The URL can be used to link to this page

Home My WebLink About07/01/22 (Special Agn) Library Fnd Board LIBRARY FOUNDATION BOARD � r i AGENDA CITY OF RANCHO CUCAMONGA SPECIAL MEETING 6:00 p.m. January 22, 2007 Tri-communities room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Councilmembers Donald J. Kurth, M.D., Mayor Diane Williams, Mayor Pro Tem Rex Gutierrez, Councilmember L. Dennis Michael, Councilmember Sam Spagnolo, Councilmember Foundation Members Ruth Leal, President Frances Howdyshell, Vice President Teresa Akahoshi, Member Bruce Bowne, Member Stefani Carrasco, Member Rebecca Davies, Member Gino Filippi, Member Ron Sakala, Member Gilda Silver, Member Paul Williams, Member Ravenel Wimberly, Member DECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on Qll� • //-) 7 at 8s3o��'� I posted a true and correct copy of the meeting agenda dated _ �a�aUd7 at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga BY: !/ iUl Vivian Garcia, Administrative Secretary City of Rancho Cucamonga LIBRARY FOUNDATION BOARD AGENDA JANUARY 22, 2007 1 RANCHO CUCA.MONGA A. CALL TO ORDER 1. Roll Call: Akahoshi Bowne Carrasco Davies_, Filippi , Howdyshell Leal , Sakala Silver, Williams and Wimberly B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS 1. Administration of Oath of Office— Oath of Office will be administered to re-appointees Teresa Akahoshi and Gino Filippi; and new member, Dominic Melillo. C. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Library Foundation Treasurer's Report: September, October, November and December, 2006. 2. Approval of Minutes: August 8 and December 12, 2005, March 13, April 10, May 4, June 12, July 10, September 11, October 9, November 13, December 11, 2006, and January 8, 2007. D. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Update on Library Services: Three Amazing Libraries, Unlimited Possibilities. Oral report on changes in the delivery of library services in Rancho Cucamonga by Deborah Clark, Library Director 2. Focus on the Biane Library: The First Six Months of the Success Story. Oral presentation by Michelle Perera, Library Services Manager for the Paul A. Biane Library. E. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. LIBRARY FOUNDATION BOARD AGENDA JANUARY 229 2007 2 RANCHO CUCA.MONGA 1. PAL Campaign Reports: a) PAL Campaign Account Update. September, October and November, 2006, attached. b) PAL Campaign Events i) House Raffle Subcommittee Report on outcome of raffle. Update by Members. ii) Library Telethon: i. Approval and prioritization of Goals for Telethon 2007. Report by Library Director Deborah Clark ii. Production guidelines. Oral presentation by Assistant Library Director Robert Karatsu. iii. Selection of project for Library Telethon. Proposals for funding available at the meeting. iii) PAL Campaign Cabinet Meetings. Oral report by attendees. i. Update from meeting of January 10, 2007. c) Library Foundation Ad Hoc Subcommittee Reports i) School Subcommittee: Update by Member Teresa Akahoshi. d) Library Foundation Members Campaign Activities i) Oral report by each Member: contacts made, stories to share, etc. F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. G. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. H. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, January 11, 2007, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. LIBRARY FOUNDATION BOARD AGENDA JANUARY 22, 2007 1 RANCHO CUCAMONGA A. CALL TO ORDER 1. Roll Call: Akahoshi , Bowne , Carrasco Davies_, Filippi Howdyshell Leal , Sakala Silver, Williams and Wimberly B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS 1. Administration of Oath of Office—Oath of Office will be administered to re-appointees Teresa Akahoshi and Gino Filippi; and new member, Dominic Melillo. C. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 4 1. Approval of Library Foundation Treasurer's Report: September, October, November and December, 2006. 2. Approval of Minutes: August 8 and December 12, 2005, March 13, 21 April 10, May 4, June 12, July 10, September 11, October 9, November 13, December 11, 2006, and January 8, 2007. D. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Update on Library Services: Three Amazing Libraries, Unlimited Possibilities. Oral report on changes in the delivery of library services in Rancho Cucamonga by Deborah Clark, Library Director 2. Focus on the Biane Library: The First Six Months of the Success Story. Oral presentation by Michelle Perera, Library Services Manager for the Paul A. Biane Library. E. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. LIBRARY FOUNDATION BOARD AGENDA JANUARY 22, 2007 2 RANCHO CUCAMONGA 1. PAL Campaign Reports: a) PAL Campaign Account Update. September, October and 53 November, 2006, attached. b) PAL Campaign Events i) House Raffle Subcommittee Report on outcome of raffle. Update by Members. ii) Library Telethon: i. Approval and prioritization of Goals for 60 Telethon 2007. Report by Library Director Deborah Clark ii. Production guidelines. Oral presentation by Assistant Library Director Robert Karatsu. iii. Selection of project for Library Telethon. Proposals for funding available at the meeting. iii) PAL Campaign Cabinet Meetings. Oral report by attendees. i. Update from meeting of January 10, 2007. c) Library Foundation Ad Hoc Subcommittee Reports i) School Subcommittee: Update by Member Teresa Akahoshi. d) Library Foundation Members Campaign Activities i) Oral report by each Member: contacts made, stories to share, etc. F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. G. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. H. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, January 11, 2007, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. T H E C I T Y O F R A N C H O C U C A M 0 N C A Staff Report DATE: October 9, 2006 TO: President Leal and Members of the Library Foundation Board FROM: Deborah Kaye Clark, Library Director SUBJECT: Treasurer's Report—September, 2006 CASH REPORT BEGINNING MTD MTD ENDING CASH September, 2006 BALANCE REVENUES EXPENDITURES CASH BALANCE FUND General $2,174.93 $2,339.00 $4,513.93 Children's Books Endowment $40,000.00 $40.000.00 Victoria Gardens Books $83,125.00 $83,125.00 Adult Literacy $6,915.00 $500.00 $7,415.00 Operating Reserve Fund $5,000.00 $5,000.00 TOTAL $137,214.93 $2,839.00 0.00 $140.053.93 LAIF Account: $100,917.87 Bank of America Account $39,139.10 Total Library Foundation Holdings: $140,056.97 Revenues Received: Interest Earned B of A: $ 3.04 General Fund Rental Check: $ 750.00 General Fund Grapevine Donations $ 89.00 General Fund Literacy Donations $ 500.00 Literacy Fund Page 2 October 9, 2006 Expenditures: None 10/03/2006 09:03 9094772845 CITYRANCHOCUCAMONGA PAGE 02 Rancho Cucamonga Public Library Foundation CASH REPORT SEPTEMBER 2006 Beginning Balance $137,214.93 Deposits 9/6/2006 1,526.00 9/11/2006 750.00 9/12/2006 13.00 9/18/2006 500.00 9/27/2006 40.00 9/28/2006 10.00 2,839.00 Bank of America - Interest 3.04 Less Checks - $ 140,056.97 Statement Ending Balance $ 39,129.10 Deposit in Transit 10.00 Less Outstanding Chei;ks - investments - LAW 100,917.87 Adjusted Bank Balances $ 140,056.97 10/03/2006 09:03 9094772845 CITYRANCHOCUCAMONGA PAGE 03 DaINKorAmerica ,wiwvp Your Bank of America Business Interest — 0628 P P Checking Statement E 1.4 Statement Period: August 80 through September 27,2006 Account Number. RANCHO CUCAMONGA PUBLIC LIBRARY FOU Priority Customer Service 10500 CIVIC CENTER OR Call: 1.800.678.1433 RANCHO CUCAMONGA CA 91729 101ltan Inquiries Bank of America Riverside Main Office PO Box 37176 San Francisco, CA 64137-0001 Customer since 1977 Bank of America appreciates your business and we enjoy serving you. Our free Online Banking service allows you to check balances, Mack account activity, pay bills and more. With Online Banking you can also view up to 18 months of this statement online. Enroll at www.bankofanwica.00m/smallbusirness. p Summary of Your Business Irttarest Checking Account Beginning Balance on 08/30/Of^ $38,911.93 Annual Percentage Yield earned this period 0.100A Total Deposits and Other CrediU: + 2,834.00 Interest paid year-to-date $78.34 Total Checks,Withdrawals, Number of checks paid 1 Transfers, Account Fees -619.87 Number of 24 Hour Customer Service Calls Interest Paid t 3.04 Self-Service 0 Assisted 0 Ending Balance $38,129.10 IN 0 Important Information Atxut Your Account Based on the minimum balance you've maintained in this account your monthly service charge has been waived. Coming Soon!To help you balance your monthly statements and manage your finances more efficiently,your statement will soon include images of your carmiled checks. See the insert In your next statement for details or visit www.bankofamerica.com/statementpRA. Ouestions7 Contact your client manager or call 866-289-2069. Continued on next page California Page 1 of 4 00089110.001.221.00000 .0o+.221.o Rx,sM CKr T H E C I T Y O F R A N C H O C H C A M O N C A Staff Report DATE January 22, 2007 TO: President Leal aW Members of the Library Foundation Board FROM: Deborah-Kaye 61 Li rary Director SUBJECT: Treasurer's Report—October, 2006 CASH REPORT BEGINNING MTD MTD ENDING CASH October, 2006 BALANCE REVENUES EXPENDITURES CASH BALANCE FUND General $4,516.97 $2,009.90 $6,526.87 Children's Books Endowment $40,000.00 $40,000.00 Victoria Gardens Books $83,125.00 $83.125.00 Adult Literac $7,415.00 $7,415.00 Operating Reserve Fund $5,000.00 $5,000.00 TOTAL $140,056.97 $2,009.90 $0.00 $142,066.87 LAIF Account: $102,169.52 Bank of America Account $39,897.35 Total Library Foundation Holdings: $142,066.87 Revenues Received: Interest Earned B of A: $ 3.25 General Fund Interest Earned LAW $1,251.65 General Fund Rental Check: $ 750.00 General Fund Grapevine Donations $ 5.00 General Fund Page 2 January 22, 2007 Expenditures: None 11/06/2006 10:17 9094772845 CITYRANCHOCUCAMONGA PAGE 02 Rancho Cucamonga Public Library Foundation CASK REPORT OCTOBER 2006. Beginning Balance $140,056.97 Deposits 10/9/2006 750.00 10/10/2006 5.00 755.00 Bank of America - Interest 3.25 LAW - Interest — 1,251.65 1,254.90 Less Checks $ 142,066.87 Statement Ending Balance $ 39,897.35 Less Outstanding Checks - Investments - LAW 102,169.52 Adjusted Bank Balance $ 142,066.87 12/04/2006 17:35 9094772845 CITYRANCHOCUCAMONGA PAGE 04 H RANCHO CUCAMONGA PUBLIC UBRARY FOU Statement Period:October 26 through November 28, 2006 Account Number 0 Checks Paid Date Paid Number Amount 11/21 1232 S2A14.33 0 Account Activity NIM RetE"ce NumberAmountInterest PaldInterest Paid from 10/28/06 Through 11/28/06 0 Daily Balance Date p M Date Amount Date Amount 11/06 539,906.35 11/20 41,185.35 11128 99,153.70 11/13 4'1,183.35 11/21 39,151.02 0 Bunt of Amttrfaa: In Balance To assist you in reconciling your account,we have provided the following summary Information. A reconciliation worksheet Is pinted on the reverse of this Page. a Your ending balance from this statement................... .........................................................539,153.70 ................................................ • Add Interest paid to your checkbook register.......................... .......... ......................................................2.68 tws,aee.002r t.s CalHomis Page 2 of 4 11/06/2006 10:17 9094772845 CITVRANCHOCUCAMONGA PAGE 03 Bankof America 0* H Your Bank of America Business Interest — 0628 P P Checking Statement r E03 Statement Period: �• September 28 through October 27,2006 Account Number: Priority Customer Service RANCHO CUCAMONGA PUBLIC LIBRARY FOU call: 1.800.676.1433 105011 CIVIC CEfITER OR -- RANCHO CUCAMONOA CA 91729 Written inquiries Bank of America Riverside Main Office PO Box 37176 San Francisco, CA 94137-0001 Customer since 1977 Bank of America appreciates your business and we enjoy serving you. Our free Online Banking service allows you to check balances, track account activity, pay bills and more. VYith Online Banking you can ats0 view up to 18 months of this statement online. Enroll at www.bankofalneriCa.COm/smallbusiness. 0 Summary of Your Businosa Interest Checking Account Beginning Balance on 09/28/06 $36,129.10 Annual Percentage Yield earned this period Total Deposits and Other Credits + 765.00 Interest paid year-to-date $81.59 Interest Paid _ + 3.25 Number of 24 Hour Customer Service Coils 0 Self-service 0 Ending Balance $39,897.35 Assisted C] Importent Information About Your Account Based on the minimum balancs you've maintained in this account, your monthly service charge has been waived. 0 Bank of America News I.sern about card processing t•a:slca, how to switch your service, terminal processing solutionsobtaining online transaction reports anytime you want them and more.Visit www•bani;iemerlea.com/rnerc.h•ant or call 1.877.837.9022 and reference promo code#142• Ask about our Meat or Beat offer. Quality health insurance for Nw6-your dependents, and your employees offered through Banc of America Insurance Snmriees, Inc. Get free quotes and compare rates and benefits from over 100 leading insurance companies nationwide. Personalized servi6e from a licensed Insurance agent fast and easy- act nowl Visit www.bankofamericalcom/bizhealttA today. 0 Deposits Numbar Mae Posw Amount I Number Date Poem i4 M 10/10 750.00 09/28 $ 10.00 $768.00 10/10 5.00 Total of 9 deposits i Continued on next page California Page 1 of 3 O15E787,o01.T21,B as,d.e i T H E C I T Y O F R A N C H O C U C A M O N C A Staff Report DATE: January 22, 2007 TO: President Leal and embers of the Library Foundation Board FROM: Deborah Kaye CI rary Director SUBJECT: Treasurer's Report— November, 2006 CASH REPORT BEGINNING MTD MTD ENDING CASH November, 2006 BALANCE REVENUES EXPENDITURES CASH BALANCE FUND General $6,526.87 $1,270.68 ($2,014.33) $5,783.22 Children's Books Endowment $40.000.00 $40,000.00 Victoria Gardens Books $83,125.00 $83.125.00 Adult Literacy $7,415.00 $7,415.00 Operating Reserve Fund $5,000.00 $5,000.00 TOTAL $142,066.87 $1,270.68 ($2,014.33) $141.323.22 LAIF Account: $102,169.52 Bank of America Account $39,153.70 Total Library Foundation Holdings: $141,323.22 Revenues Received: Interest Earned B of A: $ 2.68 General Fund Rental Check: $ 750.00 General Fund Page 2 January 22, 2007 Soroptomist Donation $ 500.00 General Fund Grapevine Donations $ 20.00 General Fund Expenditures: Dynix, Dell Server $ 2,014.33 General Fund 12/04/2006 17:35 9094772845 CITYRANCHOCUCAMONGA PAGE 02 Rancho Cucamonga Public Library Foundation CASH REPORT NOVEMBER 2006 Beginning Balance $142,066.87 Deposits 11/2/2006 1.00 11/6/2006 8.00 11/13/2006 1,257.00 11/20/2006 2.00 1,268.00 Bank of America - Interest 2.68 Less Checks #1232 (2,014.33) Dynix, Inc.-Dell Server $ _ 141,323.22 Statement Ending Salem* $ 39,153.70 Less Outstanding Checks - Investments- LAW 102,169.52 Adjusted Bank Balance $ 141,323.22 12/04/2006 17:35 9094772845 CITYRANCHOCUCAMONGA PAGE 03 Bank of America •moi - H Your Bank of Americas Business Interest --- us28 P P Checking Statement r Foy Statement Period: October 28 through November 28,2008 Account Numberl201111ROb ^ Priority customer Servke RANCHO CUCAMONGA PUBLIC LIBRARV FOU Call: 1.800.678,1433 10500 CIVIC CENTER OR RANCHO CUCAMONGA CA 91729 written Inquiries Bank of America Riverside Main Office PO Boot 37176 San Francisco,CA 94137 0001 Customer since 1977 r' Bank of America appreciates your business and we enjoy serving you. Our free Online Banking servict allows you to check balances, track account activity, pay bills and more. With Online Banking you can also view up to 18 months of this statement online. Enroll at www.bankofamerica.corn/smallbusiness. ❑ summary of Your Business Interest Checking Account Beginning Balance on 10128/011 538,897.35 Annual Percentage Yield earned this period 0.08% Total Deposits and other Credits + 1.288.00 Interest paid year-tcdate $84.271 Total Checks,Withdrawals, Number of checks paid Transfers, Account Fees 2 014'33 Number of 24 Hour Customer Service Calls + 2.88 Self-Service U Interest Paid Assisted Ending Balance $39.133'70 0 Important intormallon About Your Account Based on the minimum balancr,you've maintained in this account, your monthly service charge has been waived. ❑ Bank of America New" Leann about card processing basics, how to switch your service, terminal processing solutions,obtaining online transaction reports anytime You want them and more.Visit www.bankofamerice.00m/merc'+ant or call 1.877.837.9022 end reference promo code#142. Ask about our Meet or Beat of ler. ❑ DeposN" Amowd Numtgr Cale Pos400 Amwm Number pate Posted 11/20 2.00 1.00 51,26$.00 11/0$ $ 8.00 Total of 4 deposits 11/13 1,257.00 Continued on next page 00214e9.001,Z21.0 California Page 1 of T H E C I T Y O F R AN C 110 C U CAM ON CA Staff Repoi t DATE: January 22, 2007 TO: President Leal and embers of the Library Foundation Board FROM: Deborah Kaye CWI Orary Director SUBJECT: Treasurer's Report— December, 2006 CASH REPORT BEGINNING MTD MTD ENDING CASH December, 2006 BALANCE REVENUES EXPENDITURES CASH BALANCE FUND General $5,783.22 $811.57 $6,594.79 Children's Books Endowment $40,000.00 $40.000.00 Victoria Gardens Books $83,125.00 $83.125.00 Adult Literac $7,415.00 $7,415.00 Operating Reserve Fund $5,000.00 $5,000.00 TOTAL $141,323.22 $811.57 $0.00 $142,134.79 LAIF Account: $102,169.52 Bank of America Account $39,965.27 Total Library Foundation Holdings: $142,134.79 Revenues Received: Interest Earned B of A: $ 1.57 General Fund Rental Check: $ 750.00 General Fund Grapevine Donations $ 60.00 General Fund Page 2 January 22, 2007 Expenditures: None 01/04/2007 14:06 9094772845 CITYRANCHOCUCAMONGA PAGE 02 Rancho Cucamonga Public Library Foundation CASH REPORIi DF.CEMBER 2006 Beginning Balance 8141,323.22 Deposits 12/1212006 10.00 12/19/2006 750.00 12/26/2006 50.00 810.00 Bank of America-Interest 1.57 Less Checks $ 1421 .79 Statement Ending Balance $ 39,965.27 Less Outstanding Checks - Investments-LAIF 102,169.52 Adjusted Bank Balance $ 1142y34.79 01/04/2007 14:06 9094772845 CITYRANCHOCUCAMONGA PAGE 03 Bankotfterica , H Your Bank of America Business Interest — 0B28'P P Checking Statement E" Statement Period: — November 29 through December 27,2006 Amount Number. ' RANCHO CUCAMONGA PUBLIC LIBRARY FOU Priority Customer Service' 10500 CIVIC CENTER OR call: 1.800.6701433 RANCHO CUCAMONGA CA 91729 VYHNen Inquiries Bankbf America Riverside Main Office P6 Box W176 San Francisco,CA 94137-0001 Customer since 1O't _. —Bank fir America appreciates yddi - Business and we enjoy serving you. Our free Online Banking servico allows you to check balances, track account activity, pay bills and mora. With Onflne Banking you am also view up to 18 months of this statement online. Enroll at www.bankofamerica.com/smaflbuainess. p Summary of Your Busirunim Interest Checking Account Beginning Balance on 11/29/09 $39,153.70 Annual Percentage Yield earned this period 0.05% Total Deposita and Other Credits + 810.00 Interest paid year-to-date $85.84 Interest Paid + 1.57 Number of 24 Hour Customer Service Calls 9elmervice 0 Ending Balance 539,965.27 Assisted 0 o Imporlant IMamatlon About Your Account Effective with statement periods beginning on or after 2/3/07, the monthly service charge for your Business Interest Checking account changes to$13.You can avoid this monthly service charge by maintaining either a minimum balance of$5,000; an average balance of $7,500; a minimum combined balance of$7,500;or an average combined balance of $15,000. Effective 2-1847,the fee for overdraft and returned items is changing. For the flirt day your account has an occurrence(a day with at least 1 overdraft Item or 1 returned item), the fee far each Item is SM. For the second day and subsequent days your account has an occurrence during the current month and preceding 12 months, the fee for each item is$35. Fee applies to:'each overdaft RSM aril each returned Item with a.maximum of 10 Itenla each day. Sign up for our Overdraft Protection service to transfer available funds from your Bank of America credit card, line of credit, or savings account to help cover an overdraft. Based an the minimum balance you've maintained in this account, your monthly service charge has been waived. O Deposits NuMbrr Dnb POtbd Amount Number Dab Peeked Amevrt 12/18 $750.00 Total of 3 deposits 1288 88 000 Continued on next page Caflfcrnia Page 1 of 9 ot�ats.00t rtt.e ago R A N C H O C U C A M O N G A P U B L I C L I B R A R Y Staff Report DATE: January 22, 2007 TO: President and Members of the Library Foundation FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the meetings of August 8 and December 12, 2005, and March 13, April 10, May 4t', June 12, July 10, September 11, October 9, November 13, December 11, 2006, and January 8, 2007. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular and special meetings of the Library Foundation Board taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. spectfully submitted, Deborah Kaye lark Library Director CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, August 8, 2005, in the Training Room of the City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m. Present were Members Bowne, Filippi, Leal, Sakala, Williams and Wimberly. Deborah Clark, Library Director and Vivian Garcia, Administrative Secretary, were also present. B. CONSENT CALENDAR BI. Approval of Library Foundation Treasurer's Report, July, 2005. On discussion and review of the Treasurer's Report, Member Sakala asked if some of the money could be put in a Laif account to gain greater interest. MOTION: Moved by Member Sakala for staff to move $150,000 into an investment account, seconded by Member Bowne, motion carried, 6-0-4 (with Akahoshi, Davies, Howdyshell and Leonard absent). MOTION: Moved by Member Sakala to accept the Treasurer's Report for July, 2005, seconded by Bowne, motion carried, 6-0-4 (with Akahoshi, Davies, Howdyshell and Leonard absent). B2. Approval of Minutes: July 11, 2005 (Sakala abstained). Member Bowne asked for corrections to be made on the Motion listed above D2. on Pagel. He stated that he was present for the meeting and not absent as reflected in the minutes. MOTION: Moved by Member Williams to approve the minutes with the corrections, seconded by Member Filippi,motion carried, 5-0-4-1 (with Akahoshi,Davies,Howdyshell and Leonard absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Update on the Victoria Gardens Cultural Center Project. Oral report by Deborah Clark, Library Director. Library Foundation Board Minutes August 8, 2005 Page 2 Deborah Clark, Library Director, gave an oral update on the Victoria Gardens Cultural Center Proj ect. C2. Authorization to release a check to the City in support of the Literacy Program for the sum of$2,000. Presented by Deborah Clark, Library Director. Report attached. Deborah Clark, Library Director, reviewed with the Board the request for$2,000 to support the Literacy program. She explained that the $2,000 request was in addition to the traditional $10,000 in support. She also noted that the $2,000 request was a line item in the budget passed by the Board in July and that the funds will be used to support the bi-annual Literacy Celebration and to create a new video to replaced the dated MOTION: Moved by Member Williams to approve the check for$2,000 for the Literacy Program, seconded by Member Wimberly, motion carried, 6-0-4 (with Akahoshi, Davies, Howdyshell and Leonard absent). D. BOARD BUSINESS D1. Approval and Board participation on Sub-committees. Continued from July report attached. President Leal reviewed the list with the Board. Member Sakala asked to be an alternate on the PAL Campaign Steering Committee. President Leal asked to be placed on the PAL Campaign Steering Committee. Member Bowne volunteered to be on the Telethon Production Committee. Member Sakala volunteered to be on the Special Event Committee. MOTION: Moved by Member Wimberly to approve the sub-committee list with the new changes, seconded by Member Bowne, motion carried, 6-0-4 (with Akahoshi, Davies, Howdyshell and Leonard absent). President Leal asked if anyone outside of the Library Foundation Board could be on the sub- committees. Deborah Clark, Library Director, stated yes. Library Foundation Board Minutes August 8, 2005 Page 3 President Leal suggested that there could be a representative from the Inland Valley Daily Bulletin on the Marketing and Publicity Committee and that she would follow up with Jackie Amsler to invite her participation. D2. Discussion of next Winery Event. Member Filippi to start this discussion. Member Filippi stated that December lst and 2"d were open for the Holiday Winery Event. After discussion, the Board decided on Friday, December 2, 2005. D3. PAL Campaign Reports: a) PAL Campaign Account Update. June, 2005 attached. b) PAL Campaign Events i) Golf Tournament: Oral report from staff. Deborah Clark, Library Director, asked for volunteers for this event. She stated that their donation to the Library Foundation Board would be $10,000 this year. ii) Concert Under the Stars: Oral report from Member Williams. Member Williams stated that all thirty(30) tickets for the event had been sold for$55 each and that the event will occur on the upcoming weekend (August 12 and 13, 2005). C) PAL Campaign Cabinet Meetings. Oral report by attendees. i) Meeting of July 13, 2005 Member Williams gave an oral report on July's meeting of the PAL Campaign meeting to the Board. d) Library Foundation Sub-committee Reports i) Raffle Sub-committee Report. Update by Member Ned Leonard. Member Leonard was absent,but committee members present stated that there had not been another meeting since the last report to the full Board. Member Bowne stated that he had some concerns about legal issues he has researched on raffle methodology. First,there needed to be registration by September 1 if there was to be a raffle during the next year until August 31. Second, listed on some of the papers, was that ninety percent of the gross receipts must be used by the PAL Campaign. Member Bowne stated that he would look further into the wording on "gross receipts" and would have information ready for the next Committee meeting. Library Foundation Board Minutes August 8, 2005 Page 4 e) Library Foundation Members Campaign Activities i) Oral report by each Member: contacts made, stories to share, etc. Each Member presented an oral update to the Board. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. The names of the Chairs to each committee. E2. An update on the architectural element for Victoria Gardens referred to as the "exterior books". E3. Updated sub-committees list. F. COMMUNICATIONS FROM THE PUBLIC None received. G. ADJOURNMENT MOTION: Moved by Member Sakala to adjourn,seconded by Member Filippi,motion carried,6-0- 4 (with Akahoshi, Davies, Howdyshell and Leonard absent). The meeting adjourned at 6:45 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, December 12, 2005, in the Training Room of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m. Present were Members Carrasco, Davies, Leal, Leonard, Sakala, Williams and Wimberly. Deborah Clark, Library Director, and Vivian Garcia, Administrative Secretary, were also present. B. CONSENT CALENDAR BE Approval of Library Foundation Treasurer's Report: October and November, 2005. MOTION: Moved by Member Williams to approve the Treasurer's Reports, seconded by Member Davies, motion carried, 7-0-5 (with Akahoshi, Bowne, Filippi, Howdyshell and Silver absent). B2. Approval of Minutes: August 8, October 10 and November 10, 2005. Unable to pass the minutes due to lack of quorum of those who attended the meeting. C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Update on the Victoria Gardens Cultural Center Project. Oral report by Deborah Clark, Library Director. Deborah Clark, Library Director, provided an update on the Victoria Gardens Cultural Center Project. D. BOARD BUSINESS DI. Update on Library Board request to transfer$150,000 into a LAIF account. Oral report by Library Director. Library Foundation Board Minutes December 12, 2005 Page 2 Deborah Clark, Library Director, stated that Finance has not moved the money at this time. Staff will keep the Board updated on the LAIF account. D2. Approval of recommended changes to the Donor Recognition Program. Report presented by Library Director. Deborah Clark,Library Director,reviewed the recommended changes to the sponsorship and naming opportunities chart. Member Sakala recommended that the Teen Scene be listed on the chart under both sponsorship and naming rights with the appropriate differentiating dollar amounts. If a donation is offered under naming rights, the decision to accept or not accept will be made then using the existing approval policy. MOTION: Moved by Member Williams for the addition of the study rooms by name, Shakespeare Room at$25,000,Jane Austen and Mark Twain Study rooms at$20,000 each,Big Cozy Book Play Area at$50,000 and the Teen Scene to be listed under both categories, seconded by Member Sakala, motion carried, 7-0-5 (with Akahoshi, Bowne, Filippi, Howdyshell and Silver absent). D3. PAL Campaign Reports: a) PAL Campaign Account Update. September and October, 2005 attached. b) PAL Campaign Events i) Winery Event: Winery Event Analysis Report attached. Presented by Member Filippi. Deborah Clark, Library Director, reviewed the report with the Board. Due to Member Filippi's absence, the Winery Event will be brought to the next meeting. ii) PAL Campaign Cabinet meetings. Oral report by attendees. i. Meeting on December 14`h, 2005, was cancelled. C) Library Foundation Ad Hoc Sub-committee Reports i) Raffle Ad Hoc Sub-committee Report. Update by Chair Ned Leonard. Member Leonard presented an oral update to the Board. President Leal requested from the Raffle Ad Hoc Sub-committee a revised budget and an in-depth presentation to the Library Foundation Board at the next meeting. ii) Marketing Ad Hoc Sub-committee Report: Update by Chair. Library Foundation Board Minutes December 12, 2005 Page 3 Chair Leal presented an oral report on their meeting. iii) School Ad Hoc Sub-committee Report: Update by Chair. Chair Davies presented an oral report on their meeting to the Board. d) Library Foundation Members Campaign Activities i) Oral report by each Member: contacts made, stories to share, etc. Oral updates were given by each Member. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. Winery Event Revisited E2. Raffle Ad Hoc Sub-Committee Budget and Presentation. E3. Brick for the Rancho Cucamonga Library Foundation. F. COMMUNICATIONS FROM THE PUBLIC None received. G. ADJOURNMENT MOTION: Moved by Member Williams to adjourn,seconded by Member Sakala,motion carried,7- 0-5 (with Akahoshi,Bowne,Filippi,Howdyshell and Silver absent). The meeting adjourned at 7:06 p.m. Respectfully submitted, Vt r�_GA� Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday,March 13, 2006, in the Training Room of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:02 p.m. Present were Members Davies, Filippi, Howdyshell, Leal, Leonard, Sakala, Williams and Wimberly. Deborah Clark, Library Director, and Vivian Garcia, Administrative Secretary, were also present. B. CONSENT CALENDAR Bl. Approval of Library Foundation Treasurer's Report: February, 2006. MOTION: Moved by Member Davies to approve the Treasurer's Report, seconded by Member Wimberly, motion carried, 8-0-4 (with Akahoshi, Bowne, Carrasco and Silver absent). B2. Approval of Minutes: August 8, December 12, 2005 and February 13, 2006. Unable to pass the minutes due to lack of quorum of those who attended the meeting. C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Update on the Victoria Gardens Cultural Center Project. Oral report by Deborah Clark, Library Director. Deborah Clark, Library Director,presented an oral update on the Victoria Gardens Cultural Center Project, stating that the project was now at the 80 percent completion point, with dry wall and exterior painting finished. D. BOARD BUSINESS DI. Approval to Purchase Director and Officer's Insurance from Philadelphia Insurance at a cost of$844. Report attached. Presented by Deborah Clark, Library Director. Member Davies asked if the amount for liability coverage was $1,000,000. Library Foundation Board Minutes March 13, 2006 Page 2 Deborah Kaye Clark, Library Director, stated that she believed that was the maximum allowed,but would verify this and let the Board know. MOTION: Moved by Member Sakala to approve the purchase of Director and Officer's Insurance from the Philadelphia Insurance at a cost not to exceed$1,000 with a liability coverage of$1 million, seconded by Member Williams,motion carried, 8-0-4(with Akahoshi,Bowne,Carrasco and Silver absent). D2. PAL Campaign Reports: a) PAL Campaign Account Update. January, 2006 attached. b) PAL Campaign Events i) PAL Campaign Cabinet meetings. Oral report by attendees. i. Meeting on February 15, 2006. Member Williams presented an oral report on the meeting to the Board. Member Sakala requested President Leal to oversee the coordination of wording and purchasing of the bricks for the Library Foundation Board and Members. Member Davies requested that contact be made with Paula Pachon, Management Analyst III of Community Services regarding the deadline for the wording on the bricks. C) Library Foundation Ad Hoc Sub-committee Reports i) Raffle Ad Hoc Sub-committee Report. Update by Chair Ned Leonard. Member Leonard presented an oral report on the status of the House Raffle. Member Leonard requested to see if there could be an"early bird drawing"at the grand opening of the Cultural Center in August,2006. Deborah Clark,Library Director,agreed to follow up with the appropriate committees and the City Attorney. Member Leonard stated that the committee will present pictures of the website and a timeline at the next Library Foundation meeting. ii) Event Ad Hoc Sub-committee: Update by Chair Gino Filippi. Member Filippi stated that he had been trying to meet with Glenn Miller of the Victoria Gardens Mall to confirm the details for an event on Saturday, May 201h in the Townsquare. Once he meets Library Foundation Board Minutes March 13, 2006 Page 3 with Glenn,Gino will be scheduling a meeting with the Event Ad Hoc Sub-committee to discuss the event. iii) Marketing Ad Hoc Sub-committee Report: Update by Chair Frances Howdyshell. Member Howdyshell and President Leal presented an oral update to the Board. iv) School Ad Hoc Sub-committee Report: Update by Chair. In absence of Member Akahoshi, Member Davies gave an oral report on school district attendance on the tours of the Cultural Center and the very positive reception received by the educators involved. d) Library Foundation Members Campaign Activities i) Oral report by each Member: contacts made, stories to share, etc. Oral updates were given by the Members. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. House Raffle Budget, Timeline E2. Event for May E3. School Ad Hoc Subcommittee E4. Staff pictures of Victoria Gardens. E5. Investment Opportunities—open/ended. F. COMMUNICATIONS FROM THE PUBLIC None received. Library Foundation Board Minutes March 13, 2006 Page 4 G. ADJOURNMENT MOTION: Moved by Member Williams to adjourn, seconded by Member Wimberly, motion carried, 8-0-4(with Akahoshi,Bowne,Carrasco and Silver absent). The meeting adjourned at 6:45 p.m. Respectfully submitted, v(.lJ' Aax6& Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, April 10, 2006, in the Training Room of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:03 p.m. Present were Members Akahoshi, Carrasco, Davies, Howdyshell, Leal, Silver and Williams. Deborah Clark, Library Director, and Vivian Garcia, Administrative Secretary, were also present. B. CONSENT CALENDAR B1. Approval of Library Foundation Treasurer's Report: March, 2006. Member Bowne arrived at 6:05 p.m. MOTION: Moved by Member Davies to approve the Treasurer's Report, seconded by Member Akahoshi, motion carred, 8-0-4 (with Filippi, Leonard, Sakala and Wimberly absent). B2. Approval of Minutes: August 8, December 12,2005 and February 13 and March 13, 2006. Unable to pass the minutes due to lack of quorum of those who attended the meeting. C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Update on the Victoria Gardens Cultural Center Project. Oral report by Deborah Clark, Library Director. Deborah Clark, Library Director,presented a DVD update on the Victoria Gardens Cultural Center Project D. BOARD BUSINESS D1. Approval of Resolution of the Rancho Cucamonga Public Library Foundation authorizing investment of monies in the Local Agency Investment Fund (LAIF) and authorizing the Finance Library Foundation Board Minutes April 10, 2006 Page 2 Director to move $100,000 into the new LAIF account. Report attached, presented by Library Director Deborah Clark. MOTION: Moved by Member Williams to approve the Resolution and authorizing the Finance Director to move $100,000 into the new LAIF account, seconded by Member Howdyshell, motion carried, 8-0-4 (with Filippi, Leonard, Sakala and Wimberly absent). D2. PAL Campaign Reports: a) PAL Campaign Account Update. Available at the meeting. February's PAL Campaign Account was passed out. Member Howdyshell inquired how many season tickets were purchased prior to them being available to the public. b) PAL Campaign Events i) PAL Campaign Cabinet meetings. Oral report by attendees. i. Meeting on March 22, 2006. Member Williams presented an oral report on the meeting to the Board. C) Library Foundation Ad Hoc Sub-committee Reports i) Raffle Ad Hoc Sub-committee Report. Update by Chair Ned Leonard. Member Howdyshell and Member Williams gave oral presentation on the meeting of the House Raffle. ii) Event Ad Hoc Sub-committee: Update by Chair Gino Filippi. President Leal stated that Member Filippi was on vacation. He had sent an e-mail stating he had talked with Glenn Miller. Glenn Miller was not available on Saturday, May 20`" in the Victoria Gardens Townsquare. Member Filippi stated that Glenn Miller was interested in working on a future event in Townsquare. iii) Marketing Ad Hoc Sub-committee Report: Update by Chair Frances Howdyshell. Member Howdyshell gave an oral update to the Board. Library Foundation Board Minutes April 10, 2006 Page 3 iv) School Ad Hoc Sub-committee Report: Update by Chair. Member Akahoshi gave an oral report on school district attendance on the last tour of the Cultural Center. d) Library Foundation Members Campaign Activities i) Oral report by each Member: contacts made, stories to share, etc. Oral updates were given by the Members. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. Draft Budget for the Library Foundation E2. House Raffle E3. Brick Update F. COMMUNICATIONS FROM THE PUBLIC None received. G. ADJOURNMENT MOTION: Moved by Member Williams to adjourn,seconded by Member Bowne,motion carried,8- 0-4 (with Filippi, Leonard, Sakala and Wimberly absent). The meeting adjourned at 7:04 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA JOINT MEETING OF THE LIBRARY BOARD OF TRUSTEES and RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Special Meeting A. CALL TO ORDER A special joint meeting of the Library Board of Trustees and the Rancho Cucamonga Public Library Foundation Board was held on Thursday, May 4, 2006, at the Victoria Gardens Construction Site, located at 12505 Cultural Center Drive,Rancho Cucamonga,California. The meeting was called to order at 3:39 p.m. Present for the Library Board were Members Bradshaw, Coberly, Nagel and Wimberly. Present for the Library Foundation were Members Carrasco,Filippi,Howdyshell,Leal, Leonard, Sakala and Williams. Diane Williams, Mayor Pro Tem, Deborah Clark, Library Director, Robert Karatsu, Library Services-Archibald, Michelle Perera, Library Services-Victoria Gardens and Carol Durkel, Office Specialist 11, were also present. Kathy Ambriz and Bianca Harrison of the Young Adult Advisory Board were also present. B. ITEMS OF BUSINESS Bl. Walking Tour of the Cultural Center. The Library Board of Trustees,the Library Foundation Board and the Young Adult Advisory Board Members were escorted by library staff and Construction Manager Steve Galland on a walking tour of the Cultural Center at Victoria Gardens. B2. Update of the Victoria Gardens Project. Deborah Clark, Library Director, gave an oral report on the Victoria Gardens Project. C. COMMUNICATIONS FROM THE PUBLIC None. Joint Meeting of the Library Board of Trustees And the Library Foundation Board May 4, 2006 Page 2 D. ADJOURNMENT MOTION: Moved by Member Coberly to adjourn,seconded by President Wimberly,motion carried, 11-0-5 (with Akahoshi, Bowne, Davies, Lo and Silver absent). The meeting adjourned at 4:31 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: Library Board of Trustees June 8, 2006 CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, June 12, 2006, in the Training Room of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:10 p.m. Present were Members Bowne, Davies, Howdyshell, Leal, Leonard, Silver, Williams and Wimberly. Robert Coberly,Library Board Member,Deborah Clark,Library Director,Michelle Perera,Library Services Manager/Victoria Gardens and Vivian Garcia,Administrative Secretary,were also present. B. CONSENT CALENDAR Bl. Approval of Library Foundation Treasurer's Report: April and May, 2006. MOTION: Moved by Member Davies to approve May's Treasurer's Report, seconded by Member Williams, motion carried, 8-0-4 (with Akahoshi, Carrasco, Filippi and Sakala absent). MOTION: Moved by Member Wimberly to approve April's Treasurer's Report, seconded by Member Howdyshell, motion carried, 8-0-4 (with Akahoshi, Carrasco, Filippi and Sakala absent). B2. Approval of Minutes: August 8,December 12, 2005 and February 13 and March 13,May 4 and May 81h, 2006. Unable to pass the minutes due to lack of quorum of those who attended the meeting. C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Update on the Victoria Gardens Cultural Center Project. Oral report by Deborah Clark, Library Director. Deborah Clark,Library Director,gave an oral report on the update on the Victoria Gardens Cultural Center construction. Michelle Perera,Library Services Manager/Victoria Gardens updated the Foundation Board on work progress at the Victoria Gardens Library in the month of June: including book delivery, volunteer shelving projects and the beginning of the RFID tagging campaign. Library Foundation Board Minutes June 12, 2006 Page 2 C2. Approval of Additional Sponsorships to the Donor Recognition Program for the Circulation and Information Desks. Report attached. Presented by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the additional areas of the Library with the Board. MOTION: Moved by Member Howdyshell to add the Library Circulation Desk and the Library Information Desk to the Donor Recognition Program at $50,000 Minimum gift, seconded by Member Wimberly, motion carried, 8-0-4 (with Akahoshi, Carrasco, Filippi and Sakala absent). C3. Review and Approval of the Library Foundation's Fiscal Year 2006/2007 Operation Budget. Report attached. Presented by Library Director. Deborah Clark, Library Director, reviewed the budget with the Board. MOTION: Moved by Member Wimberly to approve the Library Foundation's Fiscal Year 2006/2007 Operating Budget, seconded by Member Williams,motion carried,8-0-4(with Akahoshi, Carrasco, Filippi and Sakala absent). C4. Approval of Funding Request for Archibald Library in the amount of$40,000 to provide 12 laptop computers for the Technology Center. Report attached. Presented by Michelle Perera, Library Services Manager/Victoria Gardens. Michelle Perera, Library Services ManagerNictoria Gardens, presented a power point presentation on the request from staff. She also reviewed with the Board the handouts of a budget, draft policy and copies of items to be purchased. MOTION: Moved by Member Williams to approve the funding request of$40,000 for 12 laptop computers for the Technology Center,seconded by Member Howdyshell,motion carried,8-0-4(with Akahoshi, Carrasco, Filippi and Sakala absent). D. BOARD BUSINESS D1. PAL Campaign Reports: a) PAL Campaign Account Update. March and April, 2006 attached. b) Approval of PAL Campaign Budget. Oral report by PAL Campaign Cabinet members. An updated copy of the PAL Campaign Budget was passed out to Board Members. Library Foundation Board Minutes June 12, 2006 Page 3 President Leal reviewed the budget with the Board Members. MOTION: Moved by Member Davies to approve the PAL Campaign Budget as presented,seconded by Member Howdyshell,motion carried, 8-0-4(with Akahoshi,Carrasco,Filippi and Sakala absent). C) PAL Campaign Events i) PAL Campaign Cabinet meetings. Oral report by attendees. i. Meeting on June 12, 2006. Member Williams reported on the PAL Cabinet discussion of the Raffle project, the acceptance of the concept of presentation rights for individuals who make the gift through planned giving (i.e. Through their will via their estate) and the upcoming audit of the Community Foundation. d) Library Foundation Ad Hoc Sub-committee Reports i) Raffle Ad Hoc Sub-committee Report. Update by Member Ned Leonard. Member Howdyshell presented an oral updated on plans and dates of the House Raffle. ii) Event Ad Hoc Sub-committee: Update by Member Gino Filippi. Member Filippi was absent. The committee did not meet so no report was necessary. iii) Marketing Ad Hoc Sub-committee Report: Update by Member Frances Howdyshell. Member Howdyshell gave an oral update to the Board on the Marketing Committees work with the House Raffle Committee. iv) School Ad Hoc Sub-committee Report: Update by Member Teresa Akahoshi. Member Davies gave an oral report on school subcommittee. Member Davies commended the Community Services Department for all of their planning, hard work and selection of the performances for Inaugural Season at the Lewis Family Playhouse. She stated that the Educator's Booking Party went very well and staff had done an excellent job. e) Library Foundation Members Campaign Activities i) Oral report by each Member: contacts made, stories to share, etc. Library Foundation Board Minutes June 12, 2006 Page 4 Oral updates were given by the Members. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. Election of Officers E2. Update on Sponsorship to the Ddnor Recognition Program E3. Concert Under the Stars F. COMMUNICATIONS FROM THE PUBLIC None received. G. ADJOURNMENT MOTION: Moved by Member Williams to adjourn,seconded by Member Silver,motion carried,8- 0-4 (with Akahoshi, Carrasco, Filippi and Sakala absent). The meeting adjourned at 7:18 p.m. Respectfully submitted, Vim' Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, July 10, 2006, in the Training Room of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:10 p.m. Present were Members Akahoshi, Davies, Filippi, Howdyshell, Leal, Sakala and Williams. Deborah Clark, Library Director and Vivian Garcia, Administrative Secretary, were also present. B. CONSENT CALENDAR BI. Approval of Library Foundation Treasurer's Report: June, 2006. MOTION: Moved by Member Williams to approve June's Treasurer's Report,seconded by Member Sakala, motion carried, 7-0-5 (with Bowne, Carrasco, Leonard, Silver and Wimberly absent). B2. Approval of Minutes: August 8, December 12, 2005 and February 13, March 13, May 4, May 81h and June 12, 2006. MOTION: Moved by Member Davies to approve the minutes for May 8, seconded by Member Williams, motion carried, 7-0-5 (with Bowne, Carrasco, Leonard, Silver and Wimberly absent). Unable to pass the remaining minutes due to lack of quorum of those who attended the meeting. C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Update on the Victoria Gardens Cultural Center Project. Oral report by Deborah Clark, Library Director. Deborah Clark,Library Director,gave an oral report on the update on the Victoria Gardens Cultural Center construction. C2. Update on the Sponsorships to the Donor Recognition Program. Oral report presented by Deborah Clark, Library Director. Library Foundation Board Minutes July 10, 2006 Page 2 Deborah Clark, Library Director, updated the Board on the sponsorships available for Donor Recognition. C3. Approval of Limited Participation in the "Concert Under the Stars" event. Report attached. Presented by Library Director. Deborah Clark, Library Director, presented an oral report to the Board. MOTION: Moved by Member Davies to approve the cost of$55 per ticket, seconded by Member Williams, motion carried, 7-0-5 (with Bowne, Carrasco, Leonard, Silver and Wimberly absent). D. BOARD BUSINESS DI. Election of Officers. This is the time and place for the annual Election of Officers. The offices to fill are President and Vice President. Current President Ruth Leal ill preside. President Leal opened the floor for nominations. Member Williams stated that he would like to have Ruth Leal continue as President and Frances Howdyshell continue as Vice President. MOTION: Moved by Member Williams for Ruth Leal to be President and Frances Howdyshell to be Vice President of the Library Foundation Board, seconded by Member Sakala,motion carried,7-0-5 (with Bowne, Carrasco, Leonard, Silver and Wimberly absent). D2. PAL Campaign Reports: a) PAL Campaign Account Update. May, 2006 attached. b) PAL Campaign Events i) PAL Campaign Cabinet meetings. Oral report by attendees. i. Meeting on June 12, 2006. Member Williams presented an oral report on the meeting to the Board. C) Library Foundation Ad Hoc Sub-committee Reports i) Raffle Ad Hoc Sub-committee Report. Update by Members. Member Howdyshell presented an oral update on the House Raffle. Library Foundation Board Minutes July 10, 2006 Page 3 ii) Event Ad Hoc Sub-committee: Update by Members. Member Filippi stated nothing is planed at this time. iii) Marketing Ad Hoc Sub-committee Report: Update by Members. No update at this time. iv) School Ad Hoc Sub-committee Report: Update by Member Teresa Akahoshi. Member Akahoshi stated that school is out at this time. d) Library Foundation Members Campaign Activities i) Oral report by each Member: contacts made, stories to share, etc. Oral updates were given by the Members. ****** E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Name Tags ****** F. COMMUNICATIONS FROM THE PUBLIC None received. G. ADJOURNMENT MOTION: Moved by Member Davie to adjourn,seconded by Member Akahoshi,motion carried,7- 0-5 (with Bowne, Carrasco, Leonard, Silver and Wimberly absent). The meeting adjourned at 6:50 p.m. Res ectfully s bmitted, Vivian Garcia Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, September 11, 2006, in the Upstairs Training Room of City Hall, located at 10500 Civic Center Drive,Rancho Cucamonga,California. The meeting was called to order at 6:06 p.m. Present were Members Bowne, Carrasco, Davies, Howdyshell, Leal, Williams and Wimberly. Mayor Bill Alexander,Deborah Clark,Library Director,and Vivian Garcia,Administrative Secretary were also present. B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS Bl. Administration of Oath of Office—Oath of Office was administered by Mayor Alexander to re-appointees Rebecca Davies and Ruth Leal. C. CONSENT CALENDAR Cl. Approval of Library Foundation Treasurer's Reports: July and August, 2006. MOTION: Moved by Member Williams to approve the Treasurer's Report for September,seconded by Member Wimberly, motion carried, 7-0-5 (with Akahoshi, Filippi, Leonard, Sakala and Silver absent). C2. Approval of Minutes: August 8 and December 12, 2005 and February 13,March 13, April 10, May 4, June 12, July 10 and 3151 and August 14, 2006. MOTION: Moved by Member Wimberly to approve the minutes for February 13, July 3151 and August 14,2006, seconded by Member Howdyshell,motion carried, 7-0-5 (with Akahoshi,Filippi, Leonard, Sakala and Silver absent). Unable to pass the remaining minutes due to lack of quorum of those who attended the meeting. D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Update on the Victoria Gardens Library: First weeks of opening. Oral report by Deborah Clark, Library Director. Library Foundation Board Minutes September 11, 2006 Page 2 Deborah Clark, Library Director, stated that on the first day of opening, August 19, 2006, 550 new Library cards were issued. The Victoria Gardens Library has been extremely busy and the public is enjoying the new location. To gauge public opinion on both service outlets, staff has installed a survey which pops up when anyone begins using the Library's on line catalogue. Deborah Clark, Library Director, stated that the pajama story time opened last week at the Victoria Gardens Library to overwhelming interest. Staff will be doing registration in the future for this event. One story time was held at 6:15 p.m. and the second at 7:30 p.m. Over sixty-seven (67) children came for the story time. Toddler Time will start next month. Registration was required for the pre-school story time Deborah Clark, Library Director, stated that Allen Callaci will be starting this week. He will be replacing Linda Janecek, Library Assistant I, in the Reading Enrichment Program. Deborah Clark,Library Director, stated that staff sends a huge"Thank you"to the IS Department in installing and adding the eighty (80) computers to the support the technology for the public at Victoria Gardens Library. E. BOARD BUSINESS E3. PAL Campaign Reports: a) PAL Campaign Account Update. June, 2006 attached. b) PAL Campaign Events i) Library Telethon: Dates, Purpose, Timeline. Presentation by Deborah Clark, Library Director. Deborah Clark,Library Director,stated that the dates of the Library Telethon are December 1,2 and 3. The Gilfrys have agreed to host the event. The purpose of the Telethon is donor recognition to the donors over the past three years. There will be school involvement and a major brick campaign. ii) PAL Campaign Cabinet Meetings. Oral report by attendees. a. Meeting on July 12, 2006. Member Williams presented an oral update to the Library Foundation Board on the meeting. C) Library Foundation Ad Hoc Sub-committee Reports i) Raffle Sub-committee Report. Update by Members Library Foundation Board Minutes September 11, 2006 Page 3 Member Williams updated the Board on the House Raffle. He stated that there have been 6,000 tickets sold. He presented an oral report to the Board on the second early bird drawing on Friday, September 8`n ii) Event Sub-committee: Update by Members. President Leal stated that since Member Filippi was absent, we would pass on this item. iii) Marketing Sub-committee Report: Update by Members. Member Howdyshell had presented this with the House Raffle report. iv) School Sub-committee: Update by Member Akahoshi. President Leal stated that since Member Akahoshi was absent, we would pass on this item. d) Library Foundation Members Campaign Activities i) Oral report by each Member: contacts made, stories to share, etc. Oral updates were given by the members involved on the House Raffle. F. IDENTIFICATION OF ITEMS FOR NEXT MEETING None were given. G. COMMUNICATIONS FROM THE PUBLIC None received. Library Foundation Board Minutes September 11, 2006 Page 4 H. ADJOURNMENT MOTION: Moved by Member Williams to adjourn,seconded by Member Bowne,motion carried,7- 0-5 (with Akahoshi,Filippi,Leonard,Sakala and Silver absent). The meeting adjourned at 7:15 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY FOUNDATION BOARD Adioumed Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Library Foundation Board was scheduled for Monday, October 9, 2006, at 6:00 p.m. in the Training Room at the City of Rancho Cucamonga, located at 10500 Civic Center Drive Rancho Cucamonga, California. The meeting was canceled due to lack of a quorum. Respectfully submitted, V ��"'�t Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Library Foundation Board was scheduled for Monday,November 13,2006,at 6:00 p.m. in the Training Room at the City of Rancho Cucamonga, located at 10500 Civic Center Drive Rancho Cucamonga, California. The meeting has been canceled. Respectfully sub tted, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Library Foundation Board was scheduled for Monday,December 11,2006, at 6:00 p.m. in the Training Room at the City of Rancho Cucamonga, located at 10500 Civic Center Drive Rancho Cucamonga, California. The meeting was canceled. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Library Foundation Board was scheduled for Monday, January 8, 2007, at 6:00 p.m. in the Training Room at the City of Rancho Cucamonga, located at 10500 Civic Center Drive Rancho Cucamonga, California. The meeting was canceled. Respectfully submitted, �lt/La'•"�� Vivian Garcia Administrative Secretary Approved: PAL CASH REPORT SEPTEMBER 2006 Beginning Cash Balance $ 669,973.60 Deposits 9/6/2006 89.12 9/6/2006 95.23 9/11/2006 73.93 9/1112006 24.02 9/11/2006 35.36 9/19/2006 21,314.14 9/20/2006 300.00 21,931.80 Merchant Service Fee (195.03) Merchant Service Fee Credit 195.03 Less Checks #2039 (52.67) Office Depot-Paper Stock Dedication'Thank You'Cards (52.67) Ending Cash Balance 691,652.73 Checking Account Balance $ 691,852.73 Less Outstanding Checks - Adjusted Bank Balance $ 691,852.73 Pal Laif Investment through RCCF-$829,989.23 Pal Total Account Balance-$1,521,841.96 I I I BankofAmerica �� H — BANK OF AMERICA, N.A. ' Account Number 1655 GRANT STREET BLDG A-10TH FLOOR 01 O1 116936 69NO W4 CONCORD, CA 94520-2445 Last Statement: 08/31/2006 This Statement: 09/29/2006 Customer Service RANCHO CUCAMONGA COMM. FOUNDATION 1-888-400-9009 RANCHO CUCAMONGA LIBRARY FOUNDATION DBA PAL CAMPAIGN Page 1 of 2 10500- CIVIC DR P . O. . BOX . 807 RANCHO CUCAMONGA CA 91729-0807 NON-PROFIT CHECKING _ Account Summary Information Statement Period 09/01/2006 - 09/29/2006 Statement Beginning. Balance 670,353.21 Number of Deposits/Credits 9 Amount of Deposits/Credits 22 126.83 Number of Checks 4 Amount of Checks ,126.28 Number of Other Debits 1 Amount of Other Debits 195.03 Statement Ending Balance 691,852.73 Number of Enclosures 4 Service Charge .00 Deposits and Credits Date Customer Posted Reference Amount Description Bank renc 09/05 195.03 aLYZn-Adjustments, : Merchant Fees for August rever123302460001539 09/12 sed 8 applied thru Analysis. 09/12 24.02 CA VAULT DEPOSIT 152105460768125 09/12 35.36 CA VAULT DEPOSIT 152105260555374 09/18 73.93 CA VAULT DEPOSIT 152105460766123 09/18 89.12 CA VAULT DEPOSIT 408905860652778 95.23 CA VAULT DEPOSIT 4089.05860652779 09/20 150.00 BOFA MS 1922 DES:MERCH SETL ID:430132313591041533363009597317 INON:PAL CAMPAIGN CO ID:1210001922 CCD REF:00145951338712110825000626300959731706092022 09/20 3p0.00 CA VAULT DEPOSIT 152105560927051 09/20 21,164.14 CA VAULT DEPOSIT 152105560927028 Withdrawals and Debits Checks Check Date Bank Check Date Bank Number Amount Posted Reference Number Amount Posted Reference 2035 25.00 09/01 4660183888 2038 54.61 09/13 4760734494 2037* 300.00 09/05 4560049603 2039 52.67 09/22 4760941602 Other Debits Date Customer Posted Reference Amount Bank Description Reference 09/01 195.03 BOFA MS 1922 DES:MERCH FEES ID:430132313591041 62441213449 INDN:PAL CAMPAIGN CO ID:3210001922 CCD REF:00145951338712110825002006244121344906090127 D— I ccs Date Ledger Balance Collected Balance Date edger Balance Collected Balance 08/31 670,353.21 457,713.44 09/12 670,161.52 670,161 .52 09/01 670,133.18 668,234.41 09/13 670,106.91 670,106.91 09/05 670,028.21 670,028.21 09/18 670,291 .26 670,291.26 * Preceding checks are still outstanding or have been included in a previous statement PAL CASH REPORT OCTOBER 2006 Beginning Cash Balance $ 691,852.73 Deposits 10/4/2006 1,551.37 10/26/2006 125,000.00 126,551.37 Merchant Service Fee (42.83) Merchant Service Fee Credit 42.83 Transfer to Laif (600,000.00) Less Checks #2040 (5,000.00) INTERNATIONAL CREATIVE MNG.-GALA DEPOSIT #2041 (6,650.00) CUCAMONGA MUSIC CO.-STEINWAY RESTORATION (11,650.00) Ending Cash Balance 206,754.10 Checking Account Balance $ 211,754.10 Less Outstanding Checks #2040 (5,000.00) Adjusted Bank Balance $ 206,754.10 Pal Laif Investment through RCCF-$1,440,279.52 Pal Total Account Balance-$1,647,033.62 I I� i BankofAmerica %Q� H _ BANK OF AMERICA, N.A. ' Account Number 1655 GRANT STREET BLDG A-10TH FLOOR 01 01 116591 E# - CONCORD, CA 94520-2445 Last Statement: 09/29/2006 This Statement: 10/31/2006 Customer Service RANCHO CUCAMONGA COMM. FOUNDATION 1-888-400-9009 RANCHO CUCAMONGA LIBRARY FOUNDATION DBA PAL CAMPAIGN Page 1 of 2 10500 CIVIC DR P . O. BOX 807 RANCHO CUCAMONGA . CA 91729-0807 In an effort to reduce paper use and conserve natural resources, Bank of America will soon begin printing on both sides of the paper. This is a practical step toward preserving the environment and improving the communities where we live and work. NON-PROFIT CHECKING Account Summary Information Statement Period 09/30/2006 - 10/31/2006 Statement Beginning Balance 691,852.73 Number of Deposits/Credits 4 Amount of Deposits Credits 126,594.20 Number of Checks 1 Amount of Checks 6,650.00 Number of Other Debits 2 Amount of Other Debits 600,042.83 Statement Ending Balance 211,754.10 Number of Enclosures 1 Service Charge .00 Deposits and Credits Date Customer Bank Posted Reference Amount Description Reference 10/03 42.83 aM12A-Adjustments : Reversing Merchant Fees for Sel23302460001725 ptember 2006 10/05 150.00 BOFA MS 1922 DES:MERCH SETL ID:430132313591041533378006691973 INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF: 00145951338712110825000627800669197306100522 10/05 1,401.37 CA VAULT DEPOSIT 152106760190094 10/30 125,000.00 CA VAULT DEPOSIT 152106260694326 Withdrawals and Debits Checks Check Date Bank Check Date Bank Number Amount Posted Reference Number Amount Posted Reference 2041 6,650.00 10/26 5660160187 Other Debits Date Customer Bank Posted Reference Amount Description Reference 10/02 42.83 BOFA MS 1922 DES:MERCH FEES ID:430132313591041 75002313366 INDN:PAL CAMPAIGN CO ID:3210001922 CCD REF:00145951338712110825000627500231336606100227 10/10 600,000.00 Miscellaneous Debit Adjustment 02460001547 aM6dV-Adjustments : laif conf#1092539 PAL CASH REPORT NOVEMBER 2006 Beginning Cash Balance $ 206,754.10 Deposits 11/212006 200.00 - 11222006 250.00 11222006 3,859.43 11272006 5,157.39 9,466.82 Stopped Payment Check#2040 5,000.00 Merchant Service Fee (43.55) Merchant Service Fee Credit 43.55 Less Checks - #2042 (474.19) City of R.C.-Gala Invites #2043 (77.96) City of R.C.-Gala Meet 8 Greet Cards #2044 (5,000.00) International Creative Mng-Gala Performance #2045 (486.00) City of R.C.-Lewis Sponsorship #2046 (2,556.00) City of R.C.-PFF Sponsorship #2047 (1,573.15) Champion Awards-Diamond Awards B Etching #2048 (546.85) Seating Concepts-Theatre Seal Plaques #2049 (908.82) Alphagraphics-Printing Holiday Cards #2050 (300.00) Little Beak Productions-PAL Holiday Card Design #2051 (85.00) Frame Art-Gala Auction #2052 (1,500.00) United Valet Parking-Gala Valet Parking #2053 (5,000.00) Thanksgiving Whataver-Balance Pay Melissa Manchester #2054 (240.00) Thanksgiving Whatever-Melissa Manchester CD's #2055 (3,232.50) RWB Party Props Gala (21,980.47) Ending Cash Balance 199,240.45 ' Checking Account Balance $ 210,137.76 Less Outstanding Checks #2043 (77.96) #2048 (546.85) #2050 (300.00) #2052 (1,500.00) #2053 (5,000.00) #2054 (240.00) #2055 (3,232.50) (10,897.31) Adjusted Bank Balance $ 199,240.45 f Pal Laif Investment through RCCF-$1,440,279.52 Pal Total Account Balance-$1,639,519.97 BankofAmerica %j BANK OF AMERICA, N.A. Account Number 1655 GRANT STREET BLDG A-10TH FLOOR 01 01 139789 "# CONCORD, CA 94520-2445 Last Statement: 10/31/2006 This Statement: 11/.30/2006 Customer Service RANCHOCUCAMONGA COMM. FOUNDATION 1-888-400-9009 RANCHO CUCAMONGA LIBRARY FOUNDATION DBA PAL CAMPAIGN Page 1 of 3 10500 CIVIC DR P .O. BOX 807 RANCHO CUCAMONGA CA 91729-0807 You may have noticed that your Bank of America statement looks different. Your account details now print on the front and back of your statement pages. This is just one of the many ways Bank of America is committed to conserving resources. We hope you like the new statement format and if you have any questions, please call Customer Service. NON-PROFIT CHECKING Account Summary Information. Statement Period 11/01/2006 - 11/30/2006 Statement Beginnin Balance 211,754.10 Number of Deposits/Credits 7 Amount of Deposits Credits 9,510.37 Number of Checks 7 Amount of Checks 11,083. 16 Number of Other Debits 1 Amount of Other Debits 43.55 Statement Ending Balance 210,137.76 Number of Enclosures 7 . Service Charge .00 Deposits and Credits Date Customer Bank Posted Reference Amount Description Reference 11/02 43.55 aMX10-Adjustments : Reversing Merchant Fees for Oc123302460001580 11/22 tober 2006 11/24 200.00 CA VAULT DEPOSIT 152105860420501 500.00 BOFA MS 1922 DES:MERCH SETL ID:430132313591041533328009823730 INDN:PAL CAMPAIGN CO ID:1210001922 CCD 11/27 REF:00145951338712110825000632800982373006112422 11/27 250.00 CA NIGHT DEPOSIT 152106860287465 11/28 3,359.43 CA NIGHT DEPOSIT 152106860287455 157.39 CA VAULT DEPOSIT 11/28 152105560598370 5,000.00 BOFA MS 1922 DES:MERCH SETL ID:430132313591041533332008387927 INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF:00145951338712110825000633200838792706112822 Withdrawals and Debits ' Checks Check DateBank Check Date Ban Number Amount Posted Reference Number Amount Posted Refek rence 2042 474.19 11/21 5760703959 2047 1,573.15 11/29 4760893749 2044* 5,000.00 11/16 4760448195 2049* 908.82 11/29 4460922304 2045 486.00 11/28 5760509016 2051* 85.00 11/28 . 7960935607 2046 2,556.00 11/28 5760509017 0 R«ydw P� Preceding checks are still outstanding or have been included in a previous statement i BANK OF AMERICA, N.A. Account Number 440111 P� 1655 GRANT STREET BLDG A-10TH FLOOR 01 01 139790 CONCORD, CA 94520-2445 Last Statement: 10/31/2006 This Statement: 11/30/2006 Customer Service RANCHO CUCAMONGA COMM. FOUNDATION 1-888-400-9009 Page 2 of 3 NON-PROFIT CHECKING - Other Debits Date Customer B,--k Posted Reference Amount Description Reference 11/01 43.55 BOFA MS 1922 DES:MERCH FEES ID:430132313591041 0500317507: INDN:PAL CAMPAIGN CO ID:3210001922 CCD REF:00145951338712110825000630500317507206110127 Daily Balances Date Ledeer Balance Collected Balance Date Ledzer Balance Collected Balance 10/31 211,754.10 86,754.10 11/22 206,479.91 206,279.91 11/01 211,710.55 186,710.55 11/24 206,979.91 206,779.91 11/02 211,754.10 210,254.10 11/27 210,589.34 207,502.08 11/03 211,754.10 211,754.10 11/28 212,619.73 210,049.47 11/16 206,754.10 206,754.10 11/29 210,137.76 207,600.50 11/21 206,279.91 206,279.91 11/30 210,137.76 209,985.53 I R A N C H O C U C A M O N G A P u n i c L I B R A R Y Staff Report DATE: January 22, 2007 TO: President and Members of the Library Foundation Board FROM: Deborah Kaye Clark, Library Director SUBJECT. APPROVAL AND PRIORITIZATION OF GOALS FOR TELETHON 2007 RECOMMENDATION The Library Foundation Board review the attached proposal of goals and objectives for Telethon 2007 and, after discussion, prioritize and adopt 2007 goals, including fund raising targets as applicable. BACKGROUND/ANALYSIS Each Telethon year, the Foundation Board establishes what they hope to achieve from the Telethon production and an overall goal for the event. When this discussion occurred in October with an anticipated telethon date of December 2, 2006 staff recommended a different approach to the setting and measurement of goals that focused on the House Raffle endeavor and the PAL Campaign fundraising effort. With a new broadcast date of April 20-22"d, staff would like to re-examine the approach for Telethon 2007. Attached is a list of goals proposed by staff and some of the objectives to reach the goals. The Library Foundation Board is asked to review and prioritize the goals and to recommend target fund raising goals for Prepledging, School Campaign and On-Air Donations. e ecffully submitted, Deborah Kaye ark, ibrary Director 2007 Telethon Goals These goals are the recommended goals. These goals are NOT in priority order : A. INFORM THE PUBLIC 1) Inform the public about the Cultural Center Project a. Run the Cultural Center video segments throughout the program showing completion of the project. b. Provide all hosts with scripts and/or bullet points explaining how the purpose of the Cultural Center is working to support education and how it is working now that the center is open. c. Invite special guests who will talk about the importance of arts and literacy on learning. 2) Make the public aware of the programming they will experience at the Cultural Center a. Have 25% of on-air performances relate directly to the kinds of programming the public will experience at the Cultural Center b. Show video clips of past performances and future performances. 3) Library Card Drive for.Kids a. School Committee will be promoting a library card signup drive in the month before the Telethon. Viewers will be encouraged to make sure all family members have a library card. 4) Inform the public about the House Raffle and the PAL Campaign a. Generate excitement about the House Raffle and encourage all donors to consider a $150 donation to purchase a raffle ticket. b. Show video clip that highlight the House Raffle campaign. c. Have selected individuals (besides hosts) talk on-air about House Raffle, Bricks for Books, school campaign, etc. and how these will contribute to the Cultural Center B. RECOGNIZE THE DONORS 1) Recognize PAL Donors a. Check presentations. b. On air interviews & video clips. c. Phone bank representatives. 2) Recognize new Donors a. Use of the scrawl to recognize donations made during the Telethon b. Use of the Book Board to recognize higher level donations C. RAISE FUNDS 1) Promote the Bucks for Books program a. Work with the School Committee to maximize school involvement b. House Raffle Committee to 2) Promote fundraising for specific purpose selected by the Library Foundation Board a. During broadcast, use incentives ("magic word" prizes) to encourage call-in pledges b. Create a targeted mail solicitation to previous donors and businesses specified by Library Foundation members c. Use the Charter insert to promote the Telethon and new project