HomeMy WebLinkAbout07/03/26 (Min) Library Fnd Board CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Special Meeting
A. CALL TO ORDER
A special meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday,
March 26, 2007,in the Tri-communities Room at the City of Rancho Cucamonga,located at 10500
Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m.
Present were Members Bowne,Carrasco,Filippi,Howdyshell, Leal, Melillo, Sakala,Williams and
Wimberly.
Deborah Clark, Library Director, Robert Karatsu, Assistant Library Director, Michelle Perera,
Library Services Manager and Vivian Garcia, Administrative Secretary were also present.
B. ITEMS OF BUSINESS
BI. Telethon 2007
a. Approval of Amended Budget
Deborah Clark,Library Director,reviewed the amended budget passed out to the Library Foundation
Board Members with them.
Member Davies arrived at 6:05 p.m.
Deborah Clark,Library Director,stated that there was a need to create a larger data base of potential
donors for events. Due to the strong success of the PAL Campaign, current donors are being asked
to contribute two, sometimes three times each year. She stated that she believed it was time to
develop additional new donors. To accomplish this,she recommended the Board approve amending
the Library Foundation Budget to allow contracting with a direct mail company to solicit for this
years Telethon.
Proposed budget amendment included moving $10,000 in funds earmarked for a newsletter into
Contract Services ($7,000) to cover printing and Postage ($3,000) to cover costs of mail out.
The amended budget proposal also included a request for$5,000 in additional funds to pay for 1/2 of
the costs of the Telethon production. This reflects the fact that the Library Foundation will be
splitting costs and income with the PAL Campaign.
MOTION: Moved by Member Filippi to approve the amended budget presented by staff, seconded
by Member Wimberly, motion carried, 10-0-2(with Akahoshi and Silver absent).
Library Foundation Board Minutes
March 26, 2007
Page 2
b. Update on Direct Mail Campaign
Deborah Clark, Library Director,stated that the budget transfer allows staff to use a mailing house to
handle the letters this year for the Telethon. Robert Karatsu,Assistant Director,as created a database
of borrowers that have used the Library in the last two years and have checked out 25 items or more.
This list will be forwarded to the Direct Mail Company for use in a merge to generate letters to
15,000 households. Staff will also be sending out an e-mail blast two weeks before the Telethon.
One of the Library Board of Trustees Members suggested that staff send an e-mail blast each day of
the Telethon telling them "The Telethon is on now!"
C. Update on Program Content
Robert Karatsu,Assistant Library Director,presented an oral report on what patrons will see on the
web site along with the ability to make a donation using Pay Pal. He confirmed that potential donors
do not need to have an account with Pay Pal to donate.
Mr. Karatsu, in his role of Telethon Producer, stated that Rod Gilfiy will perform on Saturday night
with the Etiwanda Jazz Band. He will also be hosting that evening with his wife, Tina. Jr. Trivia
will be held on Friday night. Local acts will be on Saturday and Sunday afternoons.
There will be six segments highlighting Library Services. Family Night Out, Reading Moments,
Black History Month Night Event, Animal Shelter, Using Computers at the Library and Teen
Services. The segments on the Bookmobile and Literacy will also be shown.
d. Discussion of"Magic Word" gift opportunities
Michelle Perera, Library Services Manager and Associate Telethon Producer, stated that over 200
letters went out to vendors in Rancho Cucamonga asking for donations. There were also 170 letters
that went out to the vendors in Victoria Gardens.
Member Howdyshell updated the Board on some of the hosts that had confirmed for the Telethon.
C. COMMUNICATIONS FROM THE PUBLIC
None received.
I
Library Foundation Board Minutes
March 26, 2007
Page 3
D. ADJOURNMENT OF THE LIBRARY FOUNDATION BOARD
MOTION: Moved by Member Wimberly to adjourn,seconded by Member Bowne,motion carried,
10-0-2 (with Akahoshi and Silver absent). The meeting adjourned at 6:35 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved May 14, 2007