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Home My WebLink About07/03/26 (Special Agn) Library Fnd Board AGENDA RANCHO CUCAMONGA PUBLIC LIBRARY LIBRARY FOUNDATION BOARD Special Meeting March 26, 2007 —6 p.m. City of Rancho Cucamonga Tri-communities Room 10500 Civic Center Drive Rancho Cucamonga, CA 91730 A. CALL TO ORDER 1. Roll Call: Akahoshi Bowne , Carrasco , Davies Filippi Howdyshell , Leal , Melillo , Sakala , Silver Williams and Wimberly B. ITEMS OF BUSINESS 1. Telethon 2007 a. Approval of Amended Budget. b. Update on Direct Mail Campaign. c. Update on Program Content. d. Discussion of"Magic Word" gift opportunities. C. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Rancho Cucamonga Public Library Board of Trustees. State law prohibits the Board from addressing any issue not previously included on the agenda. D. ADJOURNMENT OF THE LIBRARY FOUNDATION BOARD I,Vivian Garcia,Library Administrative Secretary of the City of Rancho Cucamonga,hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday;March 22, 2007 twenty-four(24) hours prior to the meeting per Government Code 54953 at 10500 Civic Center Drive. DECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho r/ Cucamonga. Acting in that capacity, on McLr&-h at I posted a true and correct copy of the meeting agenda dated / ��,_I, �(p o�� at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on 3 pZo� 0 7 at Rancho Cucamonga . DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga BY: bltL�— Vivian Garcia, Administrative Secretary City of Rancho Cucamonga a vim, f� RANCHO CUCAMONGA LIBRARY SERVICES RANCHO CUCAMONGA PUBLIC LIBRARY 7368 ARCHIBALD AVENUE RANCHO CUCAMONGA, CA 9178o 909-477-2720 Fax. 909-477-2721 FAX TRANSMISSION COVER SHEET Date: March 22, 2007 To: Wendy Leung From: Vivian Garcia Time: 11:00 a.m. Re: Special Meeting of the Library Foundation Board YOU SHOULD RECEIVE 2 PAGE(S),INCLUDING THIS COVER SHEET. IF YOU DO NOT RECEIVE ALL THE PAGES, PLEASE CALL 909 477-2721, ext. 5040. RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BUDGET 2006/2007 PROPOSED AMENDED BUDGET 2006/2007 Balance Sheet Projection Assets as of June 8,2006 $168,982 - Less Donations to the Library ($40,000) Lap Top Computer Project,if approved Opening Assets $128,982 REVENUES PROJECTED Apartment Rental Projected $10,000 Projected Interest Earned $150 - Projected Personal Donations $25,000 Sub Total $164,132 Library Foundation Expenditures Total Expenditures Projected $88,200 Total Balance Remaining in Library Foundation - $75,932 PRELIMINARY PROPOSED BUDGET APPROVED ACTUAL' PROPOSED PROPOSED 2005/06 BUDGET BUDGET BUDGET BUDGET 200512006 2005/2006 200612007 200612007 REVENUES Rental Income $9,000 $9,001 $10,000 $10,000 Interest Earned $150 $170 $150 $150 Donations $5,000 $6,874 $25,000 $25,000 1/2 of proceeds from Telethon to Archibald OPERATIONAL EXPENSES $15,900 $45 $12,200 $11,200 Conferences for Boardmembers $500 $0 $0 $0 Board Expenses $200 Board Training/Strategic Planning $2,000 $o $0 $0 Major Direct Mail Piece $7,000 Use Newsletter dollars to increase library donor base Newsletter $10,006 $0 $10,000 $0 through mailout to 15,000 households Printing $1,000 $0 $1,000 $1,000 Postage $500 $0 $1,000 $3,000 Cost increase due to mail out to 15,000 households Stationery $500 so $0 $0 and business, instead of traditional 5,000 Business Expenses $200 $45 $200 $200 Publicity $0 $0 $0 $0 Tax Preparation $1,000 $0 $0 $0 EVENTS $0 $0 $0 "$5,000 State Farm Open Tour-Reimbursible by PAL PAL EVENT $0 $0 $0 10th Anniversary Event N/A $0 $0 so Telethon Production PAL EVENT $0 $0 $5,000 1/2 of Telethon expenditures paid by Library Foundation Winery Event PAL EVENT $0 $0 $0 OTHER EXPENSES $0 $0 $0 $0 Apartment Rental $0 $0 $0 $0 TOTAL EXPENDITURES $15,900 $45 $12,200 $16,200 LIBRARY DONATIONS $64,000 $12,000 ' $72,000 $72,000 Adult Literacy $12,000 $10,000 $10,000 $10,000 Children's Programs $2,000 $2,000 $2,000 $2,000 LapTops At the Library Project for Archibald $40,000 $40,000 Victoria Gardens Children's Books $50,000 $0 $20,000 $20,000 TOTAL FOUNDATION BUDGET $79,900 $12,045 $84,200 $88,200 *Projection based on estimate of June revenues&expenditures Non Telethon Expenditures