Loading...
HomeMy WebLinkAbout07/02/12 (Min) Library Fnd Board CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, February 12, 2007, in Celebration Hall at the Cultural Center, located at 12505 Cultural Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m. Present were Members Bowne, Carrasco, Filippi, Howdyshell, Leal, Melillo, Sakala Williams and Wimberly. Deborah Clark, Library Director, Robert Karatsu, Assistant Library Director and Vivian Garcia, Administrative Secretary was also present. B. CONSENT CALENDAR Bl. Approval of Library Foundation Treasurer's Reports: January, 2007. MOTION: Moved by Member Williams to approve the Treasurer's Report for January,seconded by Member. Wimberly, motion carried, 9-0-3 (with Akahoshi, Davies and Silver absent). B2. Approval of Minutes: January 22, 2007 (Williams abstained). MOTION: Moved by Member Wimberly to approve the minutes,seconded by Member Howdyshell, motion carried, 8-0-2-1 (with Akahoshi, Davies and Silver absent). Member Davies arrived at 6:05 p.m. C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Approval of Library Budget Request for Foundation Funding: The Library Director requests that the Library Foundation Board consider amending their annual budget to fund top priority library needs as outlined by the Library Director for fiscal year 2006/07. Up for discussion will be library open hours,additional media collections and book collections. Current budget attached. Report on additional projects needing funding will be available at the meeting. Present by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the budget along with the Treasurer' report with the Library Foundation Board. Library Foundation Board Minutes February 12, 2007 Page 2 Deborah Clark, Library Director, stated that a good tax account would recommend that some of the capitol be spent. The most critical need for the Library now is in her opinion the open hours of the Paul A. Biane Library. The Library is currently not open on Sundays or Mondays. Staff would like to see open additional hours. Understanding that this would be an on-going cost, Staff would like to recommend scheduling a joint meeting with the Library Foundation, the Library Board of Trustees and the City Council for the Members to talk through what service priorities are and the best way to fund these priorities. Some of the issues raised by the Foundation need to be heard by both the Library Board and the City Council. MOTION: Moved by Member Sakala to direct staff to pursue a joint meeting of the Library Foundation, the Library Board of Trustees and the City Council, seconded by Member Williams, motion carried, 10-0-2 (with Akahoshi and Silver absent). Member Silver arrived at 6:18 p.m.. D. BOARD BUSINESS D1. Determination of Board Participation on Ad Hoc Sub-committees. The attached list of ad hoc sub-committees and the participation of current members is available for discussion and/or change. Presented by Library Director Deborah Clark. Member Melillo volunteered for the House Raffle ad hoc sub-committee. Member Howdyshell asked to be removed from the Marketing and Publicity ad hoc sub-committee. Member Filippi recommended to remove the Marketing and Publicity ad hoc sub-committee and to change the wording to Special Event to include Marketing. Member Carrasco volunteered for the Special Event &Marketing ad hoc sub-committee. Member Wimberly stated that he would be an emergency back-up for the School/Youth ad hoc sub- committee. Member Williams asked to be removed from the Special Event&Marketing ad hoc sub-committee. Member Melillo will attend the next couple of meetings for the Telethon Production ad hoc sub- committee. Member Silva volunteered for the School/Youth ad hoc sub-committee. Library Foundation Board Minutes February 12, 2007 Page 3 D2. - PAL Campaign Reports: a) PAL Campaign Account Update. December, 2006, attached. Member Howdyshell asked if in the future the PAL Cash Reports could include under Deposits what kind of deposits— list names/organization and how much for each deposit. Member Howdyshell asked if in the future the PAL Cash Reports could include under Less Outstanding Checks—the names/organizations of the payee. Member Filippi asked if this group was to be involved with how the money is spent. Deborah Clark,Library Director, stated that is a perfectly legitimate question that should be directed to the PAL Campaign ad hoc sub-committee Chairs. They can speak to the PAL Campaign meeting about that and make a request a change on the cash report. Member Sakala stated that we need to be "good stewards" and if we are asked by the community how come this money was spent we need to have the answers. Member Davies stated that she would like to see in writing how the expenditures from PAL Campaign funds are made. She stated: "If we have this in writing we have guidelines that we can always refer to. A guideline that shows who approves what in the steering committee and in advance and a little bit of structure." The Pal Campaign Steering Committee members agreed to press this issue at the next Steering Committee meeting. b) PAL Campaign Events i) Library Telethon: Update from Telethon Production Committee. Robert Karatsu, Assistant Library Director presented an oral update of the Telethon to the Foundation Board. Member Sakala asked if there would be a live audience. Also will there be a charge to watch? A suggestion was made to put out a canister during the Telethon for donations. President Leal suggested posters to be put up at the Victoria Gardens Mall advertising the Telethon. Staff agreed to follow up on this point. Member Carrasco asked if there will be bricks available at the Telethon to purchase. The answer was "yes" at the cost of$100 for schools and $150 for individuals. Library Foundation Board Minutes February 12, 2007 Page 4 Member Carrasco asked what the cost of brick is to the city. Staff stated that they would find out the answer and have it available at the next meeting. ii) PAL Campaign Cabinet Meetings. Oral report by attendees. a. February meeting on February 14, 2007. President Leal stated that the meeting had been cancelled. C) Library Foundation Ad Hoc Sub-committee Reports i) School Sub-committee: Update by Member Akahoshi. Member Davies updated the Foundation Board on the meetings of the group. Member Bowne gave an oral report on the Etiwanda School District to the Board. d) Library Foundation Members Campaign Activities i) Oral report by each Member: contacts made, stories to share, etc. Oral updates were given by the members. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING None were given. F. COMMUNICATIONS FROM THE PUBLIC None received. Library Foundation Board Minutes February 12, 2007 Page 5 G. ADJOURNMENT MOTION: Moved by Member Howdyshell to adjourn,seconded by Member Filippi,motion carried, 11-0-1 (with Akahoshi absent). The meeting adjourned at 6:40 p.m. Respectfully submitted, V Vivian Garcia Administrative Secretary Approved: March 12, 2007