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HomeMy WebLinkAbout07/08/13 (Min) Library Fnd Board CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday,August 13,2007,in the Tri-communities Room of City Hall,located at 10500 Civic Center Drive,Rancho Cucamonga, California. The meeting was called to order at 6 p.m. Present were Members Atkins, Bowne, Davies, Filippi, Gonzalez, Leal, Melillo and Williams. Deborah Clark, Library Director and Vivian Garcia, Administrative Secretary were also present. B. CONSENT CALENDAR BI. Approval of Library Foundation Treasurer's Reports: May, June and July, 2007. B2. Approval of Minutes: March 12, April 16, May 14, June 11 and July 9, 2007. Member Davies for deletion of page 13 from the Treasurer's Report for July 2007. Unable to pass the minutes for March 12, April 16 and May 14 due to a lack of quorum for the minutes. MOTION: Moved by Member Davies to approve the Consent Calendar with the changes noted, seconded by Member Melillo, motion carried, 8-0-4 (with Akaboshi, Carrasco, Sakala and Silver absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Staff Presentation on three successful grant applications: The Big Read ELF Grant Target Community Grant Deborah Clark, Library Director, stated that Library staff had applied for and had received notification that the Rancho Cucamonga Public Library was successful in obtaining three grants. First,The Big Read Grant for$40,000 from the National Endowment for the Arts. Second,the ELF Grant from the State Library for$6,000. Third, a Target Community Grant for$10,000. Library Foundation Board Minutes August 13, 2007 Page 2 The Library staff is working hard on accomplishing all the goals and commitments agreed to in the grant applications. D. BOARD BUSINESS D1. Election of Officers. This is the time and place for the annual Election of Officers. The offices to fill are President and Vice President. Current President Ruth Leal will preside. After discussion, Member Davies nominated Bruce Bowne as President. Member Filippi nominated Paul Williams as Vice President. MOTION: Moved by Member Davies and Filippi for the nominations of President and Vice President,seconded by Member Melillo,motion carred,8-0-4(with Akahoshi,Carrasco,Sakala and Silver absent). D2. Approval of and Board Participation in Library Foundation Ad Hoc Sub-committees. Oral Presentation. Report Attached. Member Bowne removed himself from the House Raffle Committee. Member Atkins volunteered to be on the School/Youth Committee. Member Melillo volunteered to be on the Special Event & Marketing Committee. MOTION: Moved by Member Filippi to approve the changes for the Board Participation in Library Foundation Ad Hoc Sub-committees., seconded by Member Gonzalez,motion carried, 8-0-4 (with Akahoshi, Carrasco, Sakala and Silver absent). D3. Adoption of Library Foundation budget for 2007/08. Presentation by Deborah Clark,Library Director. Report attached. Deborah Clark, Library Director, review the budget with the Board. Member Bowne asked to have the Proposed Budget 2007/2008 under Revenues, Interest Earned, Page 36 to be updated. He also requested that more money be transferred into the LAIF account from the checking account. Library Foundation Board Minutes August 13, 2007 Page 3 Member Bowne requested that under Revenue Projected,Projected Personal Donations on Page 35 be increased to $21,900. MOTION: Moved by Member Williams to approve the adoption of the Library Foundation Budget for 2007/08 with the changes noted, seconded by Member Filippi, motion carried, 8-0-4 (with Akahoshi, Carrasco, Sakala and Silver absent). D4. Approval of Sponsorship of Volunteers for Mark Christopher Charity Classic Golf Tournament. Oral presentation by Deborah Clark, Library Director. Report attached. MOTION: Moved by Member Melillo to approve Sponsorship of Volunteers for Mark Christopher Charity Classic Golf Tournament, seconded by Member Atkins, motion carried, 8-0-4 (with Akahoshi, Carrasco, Sakala and Silver absent). D5. Adoption of the Fiscal Year 2007-2008 PAL Campaign Budget. Presented by the PAL Campaign Cabinet: Ruth Leal and Paul Williams. Report attached. Member Williams reviewed the budget with the Board. Member Davies made the request that more money be moved into the LAIF account. MOTION: Moved by Member Davies to approve the adoption of the Fiscal Year 2007-2008 PAL Campaign Budget, seconded by Member Filippi, motion carried, 8-0-4 (with Akahoshi, Carrasco, Sakala and Silver absent). D6. PAL Campaign Reports: a) PAL Campaign Account Update. April, May and June, 2007 attached. b) PAL Campaign Events i) Library Telethon: Update from Telethon Production Committee Deborah Clark, Library Director, reviewed handouts with the Board on Telethon 2007. ii) PAL Campaign Cabinet Meetings. Oral report by attendees. a. July 11, 2007 President Leal and Member Williams reviewed the meeting with the Board. C) Library Foundation Ad Hoc Sub-committee Reports i) House Raffle Sub-committee: Update by Members. Member Williams stated that they sold $700,000 in tickets. Library Foundation Board Minutes August 13, 2007 Page 4 Member Gonzalez will be sending out to the Library Foundation Members an e-mail requesting them to volunteer for one week each by helping with promoting the House Raffle at local events. Such as Movies in the Park, Quakes Games, etc. Members can pass out flyers at the event. The Member will be responsible for the event during the week they volunteer for. d) Library Foundation Members Campaign Activities i) Oral report by each Member: contacts made stories to share, etc. Member Davies wished to convey her thanks in the City Councils recognition of the various Boards and Commissions. She enjoy the recognition dinner and the Volunteer Recognition Event Saturday at the Quakes game. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Report of Where Telethon Donations Will be Going E2. Story Room Naming Policy E3. Invitation to Members Howdyshell and Wimberly to attend the next Library Foundation Meeting Member Filippi left at 7:15 p.m. F. COMMUNICATIONS FROM THE PUBLIC None received. G. ADJOURNMENT MOTION: Moved by Member Williams to adjourn,seconded by Member Melillo,motion carried,7- 0-5 (with Akahoshi, Carrasco, Filippi, Sakala and Silver absent). The meeting adjourned at 7:20 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: October 8, 2007