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HomeMy WebLinkAbout07/03/12 (Min) Library Fnd Board CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday,March 12,2007,in the Tri-communities Room at the City of Rancho Cucamonga,located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:05 p.m. Present were Members Bowne, Carrasco, Davies, Leal, Melillo, Silver and Williams. Deborah Clark, Library Director, Robert Karatsu, Assistant Library Director, Michelle Perera, Library Services Manager, Vivian Garcia, Administrative Secretary and Jessica Torres, Literacy Assistant were also present. B. CONSENT CALENDAR Bl. Approval of Library Foundation Treasurer's Reports: February, 2007. MOTION: Moved by Member Davies to approve the Treasurer's Report for February,seconded by Member Williams,motion carried,7-0-5(with Akahoshi,Filippi,Howdyshell,Sakala and Wimberly absent). B2. Approval of Minutes: February 12, 2007. MOTION: Moved by Member Williams to approve the minutes, seconded by Member Bowne, motion carried, 7-0-5(with Akahoshi, Filippi, Howdyshell, Sakala and Wimberly absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Staff presentation on the Black History Cultural Night Event. Presented by Michelle Perera, Library Services Manager for the Paul A. Biane. Deborah Clark, Library Director, introduced Michelle Perera, Library Services Manager, to do the PowerPoint presentation. Michelle Perera,Library Services Manager, stated that on Friday,February 23,Black History Month Cultural Arts Night took place at the Paul A. Biane Library. Mr. Ephraim Turner, a local resident, "loaned"art pieces for the event. He transported the collection to and from his home to the Library. Library Foundation Board Minutes March 12, 2007 Page 2 Michelle Perera, Library Services Manager, stated there was a craft activity for the children, a Freedom Quilt. The pieces were made out of paper by the children. Professor Charles Williams from Chaffey College conducted a Literacy Discussion. Ina Buckner-Barnette, the "Sunshine Storyteller,"performed by weaving tales and singing songs about the themes of African American Literature. There were gospel singers in the theatre lobby. Michelle Perera, Library Services Manager,stated that five adult learners from the Literacy Program came and read poetry in the "reading room." Michelle Perera, Library Services Manager, outlined "What's Next" for the Library Foundation Board. Live Earth July 7, 2007 Hispanic Heritage Month September 2007 Big Read—To Kill A Mockingbird Fall 2007 C2. Recommendation from staff that the City Council be asked to approve the naming of the Story Room at the Archibald Library for former Library Board of Trustees Member and Library Foundation Ad Hoc Sub-committee Member Joyce Womack. Report will be available at the meeting. Deborah Clark, Library Director, reviewed staff report with the Library Foundation Board. She asked the Board Members to consider requesting the City Council to have the Story Room at the Archibald Library named in memory of Joyce Womack. MOTION: Moved by Member Davies to request the City Council to have the Story Room at the Archibald Library names in memory of Joyce Womack, seconded by Member Bowne, motion carried, 7-0-5(with Akahoshi, Filippi, Howdyshell, Sakala and Wimberly absent). D. BOARD BUSINESS D1. Approval of Staff's Proposal to Authorize the Finance Director to move an additional $20,000 into the Library Foundation's Local Agency Investment Funds (LAIF). Deborah Clark, Library Director, review the staff report with the Library Foundation Board. Library Foundation Board Minutes March 12, 2007 Page 3 MOTION: Moved by Member Williams to authorize the Finance Director to move an additional $20,000 into the Library Foundation's Local Agency Investment Funds (LAIF), seconded by Member Melillo,motion carried, 7-0-5(with Akahoshi,Filippi,Howdyshell, Sakala and Wimberly absent). D2. Review background information on PAL Campaign funding and purpose. Informational item presented by staff. Report attached. Deborah Clark, Library Director, reviewed the report with the Library Foundation Board Members. Member Williams thanked staff for researching and putting the report together. Member Davies asked if the last sentence on paragraph 3 of page 18 was sufficient. Also asked who are the two required signatures in paragraph 7 of page 18? Member Bowne asked the PAL Cabinet Members to request a Treasury Position or function for the PAL Campaign. D3. PAL Campaign Reports: a) PAL Campaign Account Update. January, 2007, attached. b) PAL Campaign Events i) Library Telethon: Update from Telethon Production Committee. Robert Karatsu, Assistant Library Director, stated the website telethon.cityofrc.com posted on the website and you are able to donate money on-line with Pay Pal. Member Davies asked what account the money is being deposited into. Deborah Clark, Library Director, stated that the Pay Pal account is the Library Foundation account. As people make donations for bricks, etc.,the Library Foundation will make a check out to the PAL Campaign account. Robert Karatsu, Assistant Library Director, stated that staff is receiving individual and group applications for the Telethon. Deborah Clark,Library Director,reviewed sample letters and pledge forms for the Telethon with the Library Foundation Board. ii) PAL Campaign Cabinet Meetings. Oral report by attendees. Library Foundation Board Minutes March 12, 2007 Page 4 The meeting in February had been cancelled. a. March meeting on March 28, 2007. C) Library Foundation Ad Hoc Sub-committee Reports i) School Sub-committee: Update by Member Davies. Member Bowne updated the Library Foundation Board on the Etiwanda School District. Member Davies updated the Foundation Board stated that schools in the Alta Loma School District had received presentations on the Telethon. They were deciding upon what involvement they wanted to do. d) Library Foundation Members Campaign Activities i) Oral report by each Member: contacts made stories to share, etc. ****** E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Report on the House Raffle Ad Hoc Sub-committee. F. COMMUNICATIONS FROM THE PUBLIC None received. ****** G. ADJOURNMENT MOTION: Moved by Member Bowne to adjourn,seconded by Member Silver,motion carried,7-0- 5 (with Akahoshi, Filippi, Howdyshell, Sakala and Wimberly absent). The meeting adjourned at 6:50 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: October 8, 2007