HomeMy WebLinkAbout07/05/14 (Min) Library Fnd Board CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Adjourned Meeting
A. CALL TO ORDER
An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on
Monday, May 14, 2007, in the Tri-communities Room of City Hall, located at 10500 Civic Center
Drive, Rancho Cucamonga, California. The meeting was called to order at 6:02 p.m. Present were
Members Bowne, Davies, Leal, Melillo, Sakala, Williams and Wimberly.
Mayor Kurth,Council Member Michael,Deborah Clark,Library Director,Robert Karatsu,Assistant
Library Director, Vivian Garcia, Administrative Secretary and Jessica Torres, Library Assistant I
were also present.
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B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS
131. Administration of Oath of Office—Oath of Office was administered by Mayor Kurth to new
members David Atkins and David Gonzalez.
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C. CONSENT CALENDAR
Cl. Approval of Library Foundation Treasurer's Reports: March and April, 2007.
MOTION: Moved by Member Davies to approve the Treasurer's Reports, seconded by Member
Melillo, motion carried, 7-0-5 (with Akahoshi, Carrasco, Filippi, Howdyshell and Silver absent).
C2. Approval of Minutes: March 12 and 26 (Atkins and Gonzalez abstained) and April 9, 2007
(Atkins and Gonzalez abstained).
Member Davies asked that on the minutes of March 12,page 4, item D3.c) School Sub-committee;
Update by Member Davies.
Unable to pass the minutes for March 12 due to a lack of quorum for the minutes.
MOTION: Moved by Member Williams to approve the minutes with the changes noted, seconded
by Member Sakala, motion carried, 7-0-5-2 (with Akahoshi, Carrasco, Filippi, Howdyshell and
Silver absent).
Library Foundation Board Minutes
May 14, 2007
Page 2
D. LIBRARY DIRECTOR'S STAFF REPORTS
D1. Status of Recommendation from Staff that the City Council be asked to approve that the
Story Room of the Archibald Library is named for former Library Board Member and Library
Foundation School Sub-committee Member Joyce Womack. Oral update by Library Director
Deborah Clark.
Member Akahoshi arrived at 6:15 p.m.
Deborah Clark, Library Director, stated that City Council has requested the City Manager's staff
create a city wide policy on naming rights to a room, building, etc. Mandi Aluzri, Deputy City
Manager/Community Development Director, is currently working on a policy. The request will be
reviewed after the policy is in place.
E. BOARD BUSINESS
El. PAL Campaign Reports:
a) PAL Campaign Account Update. February and March, 2007 attached.
b) PAL Campaign Events
i) Library Telethon: Analysis of Telethon Event
a. Production Elements. Conducted by Robert Karatsu, Assistant Library
Director and Telethon Producer.
Robert Karatsu, Assistant Library Director, stated that the Telethon went well. There were new
elements added, Web cast, Pay Pal and the broadcast from the theatre. The popular programs
were Bobby Sherman and Rod Gilfry. He thanked the Members for their help, time and
donations for Telethon 2007.
Member Sakala stated that this Telethon was the most professional Telethon he has seen on
television.
Deborah Clark, Library Director, expressed her congratulations to Robert Karatsu and his team
for a job well done.
b. Financial Report. Conducted by Deborah Clark, Library Director and
Telethon Executive Producer. Financial report on Telethon fund
Library Foundation Board Minutes
May 14, 2007
Page 3
raising income and expenditures will be available at the meeting.
Deborah Clark, Library Director, reviewed the Financial Report with the Board Members.
Member Sakala asked how this Telethon compared to Telethon 2004.
Deborah Clark, Library Director, stated that staff will review this and bring the comparison back
to the next meeting. She stated that the school donation for Telethon 2004 was around $38,000.
The donation for this Telethon was lower.
Deborah Clark, Library Director, did state that in the joint meeting to be held with the
Community Foundation, the question needs to be addressed as to how often solicitations of our
expositing donor base (shared by both Foundations) should occur. Once each year? Twice a
year? She expressed concerns that once each year seemed the maximum number of times to "go
to the well' soliciting for funds for the Cultural Center.
Deborah Clark, Library Director, stated that staff's recommendation is to continue to offer the
Telethon every other year.
i. Approval of creation of a task force to raise $5,000 to meet
the pledge made during the 2007 Telethon. Report attached.
Presented by President Leal.
MOTION: Moved by Member Wimberly to approve a Task Force,seconded by Member Gonzalez,
motion carried, 10-0-4 (with Carrasco, Filippi, Howdyshell and Silver absent).
ii) PAL Campaign Cabinet Meetings. Oral report by attendees.
a. March meeting scheduled for March 28, 2007.
C) Library Foundation Ad Hoc Sub-committee Reports
i) School Sub-committee: Update by Member Akahoshi.
Member Akahoshi reviewed with the Board Members on how the various schools are raising
money in other ways to help with the budget cutbacks and programs that have been eliminated.
This has affected their donation capabilities for the Telethon this year. She did state that all the
schools were aware of the Library Card Drive. There were great volunteers who helped in
getting the"word" out.
Member Bowne stated that Amber Claflin did a great job.
Deborah Clark, Library Director, thanked Novelty Printing for their donation of the mouse pads
for the Telethon.
Library Foundation Board Minutes
May 14, 2007
Page 4
d) Library Foundation Members Campaign Activities
i) Oral report by each Member: contacts made stories to share, etc.
Oral reports were given by Members.
F. IDENTIFICATION OF ITEMS FOR NEXT MEETING
F1. Accounting Practices on PAL
F2. Adopt a Budget for 2007/2008.
G. COMMUNICATIONS FROM THE PUBLIC
None received.
H. ADJOURNMENT
MOTION: Moved by Member Williams to adjourn, seconded by Member Bowne, motion
carried,10-0-4 (with Carrasco, Filippi, Howdyshell and Silver absent). The meeting adjourned at
7:02 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved: October 8, 2007