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HomeMy WebLinkAbout11-043 - Resolutions RESOLUTION NO. 11-043 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CITY RECORDS WHICH ARE NO LONGER REQUIRED AS SET FORTH IN CALIFORNIA GOVERNMENT CODE SECTION 34090 AND OTHER APPLICABLE LEGAL REFERENCES WHEREAS, it has been determined that certain City records have been retained in compliance with all applicable Federal, State and local statutes; and WHEREAS,said City records have met their useful life and are no longer required for public or private purposes: WHEREAS, destruction of said records is necessary to reduce storage costs, increase staff productivity, and maintain conformance with the City's Records Management Policy; and WHEREAS,said records as listed in Exhibit"A"attached hereto have been approved for destruction by the City Attorney; NOW,THEREFORE,the City Council of the City of Rancho Cucamonga does hereby resolve as follows: SECTION 1: That approval and authorization is hereby given to destroy those records described as Exhibit "A" attached hereto and made a part hereof. SECTION 2: That the City Clerk shall certify to the adoption of this resolution, and thenceforth and thereafter the same shall be in full force and effect. please see the following page for formal adoption,certification and signatures PASSED, APPROVED, AND ADOPTED this 16'" day of March 2011. AYES: Alexander, Buquet, Michael, Spagnolo, Williams NOES: None ABSENT: None ABSTAINED: None � 1 L. Dennis Michael, Mayor ATTEST: rf'Anice C. Reynolds, City Clerk I, JANICE C. REYNOLDS, CITY CLERK of the City of Rancho Cucamonga, California, do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the City Council of the City of Rancho Cucamonga, California, at a Regular Meeting of said City Council held on the 16'h day of March 2011. Executed this 17th day of March 2011, at Rancho Cucamonga, California. Qae," e'� gtle"It� nice C. Reynolds, City Clerk Resolution No. 11-043 - Page 2 of 52 EXHIBIT `A' Records Destruction Authorizations for the following Departments / Divisions Code Enforcement City Manager Personnel Emergency Preparedness City Clerk Administratiive Services Finance Business Licensing Purchasing Risk Management G.I.S. I.S. Facilities Planning Building & Safety Community Services Library Engineering (Admin) Engineering (Traffic) RDA Fire Fire Safety R.C.C.F. Resolution No. 11-043 - Page 3 of 52 IL%MEMORANDUM RANCHO Date: February 9, 2011 CUCAMONGA To: James Markman, City Attorney From: Carrie Pincott, Records Coordinator Subject: Request for Approval of December 31 2010, Records Destruction Attached are the Department Destruction Notification Reports for the December 31 , 2010, Record's Destruction. Please sign once below confirming the City Attorney's approval of the Semi-Annual Destruction for all of the attached forms. City Attorney Approval "Signature Date Resolution No. 11-043 - Page 4 of 52 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the December 2010 semi-annual destruction. Sign,date and return to the Records Division by January 5,2011 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.) Department Code Enforcement (2292) Requestor Kurt Keating I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records /Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records /Documents (Mo/Yr) Schedule when applicable) 8020.8 Temporary Use & Temporary Signs All Dated Prior to 1/1/2009 ° me/ pprovl: Date Destroyed by: Signature Date Resolution No. 11-043 - Page 5 of 52 Notification Number Destruction Notification Report 12/16/2010 10:57:29 310 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) CODE ENFORCEMENT (2292) Bill to Name: () Records Coordinator: Kurt Keating Mail Code: Phone: (909)477-2700 ext: 4253 Tlie following records are due for destruction on 12/31/2010. Place your Initials next to EACH box you authorize to be destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo 'ustifying the hold. Return the entire list to the Records Division by 01/05/2011. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (x)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2010 Location Space# d 4499 2031.0 Code Enforcement Violations 01/01/2007 12/31/2007 12/31/2010 03-01 02 5 Box Contents: Code Enforcement Violations Box Contents: "C" Closed Cases for 2007 ed 4500 2031.0 Code Enforcement Violations 01/01/2007 12/31/2007 12/31/2010 03-01-02 1 ;0 Box Contents: Code Enforcement Violations O Box Contents: "B - C" 2007 Files N O / E. fired 4501 2031.0 Code Enforcement Violations 01/01/2007 12/31/2007 12/31/2010 03-01-02 4 0 Box Contents: Code Enforcement Violations Z Box Contents: "H" Closed Files 2007 0 P5fired 4502 2031.0 Code Enforcement Violations 01/01/2007 12/31/2007 12/31/2010 03-01-01 4 Box Contents: Closed Code Violations A Box Contents: "G-H" 2007 Shred 4503 2031.0 Code Enforcement Violations / / 12/31/2007 12/31/2010 03-01-02 6 lv Box Contents: Closed Code Violations (D Box Contents: A - B 2007 0) O � I Shred 4504 2031.0 Code Enforcement Violations 01/01/2007 12/31/2007 12/31/2010 10-02-01 2 N Box Contents: Closed Code Violations Box Contents: "A" 2007 hrt d 4505 2031.0 Code Enforcement Violations 01/01/2007 12/31/2007 12/31/2010 03-01-04 1 Box Contents: Closed Code Violations Box Contents: D - E 2007 19t!' Notification Number Destruction Notification Report 12/16/2010 10:57:29 318 City of Rancho Cucamonga (RC) Page 2 Records Management Division (TMP) CODE ENFORCEMENT (2292) Bill to Name: () Records Coordinator: Kurt Keating Mail Code: Phone: (909)477-2700 ext: 4253 The following records are due for destruction on 12/31/2010. Place your initials next to EACH box you authorize to be destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a rnertio 'ustifying the hold. Return the entire list to the Records Division by 01/05/2011. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2010 Location Space# rH ed 4506 2031.0 Code Enforcement Violations 01/01/2007 12/31/2007 12/31/2010 02-02-03 1 Box Contents: Closed Code Violations Box Contents: Mn, N, O, P 2007 0 12/31/2007 12/31/2010 03-01-04 2 01/01/2007 �$ red 4507 2031.0 Code Enforcement Violations ID -�/ Box Contents: Closed Code Enforcement Violations O Box Contents: "M" 2007 YlsSred 4508 2031.0 Code Enforcement Violations 01/01/2007 12/31/2007 12/31/2010 03-01-03 1 J l� Z Box Contents: Closed Code Enforcement Violations O Box Contents: "L-M" 2007 6 �/�sl/d 4509 2031.0 Code Enforcement Violations 01/01/2007 12/31/2007 12/31/2010 03-01-01 2 A I1� Box Contents: Code Violations Box Contents: I, ], K 2007 Closed Cases -0 / d ct,red 4510 2031.0 Code Enforcement Violations 01/01/2007 12/31/2007 12/31/2010 03-01-03 4 O Box Contents: Code Violations v Box Contents: T-W Closed Cases 2007 O rO1i <red 4511 2031.0 Code Enforcement Violations 01/01/2007 12/31/2007 12/31/2010 03-01-04 5 Box Contents: Code Violations Box Contents: Closed Cases 'T" 2007 if red 4512 2031.0 Code Enforcement Violations 01/01/2007 12/31/2007 12/31/2010 03-01-03 5 Box Contents: Code Violations Box Contents: Closed Cases P, Q, R 2007 • a y Notification Number Destruction Notification Report 12/16/2010 10:57:29 318 City of Rancho Cucamonga (RC) Page 3 Records Management Division (TMP) CODE ENFORCEMENT (2292) Bill to Name: () Records Coordinator: Kurt Keating Mail Code: Phone: (909)477-2700 ext: 4253 he following records are due for destruction on 12/31/2010. Place your Initials next to EACH box you autho=bedestroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, p 'ustifying the hold. Return the entire list to the Records Division by 01/05/2011. Destroy Permanent Record Title Record Title Name Dates On Destroy Date ()QCode Box Number Code Box Contents) Begining Ending Hold? 12/31/2010 Location Space# PSred 4513 2031.0 Code Enforcement Violations 01/01/2007 12/31/2007 12/31/2010 03-01-03 5 Box Contents: Code Violations Box Contents: W - #'s Closed Cases 2007 Tired 4514 2031.0 Code Enforcement Violations 01/01/2007 12/31/2007 12/31/2010 03-01-01 1 OBox Contents: Code Violations Box Contents: Closed Cases "R-S" 2007 O :3H ed 4515 2031.0 Code Enforcement Violations 01/01/2007 12/31/2007 12/31/2010 03-01-04 4 Z II Box Contents: Code Violations o l Box Contents: 'S-T' Closed Cases 6 w Total Eligible Boxes to be destroyed = 17 'O Eligible Boxes on Hold = 0 v Elgibile Boxes Checked Out = 0 N Eligible Boxes Removed = 0 OD o Total Available Boxes to be destroyed = 17 1 Ln N I / D to CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the December 2010 semi-annual destruction. Sign, date and return to the Records Division by January 5, 2011 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.) Department: City Clerk (4126) Requestor: Debra McNay I have inspected.the following records/documents and recommend/request that they be destroyed. These records have been stored in the City Clerk's Vault and office areas and are not listed in the City's Automated Records Management System(Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents(Include Record Beginning and Ending(Inclusive) Dates of Records/ Title Code from Records Retention Schedule when Documents(Mo/Yr) applicable) 1020.1 —General Correspondence Calendar year 2008 1020.6—Passport Appointment Book Calendar Year 2008 2050.2—Dept'l. Budget Working Papers Calendar year 2008 3040.5 —Records Transfer Requests/Lists Calendar year 2008 6010.0—Bids(Unsuccessful) Calendar year 2008 6020.1 —Contracts and Agreements All which were completed,terminated or expired in 1999. 6050.2—Proof of Publication(except Ordinances) Calendar year 2008 7010.0—City Council Agenda Packets Calendar year 2009(after scanning) 7010.1 —Council Sub-Committee Agenda Packets Calendar year 2009(after scanning) 7010.2—Task Force Agenda Packets Calendar year 2009(after scanning) 7010.3—Public Safety Commission Agenda Packets Calendar year 2009(after scanning) 7010.4—RC Community Foundation Agenda Packets Calendar year 2009 (after scanning) 7010.9—Audio Tapes of Council meetings Calendar year 2005 7020.0—Stints of Economic Interests Log Calendar year 2002 7020.1 —Election Reference Papers Calendar year 2008 7020.2—Campaign Stints—Unsuccessful Calendar year 2004 7020.5 - Election Ballots-New Calendar year 2006 7020.9—Oaths of Office All whose term expired in 2005 7040.5—Claims/Supoenas Log All pages dated 2008 7040.8—Stints of Econ Interest(Form 700) Calendar year 2003 Department Approval: Signature Date Destroyed by: Si-nature Date Resolution No. 11-043 - Page 9 of 52 .vt ym_ CITY OF RANCHO CUCAMONGA Approval and Authorization "+ To Destroy Paper Records and/or Documents (To be processed with the December 2010 semi-annual destruction. Sion, date and return to the Records Division by January 5, 2011 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.) Department: Personnel (4124) Requestor: Chris Pittenger I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records / Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records / Documents (Mo/Yr) Schedule when applicable) 5020.5 — Salary& Classification Surveys All that became inactive prior to January, 2009 5030.3 — Job Descriptions All that were superseded prior to January, 2009 Department Approval: Signature Date Destroyed by.. Signature Date Resolution No. 11-043 - Page 10 of 52 Notification Number Destruction Notification Report 12/16/2010 10:59:39 319 City of Rancho Cucamonga (RC) Page i Records Management Division (TMP) PERSONNEL (4124) Bill to Name: (4124) Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411 The following records are due for destruction on12/31/2010. Place your initials next to EACH box you authorize to be destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by01/05/2011. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2010 Location Space# C. Shred 4036 5010Individual Personnel Folders 01/01/2004 12/31/2005 12/31/2010 0 Box Contents: Personnel onnel Separation Folders C Shred 4083 5010.2 Individual Personnel Folders 01/01/1980 12/31/2005 12/31/2010 01-01-02 2 Box Contents: Personnel Files Box Contents: Dead files (F-P) rn Box Contents: 1980-2005 0 E (� tired 4084 5010.2 Individual Personnel Folders 07/01/1974 12/31/2005 12/31/2010 01-01-03 2 (j Box Contents: Personnel Folders Z Box Contents: Dead Files (B-L) O �Shrecl Box Contents: See Folder List 4085 5010.2 Individual Personnel Folders 11/05/1990 12/31/2005 12/31/2010 02-01-04 6 Box Contents: Personnel Files ' Box Contents: Dead Files (A-F) W N Box Contents: Folder List N r l Shred 4216 5010.2 Individual Personnel Folders 01/01/2003 12/31/2005 12/31/2010 02-02-03 4 lOY Box Contents: Terminated Employee Medical/ Box Contents: Cobra Files Shred 4517 5090.3 Personnel Recruitment 11/01/2007 12/31/2007 12/31/2010 05-01-01 2 Box Contents: Recruitment Files Box Contents: 2006 Box Contents: *See folder listings* Date Notification Number Destruction Notification Report 12/16/2010 10:59:39 319 City of Rancho Cucamonga (RC) Page 2 Records Management Division (TMP) PERSONNEL (4124) Bill to Name: (4124) Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411 The following records are due for destruction on12/31/2010. Place your initials next to EACH box you authorize to be destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo 'ustifying the hold. Return the entire list to the Records Division by01/05/2011. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2010 Location Space# Folders within the above box Alt. Folder #1 Beginning Date: 10/26/2006 Ending Date: 10/31/2006 Record Title Name: Personnel Recruitment Alt. Folder Number: Sr. Administrative Secretary - Fire Dept. Description: Alt. Folder #2 Beginning Date: 07/01/2006 Ending Date: 07/31/2006 Record Title Name: Personnel Recruitment m Alt. Folder Number: Mgmt. Analyst II . Description: Emergency Prepardness E Alt. Folder #3 - Beginning Date: 07/01/2006 Ending Date: 07/31/2006 Record Title Name: Personnel Recruitment o Alt. Folder Number: Mgmt. Analyst H . Description: Financial Administration 7 Z Alt. Folder #4 Beginning Date: 10/01/2006 Ending Date: 10/31/2006 Record Title Name: Personnel Recruitment o A,�ItJy,Folder Number: Animal Services Director Description: ti, Shred 4692 5090.3 Personnel Recruitment 01/01/2007 12/31/2007 12/31/2010 03-03-01 4 A Box Contents: 2007 Recruitment Files (En-Li) W Folders within the above box Alt. Folder#1 Beginning Date: 01/01/2007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment N Alt. Folder Number: Engineering Technician Description: N Alt. Folder#2 Beginning Date: 01/01/2007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment O � Alt. Folder Number: Equipment Operator Description: N Alt. Folder #3 Beginning Date: 01/01/2007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment Alt. Folder Number: Facilities Superintendent Description: Alt. Folder #4 Beginning Date: 01/01/2007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment Alt. Folder Number: Housing Programs Manager Description: )' LI-11 61z Date Notification Number Destruction Notification Report 12/16/2010 10:59:39 319 City of Rancho Cucamonga (RC) Page 3 Records Management Division (TMP) PERSONNEL (4124) Bill to Name: (4124) Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411 F�j lowing records are due for destruction onl2/31/2010. Place your initials next to EACH box you authorize to be ed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo ng the hold. Return the entire list to the Records Division by01/05/2011. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2010 Location Space# Folders within the above box Alt. Folder#5 Beginning Date: 0110112007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment Alt. Folder Number: IG2 Description: Alt. Folder #6 Beginning Dale: 01/01/2007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment %n Alt. Folder Number: Junior Buyer Description: N O Alt. Folder #7 Beginning Date: 01/01/2007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment �.Alt. Folder Number: Lead Maint. Worker- in house Description: 0 :1 Alt. Folder #8 Beginning Date: 01/01/2007 Ending Dale: 12/31/2007 Record Title Name: Personnel Recruitment Z Alt. Folder Number: Librarian I Description: Alt. Folder #9 Beginning Date: 01/01/2007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment O Alt. Folder Number: Librarian I Biane Description: W Alt. Folder #10 Beginning Date: 01/01/2007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment 'D Alt. Folder Number: Librarian 11 Description: m N Alt. Folder #11 Beginning Date: 01/01/2007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment w Alt. Folder Number: Library Asst. - Childrens Description: Alt. Folder#12 Beginning Date: 01/01/2007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment N Alt. Folder Number: Library Assistant I Description: Alt. Folder #13 Beginning Date: 01/01/2007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment (Alert. Folder Number: Description: Shred 4693 5090.3 Personnel Recruitment 01/01/2007 12/31/2007 12/31/2010 03-03-01 5 v� Box Contents: Recruitment Files Box Contents: 2007 (Li-Ma) Date Notification Number Destruction Notification Report 12/16/2010 10:59:39 319 City of Rancho Cucamonga (RC) Page 4 Records Management Division (TMP) PERSONNEL (4124) Bill to Name: (4124) Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411 Ile following records are due for destruction on12/31/2010. Place your initials next to EACH box you authorize to be destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo 'ustifying the hold. Return the entire list to the Records Division by01/05/2011. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2010 Location Space# Folders within the above box Alt. Folder #1 Beginning Date: 01/01/2007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment Alt. Folder Number: Library Page Description: Alt. Folder #2 Beginning Date: 01/01/2007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment m Alt. Folder Number: Management Aide - Public Works Description: O t Alt. Folder #3 Beginning Dale: 01/01/2007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment o' Alt. Folder Number: Maintenance Coordinator - Graffiti Description: 7 Z Alt. Folder #4 Beginning Date: 01/01/2007 Ending Date: 12/31/2007 Record Tile Name: Personnel Recruitment Description: Alt. Folder Number: Maintenance Coordinator - Landscape Descri P 6 Alt. Folder #5 Beginning Date: 01/01/2007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment wAlt. Folder Number: Maintenance Coordinator Description: Alt. Folder#6 Beginning Date: 01/01/2007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment 0) Alt. Folder Number: Maintenance Coordinator - CVWD Description: 0 AAlt. Folder #7 Beginning Date: 01/01/2007 Ending Date: 12/31/2007 Record Tile Name: Personnel Recruitment A Alt. Folder Number: Maintenance Supervisor Description: O N Alt. Folder #8 Beginning Date: 01/01/2007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment N Alt. Foider Number: Maintenance Technician Description: Alt. Folder #9 Beginning Dale: 01/01/2007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment A,(llt.,Folder Number: Description: Shred 4694 5090.3 Personnel Recruitment 01/01/2007 12/31/2007 12/31/2010 03-03-03 1 Box Contents: 2007 Recruitment Box Contents: (Ad - An) Date Notification Number Destruction Notification Report 12/16/2010 10:59:39 319 City of Rancho Cucamonga (RC) Page 5 Records Management Division (TMP) PERSONNEL (4124) Bill to Name: (4124) Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411 rhefollowing records are due for destruction on12/31/2010. Place your initials next to EACH box you authorize to be ed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide amemo ng the hold. Return the entire list to the Records Division by01/05/2011. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2010 Location Space# Folders within the above box Alt. Folder #1 Beginning Date: 01/01/2007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment Alt. Folder Number: Administrative Intern Description: A Alt. Folder #2 Beginning Date: 01/01/2007 Ending Date: 12/31/2007 Record'Title Name: Personnel Recruitment tU Alt. Folder Number: Sr. Administrative Secretary Description: N 0 Alt. Folder #3 Beginning Date: 01/01/2007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment p'Alt. Folder Number: Administrative Secretary - Admin. Svcs. Description: ing Date: 12/31/2007 Record Title Name: Personnel Recruitment Z Alt. Folder #4 Beginning Date: 01/01/2007 End Alt. Folder Number: Administrative Secretary - Engineering Description: Alt. Folder #5 Beginning Date: 01/01/2007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment A Alt. Folder Number: Animal Caretaker Description: W ' Alt. Folder #6 Beginning Date: 01/01/2007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment NAlt, Folder Number: Animal Handler Description: (D_ Alt. Folder #7 Beginning Dace: 01/01/2007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment Cn Alt. Folder Number: Animal Services Dispatcher Description: 0 an Alt. Folder #8 Beginning Date: 01/01/2007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment N Alt. Folder Number: Animal Care Attendant Description: Alt. Folder #9 Beginning Date: 01/01/2007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment Alt. Folder Number: Description: Shred 4696 5090.3 Personnel Recruitment 01/01/2007 12/31/2007 12/31/2010 03-03-03 -5 ` Box Contents: 2007 Recruitment Files Box Contents: (Co-En) Date Notification Number Destruction Notification Report 12/16/2010 10:59:39 319 City of Rancho Cucamonga (RC) Page 6 Records Management Division (TMP) PERSONNEL (4124) Bill to Name: (4124) Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411 The following records are due for destruction on12/31/2010. Place your initials next to EACH box you authorize to be destroyed, then sign and date the bottom of EACH page. if you want a box held for an additional 6 months, provide a memo 'ustifying the hold. Return the entire list to the Records Division by01/05/2011. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2010 Location Space# Folders within the above box Alt. Folder #1 Beginning Date: 01/01/2007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment Alt. Folder Number: Community Services Coordinator -Facility Description: Alt. Folder #2 Beginning Date: 01/01/2007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment CD N Alt. Folder Number: Community Services Coordinator -Special Events Description: CAlt. Folder #3 Beginning Date: 01/01/2007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment p Alt. Folder Number: Community Services Coordinator-Volunteer & Human Description: 7 ing Date: 12/31/2007 Record Title Name: Personnel Recruitment Z Alt. Folder #4 Beginning Date: 01/01/2007 End Alt. Folder Number: CSD Suprv. - VGCC Description: � Alt. Folder #5 Beginning Dale: 01/01/2007 Ending Dale: 12/31/2007 Record Title Name: Personnel Recruitment A Alt. Folder Number: Environmental Programs Inspector Description: W ' Alt. Folder #6 Beginning Date: 01/01/2007 Ending Date: 12/31/2007 Recoid Title Name: Personnel Recruitment 0)) Alt. Folder Number: Environmental Programs Manager Description: �(D, Shred 4697 5090.3 Personnel Recruitment 01/01/2007 12/31/2007 12/31/2010 03-03-03 6 Box Contents: 2007 Recruitment Files O Box Contents: LI N Folders within the above box Alt. Folder#1 Beginning Date: 01/01/2007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment Alt. Folder Number: Library assistant 1 reference &Tech Description: Alt. Folder#2 Beginning Date: 01/01/2007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment Alt. Folder Number: Library assistant 1 Info. desk Description: Date Notification Number Destruction Notification Report 12/16/2010 10:59:39 319 City of Rancho Cucamonga (RC) Page 7 Records Management Division (TMP) PERSONNEL (4124) _ Bill to Name: (4124) Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411 F llowing records are due for destruction onl2/31/2010. Place your initials next to EACH box you authorize to be yed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo ing the hold. Return the entire list to the Records Division by01/05/2011. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2010 Location Space# Folders within the above box Alt. Folder #3 Beginning Date: 01/01/2007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment Alt. Folder Number: Library assistant 1 Reference and Tech Description: Alt. Folder #4 Beginning Date: 01/01/2007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment MAIL Folder Number: Library assistant 1 Childrens Reference Description: (U p Alt. Folder #5 Beginning Dale: O1/01/2007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment c It. Folder Number: Library Clerk Description: Shred 4698 5090.3 Personnel Recruitment 01/01/2007 12/31/2007 12/31/2010 03-03-04 3 Box Contents: 2007 Recruitment o Box Contents: AN - AS O Folders within the above box .11 W Alt. Folder #1 Beginning Date: 01/01/2007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment Alt. Folder Number: Animal Caretaker Description: f0 Alt. Folder #2 Beginning Date: 01/01/2007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment fD Alt. Folder Number: Assistant Eng. - Traffic Description: J ing Date: 12/31/2007 Record Title Name: Personnel Recruitment p Alt. Folder #3 Beginning Date: 01/01/2007 End of Alt. Folder Number: Assistant Eng. Description: N AIL Folder #4 Beginning Dale: 01/01/2007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment Alt. Folder Number: Assistant City Eng. Description: Alt. Folder #5 Beginning Date: 01/01/2007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment Alt. Folder Number: Assistant Engineer-Traffic Description: Ci Date Notification Number Destruction Notification Report 12/16/2010 10:59:39 319 City of Rancho Cucamonga (RC) Page B Records Management Division (TMP) PERSONNEL (4124) Bill to Name: (4124) Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411 Flhefollowing records are due for destruction on12/31/2010. Place your initials next to EACH box you authorize to be yed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo ing the hold. Return the entire list to the Records Division by01/05/2011. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2010 Location Space# Folders within the above box Alt. Folder #6 Beginning Date: 01/01/2007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment Alt. Folder Number: Assistant Engineer - Plan Check Description: AIL Folder#7 Beginning Date: 01/01/2007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment (Alt. Folder Number: Associate Engineer- Plan Check Description: (1) ) Folder #8 Beginning Date: 01/01/2007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment Alt. Folder Number: Associate Engineer - Grading Plan Check Description: =`Alt. Folder#9 Beginning Date: 01/01/2007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment pAlt. Folder Number: Assistant Planner Description: ,Alt. Folder #10 Beginning Date: 01/01/2007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment It. Folder Number: Assistant Planning Director Description: hred 4699 5090.3 Personnel Recruitment 01/01/2007 12/31/2007 12/31/2010 03-03-04 4 Box Contents: 2007 Recruitment m Box Contents: AS - CO 1D 08 Folders within the above box O Alt. Folder #1 Beginning Date: 01/01/2007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment MAIL Folder Number: Associate Planner Description: N Alt. Folder #2 Beginning Date: 01/01/2007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment Alt. Folder Number: Building Inspection Supervisor Description: Alt. Folder #3 Beginning Date: 01/01/2007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment Alt. Folder Number: Business License Technician Description: Date Notification Number Destruction Notification Report 12/16/2010 10:59:39 319 City of Rancho Cucamonga (RC) Page 9 Records Management Division (TMP) PERSONNEL (4124) Bill to Name: (4124) Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411 FThefollowing records are due for destruction on12/31/2010. Place your initials next to EACH box you authorize to beed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memong the hold. Return the entire list to the Records Division by01/05/2011. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2010 Location Space# Folders within the above box Alt. Folder #4 Beginning Date: 01/01/2007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment Alt. Folder Number: Buyer Description: Alt. Folder #5 Beginning Date: 01/01/2007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment Alt. Folder Number: Code Enforcement Officer Description: O Alt. Folder #6 Beginning Date: 01/01/2007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment Alt. Folder Number: Community Services Coordinator Description: 0 =1 Alt. Folder #7 Beginning Date: 01/01/2007 Ending Date: 12/31/2007 Record Title Name: Personnel Recruitment Z Description: O Alt. Folder Number: Community Services Coordinator P J J 'p Total Eligible Boxes to be destroyed = 13 A W Eligible Boxes on Hold = 0 �, Elgibile Boxes Checked Out = 0 t0) Eligible Boxes Removed = 0 Total Available Boxes to be destroyed = 13 J 0 UI N Date CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the December 2010 semi-annual destruction. Sign, date and return to the Records Division by January 5,2011 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.) Department: Finance (4151) Requester Tamara Layne I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records /Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records/ Documents (Mo/Yr) Schedule when applicable) 4011.6 —Master Chart of Accounts All that have been superseded prior to 1/1/2009 Department Approval: Date Signatufe' Destroyed by: 1/A.(1kI Si;na(t1 r Date Resolution No. 11-043 - Page 20 of 52 Notification Number Destruction Notification Report 12/16/2010 11:02:13 321 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) Records Coordinator: LAYNE, TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 The following records are due for destruction on 12/31/2010. Place your initials next to EACH box you authorize to be destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by01/05/2011. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2010 Location Space# ;{Shred 4188 4013.3 1099 Forrns 01/01/1990 12/31/1998 12/31/2010 08-01-07 1 6�J Box Contents: 1099's for 1990-1998 _ 11? hred 3801 4010.1 Accounts Payable 09/01/2003 10/30/2003 10/30/2010 16-03-04 4 Box Contents: AP Reports InShred 3802 4010.1 Accounts Payable 09/01/2003 10/30/2003 10/30/2010 16-03-01 2 ' Box Contents: AP Reports Box Contents: Verizon/SBC 0 oZ��hred 3828 4010.1 Accounts Payable 05/01/2003 11/30/2003 11/30/2010 0 Box Contents: P-Card Logs 6(V Ptired 3781 4010.1 Accounts Payable 11/05/2003 12/31/2003 12/31/2010 16-03-02 2 Box Contents: A P Reports Box Contents: 03-04 Jhred 3782 4010.1 Accounts Payable 11/05/2003 12/31/2003 12/31/2010 16-03-04 6 CD N Box Contents: AP Reports Box Contents: 03/04 O Box Contents: 07/01/03 - 08/29/03 cn N Pecycle 4178 4030.4 Accounts Payable Check Register 10/01/2004 07/31/2005 07/31/2010 06-01-04 2 Box Contents: A/P ]Recycle 4181 4030.4 Accounts Payable Check Register 07/01/2005 09/30/2005 09/30/2010 15-01-04 6 Box Contents: A/P Box Contents: July - September 2005 1, Date v Notification Number Destruction Notification Report 12/16/2010 11:02:13 321 City of Rancho Cucamonga (RC) Page 2 Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) Records Coordinator: LAYNE, TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 r llowing records are due for destruction on 12/31/2010. Place your initials next to EACH box you authorize to be yed, then sign and date the bottom of EACH page. If you want a box field for an additional 6 months, provide a memo ing the hold. Return the entire list to the Records Division by01/05/2011. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2010 Location Space# it*ecycle 4179 4030.4 Accounts Payable Check Register 10/01/2005 11/30/2005 11/30/2010 08-01-07 2 Box Contents: A/P !Shred 4422 4030.2 Bank Statements & Reconciliations 02/01/2005 08/31/2005 08/31/2010 08-01-05 1 ;' Box Contents: Bank Statements & Reconciliation N Box Contents: Bank Statements 8r System Printouts U) O »[I6hred 2823 4020.3 Daily Cash Receipts/ Revenue Files 06/20/2001 07/10/2001 07/10/2010 03-03-01 6 or Box Contents: Daily Cash Rec (6/20/01 - 7/10/01) 7 / Z• P 'Shred 2939 4020.3 Daily Cash Receipts / Revenue Files 07/01/2001 07/31/2001 07/31/2010 02-03-02 2 ! Box Contents: Daily Cash Rec (July, 2001) A Folders within the above box W Alt. Folder #1 Beginning Date: 07/01/2001 Ending Date: 07/31/2001 Record Title Name: Dally Cash Receipts/ Revenue Files �I11'Alt Folder Number: Description: Comm Svcs, Lions East&West, Senior Center (:D&h red 2940 4020.3 Daily Cash Receipts / Revenue Files 07/01/2001 07/31/2001 07/31/2010 01-03-04 3 IN / Box Contents: Daily Cash Rec - Sports,Ctr (July, 2001) StJ fired 2526 4020.3 Daily Cash Receipts / Revenue Files 07/11/2001 08/06/2001 08/06/2010 12-02-03 5 rmi r Box Contents: Daily Cash Rec (7/11/01 - 8/6/01) (''1 Shred 2913 4020.3 Daily Cash Receipts / Revenue Files 08/01/2001 08/31/2001 08/31/2010 01-03-04 6 1 Box Contents: Daily Cash Rec - Sports Ctr (Aug, 2001) Shred 2951 4020.3 Daily Cash Receipts / Revenue Files 08/01/2001 08/31/2001 08/31/2010 01-03-02 5 Box Contents: Daily Cash Rec (Aug, 2001) Date l( Notification Number Destruction Notification Report 12/16/2010 11:02:13 321 City of Rancho Cucamonga (RC) Page 3 Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) Records Coordinator: LAYNE, TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 he following records are due for destruction on 12/31/2010. Place your initials next to EACH box you authorize to be destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo P'ustifying the hold. Return the entire list to the Records Division by01/05/2011. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2010 Location Space# Folders within the above box Alt. Folder #1 Beginning Date: 08/01/2001 Ending Date: 08/31/2001 Record Title Name: Daily Cash Receipts/Revenue Files Alt. ,Folder Number: Description: Comm Svcs, Lions East & West, Senior Center i �hred 3278 4020.3 Daily Cash Receipts / Revenue Files 07/01/2001 08/31/2001 08/31/2010 30-01-07 2 70 Box Contents: Daily Cash Receipts Journal N Box Contents: July &August 2001 0 Box Contents: 5 folders total C shred 3281 4020.3 Daily Cash Receipts/ Revenue Files 07/01/2001 08/31/2001 08/31/2010 03-03-02 1 Z Box Contents: Cash Receipts Journal 0 ),Shred 2822 4020.3 Daily Cash Receipts / Revenue Files 08/07/2001 09/11/2001 09/11/2010 02-03-04 4 O( Box Contents: Daily Cash Rec (8/7/01 - 9/11/01) A � w .( hired 2912 4020.3 Daily Cash Receipts / Revenue Files 09/01/2001 09/30/2001 09/30/2010 01-03-02 4 N t� Box Contents: Daily Cash Rec - Sports Ctr (Sep, 2001) Shred 2924 4020.3 Daily Cash Receipts/ Revenue Files 09/01/2001 09/30/2001 09/30/2010 02-03-03 1 w Box Contents: Daily Cash Rec (Sep, 2001) 0 N Folders within the above box Alt. Folder #1 Beginning Date: 09/01/2001 Ending Date: 09/30/2001 Record Title Name: Dally Cash Receipts/Revenue Files Alt. Folder Number: Description: Comm Svcs, Lions East &West, Senior Center hShred 2827 4020.3 Daily Cash Receipts / Revenue Files 09/12/2001 10/16/2001 10/16/2010 03-03-02 2 Box Contents: Daily Cash Rec (9/12/01 - 10/16/01) Date i' �\j Notification Number Destruction Notification Report 12/16/2010 11:02:13 321 City of Rancho Cucamonga (RC) Page 4 Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) Records Coordinator: LAYNE, TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 The following records are due for destruction on 12/31/2010. Place your initials next to EACH box you authorize to be destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by01/05/2011. Destroy Permanent Record Title Record Title Name Dates - On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2010 Location Space# �lred 2920 4020.3 Daily Cash Receipts / Revenue Files 10/01/2001 10/31/2001 10/31/2010 01-03-03 4 Box Contents: Daily Cash Rec - Sports Ctr(Oct, 200 1) ' i'hred 2949 4020.3 Daily Cash Receipts / Revenue Files 10/01/2001 10/31/2001 10/31/2010 01-03-04 4 Box Contents: Daily Cash Rec (Oct, 2001) N N a Folders within the above box =Alt. Folder #1 Beginning Date: 10/01/2001 Ending Date: 10/31/2001 Record Title Name: Daily Cash Receipts/Revenue Files �AI . Folder Number: Description: Comm Svcs, Lions East& West, Senior Center olMshred 3270 4020.3 Daily Cash Receipts / Revenue Files 09/01/2001 10/31/2001 10/31/2010 04-02-01 6 Box Contents: Daily Cash Receipts Journals Box Contents: September&October 2001 A Box Contents: 4 hanging files in box wl b1bred 3280 4020.3 Daily Cash Receipts / Revenue Files 08/01/2001 10/31/2001 10/31/2010 04-02-03 6 Box Contents: Cash Receipts Journals f "Shred 2837 4020.3 Daily Cash Receipts/ Revenue Files 10/17/2001 11/29/2001 11/29/2010 06-03-03 2 9 O Box Contents: Daily Cash Rec (10/2001 - 11/2001) fired 2915 4020.3 Daily Cash Receipts / Revenue Files 11/01/2001 11/30/2001 11/30/2010 02-03-02 3 Box Contents: Daily Cash Rec - Sports Ctr (Nov, 2001) O'hShred 2918 4020.3 Daily Cash Receipts / Revenue Files 11/01/2001 11/30/2001 11/30/2010 02-03-04 3 I/ Box Contents: Daily Cash Rec (Nov, 2001) kill Date I Notification Number Destruction Notification Report 12/16/2010 11:02:13 321 City of Rancho Cucamonga (RC) Page 5 Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) Records Coordinator: LAYNE, TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 The following records are due for destruction on 12/31/2010. Place your initials next to EACH box you authorize to be destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo 'ustifying the hold. Return the entire list to the Records.Division by01/05/2011. . Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Huld? 12/31/2010 Location Space# Folders within the above box Alt. Folder #1 Beginning Date: 11/01/2001 Ending Date: 11/30/2001 Record Title Name: Daily Cash Receipts/ Revenue Files Alt Folder Number: . Description: Comm Svcs, Lions East & West, Senior Center ,, Shred 2914 4020.3 Daily Cash Receipts / Revenue Files 12/01/2001 12/31/2001 12/31/2010 02-03-03 2 N j Box Contents: Daily Cash Rec (Dec, 2001) V) O c Folders within the above box j Alt. Folder #1 Beginning Date: 12/01/2001 Ending Date: 12/31/2001 Record Title Name: Daily Cash Receipts/ Revenue Files It. Folder Number: Description: Comm Svcs, Lions East &West, Senior Center shred 2919 4020.3 Daily Cash Receipts / Revenue Files 12/01/2001 12/31/2001 12/31/2010 02-03-01 1 Box Contents: Daily Cash Rec - Sports Ctr (Dec, 2001) M]/ shred 3273 4020.3 Daily Cash Receipts / Revenue Files 11/01/2001 12/31/2001 12/31/2010 10-01-07 2 r Box Contents: Daily Cash Receipts I w Box Contents: November& December 2001 Box Contents: Also, 3275, 3274, 3277, 3278 N ro Box Contents: Total of 5 Folders tr Folders within the above box N Alt. Folder #1 Beginning Date: 11/01/2001 Ending Date: 12/31/2001 Record Title Name: Daily Cash Receipts/Revenue Files Alt. Folder Number: Folder 3275 Daily Cash Receipts Revenue files Description: January & February 2002 Alt. Folder #2 Beginning Date: 11/01/2001 Ending Date: 12/31/2001 Record Title Name: Daily Cash Receipts/Revenue Files Alt. Folder Number: Folder 3274 Daily Cash Receipts Revenue files Description: March &April 2002 Alt. Folder #3 Beginning Date: 11/01/2001 Ending Date: 12/31/2001 Record Title Name: Daily Cash Receipts/Revenue Files Alt. Folder Number: Folder 3277 Daily Cash Receipts Revenue files Description: January 2001 Date 1 �J Notification Number Destruction Notification Report 12/16/2010 11:02:13 321 City of Rancho Cucamonga (RC) Page 6 Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 The following records are due for destruction on 12/31/2010. Place your initials next to EACH box you authorize to be destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo 'ustifying the hold. Return the entire list to the Records Division by01/05/2011. _ Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2010 Location Space# Folders within the above box Alt. Folder #4 Beginning Date: 11/01/2001 Ending Date: 12/31/2001 Record Title Name: Daily Cash Receipts/ Revenue Files Alt Folder Number: Folder 3278 Daily Cash Receipts Revenue files Description: July &August 2001 Shred 3297 4020.3 Daily Cash Receipts / Revenue Files 11/01/2001 12/31/2001 12/31/2010 12-03 0 Box Contents: Cash Receipts Journal U) Box Contents: 11/01/2001 - 12/31/2001 0 0+ { �'fiecycle 4413 4013.1 Fixed Assets 01/01/2003 12/31/2004 12/31/2010 07-03-09 2 0 { j Box Contents: FIXED ASSET REPORTS Z I Box Contents: FOR THE CITY of I Shred 3654 4012.8 Journal Voucher 08/29/2001 08/29/2001 08/29/2010 13-02-02 4 b ' Box Contents: Adjusting Journal Entries W ' Box Contents: JE500408 -JE500851 Box Contents: 8/29/01 �QShred 3652 4012.8 Journal Voucher 08/29/2001 12/31/2001 12/31/2010 13-02-01 6 CD N Box Contents: Adjusting Journal Entries 0) Box Contents: JE500855 - JE501403 Box Contents: 8-29-01 - 12-31-01 N .I �M5hred 3991 4040.2 Payroll Register 05/01/2005 09/30/2005 09/30/2010 15-03-02 6 Box Contents: City Payroll Reports ,Shred 3994 4040.2 Payroll Register 11/30/2003 10/30/2005 10/30/2010 15-03-04 6 r Box Contents: City Payroll Reports Date v Notification Number Destruction Notification Report 12/16/2010 11:02:13 321 City of Rancho Cucamonga (RC) Page 7 Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) Records Coordinator: LAYNE, TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 he following records are due for destruction on 12/31/2010. Place your initials next to EACH box you authorize to be destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by01/05/2011. Destroy Permanent Record Title Record Title Name Dates On Destroy Date X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2010 Location Space# �651Jred 3990 4040.2 Payroll Register 09/01/2004 10/31/2005 10/31/2010 12-01-03 1 Box Contents: City Payroll Prelist Reports `I6hred 4004 4040.2 Payroll Register 09/01/2005 11/30/2005 11/30/2010 15-01-03 1 Box Contents: City Payroll Reports m' hred 4001 4040.9 Time Cards 05/01/2005 07/31/2005 07/31/2010 15-03-02 1 S Box Contents: City Payroll Timecards o ' h5lired 3993 4040.9 Time Cards 07/30/2005 09/30/2005 09/30/2010 15-03-01 5 Box Contents: City Payroll Timecards ©Shred 3997 4040.9 Time Cards 09/01/2005 10/31/2005 10/31/2010 15-03-01 4 Box Contents: City Payroll Timecards bA'flShred 4007 4040.9 Time Cards 11/01/2005 12/31/2005 12/31/2010 15-01-03 4 �p Box Contents: City Timecards N N V O Total Eligible Boxes to be destroyed = 44 N Eligible Boxes on Hold = 0 N Elgibile Boxes Checked Out = 4. Eligible Boxes Removed = 0 - Total Available Boxes to be destroyed = 44 lJ v Date � '' Notification Number Destruction Notification Report 12/16/2010 12:21:12 326 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) FIRE FINANCE (5027) Bill to Name: (5027) Records Coordinator: Tamara Layne Mail Code: Phone: (909)477-2700 ext: 2430 The following records are due for destruction on 12/31/2010. Place your initials next to EACH box you authorize to be destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by 01/05/2011. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2010 Location Space# fired 4006 4040.0 Fire - Payroll Records 04/01/2005 07/31/2005 07/31/2010 15-01-02 4 1 ' Box Contents: Fire Payroll Reports Shred 3995 4040.0 Fire - Payroll Records 07/01/2005 09/30/2005 09/30/2010 15-01-04 3 / Box Contents: Fire Payroll Reports CD ;' 10/01/2605 12/31/2005 12/31/2010 15-01-02 3 In Shred 4005 4040.0 Fire - Payroll Records O,. c Box Contents: Fire Payroll Reports O 7 Et= Excluded Total Eligible Boxes to be destroyed = 3 O Eligible Boxes on Hold = 0 Elgibile Boxes Checked Out = 0 A Eligible Boxes Removed = 0 W Total Available Boxes to be destroyed = 3 G1 D N N 00 O M Dl N 1 I / I;-j 'rywti Date CITY OF RANCHO CUCAMONGA Approval and Authorization W To Destroy Paper Records and/or Documents (To be processed with the December 2010 semi-annual destruction. Sign, date and return to the Records Division by January 5, 2011 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.) Department: Business Licensin- (4152) Requestor: Minerva Gamboa I have inspected the following.llowing records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records /Documents (Mo/Yr) Schedule when applicable) 1020.1 — General Correspondence Calendar vear 2008 1020.5 — Accounts Registers All that were superseded prior to January, 2009 1020.6—Renewal Registers Calendar year 2008 12060.4— Taxicab Operations Files All that became inactive prior to January, 2009 4020.6—License and Permit Accounts All that became inactive prior to January, 2009 40210.7 —Massage Permits /Permit Fees All that became inactive prior to January, 2009 Department�pproval: / Signature Date Destroyed by: ' iguature Date Resolution No. 11-043 - Page 29 of 52 CITY OF RANCHO CUCAMONGA Approval and Authorization DEC 2 0 2010 To Destroy Paper Records and/or Documents (To be processed with the December 2010 semi-annual destruction. Sign, date and return to the Records Division by January 5,2011 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.) Department: Purchasing (Dept 4153) Requestor Dawn Haddon 1 have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/ Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records / Documents (Mo/Yr) Schedule when applicable) 1020.1 —General Correspondence All prior to 1/1/2009 1020.2—Vendor Files All that became inactive prior to 1/1/2009 12050.7—Telecommunications Devices All prior to 1/1/2009 4070.5 — WMBE Statistical Reports All prior to 1/1/2001 6010.1 —Bids—Unsuccessful All prior to 1/1/2009 6010.2 —Purchase Requisitions All that became inactive prior to 1/1/2007 6010.3 —Request for Qualifications All that became inactive prior to 1/1/2007 6010.4—Purchase Orders All that became inactive prior to 1/1/2007 6010.5 —Purchasing Policy& Procedures All that were superseded prior to 1/l/2009 6040.2 — Salvage & Surplus Property All prior to 1/1/2007 6060.1 —Fixed Assets /Equipt. History All that became inactive prior to 1/1/2005 Department Approval: d, � J "-signature Dat Destroyed by: Signature Date Resolution No. 11-043 - Page 30 of 52 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the December 2010 semi-annual destruction. Sign, date and return to the Records Division by January 5,2011 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.) Department Risk Mana¢ement (4154) Requestor Claudia Nunez I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/ Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records/Documents (Mo/Yr) Schedule when applicable) 5080.3 —Pre-Empl. Physicals (non-hires) All thru calendar year 2008 5100.5—Motor Vehicle Reports (MVR's) All that were superseded prior to 1/1/2011 C,�'_'/�kWana Department Approval:gnatureate Destroyed by: Signature Date Resolution No. 11-043 - Page 31 of 52 Notification Number Destruction Notification Report 12/16/2010 11:03:26 322 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) RISK MANAGEMENT (4154) Bill to Name: (4154) Records Coordinator: Claudia Nunez Mail Code: Phone: (909)477-2700 ext: 2420 The following records are due for destruction on 12/31/2010. Place your initials next to EACH box you authorize to:be destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide emo justifying the hold. Return the entire list to the.Records Division by 01/05/2011. Destroy Permanent Record Title Record Title Name Dates. On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2010 Location Space# QShred . 3137 7040.6 Claims Against the City 01/31/2002 12/31/2003 12/31/2010 12-02-01 5 Box Contents: Claims Against the City Box Contents: General Liability Claims 2002-2003 Shred 3138 7040.6 Claims Against the City 01/31/2002 12/31/2003 12/31/2010 05-01-03 4 Box Contents: Claims Against the City N Box Contents: General Liability Claims 1995-1997 N O ©5hred 3573 5080.1 Pre-Empl Physicals (Hires) 01/01/2004 12/31/2005 12/31/2010 15 02-02 4 O Box Contents: Pre-Employment Physicals 3 Z Box Contents: Fire - Hires O E Excluded Total Eligible Boxes to be destroyed = 3 1' Eligible Boxes on Hold = 0 LJ Elgibile Boxes Checked Out = 0 v Eligible Boxes Removed = 0 a2 (D Total Available Boxes to be destroyed = 3 U) N O M Cn N Date CITY OF RANCHO CtiCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the December 2010 semi-annual destruction. Sign, date and return to the Records Division by January 5,2011 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.) Department: M.I.S. (4161) Requestor: Manuel Pilonieta I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records / Documents (Include Beginning and Ending(Inclusive) Dates of Records Record Title Code from Records Retention /Documents (Mo/Yr) Schedule when applicable) 1020.1 —General Correspondence All thru calendar year 2008 14041.0— Service/Help Desk Requests All that became inactive/resolved prior to 1/1/2009 2040.3 —Hardware/Software Acquisition Requests All that became inactive prior to 1/1/2009 2040.4—Hardware Inventory All that became inactive prior to 1/1/2009 2040.5 — Software Inventory All that became inactive prior to 1/1/2009 2050.2 —Dept'l Budget Working Papers All thru calendar year 2008 5010.0—Nightly Systems Backups (12 days) All thru 12/19/201 Oro be reused) 5010.3 —Weekly Backup Tapes (6 weeks) All thru 11/18/2010(to be reused) 5010.1 —Monthly Systems Backups All thru calendar year 2009 (to be reused) 5010.4 - Quarterly Backup Tapes (18 months) All thru 06/30/2010 (to be reused) 5010.2 —Year-end System Backups All thru calendar year 2003 5010.8 —Network Config. Maps/Plans All that were superseded prior to 1/1/2009 Department Approval: Signature Date Destroyed by: Signature Date Resolution No. 11-043 - Page 33 of 52 CITY OF RANCHO CUCAMONGA ' Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the December 2010 semi-annual destruction. Sign,date and return to the Records Division by January 5,2011 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.) Department: Facilities MainLfYard (4245) Requestor Sandra Mellem I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records / Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records/ Documents (Mo/Yr) Schedule when applicable) 10201.1 Gen'l Correspondence Calendar Year 2008 14041.1 Vehicle Operators Daily Checklist Calendar Year 2008 14041.2 Employee Daily Activity Sheets Calendar Year 2008 16010.8 Pesticide Application Forms Calendar Year 2007 16010.9 Monthly Pesticide Use Reports Calendar Year 2007 6010.4 Dept'l Budget Working Papers Calendar Year 2008 6060.3 Equipt. Maintenance Records All that became inactive prior to January, 2009 Department Approval: 4z-Ito -t I Signature Date Destroyed by: Signature Date Resolution No. 11-043 - Page 34 of 52 tXi CITY OF RANCHO CUCAMONGA Approval and Authorization s . To Destroy Paper Records and/or Documents ems. (To be processed with the December 2010 semi-annual destruction. Sign, date and return to the Records Division by January 5,2011 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.) Department: Planning (4333) Requestor: Valerie Victorino I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/ Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records /Documents (Mo/Yr) Schedule when applicable) 2050.2 —Dept'l Budget Working Papers All dated thru calendar year 2008 8021.3 —Home Occupation Permits All dated prior to 12/31/2010 (to be transferred to the Business Licensing Division) Department Approval: tgnature Date Destroyed by: CIT Y OF RANCHO CUCAMONGA Signature Date DEC 2 0 2010 RECEIVED - PL�NNII�G Resolution No. 11-043 - Page 35 of 52 Notification Number Destruction Notification Report 12/16/2010 11:06:31 323 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) PLANNING DIVISION (4333) Bill to Name: (4333) Records Coordinator: Victorino, Valerie Mail Code: Phone: (909)477-2700 ext: 4327 The following records are due for destruction on 12/31/2010. Place your initials next to EACH box you authorize to be destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by 01/05/2011. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2010 Location Space# can/Recyc 3958 7010.2 Planning Commisson Agendas 01/01/2005 12/31/2005 12/31/2010 04-01-04 1 II Box Contents: Planning Commission Agendas 6' E = Excluded Total Eligible Boxes to be destroyed = I Z7 CD Eligible Boxes on Hold = 0 Cn Elgibile Boxes Checked Out = 0 CO Eligible Boxes Removed = 7 ct Total Available Boxes to be destroyed = I Z 0 J J Q W N CD N W 07 O 1 D1 N Date CITY OF RANCHO CUCAMONGA H Approval and Authorization :. To Destroy Paper Records and/or Documents (To be processed with the December 2010 semi-annual destruction. Sign, date and return to the Records Division by January 5,2011 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.) Department: Building& Safety (4373) Requestor: Linda Courtney I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and, as such, are not listed in the City's Automated Records Management System(Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents (Include Beginning and Ending (Inclusive) Dates of Records / Record Title Code from Records Retention Documents (Mo/Yr) Schedule when applicable) 3020.3 —Utilities Release Log Calendar year 2008 3020.4—Inspection Statistical Summaries Calendar year 2000 3030.1 —Applications for Temporary Utilities Calendar year 2008 3030.3 —Complaints & Inspection Requests All that became inactive or were resolved in 2008 3030.4—Applications for Plan Duplication Calendar year 2008 3030.5—Misc. Applications Calendar year 2008 8021.1 —Plan Ck/Bldg Permit Expiration or Exten- Calendar year 2007 sion letters (Recheck Letters) 8040.4—Soil, Percolation & Hydrology studies All thru calendar year 2008(after scanning) 8040.5 —Grading Certifications All thru calendar year 2008(after scanning) 8040.6—Calculations, supporting documents All thru calendar year 2008 (after scanning) 8050.1 —Code Violation Correspondence All that became inactive or were resolved in 2007. 8050.2—Code Modification Forms All thru calendar year 2008 (after scanning) 8050.3 —General Correspondence Calendar year 2008 8050.4— Structure Abatement Notices All that became inactive or were resolved in 2007 8070.3—Bldg. Inspection Reports &Files All that became inactive in 2007 8070.4—Daily Inspection Records Calendar year 2008 Department Approval: GS' nature Date Destroyed by: Signature Date Resolution No. 11-043 - Page 37 of 52 Notification Number Destruction Notification Report 12/16/2010 11:07:32 324 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) BUILDING & SAFETY DIV (4373) Bill to Name: (4373) Records Coordinator: Linda Courtney Mail Code: Phone: (909)477-2700 ext: 4227 The following records are due for destruction on 12/31/2010. Place your initials next to EACH box you authorize to be destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return tiie entire list to the Records Division by 01/05/2011. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2010 Location Space# []Scan/Recyc 4689 8020.1 Construction Permits 09/23/2008 10/22/2008 10/22/2010 0 Box Contents: Finaled Building Permits Scan/Recyc 4264 8020.1 Construction Permits 01/01/2002 12/01/2008 12/01/2010 02-01-02 1 Box Contents: Expired, cancelled, closed, finaled fD Box Contents: Building Permits N 12/01/2010 02-01-02 3 EScan/Recyc 4266 8020.1 Construction Permits O Box Contents: Finaled Permits n Box Contents: Box and list in scanning area Z Scan/Recyc 4265 8020.1 Construction Permits 10/24/2008 12/09/2008 12/09/2010 02-01-02 2 Box Contents: Finaled Permits o Box Contents: Box and list in scanning area A W �= Excluded Total Eligible Boxes to be destroyed = 4 N Eligible Boxes on Hold = 0 W Elgibile Boxes Checked Out = 0 W O Eligible Boxes Removed = 0 cn Total Available Boxes to be destroyed = 4 N Date CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the December 2010 semi-annual destruction. Sign,date and return to the Records Division by January 5,2011 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.) Department Community Services (4532) Requester Melissa Morales I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents (Include Beginning and Ending(Inclusive) Dates of Record Title Code from Records Retention Records/ Documents (Mo/Yr) Schedule when applicable) 1020.1 — General Correspondence Calendar year 2008 1020.3 —Programs Calendar year 2004 1020.4 —Projects All that completed/terminated prior to 1/1/2007 1020.5 - Special Events Calendar Year 2006 14010.6 — Scholarship Applications Calendar Year 2008 14020.3 —Recreation Class Schedule Calendar Year 2008 (1 original sent to Archives) 16010.7 — Use of City Facilities Calendar Year 2008 2050.2 —Dept' 1. Budget Working Papers Calendar Year 2008 5030.5 —Volunteer Applications /Reports All that became inactive prior to 1/1/2008 7010.3 - Advisory Council Agendas Calendar Year 2008(to be scanned, then recycled) 7012.9 —Audio Tapes Calendar Year 2008 (to be reused) Depa tment Approval: Signature Date Destroyed by.. Signature Date Resolution No. 11-043 - Page 39 of 52 CITY OF RANCHO CUCAMONGA Approval and Authorization . � To Destroy Paper Records and/or Documents (To be processed with the December 2010 semi-annual destruction. Sign, date and return to the Records Division by January 5, 2011 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.) Department R C C F. (5030) Requestor Melissa Morales I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records /Documents (include Beginning and Ending(Inclusive) Dates of Record Title Code from Records Retention Records /Documents (Mo/Yr) Schedule when applicable) 1020.1 —General Correspondence All thru December 31, 2007 1020.3 — Programs/Projects/Events All that became inactive prior to 1/1/2004 7012.9— Audio Tapes All thru December 31, 2007 Department Approval: Signatsre Date Destroyed by: — %WW'�7 Signature Date Resolution No. 11-043 - Page 40 of 52 Notification Number .Destruction Notification Report 12/16/2010 1L:08:43 m 325 City Of Rancho Cucamonga (RC) Page 1 Records Management Division (THP) m COMMUNITY SERVICES (4532) c� Bill to Name: (4532) a a Records Coordinator. MORALES, MEISSSA MaN Code: Phone:(909)477-2760 ext: 21030 he following records are due for destruction on 12/31/201D. PLace•yoer lnitiats next to EACH box Vou suthorize to be m rayed,then sign and date the bottom of FACM page. If you ward a box held for an additional 6 months,provide a memo 0 ustilying the hDtd. Realm the entire list to the Records Division by 01/05/2011. ,o Destroy Permanent Record Title Record Title Name Dater O (1C)Code Box Number Code (Box Contents) BeglnYng Ending Hold? 12/31/2010 Location Spaceif Destroy Rafe � hred 4297 14010.2 Registration Forms&Receipts 09/01/2007 07/31/2008 07/31/2010 03-63-01 1 N 7 Box Contents: Central Park Registration Receipts& a Bax CDntents: LJons West Deposit Record m hied 42" 14010.2 Registration Forms & Receipts 06/01/2008 07/31/2008 07/31/2010 04.02-02 3 �1c� Box Contents: Central Park NV r Box Contents: Regishation Forms, N = O V E z hred 4303 14010.2 Registration Forms &Receipts 09/01/2007 07/31/2000 07/31/2020 02-113-02 p Box Contents: Lions East&RC Family Sports _ Box Cartents: Deposit Records Z 0 p f. Shred 4304 14010.2 Registration Forms &Receipts 09/01/2007 07/31/2008 07/31/2010 03-03-D2 tM'' Box Contents: Central Park&VG Cultural Box Contents: Deposit Records hred 4306 1401D.2 Registration Forms &Receipts D8/01/2006 09/30/2008 D9/30/2D10 02-03-03 6 Box Contents: Central Park Reglstratlon Forms x N n lD A 0;�hrecl 4299 14010.2 Registration Forms & Receipts 01/01/2008 10/31/2008 10/31/2010 03-03-04 Box Contents: Program Registration Deposit Records o Box Contents: Registration Receipts N n [ Shred 430D 1401.0.2 Registration Forms& Receipts 07/01/2008 10/31/2008 10/31/2010 D3-W-04 L p o U jJ' Box Contenls: Central Park Deposit Records _ x m m m hied 4538 14010.2 Registration Forms&Receipts 10/01/2008 12/31/2008 12/31/2010 13-01-01 1� Box Contents: Registration Forms m Box Contents: Orlober 2008 thry December 2008 ar- N o v 0 m ' w � o Date Notification Number Destruction Notification Repoli 12/16/2010 11:03:43 © 325 City of Rancho Cucamonga (RC) page 2 m Records Management Division (TMP) " m COMMUNITY SERVICES (4532) o aBill to Name: (4532) o_ Records Coordinatorz MORALES, MELISSA MallCode: Phone: (909)477-Z760 ext:2101 e following records are due for destruRion on 12/31/2030. Plage your initials next to EACII box you authorlie to be u: estroyed,then sign and date the bottom of EACH papa. if you want a box held for an additional 6 morMrs,Provide a memo List the hold. Return the entire list to the Records Division by Di./05/2011. Destroy permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Bort Contents) Begirdng Ending Hold? 32/I3/2010 Location 5 aces' J �' Shred 4539 14010.2 Registration Forms& Receipts 10/01/2006 12(31/2008 12/31/2010 13-01-01 Box Contents: Deposit Records Q Box Contents: UDns East July 2008 through November- Box ovemberBox Contents: Central Park October ZDDB thirty November X shred 4540 14010.2 Registration Fornis& Receipts 1D/01/2008 12/31/2008 12/31/201D 13-01-02 mi } Box Contents: . Central Park Deposits O Box Caitents: December 2008 thru Marc}2009 E 0 [J-.lved 4541 14010.2 Registration forms&Receipts 10/D1/2D0B 12/31/2DDB 12/31/2010 13.01-02 Z '" v 1" Box Contents: Registration Forms V Box Contents: Idarrlr 2009 thru May 2009 n r'1� bred 4542 14D10.2 Registration Forms&Receipts 06/30/2005 12/31/2006 12/31/2610 13-01-02 3 ti A Box Contents: Scholarship Applications O ca ` Box Contents: Summer ZDD5 thru Spring 2009 lSined 4543 14010.2 Registration Forms &Receipts 06130(2005 12/31/2008 12/31/2010 13-01-02 4 ��'1'j� Box Contents: Wellness Pass Applications Al) o-1 N Box Contents: A-2 2006 ' O Contents: Deposit Records cn 1- � bred 4544 14010.2 Registration Fonns&Receipts 05/30RDOS 12/31/2008 12/31/2010 13 03-02 S N) r t x, V i Y v I BoBox Contents: Famov Sports Center July 08 thru Nov DB x m Box Contents: Cultural Center jury 08 - Nov. UB m �hired 4545 14010.2 Registration Fonns&Recelpts 06/30/2005 12/31/2608 12/31/2010 13-01-02 6 Box Contents: Deposit Records m Box Contents: tions East Dec. 20D8 thru May 2009 `r Box Contents: Family Sport Center March 09 thru May 09 " 0 0 m N o 0 o w Date 12/16/2010 11:08:41 a. Notincatton dumber Destruction Notiflcation Report Page 3 9 City of Rancho Cucamonga(KC) z 325 v Records Management Division(Tt4P) COMMUNITY SERVICES(4532) o w aBill to Name: (4832) OL Records Coordinator: MDRALES MELLSSA MaR Code: Phone: (409)477-2760 ext: IL03 0 lee following records are due for destruction on 12/31/2010. Plece YOur initials next M EACN[wz you authorLce W be kiestroyed,then sign and data the bottom of EACH page. It you want a box held far an additional 6 months,provide a memo ustlfying the hold. Return the entire list to the Records Division by OL/05/2DII. On pesLoy Date Permanent Record Title ReHold?cord Title Name Dates Destroy Begbting Ending 12/31/2010 LocationS ce< (X)Code Box Number Code (Box Contents) � 06/30l2D05 12/31/2008 UJ31/2010 13-01-03 1 n nr�ad 4546 14010.2 Reg istratWn Forms &Receipts Box Contents: Deposit Records u `"r Box Contents: Family Sports Center - W . _ Box Contents: Nov.OS thru March 09 12/31/20DB 12/31/2010 13-D1-03 2 tred 4547 14010.2 Registration Forms 8t Receipts 06130/2005 cn = Box Contents: Registration Forms o v Box Contents: March 09 thru MaV 09 1. � 06J30/2U05 12/31/2008 12/31/2010 13-01-03 4 M f��5hred 4548 14010.2 Registration Forms &Receipts Z .� Box Contents: Registration Forms Box Contents: )Une 2009 thru)Uly 2009 #fired 4549 14010.2 Registration Forms &Receipts 06/30/2005 12/31/2008 12/31/2010 13-01-03 S A :-' �? Box Contents. Instructor Paymtnts O w 1 Box Contents: Winter ZDD9T' � Box Contv><s: Registration Forms Sept -Ort 2008 n v to 06/30 2005 12/31/2UU6 12/31/2010 13-0I-03 6 W (D red 115hred 4550 14010.2 Registration Forms &Receipts / rh A I� (a Box Contents- Schots rship AppliwWns p .. Box Contents: Winter OB tnnr Spring 09 M w Box Contents: Registration Forms Aug. 09 U1 U N � L Y � n v o Total Eligible Boxes to be destroyed = 20 m Eligible Boxes on Plaid 0=_ Elgibile Boxes Checked Out 0 _ to Fdiglble Boxes Removed c 0 m Q Total Available Boxes to be destroyed = 20 so- 0 0 ,y U t9 N � a V N Date kCr'T:tW, ,art__ CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the December 2010 semi-annual destruction. Sign, date and return to the Records Division by January 5,2011 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.) Department: Library (4533) Requester: Vivian Garcia I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records /Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records/ Documents (Mo/Yr) Schedule when applicable) 11300.1 —Donation records Calendar year 2006 11800.2— Public Services& Relations Calendar year 2006 11801.0—Public Inquiries & Complaints Calendar year 2006 4012.3 —Revenue Files Calendar year 2008 4020.5 —Grants All that have been completed and audited prior to 1/1/2002 5030.0 —Library Board Agendas All thru calendar year 2009(after scanning) 5030.5 —Volunteer Program records All that became inactive prior to 1/1/2006 7041.1 —Fines Collected Calendar year 2006 Department Approval: 2 Signature Date Destroyed by: Signature Date Resolution No. 11-043 - Page 44 of 52 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (Tobe processed with the December 2010 semi-annual destruction. Sign,date and return to the Records Division by January 5,2011 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.) Department Engineering (Admin) (Dept 4637) Requestor Rebecca Fuller I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records / Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records/ Documents (Mo/Yr) Schedule when applicable) 1020.1 — General Correspondence Calendar Year 2008 11101.8 — Street Vacations �f%/ Calendar Year 2008 11700.9 —Flood Plain (FEMA/ All that were superseded prior to 1/1/2000 (After Scanning) 2050.2 - Dept'1 Budget Working Papers Calendar Year 2008 4010.3—Assessment Districts All that were approved thru 12/31/2009 (to be transferred to the Special Districts Division) Department Approval: Z , Signature ate Destroyed by: Signature Date Resolution No. 11-043 - Page 45 of 52 Notification Number Destruction Notification Report 12/16/2010 12:19:24 326 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) ENGINEERING/ADMIN (4637) Bill to Name: (4637) Records Coordinator: Rebecca Coleman Mail Code: Phone: (909)477-2700 ext: 4013 The following records are due for destruction on 12/31/2010. Place your initials next to EACH box you authorize to 7bedestroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide justifying the hold. Return the entire list to the Records Division by 01/05/2011. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2010 Location Space# jIDScan/Recyc 4598 10021.1 Hydrology Studies 01/01/1988 12/31/2000 12/31/2010 01-01-01 6 Box Contents: PM 5157, 5760 5795, 6194, 7902, 6322, 65 Box Contents: 44, 6976, 7244, 7061, 7349, 8303, 8617, Box Contents: 8800, 8891, 8901, 8902, 9020, 9192, 9481 Box Contents: & more see transmittal list Scanned Nf�JTScan/Recyc 4599 10021.1 Hydrology Studies 01/01/1988 12/31/2000 12/31/2010 05-01-03 1 Box Contents: Tracts: 11853, 11869, 11915, 11931, 1193 Box Contents: 2, 11997, 12040, 12091, 12176, 12184, 12 =3 Box Contents: 237, 12256, 12316, 12319, 12362, 12365, Z Box Contents: More see transmittal sheet o � /t Scan/Recyc 4666 10020.8 Subdivisions & Developments (DR's) 01/01/1996 12/31/2008 12/31/2010 14-01-02 4 Gf;` Box Contents: DRC Files (tea Box Contents: See Transmittal Form for listing ' rl ")' v ;[Scan/Recyc 4671 10020.8 Subdivisions & Developments (DR's) 01/01/2000 12/31/2008 12/31/2010 14-01-04 6 N Box Contents: Construction Permit Files A Box Contents: Box 2010-A4 0) Box Contents: See list O � ' Scan/Recyc 4592 10020.9 Tracts and Parcel Maps 01/01/2005 12/31/2008 12/31/2010 01-03-01 2 Box Contents: Parcel Map: 15282, 15278, 15516, 16815, ✓ Box Contents: 17505, 16365, 16167, 15476, 16300, 16282 Box Contents: 15295, 16369, 16323, 16139 Box Contents: Scanned J • Date �� Notification Number Destruction Notification Report 12/16/2010 12:19:24 326 City of Rancho Cucamonga (RC) Page 2 Records Management Division (TMP) ENGINEERING/ADMIN (4637) Bill to Name: (4637) Records Coordinator: Rebecca Coleman Mail Code: Phone: (909)477-2700 ext: 4013 The following records are due for destruction on 12/31/2010. Place your initials next to EACH box you authorize to be destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by 01/05/2011. Destroy Permanent Record Title - Record Title Name Dates On Destroy Date ,,,(X) ode Box Number Code (Box Contents) Begining Ending Hold? 12/31/2010 Location Space# ascan/Recyc 4593 10020.9 . Tracts and Parcel Maps 01/01/2005 12/31/2008 12/31/2010 12-02-04 4 /J '� Box Contents: Tract Maps: 16058, 16217, 14875, 14493, Box Contents: 15838, 14495, 14494-1, 14523, 14523-1, Box Contents: 14522, SUBSCHOOL 3 - . Box Contents: Scanned/ECS O t[ Scan/Recyc 4594 10020.9 Tracts and Parcel Maps 01/01/2005 12/31/2008 12/31/2010 01-01-02 1 Box Contents: Parcel Maps: 15579, 15529, 15536, 16271 O Box Contents: 16010, 16033, 16009, 16058, 16071, 16042 M Z Box Contents: 16481, 16180, 16057, 16237 o Box Contents: Scanned/ECS J i. , Scan/Recyc 4595 10020.9 Tracts and Parcel Maps 01/01/2005 12/31/2008 12/31/2010 01-01-01 5 Box Contents: Tract Maps: 16554, 16545, 16147, 16445, Box Contents: 16542, 16461, 16237, 16312, 16313 17 Box Contents: 16314, 16612 Box Contents: Scanned dl � A JJ' Scan/Recyc 4596 10020.9 Tracts and Parcel Maps 01/01/1985 12/31/2008 12/31/2010 01-01-01 3 cctt Box Contents: Parcel Maps: 16488, 16245, 15781, 17063 Uf' Box Contents: 16969, 16128, 14238, 17939, 15234, N Box Contents: 16141, 16089, 17303, 16467, 16539, 16125 Box Contents: Scanned j` 4 / 'n/Recyc 4669 10020.9 Tracts and Parcel Maps 01/01/2006 12/31/2008 12/31/2010 14-01-03 4 U�k �-; Box Contents: Parcel Map Files Box Contents: See listing on form Date Notification Number Destruction Notification Report 12/16/2010 12:19:24 326 City of Rancho Cucamonga (RC) Page 3 Records Management Division (TMP) ENGINEERING/ADMIN (4637) Bill to Name: (4637) Records Coordinator: Rebecca Coleman Mail Code: Phone: (909)477-2700 ext: 4013 FThellowing records aredue for destruction on 12/31/2010. Place your initials next to EACH box you authorize to be oyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo ying the hold. Return the entire list to the Records Division by 01/05/2011. Destroy Permanent Record Title Record Title Name Dates On Destroy Date DO Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2010 Location Space# Total Eligible Boxes to be destroyed = 10 Eligible Boxes on Hold = 0 Elgibile Boxes Checked Out = 0 Z1 fp Eligible Boxes Removed = 0 O Total Available Boxes to be destroyed = 10 c O 7 Z O O W fU CD O1 A 00 O 1 rn N Date CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (Tobe processed with the December 2010 semi-annual destruction. Sign, date and return to the Records Division by January 5, 2011 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.) Department Engineering(Traffic) (Dept 4639) Requestor Luci Saunders I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/ Documents (Include Beginning and Ending(Inclusive) Dates of Record Title Code from Records Retention Records/Documents (Mo/Yr) Schedule when applicable) 1020.1 — General Correspondence Calendar Year 2008 11620.1 —Traffic Signal Maintenance Calendar Year 2007 2050.2 — Dept. Budget Working Papers Calendar Year 2008 8060.2 — Multi-Year Projections for Cap Imp Calendar Year 2008 Department Approval City Attorney Approval "Signature 'Date Signature Date Council Approval Date/ Resolution # Destroyed by: Signature Date Resolution No. 11-043 - Page 49 of 52 Notification Number Destruction Notification Report 01/24/2011 12:19:35 327 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) ENGRTRAFFIC/DESIGN (4639) Bill to Name: (4639) . Records Coordinator: Luci Saunders Mall Code: Phone: (909)477-2700 ext: 4050 he following records are due for destruction on 12/31/2010. Place your initials next to EACH box you authorize to be destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo 'ustifying the hold. Return n the entire list to the Records Division by 01/05/2011. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)C de Box Number Code (Box Contents) Begining Ending Hold? 12/31/2010 Location Space# can/Recyc 4665 8020.1 Construction Permits 01/01./1988 12/31/2008 12/31/2010 14-01-02 5 Box Contents: Engineering Construction Permit Files Box Contents: Box 2010-A-# Box Contents: List attached to transmittal Form ;Il OE = Excluded Total Eligible Boxes to be destroyed = I Eligible Boxes on Hold = 0 p Elgibile Boxes Checked Out = 0 7 Z Eligible Boxes Removed = 0 O Total Available Boxes to be destroyed = I O A W 61 O N U1 O O O1 N Date •, r CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the December 2010 semi-annual destruction. Sign,date and return to the Records Division by January5,2011 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.) Department: Redevelopment Agency (5010) Requestor Linda Daniels I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore,destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents(Include Beginning and Ending(Inclusive) Dates of Record Title Code from Records Retention Records/Documents(Mo/Yr) Schedule when applicable) 1020.1 —General Correspondence Calendar Year 2008 2050.2—Dept'l Budget Working Papers Calendar Year 2008 4010.3 —Special District Formation Records All that were expired/completed/terminated prior to 1/1/2001 (after scanning) Department Approval: Signature Date Destroyed by: Signature Date Resolution No. 11-043- Page 51 of 52 CITY OF RANCHO CUCAMONGA—Fire Board Approval and Authorization - To Destroy Paper Records and/or Documents (To be processed with the December 2010 semi-annual destruction. Sign, date and return to the Records Division by January 5, 2011 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.) Department: Fire Safetv (5025) Requestor: Beverly Noonan 1 have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the semi-annual Advantage computer-generated destruction process. Description of Records/Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records/Documents (Mo/Yr) Schedule when applicable) 13020.4 —Fireworks (documentation) All dated thru calendar year 2008 13025.1 —Material Safety Data Sheets All dated thru 1980 13030.2— Business Occupancies All that became inactive prior to 1/1/2007 Department Approval: 1ff,6r.J/k) 91st i Signature Date Destroyed by: Signature Date Resolution No. 11-043 - Page 52 of 52