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Home My WebLink About07/08/13 (Agn) Library Fnd Board LIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING Second Monday 6:00 p.m. August 13, 2007 Tri-communities Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Councilmembers Donald J. Kurth, M.D., Mayor Diane Williams, Mayor Pro Tem Rex Gutierrez, Councilmember L. Dennis Michael, Councilmember Sam Spagnolo, Councilmember Foundation Members Ruth Leal, President Teresa Akahoshi, Member David Atkins, Member Bruce Bowne, Member Stefani Carrasco, Member Rebecca Davies, Member Gino Filippi, Member David Gonzalez, Member Dominic Melillo, Member Ron Sakala, Member Gilda Silver, Member Paul Williams, Member DECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows : I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on ; , ,Sf /b , 2007 , at jR n004 Inposted a true and correct copy of the meeting agenda dated /'ftt.%wst 13, Z00-] at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on Y)/O0' at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga BY: 1l tV� "Ja ' Vivian Garcia, Administrative Secretary City of Rancho Cucamonga t LIBRARY FOUNDATION BOARD AGENDA AUGUST 13, 2007 1 RANCHO CUCAMONGA A. CALL TO ORDER 1. Roll Call: Akahoshi , Atkins , Bowne Carrasco _, Davies _, Filippi , Gonzalez Leal , Melillo , Sakala , Silver, and Williams B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Library Foundation Treasurer's Report: May, 4 June and July, 2007. 2. Approval of Minutes: March 12, April 16, May 14, June 11 17 and July 9, 2007. C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Staff Presentation on three successful grant applications: The Big Read ELF Grant Target Community Grant D. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Election of Officers. This is the time and place for the annual Election of Officers. The offices to fill are President and Vice President. Current President Ruth Leal will preside. 2. Approval of and Board Participation in Library Foundation 31 Subcommittees. Oral presentation. Report attached 3. Adoption of Library Foundation Budget for 2007/08. 34 Presented by Deborah Clark, Library Director. Report attached. 4. Approval of Sponsorship of Volunteers for Mark Christopher 37 Charity Classic Golf Tournament. Oral presentation by LIBRARY FOUNDATION BOARD AGENDA AUGUST 13, 2007 2 RANCHO CUCAMONGA Deborah Clark, Library Director. Report attached. 5. Adoption of the Fiscal Year 2007-2008 PAL Campaign Budget 38 Presented by the PAL Campaign Cabinet: Ruth Leal and Paul Williams. Report attached. 6. PAL Campaign Reports: a) PAL Campaign Account Update. April, May and June, 41 2007, attached. b) PAL Campaign Events i) Library Telethon: Update from Telethon Production Committee. ii) PAL Campaign Cabinet Meetings. Oral report by attendees. i. July 11, 2007 c) Library Foundation Subcommittee Reports i) House Raffle Subcommittee: Update by Members. d) Library Foundation Members Campaign Activities i) Oral report by each Member: contacts made stories to share, etc. E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. '`G. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, August 9, 2007, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. STAFF REPORT 1 LIBRARY SERVICES DEPARTMENT RANCHO Date: August 13, 2007 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Deborah Kaye Clark, Library Services Director Subject: Treasurer's Report— May 2007 CASH REPORT BEGINNING MTD MTD ENDING CASH May, 2007 BALANCE REVENUES EXPENDITURES CASH BALANCE FUND General $52,070.24 $7,082.56 136.20 $59.016.60 Children's Books Endowment $40,000.00 $40.000.00 Victoria Gardens Books $83.125.00 $83.125.00 Adult Literacy $15,985.00 $15,985.00 Operating Reserve Fund $5,000.00 $5,000.00 TOTAL $196,180.24 $7,082.56 136.20 $203,126.60 LAIF Account: $124,800.94 Bank of America Account $78,325.66 Total Library Foundation Holdings: $203,126.60 Revenues Received: Interest Earned: $ 3.49 General Fund Rental Check: $ 750.00 General Fund Telethon Donations $ 6,329.07 General Fund Expenditures: $ 136.20 Linda Engelke-Reimbursement for Telethon supplies m m w Rancho Cucamonga Public Library Foundation a n- CASH REPORT MAY 2007 Beginning Balance $196,160.24 Deposits 5112D07 450.00 57172007 MAD 81212007 119.93 822007 115.69 57220D7 IOD.00 602W 63.45 5t720D7 750.0D 57172007 3,997.00 U 52112007 245.00 5IW2007 113.00 LL 5124/2007 175.01) 52920D7 475.00 r 61312DD7 100.00 U 7,079.07 Bank of Amettca-Interest 3A9 Lsss Checks 91239 (13520)Linda Engelke-Rmb.Telethon Suppfiss $ 203.126.60 Statement Ending Balance $ 78,019.91 N r Deposits In TTansh 412420D7 85.75 r a 41242DD7 19.00 cn 4252007 100.00 51312807 100.00 305.75 M Less Outatanding Checks m ti Investments-LAIF 124,80D.94 r m CD C-4 Adjusted Bank Balance 2203.126.60 U) CD m m 06/05/2007 13:03 9094772845 CITY OF RC PAGE 03/04 Bankof America �j Your.Bank of A;merfca B�iafk�e5s lfitLrest 0822.8 Is P Checking StateMent 'StwOr itht Period., W. -._ . . ._Api1127'>!�irougti May?3,2007 - A=uk Plumber:� RANCHD CUCAMONGA PUBLIC LIBRARY FOU At YourSeniioe 10500 CIVIC -CENtER OR Cask 951.0882590 RANCHO CUCAMONGA CA 91729 Written Inquiries . . Bankof America --- Riverside Main Office TO Box 37176 - San I;rancisco; CA 04137-0001 Customer since 1977 Bank of Amefto•appreclates.your ..- • ...Iwsinssx�nd�ve_+�njdx�ecattigatou.:- "` Our free Onllne Banking serviceallows you to check balsnces; track aco6unt aativity, jray,bilfs and tndre. Wkh online Banking ydu 4f h also view up to 18 months of this statement onlide. Enrtlll at vvWJl;bankofglt4'eriC9:C6tn/sfilallliusiMesS': " d SUthemifyof YdUr Buslfie§S Interest ChecMng Account Soginn1mg Balance on 04/27/07 $85,036.88. Annual Pemelitage Yield earned this period,-.. . - 0:05°,t, Total Deposits and Other Credits + 18,829:07 Interest.paid y0ar-to-date ;14:13 Total Checks,Withdrawals, Number of cheeks paid. 3 Transfers, Account Fees -28,449.53 Number of electronic Cheeks paid 0 Interest Paid + 3,49 Number of 24 Hour Customer,Setvlce Calls Entling Batantz S78,Ot9.94 Self-service. .... .. --•.. .. ...... . . 0 Assisted 0 Cl Important IMarnlation About VOW Account Based on the minimUni-balance you've maintained in this account, your monthiy service charge has been waived. O Bank Of'AmeAca News Not currently,processing credit cards with Bank of America?Switch your Merchant Card — Processing and save.We will Weet.oi-Peat-your-current price or pay you $50.To learn , More and to obtain a tuatDmized solution for your bUsiness needs Visit www.bankdfatileti0a:corn/merohantservices or call 1.800.955:8488 and reference offer code #157. d deposits Number Date Posted Ameudt Nbmbdr Dade Posted AM6uM 04/30 5 11,850.00 05/02 119.93 05/01 375.00 05f03 .03:45 05/01 450.00 05/07 750,00 05/02 100.00 05117 3,997.0.0 05/02 115.69 05/21 245.00 Continued on next page 000sdel.00tazt.e California Page 1 of 4 06/05/2007 13:03 9094772845 CITY OF RC PAGE 04/04 H RANCHO CUCAMONGA PUBLIC LIBRARY FOV Statement Period: April 27 through May 29, 2007 Account Number: ❑ Deposits Continued Number Date Posted Amowe Number Date Posted Amount 05122 113.00 11 05/29 475.00 05/24 175.00 Total of 13 deposits $18,829.07 fC3 Checks�ksPald I Duls Paltl Number Pmeunt Data Paid Number Amount 04/30 1237 $ 300.00 05118 1239 136.20 05107 1238 6,013.33 Total of 3 Checks Paid $6,449.53 ❑ Account Activity Date Posted Description Reference Number Amount Withdrawals,Transfers and Account Fees 05/01 Funds Transfer Debit Ides Nnf 0001304 Nbkmljh $20,000.00 Interest Paid 05129 Interest Paid from 04/27/07 Through 05/29/07 $3.49 ❑ Daily Balance We Amount Date Amount Date Amount 04/30 $ 97.186.88 05/07 73,147.62 05/22 77,366.42 05101 78,011.88 05/17 77,144.62 05124 77,541.42 05102 78,347.50 05118 77,008.42 05/29 78,019.91 05103 78,410.95 05/21 77,253.42 q Bank of America: In Balance To assist you in reconciling your account, we have provided the following summary information. A reconciliation worksheet is printed on the reverse of this page. • Your ending balance from this statement............................................................................................................................$78,019.91 • Add interest paid to your checkbook register.......................................................... ..................................................................3.49 0002181.002.221.6 California Page 2 of 4 STAFF REPORT Y LIBKIRY SERVICES DEP.�RTRIENT RANCHO Date: August 13, 2007 C',UCAMONGA To: Rancho Cucamonga Library Foundation From: Deborah Kaye Clark, Library Services Director Subject: Treasurer's Report—June 2007 CASH REPORT BEGINNING MTD MTD ENDING CASH June, 2007 BALANCE REVENUES EXPENDITURES CASH BALANCE FUND General $59.016.60 $3,234.58 {$3.014.43) $59.236.75 Children's Books Endowment $40.000.00 $40,000.00 Victoria Gardens Books $83.125.00 $83.125.00 Adult Literacy $15.985.00 $15,985.00 Operating Reserve Fund $5,000.00 $5,000.00 TOTAL $203.126.60 $3,234.58 ($3.014.43) $203.346.75 LAW Account: $124,800.94 Bank of America Account $78,545.81 Total Library Foundation Holdings: $203,346.75 Revenues Received: Interest Earned: $ 3.10 General Fund Rental Check: $ 750.00 General Fund Telethon Donations $ 2,481.48 General Fund Expenditures: $ 2,828.50 NEC Unified Solutions: Telethon Phones $ 185.93 Robert Karatsu-Reimbursement for Telethon supplies, wine 07/03/2007 16:09 9094772845 CITY OF RC PAGE 02/04 Rancho Cucamonga Public Library Foundation CASH REPORT JUNE 2007 $203,126.60 Beginning Balance 6/4f20D7 820.00 Deposits e/62D07 10.00 8/1112007 225.00 8/13/2007 174.00 8/14!2007 260,00 6/1 512007 1,45245 6/182007 100.00 91202007 65.00 8262007 2500 3,231.46 3.10 Bank of America-Interest . Less Checks #1240 - (Cheek voided) #1241 (2,528.50) Nee Unified SolWonS-Telethon Phones #1242 (185.93) Robert Karstsu-Rmb.Telethon Exp. (3,014.43) $ 203,346.75 StetementEnding Balance $ 78,525.99 bepostLa in Transit 4242007 86.76 4242007 19.00 4252007 100.00 205.75 Less Outstanding Checks 01742 (186.93) investments•WF 124,800.94 Adjusted Bank Balance ,3 203.346.75_ 07/03/2007 16:09 9094772845 CITY OF RC PAGE 03/04 Bank•ofAmerica Your Bank of America .. . . • i�ttlifiiit�s Ifit�r�st — 82 P P• .Checicinig S oment ......... • statarrrertt'Perlod; • .. N(sy''3b"tbiougii Jime'2y;'21B6f ' ' — Account Number: RANCHO CUCAMONGA•PUBLIC LIBRARY FOU At Your Service 10500 CIVIC CENTER DR CalL 951.686.2590 . . . .RANCHO. CUCAMONGA _CA , 917.Z9. Wrii%n Irigerliie"s Bank of America Riverside Main Office NO.Bdk'"37176". :. ' 5ao-fra isdo,CA 84137.0001 Customer since t977' ^^ Bank of Atireffea apprdcldfies your -Walness`end w "tiye enj&k-sy6w ... — Our free Online 9ankhtg•sorv1oe-211bws you to vheck balances;track ao tiHty pay-bills•and more:-Wrtll•onfne-Banking YOU can also view up to 18 mdMfig of this 9111ar0ent online. Enroll at www.tiankofameMba.com/smalibusfness. D:Seltnthafy Of Your business Irltarest f neldng Account Beginning BalAntti on 05/30/07 578,01891 Annual Perberitage Yield esmed this pbriod 0.05% Total Deposits and Ether Credits + 9,991.48 Interest paid'year-to-date , 517.23 Yotat Chocks Wlthdrsviais NUrn'bar ofaheoke'Paid 1 TrayWbfs, Account Peas 2;828.30 NtMber bf'Aleetfonie dhft'F"s;paid'' 0 IhtLrest'P6itl +-3.10 Number of 24:Hour.Cuatoinor Service.Calls . . Ending Balance $78,525.89 SelfServtce 0 Assisted 0 O Itnportwd lnfurutation Aboid Your Account Based on tful nllhini tfn wlailee 009 malntal"ki in this 6ce6wit,yddr monthly se7vice charge hft bate Waiybd. . . . . . •. M Bank of America flews Not currently prccessing cwt cards with Bank of Amados?Switch your Merchant Card Processing-and-leve:We will.Meet-or.Beat yburidurrent price or pay you-1116Q.-To-108M.— mom ou-56Q.- o-learnmors and to obtain it customized solution for your business needs visit #w w bankotamerica.00m/memhentmrvlces or call 1.800.855.9488 and reference offer code ❑ DopoBifs Number tote Poskd. lAmount Number Date Pesten Amount 05131 5 06/14 260.00 06/04 06/18 100.00 09106 06/20 65.00 D0//1 06/27 25.00 06/13 Total of 9 deposits $1,51000 Continued on next page 002enw.00t.zs1,e California Page 1 of 4 07/03/2007 16:09 9094772845 CITY OF RC PAGE 04/04 H RANCHO CUCAMONGA PUBLIC LIBRARY FOU Statement Period: May 30 through June 27, 2007 Account Number.tlElligMk O Checks paid Oak Paid Number Ameurd 00108 1241 $2,828.50 O,.Ata6amtt AcUVKY RDnaO Drar.Npben RlrErenee Number Amount other Deposita and credtm �y�rpm}W 08/18 o wssamonga Ubraa Cc Ir D:�Paypal�f►PD W007116600422=4NR 51,452.48 Interest Paid 09/27 Interest Paid from 05/30/07 Through 06/27/07 $3.10 E3 Daily Balance Duro Amount Data Alnouat DM Amount 05/31 $78,119.91 00/11 76,448.41 09/18 78,432.89 09/04 79,039.91 06/13 78,820.41 06120 78,497.89 09/09 78,048.91 08114 78,880.41 08127 78,525.99 09!00 78,221 All 08/15 78.332.99 D Bank o1 America: In Balance To assist you in reconciling your account, we have provided the following summary information. A reow%diiation worksheet is printed an the reverse of this pogo. • Your ending balance from this 9tatOmtnt..:::..::.:::..:.:.............................................. ......,................$78 525.99 • Add Interest paid to your checkbook register.,..................... .........................................................I.......................I...................3.10 O FACTS• FDIC Insued Account Dlsdosttre IMonnstiett Dfecave 8/10ro7, when we approve a request from a merchant toanrMmrize a debit card transaction from your account, we may reduce the available balance in your socotlnt by the amount requested by the merchant Your remaining available balance must be sufficient to cover chedts, debits and otiner Items that poet to your account,or you may Incur overdraft or returned Item fees.This amands your debit card agreement with us. Ouestions: please call the number on your statement ahs eaertrozrst.e Cellfomle Page 2 of 4 STAFF REPORT ; LIBRARY SERVICES DEPARTMENT RANCHO Date: August 13, 2007 C,UCAMONGA To: Rancho Cucamonga Library Foundation From: Deborah Kaye Clark, Library Services Director Subject: Treasurer's Report — July 2007 CASH REPORT BEGINNING MTD MTD ENDING CASH July, 2007 BALANCE REVENUES EXPENDITURES CASH BALANCE FUND General $59.236.75 $4,714.52 $63.951.27 Archibald Children's Books Endowment $40.000.00 $40.000.00 Victoria Gardens Books $83.125.00 $83,125.00 Adult Literacy $15.985.00 $3,000.00 $18,985.00 Operating Reserve Fund $5,000.00 $5,000.00 TOTAL $203.346.75 $7,714.52 $0.00 $211,061.27 LAW Account: $126,339.66 Bank of America Account $84,721.61 Total Library Foundation Holdings: $211,061.27 Revenues Received: Interest Earned: $ 3.26 General Fund Rental'Check: $ 750.00 General Fund Literacy Donation $ 3,000.00 Literacy Fund Telethon Donations $ 2,423.04 General Fund ERROR!NO TEXT OF SPECIFIED STYLE IN DOCUMENT. PAGE 2 AUGUST 13,2007 Expenditures: $ 2,828.50 NEC Unified Solutions: Telethon Phones $ 185.93 Robert Karatsu-Reimbursement for Telethon supplies, wine 08/09/2007 10:43 9094772845 CITY OF RC PAGE 02/04 Rancho Cucamonga public Library Foundation CASH REPORT JULY 2007 Beginning Balance $203,346.75 Deposits 7/5/2007 48,25 7/11/2007 25.00 7/12/2007 750.00 7/17/2007 205.00 7/19/2007 1,119.79 7/24/2007 650.00 7/30/2007 3,000.00 7/30/2007 125.00 7/31/2007 250.00 6,173.04 Bank of America- Interest 3.26 LAW- Interest 1,538.72 April deposit Adjustment (0.50) $ 211,061.27 Statement Ending Balance $ 81,346.61 Deposits in Transit 7/30/2007 3,000.00 7/30/2007 126.00 7/31/2007 250.00 3,375.00 Less Outstanding Checks Investments-LAIF 126,339.65 Adjusted Bank Balance $ 211,061.27 08/69/2007 10:43 9094772845 CITY OF RC PAGE 03/04 Bank of America -001,00. � YourBeak of:arnenica Me 0 P Checking 8totement. H 1-4 — Statement Period: Jill .281 i•6ugh JdW 27,2007 . :Account RAN13Ha ffiuGAMONGA• PUBLIC LIBRARYFOU 10500 CIVIC CENTER OR Call.Wi;6A6.25Ao_, ,...: . , •.' :,. ,.-. ,< ' RANCHO CUCAMONGA CA 41129 Nlritten:lliqulriea — -Bank of America Riverside Main Ofte PO Box 37178 SAn-Frd'ncikco,CA 8A1310061 Customer since 1977 ' -:' — ubm of Airerica'apprealates your c;.: .-: �. —.-:'.:•.._tiiisitScfi rid w6_60doy.sewng,you.'.. Our free Online Banking service allows you to check balances; track account activity, pay bills and more. Wlth-Online Banking YOU call also v%* up to 18 months 6f this 3tAtonhint 6tiline. Enroll At wwW:banlfofafneNiCa:corn/srriailbusitiess. - ❑ Suffir"ry of YOW CU1068* 1'"West CBecklhg Aftbulit .Beginning Balance on 06128/07...., .. ... ...:...... $78,525.98 .. ..Annual,Pereentage Yleld,eamed this,period.. .0.05% Total Deposits and Other Credits + 3,003.28 Interest paid year+laddt9' ''' "' $20.49' Total Chocks, Withdrawals" "' "' 11 mbertlf checks paid 1 Transfers Adcadnt Kees - 185:93 Number of elactronic'oh'acks-paid- 0 Interest Paid + 3.28 NUmb+3r of 24 Hour Customer ServiceCalls Ending Balance $A1,3ge.@1 ' SelfSamw . . .. . .. 1 0 Assisted 0 O Itnpoftant It1101`1110d11 Abdilt'Your Account Based on the minimum balance you've maintained In this Account, your monthly service charge has been waived. ❑ Hank of AmeMC1i News Not currently processing credit cards with Bank of America!Switch your Merchant Card - rbcessiiig arid'alive,We witl'Mtset or.Beat'.yfiirr°cunent elite of pay ycu'$W.To feafn more and to obtain #customized solution for your business needs visit www-bankotamerica:comtnierchentservioes or call 1:800.955.8488 and reference offer code #157. ❑ UdOd§lls NU100 Wte P69ted Ainwnt' Number Date'POW Amount 07/12 $ 760.100 07/23- 205.25 07/16 25.00 : 07/24 650-00 07/17 205.00 [Total 6f 6 deposits 1205.04 07119 1,119.79 Continued lin Maid page 0oo22os.otn.zzt.s California Page 1 of 08/09/2007 10:43 9094772845 CITY OF RC PAGE 04/04 H RANCHO CUCAMONGA PUBLIC IJBRARY FOU Statement Period:June 28 through July 27, 2007 Account Number: 0 Checks Pei Data Paid Wanber Aa,etatt 07/06 1242 $195.93 0 Account AdiWty. Date PestaO DOWN 0"04 Rtllten00 NtMt00r Amoutd Other Deposits 80 C1edlta 07/06 Paypal DES:Tranakt ID:4e8 mhmn INDN:Rancho Cube to , a Libra Co ID:Peypaladl I PPD Re.WIS6002215804 $48,25 Interest POW 07/27 Interest Paid from 06/28/07 Through 07/27/07 $3.26 0 Dairy►Balance Date Aauaad Dale Atooual Date AMOW S 78,574.24 087 16 79,163.31 07/23 80,693.35 07/06 78,388.31 07/17 79,368.31 07/24 81,343.35 07/12 78,138.31 07/19 80,488.10 07/27 81,346.61 0 Bank of America: In Balance To assist you In reconciling your account, we have provided the following summary Information. A reconciliation worksheet is printed on the reverse of this page, • Your ending balance from this statement.................................................................. ........................................................$81,346.61 • Add Interest paid to your checkbook register.................................................................................. ..3.26 000uosoozast.s California Page 2 of 4 STAFF REPORT LIBRARY SERVICES DEPARTMENT RANCHO Date: August 13, 2007 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Deborah Kaye Clark, Library Services Director Subject: Approval of Minutes RECOMMENDATION: Approval of the minutes of the meetings of March 12, April 16, May 14, June 11 and July 9, 2007. BACKGROUND/ANALYSIS: Attached, please find the minutes for the regular and special meetings of the Library Foundation Board taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT: None. oSinere1ly, Deborah Kaye Clar Library Director CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday,March 12,2007, in the Tri-communities Room at the City of Rancho Cucamonga,located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:05 p.m. Present were Members Bowne, Carrasco, Davies, Leal, Melillo, Silver and Williams. Deborah Clark, Library Director, Robert Karatsu, Assistant Library Director, Michelle Perera, Library Services Manager, Vivian Garcia, Administrative Secretary and Jessica Torres, Literacy Assistant were also present. B. CONSENT CALENDAR BI. Approval of Library Foundation Treasurer's Reports: February, 2007. MOTION: Moved by Member Davies to approve the Treasurer's Report for February, seconded by Member Williams,motion carried, 7-0-5(with Akahoshi,Filippi,Howdyshell,Sakala and Wimberly absent). B2. Approval of Minutes: February 12, 2007. MOTION: Moved by Member Williams to approve the minutes, seconded by Member Bowne, motion carried, 7-0-5(with Akahoshi, Filippi, Howdyshell, Sakala and Wimberly absent). C. LIBRARY DIRECTOR'S STAFF REPORTS C l. Staff presentation on the Black History Cultural Night Event. Presented by Michelle Perera, Library Services Manager for the Paul A. Biane. Deborah Clark, Library Director, introduced Michelle Perera, Library Services Manager, to do the PowerPoint presentation. Michelle Perera,Library Services Manager,stated that on Friday,February 23,Black History Month Cultural Arts Night took place at the Paul A. Biane Library. Mr. Ephraim Turner, a local resident, "loaned"art pieces for the event. He transported the collection to and from his home to the Library. Library Foundation Board Minutes March 12, 2007 Page 2 Michelle Perera, Library Services Manager, stated there was a craft activity for the children, a Freedom Quilt. The pieces were made out of paper by the children. Professor Charles Williams from Chaffey College conducted a Literacy Discussion. Ina Buckner-Barnette, the "Sunshine Storyteller,"performed by weaving tales and singing songs about the themes of African American Literature. There were gospel singers in the theatre lobby. Michelle Perera,Library Services Manager, stated that five adult learners from the Literacy Program came and read poetry in the "reading room." Michelle Perera, Library Services Manager, outlined "What's Next" for the Library Foundation Board. Live Earth July 7, 2007 Hispanic Heritage Month September 2007 Big Read—To Kill A Mockingbird Fa112007 C2. Recommendation from staff that the City Council be asked to approve the naming of the Story Room at the Archibald Library for former Library Board of Trustees Member and Library Foundation Ad Hoc Sub-committee Member Joyce Womack. Report will be available at the meeting. Deborah Clark, Library Director, reviewed staff report with the Library Foundation Board. She asked the Board Members to consider requesting the City Council to have the Story Room at the Archibald Library named in memory of Joyce Womack. MOTION: Moved by Member Davies to request the City Council to have the Story Room at the Archibald Library names in memory of Joyce Womack, seconded by Member Bowne, motion carried, 7-0-5(with Akahoshi, Filippi, Howdyshell, Sakala and Wimberly absent). D. BOARD BUSINESS D1. Approval of Staff's Proposal to Authorize the Finance Director to move an additional $20,000 into the Library Foundation's Local Agency Investment Funds (LAIF). Deborah Clark, Library Director, review the staff report with the Library Foundation Board. Library Foundation Board Minutes March 12, 2007 Page 3 MOTION: Moved by Member Williams to authorize the Finance Director to move an additional $20,000 into the Library Foundation's Local Agency Investment Funds (LAIF), seconded by Member Melillo,motion carried, 7-0-5(with Akahoshi,Filippi,Howdyshell, Sakala and Wimberly absent). D2. Review background information on PAL Campaign funding and purpose. Informational item presented by staff. Report attached. Deborah Clark, Library Director, reviewed the report with the Library Foundation Board Members. Member Williams thanked staff for researching and putting the report together. Member Davies asked if the last sentence on paragraph 3 of page 18 was sufficient. Also asked who are the two required signatures in paragraph 7 of page 18? Member Bowne asked the PAL Cabinet Members to request a Treasury Position or function for the PAL Campaign. D3. PAL Campaign Reports: a) PAL Campaign Account Update. January, 2007, attached. b) PAL Campaign Events i) Library Telethon: Update from Telethon Production Committee. Robert Karatsu, Assistant Library Director, stated the website telethon.cityofrc.com posted on the website and you are able to donate money on-line with Pay Pal. Member Davies asked what account the money is being deposited into. Deborah Clark, Library Director, stated that the Pay Pal account is the Library Foundation account. As people make donations for bricks, etc.,the Library Foundation will make a check out to the PAL Campaign account. Robert Karatsu, Assistant Library Director, stated that staff is receiving individual and group applications for the Telethon. Deborah Clark,Library Director,reviewed sample letters and pledge forms for the Telethon with the Library Foundation Board. ii) PAL Campaign Cabinet Meetings. Oral report by attendees. Library Foundation Board Minutes March 12, 2007 Page 4 The meeting in February had been cancelled. a. March meeting on March 28, 2007. C) Library Foundation Ad Hoc Sub-committee Reports i) School Sub-committee: Update by Member Davies. Member Bowne updated the Library Foundation Board on the Etiwanda School District. Member Davies updated the Foundation Board stated that schools in the Alta Loma School District had received presentations on the Telethon. They were deciding upon what involvement they wanted to do. d) Library Foundation Members Campaign Activities i) Oral report by each Member: contacts made stories to share, etc. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Report on the House Raffle Ad Hoc Sub-committee. F. COMMUNICATIONS FROM THE PUBLIC None received. G. ADJOURNMENT MOTION: Moved by Member Bowne to adjourn,seconded by Member Silver,motion'carried,7-0- 5 (with Akahoshi, Filippi, Howdyshell, Sakala and Wimberly absent). The meeting adjourned at 6:50 p.m. • Respectfully subrpitted, VlGl1 GOu Ake(a_ Vivian Garcia Administrative Secretary U.0w we•vPrOn, MINUTES OF THE APRIL 16, 2007, JOINT SPECIAL MEETING OF THE RANCHO CUCAMONGA COMMUNITY FOUNDATION AND RANCHO CUCAMONGA LIBRARY FOUNDATION A. CALL TO ORDER The special joint meeting of the Rancho Cucamonga Community Foundation and Rancho Cucamonga Library Foundation was held on Monday, April 16, 2007, in the Celebration Hall Meeting Room at the Victoria Gardens Cultural Center, located at 12505 Cultural Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:15 p.m. by Chair Cohen and President Leal. Present were: Community Foundation Board Members: Buquet, Carlson, H. Gibson, J. Gibson, Knox, Mize, Nelson, Parker and Cohen. Absent: Dutton. Library Foundation Board Members: Akahoshi, Bowne, Carrasco, Howdyshell, Melillo, Silver, Williams, Wimberly and Leal. Absent: Davies, Filippi and Sakala. Staff: Kevin McArdle, Community Services Director; Deborah Clark, Library Director; Robert Karatsu, Assistant Library Director; Michelle Perera, Library Services Manager; Nettie Nielsen, Community Services Superintendent; Paula Pachon, Management Analyst III; Vivian Garcia, Senior Administrative Secretary and Melissa Morales, Senior Administrative Secretary. B. ANNOUNCEMENTS/PRESENTATIONS None C. FOUNDATION BUSINESS 1. An overview of plans for the Rancho Cucamonga Public Library Telethon to be held April 20—22, 2007, was introduced by Director Clark. She briefed the Boardmembers on various programming elements and called on staff to report further. Assistant Director Karatsu was joined by Manager Perera in discussing aspects of the telethon and showing various video clips to be used during the event. Director McArdle also reminded the Boards of the April 1 g`h Season Announcement Event to be held at the Cultural Center to kick off the second season of the Lewis Family Playhouse. Following staff's updates, the report was received and filed and no other action was taken. 2. Review of the Promoting Arts and Literacy(PAL) Campaign Financial Status. Director McArdle thanked the Boardmembers for their attendance. He distributed a revised PAL financial summary sheet which included pledge amounts, costs to date, balances and fund development plan allocation for the following funds: Construction, Cultural Center, Library Book and Performing Arts. He indicated that the PAL Cabinet was discussing the possibility of the Cultural Center Fund becoming an endowment fund. He also expressed the Cabinet's goal to grow the Endowment Fund to$3 million. Director Clark stressed the importance for all of the Boardmembers to present the same message concerning the campaign's financial goals when soliciting for sponsorships. Boardmember discussion ensued. A suggestion was made to establish the proposed new fountain's sponsorship amount at $250,000 and a question was raised on the status of funding for the second floor of the new library. Director McArdle responded that staff was currently working on Phase II giving options. Director Clark reported that staff is continuing to explore funding mechanisms including Redevelopment Agency and County funds, as well as considering possible Library Foundation fundraising events. Director McArdle distributed a draft PAL Campaign Fundraising Goal Statement, as well as a description of the four funds that PAL Campaign monies could be allocated to. He suggested this information be used by all of the Boardmembers when soliciting sponsorships and added that the Goal Statement is a work in progress. A suggestion was made to change the words "specialized" and "extraordinary" when describing the programs supported by the Endowment Fund as future Title 1 funding might be affected. Director McArdle continued by reporting the PAL Cabinet's support of a newfundraising goal of$7 million. Director McArdle assured the Board that any future expenditure of funds from the PAL accounts must be approved by the Boards. A proposed goal date for the new fundraising goal was asked and Director McArdle responded that the Boards need to continue with their incremental successes and set realistic goals. A request was made that the Boards be provided with an itemized list of all of the PAL expenditures. Following their discussion, the Boards concurred with using the goal statement presented that evening and to amend the wording of the fund description, as suggested. No other action was taken. President Leal left the meeting at 6:55 p.m. 3. Preliminary discussion of proposed Joint Foundations Session to plan for the future of the Promoting Arts and Literacy(PAL)Campaign was opened by Director McArdle. He updated the Boards on discussions held at the Cabinet level concerning the suggestion for strategic planning with a consultant . He expressed his support of a workshop to discuss and analyze the campaign's strengths,weaknesses, opportunities and threats. He suggested that after the telethon is completed, the Boards consider the joint meeting. Director Clark added that the workshop should also focus on creating a process where all the Boardmembers are comfortable with the information they are telling the prospective donors. A question was raised on who would facilitate the discussion and staff expressed their support that an independent consultant should be called in. Boardmember discussion included the suggestion that the issue of legalized gambling using the Community Foundation's non-profit status be addressed including possibly separating the house raffle into a separate non-profit entity. This new "PAL" Foundation could also operate other fundraisers that don't fit into the 501(3)c category. The need to have good City administrative participation with any new Foundations was expressed, but the need to keep the public's perception of there being separate entities was also noted. A suggestion was given to include consideration of staffing needs if a new Foundation is formed. A comment was also made that the PAL House Raffle needed a manager to coordinate that endeavor. In conclusion, the Boardmembers present concurred with meeting in a workshop setting in early June to discuss various aspects of the PAL Campaign. No other action was taken and the matter was received and filed. D. ADJOURNMENT The Special Joint Community Foundation and Library Foundation Meeting were officially adjourned at 7:30 p.m. with all Members present except Dutton, Davies, Filippi, Leal and Sakala. Respectfully submitted, Melissa Morales Senior� im`AddministrativiceQSecr�etary W ".�"�— Vivian Garcia Senior Administrative Secretary CITY OF RANCHO CUCAMONGA RANCH6 CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, May 14, 2007, in the Tri-communities Room of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:02 p.m. Present were Members Bowne, Davies, Leal, Melillo, Sakala, Williams and Wimberly. Mayor Kurth,Council Member Michael,Deborah Clark,Library Director,Robert Karatsu,Assistant Library Director, Vivian Garcia, Administrative Secretary and Jessica Torres, Library Assistant I were also present. B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS B I. Administration of Oath of Office—Oath of Office was administered by Mayor Kurth to new members David Atkins and David Gonzalez. C. CONSENT CALENDAR Cl. Approval of Library Foundation Treasurer's Reports: March and April, 2007. MOTION: Moved by Member Davies to approve the Treasurer's Reports, seconded by Member Melillo,motion carried, 7-0-5 (with Akahoshi, Carrasco, Filippi, Howdyshell and Silver absent). C2. Approval of Minutes: March 12 and 26 (Atkins and Gonzalez abstained) and April 9,2007 (Atkins and Gonzalez abstained). Member Davies asked that on the minutes of March 12,page 4,item D3.c) School Sub-committee; Update by Member Davies. Unable to pass the minutes for March 12 due to a lack of quorum for the minutes. MOTION: Moved by Member Williams to approve the minutes with the changes noted, seconded by Member Sakala, motion carried, 7-0-5-2 (with Akahoshi, Carrasco, Filippi, Howdyshell and Silver absent). Library Foundation Board Minutes May 14, 2007 Page 2 D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Status of Recommendation from Staff that the City Council be asked to approve that the Story Room of the Archibald Library is named for former Library Board Member and Library Foundation School Sub-committee Member Joyce Womack. Oral update by Library Director Deborah Clark. Member Akahoshi arrived at 6:15 p.m. Deborah Clark, Library Director, stated that City Council has requested the City Manager's staff create a city wide policy on naming rights to a room, building, etc. Mandi Aluzri, Deputy City Manager/Community Development Director, is currently working on a policy. The request will be reviewed after the policy is in place. E. BOARD BUSINESS E1. PAL Campaign Reports: a) PAL Campaign Account Update. February and March, 2007 attached. b) PAL Campaign Events i) Library Telethon: Analysis of Telethon Event a. Production Elements. Conducted by Robert Karatsu, Assistant Library Director and Telethon Producer. Robert Karatsu, Assistant Library Director, stated that the Telethon went well. There were new elements added, Web cast, Pay Pal and the broadcast from the theatre. The popular programs were Bobby Sherman and Rod Gilfry. He thanked the Members for their help, time and donations for Telethon 2007. Member Sakala stated that this Telethon was the most professional Telethon he has seen on television. Deborah Clark, Library Director, expressed her congratulations to Robert Karatsu and his team for a job well done. b. Financial Report. Conducted by Deborah Clark, Library Director and Telethon Executive Producer. Financial report on Telethon fund Library Foundation Board Minutes May 14, 2007 Page 3 raising income and expenditures will be available at the meeting. Deborah Clark, Library Director, reviewed the Financial Report with the Board Members. Member Sakala asked how this Telethon compared to Telethon 2004. Deborah Clark, Library Director, stated that staff will review this and bring the comparison back to the next meeting. She stated that the school donation for Telethon 2004 was around $38,000. The donation for this Telethon was lower. Deborah Clark, Library Director, did state that in the joint meeting to be held with the Community Foundation, the question needs to be addressed as to how often solicitations of our expositing donor base (shared by both Foundations) should occur. Once each year? Twice a year? She expressed concerns that once each year seemed the maximum number of times to "go to the well' soliciting for funds for the Cultural Center. Deborah Clark, Library Director, stated that staff's recommendation is to continue to offer the Telethon every other year. i. Approval of creation of a task force to raise $5,000 to meet the pledge made during the 2007 Telethon. Report attached. Presented by President Leal. MOTION: Moved by Member Wimberly to approve a Task Force,seconded by Member Gonzalez, motion carried, 10-0-4 (with Carrasco, Filippi, Howdyshell and Silver absent). ii) PAL Campaign Cabinet Meetings. Oral report by attendees. a. March meeting scheduled for March 28, 2007. C) Library Foundation Ad Hoc Sub-committee Reports i) School Sub-committee: Update by Member Akahoshi. Member Akahoshi reviewed with the Board Members on how the various schools are raising money in other ways to help with the budget cutbacks and programs that have been eliminated. This has affected their donation capabilities for the Telethon this year. She did state that all the schools were aware of the Library Card Drive. There were great volunteers who helped in getting the "word" out. Member Bowne stated that Amber Claflin did a great job. Deborah Clark, Library Director, thanked Novelty Printing for their donation of the mouse pads for the Telethon. Library Foundation Board Minutes May 14, 2007 Page 4 d) Library Foundation Members Campaign Activities i) Oral report by each Member: contacts made stories to share, etc. Oral reports were given by Members. F. IDENTIFICATION OF ITEMS FOR NEXT MEETING Fl. Accounting Practices on PAL F2. Adopt a Budget for 2007/2008. ****** G. COMMUNICATIONS FROM THE PUBLIC None received. ****** H. ADJOURNMENT MOTION: Moved by Member Williams to adjourn, seconded by Member Bowne, motion carried,10-0-4 (with Carrasco, Filippi, Howdyshell and Silver absent). The meeting adjourned at 7:02 p.m. R1WtO�"-eespectfully�suubbmitt�ed, V J4a,� Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Library Foundation Board was scheduled for Monday, June 11, 2007, at 6:00 p.m. in the Tri-Communities Room at the City of Rancho Cucamonga, located at 10500 Civic Center Drive Rancho Cucamonga, California. The meeting was canceled. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Library Foundation Board was scheduled for Monday,July 9,2007,at 6:00 p.m. in the Training Room at the City of Rancho Cucamonga,located at 10500 Civic Center Drive Rancho Cucamonga, California. The meeting was canceled. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: STAFF REPORT LIBRARY SERVICES DEPARTMENT RANCHO Date: August 13, 2007 C,'UCAMONGA To: Rancho Cucamonga Library Foundation From: Deborah Kaye Clark, Library Services Director Subject: Approval of and Board Participation in Library Foundation Subcommittees RECOMMENDATION: It is recommended that the Library Foundation Board review committee service opportunities and make what changes/additions or deletions they consider appropriate. Continued from the July meeting, the changes requested at that meeting have been incorporated into the attached document. BAC K G RO U N D/ANALYSIS: Over the past few years, the Library Foundation have established a number of subcommittees for pursuing the work of the Board. During this first meeting of the new fiscal year, it is appropriate that the Board review the committees and the membership, and recommend changes if desired. A list of current committees and membership in those committees is attached for your review. Subcommittees have been asked to select a Chair, take minutes of each meeting and have these minutes available at the subsequent Library Foundation meeting. Discussion of these committees and their membership will be led by President Leal for final review and approval. tcer�ly' N fl Deborah Kaye Cl Library Director LIBRARY FOUNDATION AD HOC SUB-COMMITTEES HOUSE RAFFLE COMMITTEE Chair: Tony Mize Secretary: Bruce Bowne Members: Bruce Bowne,Library Foundation; Dominic Melillo, Library Foundation; Ron Sakala, Library Foundation; Paul Williams,Library Foundation. Project: Working in conjunction with the Community Foundation, to conduct the raffle of a house in Rancho Cucamonga. PAL CAMPAIGN STEERING COMMITTEE Members: Ruth Leal,Library Foundation President;Paul Williams,Library Foundation Past President;(Ron Sakala, Library Foundation Alternate); Tony Mize, Community Foundation; David Parker, Community Foundation; Dr. Harvey Cohen, Community Foundation. Staff: Kevin McArdle, Community Foundation; Paula Pachon, Community Foundation; Deborah Clark, Library Foundation. Project: To coordinate efforts on the "Performing Arts and Literacy Campaign" between the Library Foundation and the Community Foundation. SCHOOL/YOUTH COMMITTEE Chair: Teresa Akahoshi Secretary: Bruce Bowne Members:Rebecca Davies,Foundation Board Member;Teresa Akahoshi,Foundation Board Member;Bruce Bowne,Foundation Board Member;Gilda Silver,Foundation Board Member.Staff:Renee Tobin. Additional membership from education community. Project: To promote library fundraisers and activities to the school community:class rooms,Superintendents, School Boards and PTA's. During Telethon years, focus is on fund development and participation in Junior Trivia Challenge and performances. TELETHON PRODUCTION COMMITTEE Chair: Ruth Leal Secretary: Vacant Members: Ruth Leal, Foundation Member; Paul Williams, Foundation Member. Staff: Robert Karatsu and Michelle Perera. Project: To create and design Telethon format, contact and book entertainment and celebrity guests for the Telethon and to line up show hosts for the broadcast. SPECIAL EVENT & MARKETING COMMITTEE Chair: Gino Filippi Secretary: Members: Foundation Board Member;Gino Filippi,Foundation Board Member;Bruce Bowne,Foundation Member,Ruth Leal,Library Foundation President and Stefani Carrasco,Foundation Member. Staff: Deborah Clark and Karye Hood. Project: To recommend special events;to coordinate logistics of events;plan entertainment;plan author visits. MEMBERS AND AD HOC SUB-COMMITTEE ASSIGNMENTS TERESA AKAHOSHI School/Youth Committee DAVID ATKINS REBECCA DAVIES School/Youth Committee BRUCE BOWNE House Raffle Committee School/Youth Committee Special Event&Marketing Committee STEFANICARRASCO Special Event&Marketing Committee GINO FILIPPI Special Events&Marketing Committee DAVID GONZALEZ House Raffle Committee RUTH LEAL Special Event&Marketing Committee Pal Campaign Steering Committee Telethon Production DOMINIC MELILLO House Raffle Committee RONSAKALA House Raffle Committee Pal Campaign Steering Committee Alternate GILDA SILVER School/Youth Committee PAUL WILLIAMS House Raffle Committee PAL Campaign Steering Committee Telethon Production August 13,2007 STAFF REPORT LIBRARY SERVICES DEPARTMENT RANCHO Date: August 13, 2007 C,UCAMONGA To: Rancho Cucamonga Library Foundation From: Deborah Kaye Clark, Library Services Director Subject: Adoption of Proposed Budget for 2007/08 RECOMMENDATION: Adopt the proposed budget for 2007/2008. BACKGROUND: The attached budget proposal reflects the current balance in the Library Foundation Account and the anticipated revenues for next year based on all income through anticipated general donations and the Lewis apartment rental during a non-telethon year. Expenses are budgeted for a major direct mail appeal, which staff recommends occur in Spring of 2008. Staff further recommends additional changes in the budget be considered after the Foundation Board develops their Plan of Action for this year, scheduled to occur in September. FISCAL IMPACT: None. in erely, 6�Qat-L Deborah Kaye CI r Library Director RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BUDGET 2007/2008 PROPOSED BUDGET 2007/2008 Balance Sheet Projection Assets as of June, 2007 $203,347 Less Donations to the Library ($40,000) Lap Top Computer Project, still pending Opening Assets $163,347 REVENUES PROJECTED Apartment Rental Projected $10,000 Projected Interest Earned $6,000 Projected Personal Donations $20,000 Sub Total $199,347 Library Foundation Expenditures Total Expenditures Projected $37,900 Total Balance Remaining in Library Foundation $161,447 PRELIMINARY PROPOSED BUDGET APPROVED ACTUAL PROPOSED 2005/06 BUDGET BUDGET BUDGET 2006/2007 2006/2007 2007/2008 REVENUES Rental Income $10,000 $9,000 $10,000 Interest Earned $150 $150 $150 Donations $25,000 $25,000 $5,000 OPERATIONAL EXPENSES $12,200 $11,200 $23,900 Conferences for Boardmembers $0 $0 $500 Board Expenses $200 Board Training/Strategic Planning $0 $0 $2,000 Major Direct Mail Piece $7,000 $7,000 Newsletter $10,000 $0 $10,000 Printing $1,000 $1,000 $1,000 Postage $1,000 $3,000 $3,000 Stationery $0 $0 $0 Business Expenses $200 $200 $200 Publicity $0 $0 $0 Tax Preparation $0 $0 $0 EVENTS $0 $0 State Farm Open Tour- Reimbursible by PAL $0 $0 PAL EVENT Telethon Production $0 $6,000 $0 Winery Event $0 $0 $0 OTHER EXPENSES $0 $0 $0 Apartment Rental $0 $0 $0 TOTAL EXPENDITURES $12,200 $11,200 $23,900 LIBRARY DONATIONS $72,000 $72,000 $14,000 Adult Literacy $10,000 $10,000 $12,000 Children's Programs $2,000 $2,000 $2,000 LapTops At the Library Project for Archibald $40,000 $40,000 Held Over Victoria Gardens Children's Books $20,000 $20,000 $0 TOTAL FOUNDATION BUDGET $84,200 $83,200 $37,900 *Projection based on estimate of June revenues &expenditures STAFF REPORT - LIBRARY SERVICES DEPARTMENT RANCHO Date: August 13, 2007 C,UCAMONGA To: Rancho Cucamonga Library Foundation From: Deborah Kaye Clark, Library Services Director Subject: Approval of Sponsorship of Volunteers for Mark Christopher Charity Classic Golf Tournament RECOMMENDATION: To approve sponsorship for 40 volunteers to assist with the upcoming Mark Christopher Charity Classic-presented by the County of San Bernardino, scheduled for October 1-7, 2007, at the Empire Lakes Golf Course. BACKGROUND: Over the past five years, the Charity Classic Golf Tournament has provided a generous donation of $5,000 per year to the Rancho Cucamonga Library Foundation from the proceeds of their event. The previous four years, this donation in addition to the $5,000 donated to the Community Foundation, has benefited the PAL campaign efforts. In exchange for this donation, the Library Foundation is requested to provide manpower support in the way of volunteers to assist with the wide variety of tasks associated with the event. Volunteers for the tournament are required to pay a fee of$20 to participate. The Volunteer fee helps to offset a small portion of the actual costs of the event so that the Tournament charities, e.g., the Rancho Cucamonga Community Foundation, Rancho Cucamonga Public Library Foundation, Loma Linda University Children's Hospital, Assistance League of Upland, Stephen's Hope and the Feed the Hungry, Shelter the Homeless will benefit as much as possible. Staff recommends that the Library Foundation Board approve underwriting the cost for a maximum of forty volunteers to assist this event. FISCAL IMPACT: The cost to the Library Foundation to underwrite 40 volunteers remains the same financial obligation as the prior years' commitment of eight hundred dollars ($800) and is included in the PAL Campaign budget up for your review and approval this evening. terely, 6� Deborah Kaye Clark Library Director STAFF REPORT LIBRARY SERVICES DEPARTMENT RANCHO Date: August 13, 2007 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Deborah Kaye Clark, Library Services Director Subject: Adoption of the Fiscal Year 2007-2008 Promoting Arts and Literacy (PAL) Campaign Budget RECOMMENDATION It is recommended that the Rancho Cucamonga Library Foundation review and approve the proposed Promoting Arts and Literacy (PAL) Campaign budget for fiscal year 2007-2008. BACKGROUND/ANALYSIS With the start of the 2007-2008 fiscal year it is time to adopt a new operating budget for the PAL Campaign. The attached budget reflects a 12-month budget for anticipated expenditures and revenues for the Campaign. On June 20, 2007, the PAL Campaign Cabinet reviewed and approved the budget that is being presented to you and has recommended that both the Community Foundation and Library Foundation Boards of Directors take action to adopt this budget for the operations of the PAL Campaign for fiscal year 2007-2008. Sincerely, Deborah Kaye Cl k Library Services Direc or Attachment Promoting Arts and Literacy (PAL) Campaign Operating Budget Fiscal Year 2007/2008 a 2007/2008 Projected Revenue New PAL Spotlight Donor Contributions $ 150,000 PAL Pledge Payments $ 425,084 (based upon anticipated payment schedule of pledges made to date) New PAL Appeals (bricks, seats, stacks, tables/chairs) $ 50,000 Gala for the Arts (April 2008) $ 121,000 House Raffle $2,400,000 Interest $ 50,000 Total Projected Revenue: $3,196,084 2007/2008 Projected Expenses Administrative Costs (duplicating, hospitality, etc.) $ 5,000 Marketing $ 18,700* Target Summer Reading Program $ 10,000 Gala for the Arts (April 2008) $ 63,000 Mark Christopher Charity Classic Volunteer Sponsorship $ 1,600 House Raffle** $ 1,851,542 Donor Recognition/Motivation $ 5,000 Total Projected Expenses: $1,954,842 Projected 2007/2008 Net Amount $ 41� * See attached detail. ** An additional $150,000 was provided to the PAL House Raffle Committee in FY 2006-2007 and has been retained as start up funds for the 2007-2008 Raffle. Last printed 0W007 11:14:00 AM I:ICCMMSERVACounollhBoa, alCommunityfoum alionlStaR Reporls1200MAMudget20072005Am Promoting Arts & Literacy Marketing Promotion & Campaign 2007 /2008 Timeline: Est. Cost June 2007 Brick/ Library Stacks /Theatre Seats Flier Revise— $1,500 Design & Printing Jul — June PAL support for annual PAL Donor Newsletter $1,000 July 2007 General PAL Pamphlet— accomplishments/ $2,000 opportunities — Design & Printing Jul —June Website exposure will incorporate on-line Pay Palo tion August 2007 PAL Solicitation Slide Show Developed launch Sept) August 2007 PAL Solicitation Video 5-7 mins, professional narration — Approx. using existing footage $5,000 Sept 2007 PAL Phase II — "Building on the Excitement" campaign begins Sept 2007 Sponsorship Pamphlet— Spotlight & Smaller Items — $2,500 Endowment & Planned Giving Opportunities Design & Printing PAL Solicitation Slide Show on web Nov/ Dec Holiday Gift Ideas—Ads/ Promotion — Design & Ad $2,000 2007 space will try to get in-kind donation of space) Minimal Promotion at Winery Event Nov 2007 Founders Day Booth Display Nov 2007 — "Follow the Red Brick Road" brick campaign $2,200 Apr 2008 • Fliers • Printing • Ad profiles /articles • Promo items Nov/ Dec Planned Giving Brochure / Pamphlet $2,500 Jan 2008 Planned Giving Promotion Implementation to begin Aril 2008 Website on-line Pa Pal component to 2008 Gala July 2008 4 of�July Booth Display Total Annual PAL Marketing Budget $18,700 PAL CASH REPORT APRIL 2007 Beginning Cash Balance $ 540,021.11 Deposits 4/9/2007 330,541.97 4/9/2007 816.00 4/10/2007 358.33 4/20/2007 1.00 4/20/2007 1,810.00 4/21/2007 3,310.00 336,837.30 Merchant Service Fee (40.00) Merchant Service Fee Credit 40.00 Less Checks #2080 (37.75) Metal Deoor'Donor Wall Nameplate (37.75) Ending Cash Balance 876,820.66 ' Checking Account Balance $ 876,820.66 Deposit in Transit - Adjusted Bank Balance $ 876,820.66 Pal Laif Investment through RCCF-$1,476,621.51 Pal Total Account Balance-$2,353,442.17 Baakof America BANK OF AMERICA, N.A. Account Number 1655 GRANT STREET BLDG A-10TH FLOOR 01 01_ 141006 CONCORD, CA 94520-2445 Last Statement: 03/30/2007 This Statement: 04/30/2007 Customer Service 1-888-400-9009 — RANCHO CUCAMONGA COMM. FOUNDATI-ON RANCHO CUCAMONGA LIBRARY FOUNDATION DBA PAL CAMPAIGN Page 1 of 3 10500 CIVIC DR P.O. BOX 807 RANCHO CUCAMONGA CA 91729-0807 NON-PROFIT CHECKING. Account Summary information - Statement Period 03/31/2007 - 04/30/2007 Statement Beginnin� Balance 540,021. 11 Number of Deposits/Credits _ 7 Amount of Deposits Credits 336,877.30 Number of Checks 1 Amount of Checks 37.75 Number of Other Debits 1 Amount of Other Debits 40.00 Statement Ending Balance 876,820.66 Number of Enclosures 1 Service Charge .00 Deposits and Credits Date Customer Bank Posted Reference Amount Description Reference 04/03 40.00 aPxAt-Adjustments : Reversing Merchan Fees for Mar12330246000171' ch 2007 04/10 358.33 BOFA MS 1922 DES:MERCH SETL ID:43013231359104153330000970840' INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF:00145951338712110825000710000970840507041022 04/11 816.00 CA NIGHT DEPOSIT 152106560074101 04/11 330,541 .97 CA VAULT DEPOSIT 15210656007428, 04/20 1 .00 BOFA MS 1922 DES:MERCH SETL ID:43013231359104153331000286321; INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF:00145951338712110825000711000286321107042022 04/23 1,810.00 BOFA MS 1922 DES:MERCH SETL ID:43013231359104153331300713700: INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF:00145951338712110825000711300713700207042322 04/23 3,310.00 SOFA MS 1922 DES:MERCH SETL ID:43013231359104153331300716138 INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF:00145951338712110825000711300716138807042322 Withdrawals and Debits Checks Check , Date Bank Check Date Bank Number Amount Posted Reference Number Amount Posted Reference 2080 37.75 04/25 0692509616 Other Debits Date Customer Bank Posted Reference Amount Description Reference 04/02 40.00 BOFA MS 1922 DES:MERCH FEES ID:430132313591041 9200367809' INDN:PAL CAMPAIGN CO ID:3210001922 CCD REF:00145951338712110825000709200367809707040227 Reaydw Pap *11-1-1+ a ✓piCf *00440* r j For -on '= J. �o❑z❑ -- --= —-- BANK OF AMERICA, N.A. Account Number 1655 GRANT STREET BLDG A-10TH FLOOR 01 01 141007 CONCORD, CA 94520-2445 Last Statement: 03/30/2007 This Statement: 04/30/2007 11800 208011- 4o: i 2 2000E Customer Service _ 1-888-400-9009 RANCHO CUCAMONGA COMM. FOUNDATION Page 2 of 3 NON-PROFIT CHECKING Daily Balances Date Ledger Balance Collected Balance Date Ledger Balance Collected Balance 03/30 540,021.11 540,021 .11 04/16 871,737.41 871,734.41 04/02 539,981 .11 539,981 .11 04/17 871,737.41 871,737.41 04/03 540,021 .11 540,021.11 04/20 871,738.41 871,738.41 04/10 540,379.44 540,379 .44 04/23 876,858.41 876,858.41 04/11 871,737 .41 541,092.55 04/25 876,820.66 876,820.66 04/12 871,737.41 541,515.55 04/30 876,820.66 876,820 .66 04/13 871,737.41 871,687.41 PAL CASH REPORT MAY 2007 Beginning Cash Balance $ 876,820.66 Deposits 5/8/2007 3,158.33 5/10/2007 1,630.16 5110/2007 150.00 5/31/2007 1,000.00 5,938.49 Merchant Service Fee (175.80) Merchant Service Fee Credit 175.80 Less Checks #2081 (118.80) Metal Decor-Donor Plaques #2082 (200.00) Lance,Solt B Lunghard-House Raffle 1099 Prep #2083 (33.34) Metal Dewr-Donor Plaques #2084 (142.53) City of R.C.-Rmb.C=Wl-lb Fnd.Mtg. #2085 (4,296.00) City of R.C.-T¢ket Sponsorships (4,790.67) Ending Cash Balance 877,968.48 Checking Account Balance $ 882,440.35 Less Outstanding Checks #2063 (33.34) #2084 (142.53) #2085 (4,296.00) (4,471.87) Adjusted Bank Balance $ 877,968.48 Pal Laif Investment through RCCF-$1,476,621.51 Pal Total Account Balance-$2,354,589.99 -,BankofAmerica %� H - BANK OF AMERICA, N.A. Account-Number 1655 GRANT STREET BLDG A-10TH FLOOR 01 01 144532 E# 2 CONCORD, CA 94520-2445 Last Statement: 04/30/2007 This Statement: 05/31/2007 Customer Service 1-888-400-9009 RANCHO CUCAMONGA COMM. FOUNDATION _ RANCHO CUCAMONGA LIBRARY FOUNDATION DBA PAL CAMPAIGN Page 1 of 3 10500 CIVIC DR P . O. BOX 807 RANCHO CUCAMONGA CA 91729-0807 NON-PROFIT CHECKING Account Summary Information Statement Period 05/01/2007 - 05/31/2007 Statement BeginningBalance 876,820.66 Numbsr, of :u-�poslts;/Credits - - - 5 Amount of Depos-itsCredits f,114.29 Number of Checks 2 Amount of Checks 318.80 Number of Other Debits 1 Amount of Other Debits. 175.80 Statement Ending Balance 882,440.35 Number of Enclosures 2 Service Charge .00 Deposits and Credits Date Customer Bank Posted Reference Amount Description Reference 05/02 175.80 aQP89-Adjustments : Reversing Merchant Fees for Ap123302460002104 ril 2007 05/09 3,158.33 BOFA MS 1922 DES:MERCH SETL ID:430132313591041533329001204985 INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF:00145951338712110825000712900120498507050922 05/11 150.00 BOFA MS 1922 DES:MERCH SETL ID:430132313591041533331009365381 INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF:00145951338712110825000713100936538107051122 05/16 1,630.16 CA VAULT DEPOSIT 152105360600529 05/31 1,000.00 BOFA MS 1922 DES:MERCH SETL ID:430132313591041533351007111742 INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF:00145951338712110825000715100711174207053122 Withdrawals and Debits Checks Check Date Bank Check Date Bank Number Amount Posted Reference Number Amount Posted Reference 2081 118.80 05/14 4760774931 2@82 200.On 05/14 5560191619 Other Debits Date Customer Bank Posted Reference Amount Description Reference 05/01 175.80 BOFA MS 1922 DES:MERCH FEES ID:430132313591041 21004874524 INDN:PAL CAMPAIGN CO ID:3210001922 CCD REF:00145951338712110825000712100487452407050127 Daily Balances Date Ledger Balance Collected Balance Date Ledger Balance Collected Balance 04/30 876,820.66 876,820.66 05/11 880,128.99 880,128.99 05/01 876,644.86 876,644.86 05/14 879,810.19 879,810.19 05/02 876,820.66 876,820.66 05/16 881,440.35 880,440.35 05/09 879,978.99 879,978.99 05/18 881,440.35 881,440.35 Recycled P.11 BANK OF AMERICA, N.A. Account Number a �Cd 1655 GRANT STREET BLDG A-10TH FLOOR 01 01 144533 CONCORD, CA 94520-2445 Last Statement: 04/30/2007 t This Statement: 05/31/2007 <! ti S�c� Customer Service RANCHO CUCAMONGA COMM. FOUNDATION 1-888-400-9009 Page 2 of 3 NON-PROFIT CHECKING _ Daily Balances Date Ledger Balance Collected Balance Date Ledger Balance Collected Balance 05/31 882,440.35 882,440.35 t PAL CASH REPORT JUNE 2007 Beginning Cash Balance $ 877,968.48 Deposits 6/11/2007 67,750.00 6/11/2007 1,250.00 69,000.00 Merchant Service Fees (204.33) Merchant Service Fee Credit 162.38 Less Checks #2086 (54.02) Kevin McArdle-Rmb.Meeting Exp. #2087 (15,000.00) City of R.C.-Lewis Sponsorship #2088 (50,000.00) City of R.C.-Target Sponsorship #2089 (25,000.00) City of R.C.-Lewis Sponsorship #2090 (6,000.00) City of R.C.-BofA Sponsorship (96,054.02) Ending Cash Balance 850,872.51 Checking Account Balance $ 850,926.53 Less Outstanding Checks #2086 (54.02) Adjusted Bank Balance $ 850,872.51 Pal Laif Investment through RCCF-$1,476,621.51 Pal Total Account Balance-$2,327,494.02 Bank of America %j H - BANK OF AMERICA, N..A. Account Number 1655 GRANT STREET BLDG A-10TH FLOOR 01. 01 150107 Elk 7 CONCORD,- CA. 94520-2445 Last Statement: " 05/31/2007 This Statement: 06/29/2007 customer service 1-888-400-9009 — RANCHO CUCAMONGA COMM. FOUNDATION — RANCHO CUCAMONGA LIBRARY FOUNDATION — DBA PAL CAMPAIGN Page 1 of 3 10500 CIVIC DR P. O. BOX 807' RANCHO CUCAMONGA CA 91729-0807 NON-PROFIT CHECKING Account Summary Information Statement .Period 06/01/200.7 - 06/29/2007 Statement Beginning Balance 882,440.35 Number of Depogits/Credits '4' 'Amount of' Deposits/Credits - 69,162.38 Number of CheckE 7 Amount of Check g 100;471.87 Number of Other Debits 'Amount of Other Debits 204.33 Statement Ending Balance 850,926.53 Number of Enclosures 7 Service Charge .00 Deposits and-Credits Date Customer - Bank Posted Reference Amount Description " Reference 06/04 162.38 aQtgC-Adjustments : Reversing Merchant Fees for Ma123302460001001 07 06/12 100.00 BOFA MS 1922 DES:MERCH SETL ID:430132313591041533363002474156 INDN:PAL CAMPAIGN' CO ID:1210001922 CCD REF:00145951338712110825000716300247415607061222 06/13 1,150.00 CA VAULT DEPOSIT 152105560461238 06/13 67,750.00 CA VAULT DEPOSIT 152105560461225 ,Withdrawals and Debits Checks Check Date Bank Check Date Bank Number Amount Posted Reference Number Amount Posted Reference 2083 33.34 06/33 1392826027 2088 50,000.00 06/28 6460262235 2084 142.5306/18 .6660015226 2089 25,000.00 06/28 6460262237 2085 4,296.00 06/11 6660473261 2090 6,000.00 06/26 6460262234 2087* 15,000.00 06/28 6460262236 Other Debits Date Customer Bank Posted Referen--e Amount Reference. 06/01 162.38 BOFA MS 1922 DES:MERCH FEES IDi430132313591041 52001834263 INDN:PAL CAMPAIGN CO I15:3210001922 CCD REF: 00145951338712110825000715200183426307060127 06/29 41.95 BOFA MS 1922 DES:MERCH FEES ID:430132313591041 80009124473 INDN:PAL CAMPAIGN CO .ID:3210001922 CCD REF:00145951338712110825000718000912447307062927 Daily"Balances Date Ledger Balance Collected Balance Date Ledger Balance Collected Balance 05/31 882,440.35 882,440.35 06/11 878,144.35 878,144.35 06/01 882,277.97 882,277.97 06/12 878,244.35 878,244.35 06/04 882,440.35 882,440.35 06/13 947,111 .01 878,617.97 * The preceding check(s) is still outstanding or has been included in a previous 0R`�`""Peq statement or is included in the 'Other Debits' section as an ACH paperless transaction.