HomeMy WebLinkAbout07/09/10 (Min) Library Fnd Board CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Adjourned Meeting
A. CALL TO ORDER
An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on
Monday, September 10, 2007, in the Tri-communities Room of City Hall, located at 10500 Civic
Center Drive,Rancho Cucamonga,California. The meeting was called to order at 6:04 p.m. Present
were Members Akahoshi, Atkins, Bowne, Carrasco, Davies, Filippi, Gonzalez, Sakala, Silver and
Williams.
Deborah Clark, Library Director, Michelle Perera, Library Services Manager, Cara Vera, Senior
Librarian and Vivian Garcia, Administrative Secretary were also present.
B. CONSENT CALENDAR
Bl. Approval of Library Foundation Treasurer's Report: August, 2007.
B2. Approval of Minutes: March 12, April 16, May 14, and August 13, 2007.
Member Davies requested the time of adjournment be corrected on page 4 of the August 13 minutes.
Unable to pass the minutes for March 12, April 16, May 14 and August 13, 2007, due to a lack of
quorum for the minutes.
MOTION: Moved by Member Silver to approve the Library Foundation Treasurer's Report for
August, seconded by Member Akahoshi, motion carried, 10-0-2 (with Leal and Melillo absent).
C. LIBRARY DIRECTOR'S STAFF REPORTS
Cl. Staff Presentation on"The Big Read"and Approval of Budget Amendment to donate$5,000
in Support of the Big Read project. Presented by"The Big Read" Team.
Deborah Clark, Library Director, introduced Senior Librarian Cara Vera to the Library Foundation
Board who presented a PowerPoint presentation on"The Big Read."
In her presentation, she outlined the following upcoming events:
October 5 Kick-off Event
Library Foundation Board Minutes
September 10, 2007
Page 2
October 19 Speaker Charles Shields
November 7-8 Theatre Production
November 15 Evening with "Scout'
Cara Vera, Senior Librarian,stated that most of the events will be held at the Paul A. Biane Library.
The events are free to everyone. Some of the activities include book discussions, film screenings,
school visits, favorite book contest and Video Magazine. She stated that further information can be
found on the web-site, www.rcpl.lib.ca.us/bi rg ead and www.ranchobigread.blomspot.com .
MOTION: Moved by Member Davies to approve the donation of $5,000 from the Library
Foundation Account in support of the Big Read project, seconded by Member Akahoshi, motion
carried, 10-0-2 (with Leal and Melillo absent).
D. BOARD BUSINESS
D1. Developing a Work Plan for 2007/2008. Process to establish goals/priorities and
brainstorm for activities the Library Foundation Board wishes to pursue during FY 2007/2008.
Discussion/brainstorming led by President or his/her designee.
Deborah Clark, Library Director, reviewed the report with the Board, stating that staff was
looking for input from the Board on what directions they wished to pursue for fund raising and
events this year.
President Bruce Bowne stated that if the House Raffle is the number one priority at this time,
perhaps the Direct Mail solicitation that would target new residents in Rancho Cucamonga start
in April of 2008.
Member Sakala suggested that any solicitations should be weaved in to the other priorities: such
as House Raffle, since solicitations and direct mail pieces would have greatest impact now.
Member Gonzalez asked for information on what has been done in the past.
Member Filippi stated that he hopes to meet with Glenn Miller of the Victoria Gardens Mall to
brainstorm. Once he has talked with his sub-committee, they will bring their ideas for potential
fund raisers/events to the Library Foundation Board.
The Library Director suggested that staff bring to the meeting next month a list of events and
fundraisers that the Board has done in the past years, along with a statement of how much money
each event brought to the Foundation. The Board agreed to table the discussion until next month.
Library Foundation Board Minutes
September 10, 2007
Page 3
D2. Update on Library Foundation Request Regarding Room Naming Rights for Joyce
Womack. Oral report by Library Director, Deborah Clark.
Deborah Clark, Library Director, updated the Library Foundation Board on the status of the
Naming Rights for Joyce Womack. At this time current city policy is being reviewed by staff
from the City Manager's office. The city staff involved are Pam Easter, Assistant City Manager,
Mandi Aluzri, Deputy City Manager, Kevin McArdle, Community Services Director and
Deborah Clark, Library Director.
D3. PAL Campaign Reports:
a) PAL Campaign Account Update. July, 2007, available at the meeting.
b) PAL Campaign Events
i) PAL Campaign Cabinet Meetings. Oral report by attendees.
a. Update on Consultant for Board Development. Oral Report
Member Williams stated that the PAL Campaign Cabinet did not meet since the last Library
Foundation meeting.
Deborah Clark, Library Director, stated that staff is waiting to receive a proposal from the
Consultant for the Board Development.
C) Library Foundation Ad Hoc Sub-committee Reports
i) House Raffle Sub-committee: Update by Members.
Member Atkins stated that there was a"boost" on the tickets on Friday, September 7. A
promotion of a $20 gift card for Victoria Gardens was given for each ticket purchased and the
public responded favorably. Member Atkins and Member Melillo sold 44 tickets in three hours.
Member Gonzalez stated that the second early bird deadline is Monday, September 17. He asked
that if anyone had fresh ideas, to let him know.
d) Library Foundation Members Campaign Activities
i) Oral report by each Member: contacts made stories to share, etc.
None were mentioned at this time.
Library Foundation Board Minutes
September 10, 2007
Page 4
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
E1. List of past fundraisers and the amount donated to the events
E2. Transfer of funds into the LAIF account, CDs, etc.
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F. COMMUNICATIONS FROM THE PUBLIC
None received.
G. ADJOURNMENT
MOTION: Moved by President Bowne to adjourn,seconded by Member Akahoshi,motion carried,
10-0-2 (with Leal and Melillo absent). The meeting adjourned at 7 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved: October 8, 2007