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HomeMy WebLinkAbout08/04/14 (Min) Library Fnd Board CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday,April 14,2008, in the Tri-communities Room of City Hall,located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:06 p.m. Present were Members Bowne, Davies, Filippi, Gonzalez, Leal and Melillo. Deborah Clark, Library Director, Michelle Perera, Library Services Manager, Cara Vera, Senior Librarian and Vivian Garcia; Administrative Secretary was present. President Bowne thanked past Members Ron Sakala and Paul Williams for their time and help as Library Foundation Members. Member Davies reviewed the accomplishments of both Members with the Board. Members Akahoshi and Atkins arrived at 6:08 p.m. Council Member Rex Gutierrez arrived. B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS Bl. Administration of Oath of Office. Council Member Rex Gutierrez administered the Oath of Office to new appointees Tina Gilfry and Chris White. He also administered the Oath of Office to re-appointee Bruce Bowne. Member Amsler arrived at 6:11 p.m. C. CONSENT CALENDAR Cl. Approval of Library Foundation Treasurer's Report: February and March, 2008. MOTION: Moved by Member Davies to approve the Treasurer's Reports, seconded by Member Leal, motion carried, 11-0-1 (with Silver absent). C2. Approval of Minutes: February 11 and March 10, 2008 (Gilfry and White abstained). Library Foundation Board Minutes April 14, 2008 Page 2 MOTION: Moved by Member Filippi to approve the minutes, seconded by Member Akahoshi, motion carried, 9-0-1-2 (with Silver absent). D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Update on upcoming Joint Meeting between the City Council and the Library Board of Trustees. Oral report by Deborah Clark, Library Director. Deborah Clark, Library Director, stated that the joint meeting between City Council, the Library Board of Trustees and the Library Foundation Board, will be sometime after July. D2. Presentation on the Updated Library Web Site. Presented by Michelle Perera, Library Services Manager. Member Filippi requested that Michelle Perera introduce herself and explain her duties along with Cara Vera, Senior Librarian to the Board. Cara Vera, Senior Librarian, presented a PowerPoint Presentation on the Library's new Virtual Library Website to the Board. D3. Approval of Request from Staff for $2,500 to send two staff members (Michelle Perera, Library Services Manager, and Casey Marcarello,Reference Librarian,to Fund Raising Training in San Jose, California. Deborah Clark,Library Director,asked for the Library Foundation Members support in sending two library staff members to the Fund Raiser Class in San Jose at the end of April. MOTION: Moved by Member Filippi to approve staff's request to send two library staff members to the Fund Raising Training in San Jose, seconded by Member Leal, motion carried, I1-0-1 (with Silver absent). E. BOARD BUSINESS El. Acceptance of resignation from Library Foundation Member and Vice President Paul Williams. Letter of resignation attached. Library Foundation Board Minutes April 14, 2008 Page 3 E2. Election of Officer. The vacant office is that of Vice President. President Bowne will preside. President Bowne opened the floor for nominations. Member Filippi nominated Member Rebecca Davies. Member Davies accepted. President Bowne asked if there were any more nominations. There were none. He closed the floor for nominations. MOTION: Moved by Member Filippi that Rebecca Davies fill the position of Vice President for the Library Foundation Board, seconded by Member Amsler, motion carried, 11-0-1 (with Silver absent). E3. PAL Campaign Account Update. January and February, 2008 attached. Deborah Clark, Library Director, reviewed the PAL Campaign Account with the Board. E4. Approval of Rent Increase for the Apartment Rental in the amount of$50 per month, to be effective July 1", 2008. Report attached. Presented by Library Director Deborah Clark. Deborah Clark, Library Director, gave an oral report on the apartment rental with the Board, explaining that the rent increase would change the monthly rent from $750 to $800 and that this action would take effect July 1, 2008. MOTION: Moved by Member Melillo to approve the rent increase on the apartment rental, seconded by Member Leal, motion carried, 11-0-1 (with Silver absent). Member Leal left at 7:15 p.m. E5. Revenue Streams for the Library Foundation: Developing a Work Plan for 2008/09. Attached is a list of all the fundraisers the Library Foundation has generated or participated in over the past years.Update including House Raffle and Golf Tournament will be available at the meeting. Presented by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the handout with the Board. E6. Discussion regarding attendance of Board Members. Requested by Member Davies. Library Foundation Board Minutes April 14, 2008 Page 4 Deborah Clark, Library Director, stressed the importance of the Library Foundation Members to be available and present at each meeting. The Library Foundation Board has always worked effectively as a team, and monthly attendance supports the strength of the team relationships. F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING F1. Concert under the Stars F2. Development of Long Range Plan G. COMMUNICATIONS FROM THE PUBLIC None received. ****** H. ADJOURNMENT MOTION: Moved by Member Gonzalez to adjourn, seconded by Member Melillo,motion carred, 10-0-2 (with Leal and Silver absent). The meeting adjourned at 7:45 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: May 12, 2008