of EACH page. If you want a box held far an additional 6 months, provide a memo
tifying the hold. Return the entire list to the Records Division by 07/29/2010.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2010 Location Space#
Folders within the above box
Alt. Folder#1 Beginning Date: 03/01/2001 Ending Date: 04/30/2001 Record Title Name: Daily Cash Receipts/Revenue Files
Alt. Folder Number: #3270 - Daily Cash Receipts Journals Description: September& October 2001
Alt. Folder#2 Beginning Date:03/01/2001 Ending Date: 04/30/2001 Record Title Name: Daily Cash Receipts/Revenue Files M
Alt. Folder Number: 43268 - Daily Cash Receipts Journals Description: May &June 2001 O
0)
Alt. Folder#3 Beginning Date:03/01/2001 Ending Date: 04/30/2001 Record Title Name: Dally Cash Receipts/ Revenue Files N
Alt. Folder Number: #3269 - Daily Cash Receipts Journals Description: February 2001 N
dtm
fYF,dShred 2782 4020.3 Daily Cash Receipts/ Revenue Files 05/01/2001 05/24/2001 05/24/2010 05-03-04 4 a
Box Contents: Daily Cash Rec (5/1/01 - 5/24/01)
O
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Folders within the above box 1
Alt. Folder#1 Beginning Date: 05/01/2001 Ending Date: 05/24/2001 Record Title Name: Daily Cash Receipts/Revenue Files
Alt. Folder Number: Description: Receipt #'s 008232 thru 009484 p
hred 2911 4020.3 Daily Cash Receipts/ Revenue Files 05/01/2001 05/31/2001 05/31/2010 01-03-03 5 C
Box Contents: Daily Cash Rec- Sports Ctr (May, 2001) 4
hred 2785 4020.3 Daily Cash Receipts/ Revenue Files 05/29/2001 06/19/2001 06/19/2010 01-03-02 3 0
Box Contents: Daily Cash Rec. (5/29/2001 - 6/19/2001)
Folders within the above box
Alt. Folder#1 Beginning Date: 05/29/1001 Ending Date: 06/19/2001 Record Title Name: Daily Cash Receipts/Revenue Files
t Folder Number: Description: Receipt #'s 009485 thru 010514
hred 2952 4020.3 Daily Cash Receipts/ Revenue Files 06/01/2001 06/30/2001 06/30/2010 02-03-01 3
Box Contents: Daily Cash Rec - Sports Ctr (June, 2001)
��fu�
Date Tamara avne, Director
Notification Number Destruction Notification Report 07/08/2010 16:06:12
309 City of Rancho Cucamonga (RC) Page 12 -
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151)
Records Coordinator: LAYNE, TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
r
following records are due for destruction on 06/30/2010. Place your initials next to EACH box you authorize to be
troyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
ifying the hold. Return the entire list to the Records Division by 07/29/2010.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2010 Location Space#
hired 3268 4020.3 Daily Cash Receipts/ Revenue Files 05/01/2001 06/30/2001 06/30/2010 04-02-01 6
`"```777777 Bax Contents: Daily Cash Receipts Journal
Box Contents: May&June 2001
Box Contents: See Files 3270, 3268, 3269 -
th .
Box Contents: Total of 4 hanging Files
O
tSy5fired 3343 4020.3 Daily Cash Receipts/ Revenue Files 07/01/2000 06/30/2001 06/30/2010 03-03-03 1 0
Box Contents: City Revenue pt
M
CL
Folderswithin the above box
Alt. Folder #1 Beginning Date:07/01/2000 Ending Date:06/30/2001 Record Title Name: Daily Cash Receipts/Revenue Files O
V7
Alt. Folder Number: Description: D.U.I./Restrictions G-L
O
Alt. Folder #2 Beginning Date:07/01/2000 Ending Date: 06/30/2001 Record Title Name: Daily Cash Receipts/Revenue Files
Alt. Folder Number: Description: Half Cent Sales Tax Z
Alt. Folder #3 Beginning Date: 07/01/2000 Ending Date: 06/30/2001 Record Title Name: Daily Cash Receipts/Revenue Files C
O
Alt. Folder Number: Description: Vehicle Fines _
Alt. Folder #4 Beginning Date: 07/01/2000 Ending Date: 06/30/2001 Record Title Name: Daily Cash Receipts/Revenue Files W
Alt. Folder Number: Description: Highway Users Tax a)
Alt. Folder #5 Beginning Date: 07/01/2000 Ending Date: 06/30/2001 Record Title Name: Dally Cash Receipts/Revenue Files
Alt. Folder Number: Description: Interest
Alt. Folder #6 Beginning Date: 07/01/2000 Ending Date: 06/30/2001 Record Title Name: Daily Cash Receipts/Revenue Files
Alt. Folder Number: Description: Measure I
Date Tamara LLrector
Notification Number Destruction Notification Report 07/08/2010 16:06:12
309 City of Rancho Cucamonga (RC) Page 13
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151)
Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
he following records are due for destruction on 06/30/2010. Place your initials next to EACH box you authorize to be
destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
'ustifying the hold. Return the entire list to the Records Division by 07/29/2010.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2010 Location Space#
Folders within the above box
Alt. Folder#7 Beginning Date: 07/01/2000 Ending Date: 06/30/2001 Record Title Name: Daily Cash Receipts/Revenue Files
Alt. Folder Number: Description: Misc.
Alt. Folder#8 Beginning Date: 07/01/2000 Ending Date:06/30/2001 Record Title Name: Daily Cash Receipts/ Revenue Files N
Cl)
AIL Folder Number: Description: Cable Fran. Fees. -
O
Alt. Folder#9 Beginning Date: 07/01/2000 Ending Date:06/30/2001 Record Title Name: Daily Cash Receipts/Revenue Files r
(�1
Alt. Folder Number: Description: Motor Vehicle License Fees in Lieu N
O)
Alt. Folder #10 Beginning Date:07/01/2000 Ending Date: 06/30/2001 Record Title Name: Daily cash Receipts/Revenue Files M
Alt. Folder Number: Description: Off Highway
Alt. Folder#11 Beginning Date: 07/01/2000 Ending Date: 06/30/2001 Record Title Name: Daily Cash Receipts/Revenue Files tO
Alt. Folder Number: Description: License Fees
O
r
Alt. Folder#12 Beginning Date: 07/01/2000 Ending Date: 06{30/200] Record Title Name: Daily Cash Receipts/Revenue Flies
O
Alt. Folder Number: Description: Parking Citations Z
Alt. Folder #13 Beginning Date: 07/01/2000 Ending Date: 06/30/2001 Record Title Name: Daily Cash Receipts/Revenue Has p
Alt. Foider Number: Description: Property Taxes D
O
Alt. Folder #14 Beginning Date: 07/01/2000 Ending Date: 06/30/2001 Record Title Name: Dally Cash Receipts/Revenue Files N
Alt. Folder Number: Description: Property Tax Transfer
Alt. Folder #15 Beginning Date: 07/01/2000 Ending Date: 06/30/2001 Record Title Name: Daily Cash Receipts/Revenue Files
Alt. Folder Number: Description: Quakes Baseball
Alt. Folder#16 Beginning Date: 07/01/2000 Ending Date:06/30/2001 Record Title Name: Daily Cash Receipts/Revenue Files
Alt. Folder Number: Description: Refuse Franchise Fees
Date ��Y Y�l\N 1 vv
Tam i avne. Director
Notification Number Destruction Notification Report 07/08/2010 16:06:12
309 City of Rancho Cucamonga (RC) Page 14
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151)
Records Coordinator: LAYNE, TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
rfolloing records are due for destruction on 06/30/2010. Place your initials next to EACH box you authorize to be
, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
the hold. Return the entire list to the Records Division by 07/29/2010.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2010 Location space,'C
Folders within the above box
Alt. Folder#17 Beginning Date:07/01/2000 Ending Date: 06/30/2001 Record Title Name: Daily Cash Receipts/Revenue Files
Alt. Folder Number: Description: Rents _
Lr)
Alt. Folder#18 Beginning Date: 07/01/2000 Ending Date: 06/30/2001 Record Title Name: Daily Cash Receipts/Revenue Files t'7
Alt. Folder Number: Description: Sales Tax O
N
Alt. Folder#19 Beginning Date: 07/01/2000 Ending Date: 06/30/2001 Record Title Name: Daily Cash Receipts/Revenue Files t'9
Alt. Folder Number: Description: State Asset Seizure
Ol
N
AIL Folder#20 - Beginning Dale:07/01/2000 Ending Dace: 06/30/2001 Record Title Name: Daily Cash Receipts/Revenue Files d
Alt.
,Folder Number: Description: Telephone Commission �
(ff}iShred 3344 4020.3 Daily Cash Receipts / Revenue Files 07/01/2000 06/30/2001 06/30/2010 03-03-01 5
III17���—TTTC Box Contents: City Revenue 6
Folders within the above box O
Z
Alt. Folder #1 Beginning Date: 07/01/2000 Ending Date: 06/30/2001 Record Title Name: Daily Cash Receipts/Revenue Files C
Alt. Folder Number: Description: Staium Special Events 0
7
Alt. Folder#2 - Beginning Date: 07/01/2000 Ending Date: 06/30/2001 Record Title Name: Daily Cash Receipts/Revenue Files t0
Alt. Folder Number: Description: D.U.I./Restitutions A-F
Alt. Folder#3 Beginning Date: 07/01/2000 Ending Date: 06/30/2001 Record Title Name: Daily Cash Receipts/Revenue Files
Alt. Folder Number: Description: D.U.I. Restitutions M-S
Alt. Folder#4 Beginning Date: 07/01/2000 Ending Date: 06/30/2001 Record Title Name: Daily Cash Receipts/Revenue Files
Alt, Folder Number: Description: AB 2928
Alt. Folder #5 Beginning Date: 07/01/2000 Ending Date: 06/30/2001 Record Title Name: Daily Cash Receipts/ Revenue Files
Alt. Folder Number: Description: Booking Fees
Date
�q Tamar kL v . Director
Notification Number Destruction Notification Report 07/08/2010 16:06:12
309 City of Rancho Cucamonga (RC) Page 15
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151)
Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
rhefollowing records are due for destruction on 06/30/2010. Place your initials next to EACH box you authorize to be
yed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months,provide a memo
ng the hold. Return the entire list to the Records Division by 07/29/2010.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending. Hold? 06/30/2010 Location Space#
Folders within the above box
Alt. Folder#6 Beginning Date:07/01/2000 Ending Date: 06/30/2001 Record Title Name: Daily Cash Receipts/Revenue Files
Alt. Folder Number: Description: COPS AB 3229
Alt. Folder#7 Beginning Date: 07/01/2000 Ending Date: 06/30/2001 Record Title(Jame: Daily Cash Receipts/Revenue files M
w
Alt. Folder Number: Description: C.E.R.T O
Alt. Folder#8 Beginning Date: 07/01/2000 Ending Date: 06/30/2001 Record Title Name: Dally Cash Receipts/Revenue Files c)
Alt. Folder Number: Description: D.U.I./Restitutions T-Z N
m
cc
Alt. Folder 49 Beginning Date: 07/01/2000 Ending Date: 06/30/2001 Record Title Name: Dally Cash Receipts/Revenue Files (L
Alt. Folder Number: Description: Federal Asset Seizure Q
Alt. Folder #10 Beginning Date: 07/01/2000 Ending Date: 06/30/2001 Record Title Name: Daily Cash Receipts/Revenue Files
Alt. Folder Number: Description: Franchise Fees (Gas/Water/Elec.)
r
Alt. Folder#11 Beginning Date: 07/01/2000 Ending Date: 06/30/2001 Record Title Name: Daily Cash Receipts/Revenue Files p
AI . Folder Number: Description: Grant Reimbursement Z
C
hired 3712 4020.3 Daily Cash Receipts/ Revenue Files 07/01/2000 06/30/2001 06/30/2010 14-03-04 2 g
Box Contents: UUT Revenue 00/01 0
0
rn
Folders within the above box
AIL Folder #1 Beginning Date: 07/01/2000 Ending Date: 06/30/2001 Record Title Name: Daily Cash Receipts/Revenue Flies
Alt. Folder Number: Description: 2001 Tax Report
Alt. Folder#2 Beginning Date: 07/01/2000 Ending Date: 06/30/2001 Record Title Name: Daily Cash Receipts/Revenue Files
Alt. Folder Number: Description: 2000 Utilities Users Tax
Alt. Folder#3 Beginning Date: 07/01/2000 Ending Date: 06/30/2001 Record Title Name: Daily Cash Receipts/Revenue Files
Alt, Folder Number: Description: 2001 Utility Users Tax
T �___M_ X
Notification Number Destruction Notification Report 07/08/2010 16:06:12
309 City of Rancho Cucamonga (RC) Page 16
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151)
Records Coordinator: LAYNE, TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
ro
ollowing records are due for destruction on 06/30/2010. Place your initials next to EACH box you authorize to be
yed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
ying the hold. Return the entire list to the Records Division by 07/29/2010. .
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2010 Location Space#
Folders within the above box
Alt. Folder#4 Begliming Date: 07/01/2000 Ending Date: 06/30/2001 Record Title Name: Daily Cash Receipts/Revenue Files
Alt. Folder Number: Description: DPB Report (Edison Envelope)
Lo
Alt. Folder#5 Beginning Date: 07/01/2000 Ending Date:06/30/2001 Record Title Name: Daily Cash Receipts/Revenue Files th
w
Alt. Folder Number: Description: File Utility User Tax aO
hred 4622 4040.2 Payroll Register 07/01/1192 06/30/1993 06/30/1998 11-03-02 3 M
I Box Contents: Payroll Ledger Detail
CD
l0
ly-1�16hred 4632 4040.2 Payroll Register 07/31/1993 06/30/1994 06/30/1999 11-03-04 1 4.
Box Contents: Payroll Ledger Detail
N
bred 4606 4040.2 Payroll Register 07/01/1996 06/30/1997 06/30/2002 11-01-03 4 6
Box Contents: Payroll Register Detail
O
hired 4605 4040.2 Payroll Register 07/01/2000 12/21/2000 12/21/2005 11-01-04 1 Z
Box Contents: Payroll Register Detail C
O
7
Ir �Shred 3999 4040.2 Payroll Register 12/01/2004 04/30/2005 04/30/2010 15-03-01 2 N
dT Box Contents: City Payroll Reports a)
bred 3996 4040.9 Time Cards 01/01/2005 03/30/2005 03/30/2010 15-03-02 4
Box Contents: City Payroll Timecards
IIShred 3992 4040.9 Time Cards 03/30/2005 05/30/2005 05/30/2010 15-03-03 4
Box Contents: City Payroll Timecards
nate �.�h�i.nrtnr .
Notification Number Destruction Notification Report 07/08/2010 16:06:12
309 City of Rancho Cucamonga (RC) Page 17
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151)
Records Coordinator: LAYNE, TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
FustIfying
ollowing records are due for destruction on 06/30/2010. Place your initials next to EACH box you authorize to be
royed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo
the hold. Return the entire list to the Records Division by 07/29/2010.
Destroy Permanent Record Title Record Title Name Dates On Destroy Date
(X/[),Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2010 Location Space#
,
1 'I�Shred 4430 4041.0 W-2' s 07/01/1999 06/20/2000 06/20/2010 08-02-04 1
l Box Contents: Fire -Journal vouchers
Box Contents: Fire District July 1999 thru June 2000
Irl
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Total Eligible Boxes to be destroyed = 81 O
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Eligible Boxes on Hold = 0 M
Elgibile Boxes Checked Out = 0 N
OI
Eligible Boxes Removed = 0 _ 0_
Total Available Boxes to be destroyed = 81 '
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0
0
In
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ri Tamara 1 . ni ector