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HomeMy WebLinkAbout08/09/08 (Agn) Library Fnd Board LIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING Second Monday 6:00 p.m. September 8, 2008 Tri-communities Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 *** City Councilmembers Donald J. Kurth, M.D., Mayor L. Dennis Michael, Mayor Pro Tem Rex Gutierrez, Councilmember Sam Spagnolo, Councilmember Diane Williams, Councilmember Foundation Members Bruce Bowne, President Rebecca Davies, Vice President Teresa Akahoshi, Member Jackie Amsler, Member David Atkins, Member Gino Filippi, Member Tina Gilfry, Member David Gonzalez, Member Ruth Leal, Member Dominic Melillo, Member Gilda Silver, Member Chris White, Member DECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows : I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on 9 -d� at � I posted a true and correct copy of the meeting agenda dated /-8 at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on of y-OSS at Rancho Cucamonga . DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga B Y: Vivian Garcia , Administrative Secretary City of Rancho Cucamonga d LIBRARY FOUNDATION BOARD AGENDA SEPTEMBER 8, 2008 1 RANCHO CUCAMONOA A. CALL TO ORDER 1. Roll Call: Akahoshi , Amsler Atkins Bowne , Davies _, Filippi Gilfry Gonzalez Leal Melillo , Silver and White B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Amended Library Foundation Treasurer's Report: 4 June, 2008 2. Approval of Library Foundation Treasurer's Report: July, 2008 9 3. Approval of Minutes: May 12, June 9, July 14 and August 11, 15 2008. C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Construction update by Michelle Perera, Library Services Manager. 2. Big Read Update: Discussion of Kick-off program scheduled for October 3 with author Anne Perry. Oral presentation by staff. D. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Fund Raising Events a. Update from the Special Event Committee regarding fundraiser scheduled for October 31, 2008. Member Gino Filippi, Chair, to present along with President Bruce Bowne and Member Tina Gilfry. LIBRARY FOUNDATION BOARD AGENDA SEPTEMBER 8, 2008 2 RANCHO CUCAMONGA 2. Developing a Work Plan for 2008/09: Continued from August 27 Meeting. Presented by staff. a. Review and discussion of proposed workplan for the Library Foundation Board. Report attached. Presented by Deborah Clark, Library Director. 3. Report from Library Board of Trustees by liaison Jackie Amsler. Held from August meeting. E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, September 4, 2008, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. STAFF REPORT LIBRARY SERVICES DEPARTMENT ' RANCHO Date: September 8, 2008 CUCAMONGA To: Rancho Cucamo ibrary Foundation From: Deborah Kaye r ibr ry Services Director Subject: Amended Treasurer's Report—June 2008 CASH REPORT BEGINNING MTD MTD ENDING CASH June. 2008 BALANCE REVENUES EXPENDITURES CASH BALANCE FUND General $84.727.36 $6,379.59 20.00 $91,086.95 Archibald Children's Books Endowment $40.000.00 $40,000.00 Victoria Gardens Books $83.125.00 $83,125.00 Adult Literac $7,535.00 $7,535.00 Operating Reserve Fund $5,000.00 $5,000.00 Unallocated Funds $759.000.00 $759,000.00 TOTAL $979.387.36 $6,379.59 20.00 $985.746.95 LAIF Account: $940,141.32 Bank of America Account $45,605.63 Total Library Foundation Holdings: $985,746.95 Revenues Received: $6,379.59 Interest Earned in Checking: $ 1.59 General Fund Rental Check: $ 750.00 General Fund Grapevine Donation $ 10.00 General Fund PAL Payment $ 5,000.00 General Fund PAL Payment $ 618.00 General Fund Expenditures: $20.00 AN Mxm T12EASURI R'S REPORT-JUNE,2008 PAGE 2 SFPI'FNfBER 8,2008 Secretary of State Filing Fee $ 20.00 General Fund Rancho Cucamonga Public Library Foundation CASH REPORT JUNE 2008 Beginning Balance $979,387.36 Deposits 6/10/2008 10.00 6/16/2008 1,368.00 6/25/2008 5,000.00 6,378.00 Bank of America- Interest 1.59 Less Checks #1251 (20.00) Secretary of State-Non-Profit Filing Fee $985,746.95 Statement Ending Balance. $ 45,625.63 Deposits in Transit - Less Outstanding Checks #1251 (20.00) Investments- LAIF 940,141.32 Adjusted Bank Balance $ 985,746.95 BankofAmer6ca I Your Bank of America Business Interest 0628 P P Checking Statement EO4 Statement Period: May 29 through June 26, 2008 Account Number, SMIN� CI D7/03 1 0000 567 0030 156 005766 #001 AT 0.366 RANCHO CUCAMONGA PUBLIC LIBRARYFOUAt Your Service 10500 CIVIC CENTER DR Call: 951.686.2590 RANCHO CUCAMONGA CA 91730-3801 Written Inquiries Bank of America Riverside Main Office PO Box 37176 San Francisco, CA 94137-0001 Customer since 1977 Bank of America appreciates your business and we enjoy serving you. Our free Online Banking service allows you to check balances, track account activity, pay bills and more. With Online Flanking you can also view up to 18 months of this statement online. Enroll at www.bankofamerica.com/small business. ❑ Summary of Your Business Interest Checking Account Beginning Balance on 05/29/08 $39,328.00 Annual Percentage Yield earned this period 0.05% Total Deposits and Other Credits + 6,378.00 Interest paid year-to-date $14.38 Total Checks,Withdrawals, Number of checks paid 1 Transfers,Account Fees -81.96 Number of electronic checks paid 0 Interest Paid _ + 1.59 - 'Number of 24 Hour Customer Service Calls Ending Balance $45,625.63 Self-Service 0 Assisted 0 ❑ Important Information About Your Account Based on the minimum balance you've maintained In this account, your monthly service charge has been waived. ❑ Bank of America News As a Bank of America customer, you can receive free admission to over 70 museums nationwide the first weekend of every month with Museums on Us'- .Just present your Bank of America debit, credit or ATM card, along with your photo ID at participating museums. 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Continued on next page California Page 1 of 4 ' �' Pecydetl Puxv H-- RANCHO CUCAMONGA PUBLIC LIBRARY FOU Statement Period: May 29 through June 26, 2008 Account Number:-0 ❑ Deposits Number Dale Posted Amount Number Date Posted Amount 06/11 $ 10.00 06/25 5,000.00 06/16 11360.00 Total of 3 deposits $6,378.00 ❑ Checks Paid Dale Paid Number Amount 06/18 1250 $81.96 ❑ Account Activity Dale Pasted Description Reference Number Amount Interest Paid 06/26 Interest Paid from 05/29/00 Through 06/26/08 $1 59 ❑ Daily Balance ' Dale Amount Dale Amount Dale Amount 06/11 $ 39,338.00 06/10 40,G24.04 06/26 06/16 40,706.00 06/25 45,624.04 45,625.63 ❑ Bank of America: In Balance To assist you in reconciling your account, we have provided the following summary information. A reconciliationworksheel is printed on the reverse of this page. ' • Your ending balance from this statement............................................................................................................................$45,625.63 • Add interest paid to your checkbook register...............................................................................................................................1.59 California Page 2 of 4 STAFF REPORT LIBRARY SERVICES DEPARTMENT RANCHO Date: September 8, 2008 C,,UCAMONGA To: Rancho Cucamo a ibrary Foundation From: Deborah Kaye I r Lib ry Services Director Subject: Treasurer's Report—July 2008 CASH REPORT BEGINNING MTD MTD ENDING CASH July, 2008 BALANCE REVENUES EXPENDITURES CASH BALANCE FUND General $91,086.95 $5,363.56 25.00 $96,425.51 Archibald Children's Books Endowment $40.000.00 $40.000.00 Victoria Gardens Books $83.125.00 $83.125.00 Adult Literac $7,535.00 $7,535.00 Operating Reserve Fund $5,000.00 $5,000.00 Unallocated Funds $759,000.00 $759,000.00 TOTAL $985.746.95 $5,363.56 25.00 $991,085.51 LAW Account: $944,693.08 Bank of America Account $46,390.75 B of A Ending Balance $1.68 Total Library Foundation Holdings: $991,085.51 Revenues Received: $5,363.56 Union Bank Operning Balance: $ .12 General Fund Interest Earned in Checking: $ 1.68 General Fund Rental Check: $ 750.00 General Fund Grapevine Donation $ 10.00 General Fund Memorial Donation $ 50.00 General Fund LAIF Earnings $ 4,551.76 General Fund TRI?ASURER'S REPORT-JULY 2008 PAGE 2 S17MI BE'R 8,2008 Expenditures: $25.00 Returned Check fee $ 25.00 General Fund Rancho Cucamonga Public Library Foundation CASH REPORT JULY 2008 Beginning Balance $985,746.95 Deposits 7/1/2008 10.00 7/15/2008 750.00 7/16/2008 50.00 810.00 Union Bank Opening Balance 0.12 Bank of America- Interest 1.68 LAIF- Interest 4,551.76 Returned Check (25.00) Less Checks $991,085.51 B of A Statement Ending Balance $ 1.68 Union Bank Statement Ending Balance 46,390.75 Deposits in Transit - Less Outstanding Checks - Investments-LAIF 944,693.08 Adjusted Bank Balance $ 991,085.51 Bank of America 4%00. H_ -- Your,,Bank uf.America r � . Business Interest — . jos?a P P Checking Statement StatemenfPeyiod:'L-_.r- == = June 27,thi'bugli.Jgly • - - - "'- :�,' "' Abcount Numtieri; . u�lii�i�iiil�Yhuii�l'ui1��u�U��1- :-RANCHO CUCAMONGA`P,UBL--IC .LIBRARY FOU 'r-AtYour'Service - -:10500 CIVIC--GENTER-,OR 'Call 9516862590 RANCHO C_UCAMONGA CAX 91730-3801 r - - - - - : Written Ingwries — _- Bank of Am "erica " - Rivers,dewain Office S911 Ff.wdi'sco, CA 94137=0001, -. Customer-since 7977- B56k:of America:appreciates your .buslneas.and we enjoy ser-ving'you. ' '- Our free-Online'Bahking•service'allows'yourto-check•balaness; track account-aclivity;,pay.bilis and-more:'With,Onlide'Benking you can also view up to 18 months of thie.statem`en't on line.-Enroll•at www.bankofamerica.com/smallbusinessr? :'::n_n_ ❑'Summary of YouF Business InteresfCheckIhd.Account Beginning,Balance an 06/27/06 ' $45;625.63 Annual Percentage Yield earned this period Total Deposits and Other Credits --+-10.00- __Interest paid year-to,date ;`..���_. -:$16.06 j- - _._ '------ - -- - — its — — - Total-Checks,Withdrawals;, - - -'-'- -- --Number of checks-paid- 1 i Transfers,.Acc_ounttFees-_^-i__ - - - -Number of electronic checks paid 0 ? Interest Paid - - -- - '-- --- - -' -+ 1-.68 _Number of'24 Hour Custo_mer-Service Calls -- j -Self-Service - . 0 Ending:Balance_.__- � _ _ _ $1 687.,._ - � ' i =• - :. - _ - ,Assisted; �- _ .,�� _ - - _ I : .1t r 0 ❑ Itnportant,lnfostmation AboutYourl ccount i Change taBusss?Schedulof�F sin Sept me ber 2008 [he check cashing,tee w1 ine11.3,,.,,,' i increase'to$6 outside,of CaliIbrnia Il will not change in California The fee-appllesjonly,to,� payees who c`asR,checks•drawn on a.Ban"FofAma7ica=business account,ln•our.bankingr; . i centers.and do-NOThave,a:relat,anship'with BankaofAmerica:. ,"�� •_ - - , " '- 'Bank'ofrAmerica?offers^a`numtier�of..aitemativeartoravoid;check-cashing'fees,-including^an - - - --- - -- — excW's(Je,package%of banking benefits for yo'ur'employeas; direct depositofpaychecks'and --_ - - moiarP,lease'cellahe+numberon this„statemen£to;Fearniabout•altemati-ves:We:valus your businass and our associates ar--$_ ready,to-assiskyou:•-cr— ____ ...=.r- --: - "i-rc. ^rT•- r ..__ .Based.on.the,average,balance:you;ve.maintained.in this,account, your monthly,service. ._ .... _. .charge:has.been:waived, ----- _ _ Continued on next page 09020,17,001:221s California Page 1 of 4 R-YJ PQM Page 1 of 2 ®O TAT E M E N 7 RANCHO CUCAMONGA PUBLIC i OF ACC®MN48 LIBRARY Statement Number:JMMMNMMIL UNION BANK OF CALIFORNIA 07101108-07131/08 GOVERNMENT SERVICES- SOUTH 274 POST OFFICE BOX 513840 Customer Inquiries LOS ANGELES CA 90051-3840 800-798-6466 Thank you for banking with us since 2000 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P O BOX 807 RANCHO CUCAMONGA CA 91729 I ■ Offer your customers more ways to pay.When you partner with Union Bank of California and Elavon,your banking and transaction-processing solutions are backed by the strength of Union Bank and supported by the electronic payment-processing expertise of Ela von,allowing you a one-stop solution for all banking and processing needs.Best of all,youW receive funds in one business day when depositing to your Union Bank account. Public Fund Checking Summary Account Number:2740024461 Days in statement period:Days In statement period:31 Balance on 711 $ 0.12 Total Credits 46,415.63 Deposits(2) 800.00 Electronic credits(1) 45,615.63 Total Debits -25.00 Other debits(1) -25.00 Balance on 7131 $ 46,390.75 CREDITS Deposits including check and cash cred/is Date Description/Locatlon Reference Amount 7116 UNENCODED COURIER DEP NO LABEL 44160638 $ 750.00 7/18 UNENCODED COURIER DEP NO LABEL 44296176 50.00 2 Deposits Total $ 000.00 Electronic credits Date Description/Location Reference Amount 7/24 WIRE TRANS TRN 0724020840 072408 200807240024015 93055650 $ 45,615.63 DEBITS Other debits,fees and adjustments Date Description Reference Amount 7123 DEPOSITED ITEM RETURNED 99310884 $ 25.00 JI Page 2 of 2 RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number:Rll A 07/01/08-07/31/08 Daily Ledger Balance Date Ledger Balance Date Ledger Balance 711-7115 $ 0.12 7123 $ 775.12 7/16-7/17 750.12 7/24-7/31 46,390.75 7/18-722 800.12 i i i i i t. k EI STAFF REPORT LIBRARY SERVICES DEPARTMENT 91 RANCHO Date: September 8, 2008 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Deborah Kaye Clark, Library Services Director Subject: APPROVAL OF MINUTES RECOMMENDATION: Approval of the minutes of the meetings of May 12, June 9, July 14 and August 11, 2008. BACKGROUND/ANALYSIS: Attached, please find the minutes for the regular and special meetings of the Library Foundation Board taken and compiled by Library Administrative Secretary, Vivian Garcia and Carol Durkel, Office Specialist ll. FISCAL IMPACT: None. Sin erely, ra a e Clark Library Director CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, May 12, 2008, in the Tri-communities Room of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m. Present were Members Atkins, Bowne, Davies, Filippi, Gilfry, Gonzalez and White. Deborah Clark, Library Director and Vivian Garcia, Senior Administrative Secretary were present. B. CONSENT CALENDAR B l. Approval of Library Foundation Treasurer's Report: April, 2008. MOTION: Moved by Member Davies to approve the Treasurer's Report, seconded by Member Gonzalez, motion carried, 7-0-5 (with Akahoshi, Amsler, Leal, Melillo and Silver absent). Member Amsler arrived at 6:10 p.m. B2. Approval of Minutes: April 14, 2008. MOTION: Moved by Member Filippi to approve the minutes, seconded by Member Atkins,motion carried, 8-0-4 (with Akahoshi, Leal, Melillo and Silver absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Approval for Library Foundation to budget $40,000 in FYI 2008/09 to support an LSTA Grant Application for KIDS (Kids Interactive Discovery Space). Report attached. Member Akahoshi arrived at 6:35 p.m. Deborah Clark, Library Director, reviewed the grant application with the Board. Library Foundation Board Minutes May 12, 2008 Page 2 MOTION: Moved by Member Filippi to approve to budget $40,000 in FY 2008/09 to support an LSTA Grant Application for KIDS, seconded by Member Gonzalez, motion carried, 9-0-3 (with Leal, Melillo and Silver absent). D. BOARD BUSINESS D1. PAL Campaign Account Update. March, 2008, available at the meeting. Deborah Clark, Library Director, reviewed the PAL Campaign Account with the Board. D2. Fund Raising a. Update from the Special Event Committee regarding potential fundraiser. Member Gino Filippi, Chair to present along with President Bruce Bowne. Member Filippi gave an oral report on the potential fundraiser in October or November at Celebration Hall. b. Update on status of"Concerts Beneath the Stars." Members Amsler and Davies to present. Member Amsler gave an update on the status of"Concerts Beneath the Stars"to the Board, stating that there are no tickets currently available for the Library Foundation to sell,but that we would be on a waiting list in case tickets are turned in by other non-profit agencies. She also stated that she believed there might be the potential to use the Haffif estate for a fundraiser for the Library if we were interested in pursuing such a use. D3. Approval to Renew Director and Officer's Insurance from Philadelphia Insurance at a cost of $844. Report Attached. President Bowne reviewed the insurance with the Board, noting there was no increase in the coverage or change in the policy. MOTION: Moved by Member Davies to approve renewing the Director and Officer's Insurance from Philadelphia Insurance at a cost of$844, seconded by Member Akahoshi,motion carried,9-0-3 (with Leal, Melillo and Silver absent). D4. Developing a Work Plan for 2008/09. Presented by staff. a. Brainstorming for potential program sponsorships for 2008/09. Report attached. Library Foundation Board Minutes May 12, 2008 Page 3 Deborah Clark, Library Director, reviewed handout, Potential Funding Opportunities for Library Foundation with the Board. Deborah Clark, Library Director, asked the Board to spilt up into three groups and to decide what three items from the handout they would like to do. Group 1 List Preferences Play Project,Big Read,Archibald Project with Matching Funds New Ideas Technology Fund under Endowment Funds Group 2 List Preferences KIDS Planning Project, Little Read New Ideas City wide Fundraiser sponsored by business sponsors,read for points with prize involving Radio Disney or large name performer. Involve identifying the Library. Family Read Group 3 List Preferences Little Read, Endowment Fund New Ideas Storytelling Festival which include Workshops on How to Tell a Story, Poetry for high school or college age students including a cafe or coffee. Deborah Clark, Library Director, stated she would put the ideas together and share with the Board Members and library staff. b. Review and discussion of current structure of the Library Foundation Board. Report attached. Item requested to be held over for the next meeting. ****** E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING El. Teen Services E2. Current Structure of the Library Foundation Board F. COMMUNICATIONS FROM THE PUBLIC None received. ****** Library Foundation Board Minutes May 12, 2008 Page 4 G. ADJOURNMENT MOTION: Moved by Member Amsler to adjourn, seconded by Member Akahoshi,motion carried, 9-0-3 (with Leal, Melillo and Silver absent). The meeting adjourned at 7:30 p.m. Respectfully submitted, V InJ� 3HC Z.4t. Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Library Foundation Board was scheduled for Monday,June 9,2008,at 6:00 p.m. in the Tri-communities Room at the CityofRancho Cucamonga, located at 10500 Civic Center Drive Rancho Cucamonga, California. The meeting was canceled due to lack of quorum. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: U."00•PPS MINUTES OF THE JULY 14, 2008, SPECIAL JOINT MEETING OF THE RANCHO CUCAMONGA LIBRARY BOARD AND RANCHO CUCAMONGA LIBRARY FOUNDATION A. CALL TO ORDER The special joint meeting of the Rancho Cucamonga Library Board and Rancho Cucamonga Library Foundation was held on Monday, July 14, 2008, in the Summer Library at Central School, located at 7955 Archibald Avenue, Rancho Cucamonga, California. The meeting was called to order at 5:37 p.m. by Library Board President Coberly. Present were: Library Board Members: Coberly, Amsler, Hairston and Nagel. Library Foundation Board Members: Akahoshi, Amsler, Bowne, Davies, Filippi, Gilfry, Gonzalez, Leal, Melillo and White. Absent was Silver. Staff: Deborah Clark, Library Director; Robert Karatsu, Assistant Library Director; Michelle Perera, Library Services Manager; Renee Tobin, Principal Librarian; Cara Vera, Senior Librarian; Rosie Manela, Literacy Supervisor; Carol Durkel, Office Specialist II. B. PUBLIC COMMUNICATION None C. BOARD AND FOUNDATION BUSINESS 1 . Director Clark reported that this was the second month for the Foundation to try to adopt the Budget for 2008/09 since there was no quorum at the last meeting. And that this has turned out to be a positive thing in order to add two changes: one was to add a section under Children's Special Programs asking for an additional $15,000 donation for special cultural arts events like the Black History Month program. Michelle Perera explained that these would be eight programs — five of these would be evening after hour's events and three will coincide with the Theatre's Young Audience shows for this season. These involve an entertainer, activities and crafts which would encompass the entire building. An upcoming event poster for"Around the World on 8.8.08"was shown as an example of this type of program. A short discussion ensued. The other item which was not on the proposed budget but was voted on and approved several months ago was a $50,000 donation to support the Archibald Library Remodel. This will allow the Library Foundation's name to be placed on the donor wall and to have naming rights to a key space or display at the remodeled library. Upon completion of this discussion, President Bowne made the motion to adopt the budget including the two proposals, Ruth Leal seconded. 14 yeas 0 opposed 1 absent. It was passed unanimously with those present. D. LIBRARY DIRECTOR'S STAFF REPORTS 1. Prior to the Tour of the Summer Library, Director Clark interjected a special thank you to Boardmember Nagel for made the Summer Library at Central School possible. She also extended her appreciation to Manager Perera and her many staff that worked on the project. Michelle Perera conducted a sitting tour pointing out the collection and explaining how a family place library functions and succeeds. Director Clark reiterated the success of the Summer Library from a service and political standpoint. She also said she had hoped to do a check presentation to Central School for $3000 to use for their library but that this had to wait pending the budget approval. Boardmember Nagel expressed her gratitude and pointed out that the fifth graders who serve on a Library Board for the Central School District would be very excited to add more Manga and magazines to their collections. 2. Library Services Manager Perera handed out the Biane July calendar to explain the many joint library programs taking place for the month. She also had a PowerPoint presentation to show how busy the library has become in usage, circulation and Summer Reading Program sign-ups. E. JOINT LIBRARY BOARD AND FOUNDATION BUSINESS 1. A review of the proposed joint City Council, Board and Foundation meeting was discussed by Director Clark. Items for discussion include the success of the interim services during the Remodel, status of the Remodel project, sharing with Council the growth and milestone of our 1,000,000 circulation statistics and the status of our LSTA grant for the proposed development of the Biane Library second floor. Director Clark proposed getting more involvement from both the Board and staff for presentations to the Council. President Coberly thought that staff did such an outstanding job,the Board need not interfere. A discussion ensued with Rebecca Davies agreeing that a more integrated presentation would give them more of a voice, more of an affirmation. Jackie Amsler inquired about how historical preservation of the community was being made more available for public access. A discussion ensued whereupon Director Clark spoke of the need to make items digitized for online access. It was decided to add this to the next agenda for future discussion as well as add it to the list of items to discuss at the joint meeting with Council. Rebecca Davies asked if the LSTA Grant was dependent on the State's budget. Director Clark said that LSTA would be funded for this year, but that future years funding might be in jeopardy. 2. Tour of the Archibald Library conducted by Robert Karatsu began with a PowerPoint presentation of current pictures from the site. He noted that the project was ahead of schedule even though they had a minor set-back with the need to fill and smooth out the flooring. The monument sign was discussed briefly, staff noting and that it was back in the drawing stage for potential modifications and exploration. An on-site tour was to follow adjournment. F. ADJOURNMENT The Special Joint Library Board and Library Foundation Meeting were officially adjourned at 6:28 p.m. with all Members present except Silver. Respectfully submitted, Carol Durkel Administrative Assistant OS II CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday,August 11,2008,in the Tri-communities Room of City Hall,located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:05 p.m. Present were Members Atkins, Davies, Filippi, Gonzalez, Leal, Melillo and White. Deborah Clark, Library Director, Robert Karatsu, Assistant Library Director, Michelle Perera, Library Services Manager and Vivian Garcia, Senior Administrative Secretary were present. B. CONSENT CALENDAR Bl. Approval of Library Foundation Treasurer's Report: June, 2008. MOTION: Moved by Member Filippi to approve the Treasurer's Report,seconded by Member Leal, motion carried, 7-0-5 (with Akahoshi, Amsler, Bowne, Gilfry and Silver absent). B2. Approval of Minutes: May 12, 2008 Unable to approve due to lack of quorum for the minutes. B3. Approval of Payment of Invoice to Community Foundation for Purchase of Table at 2008 Gala. Report attached. MOTION: Moved by Member Gonzalez to approve the payment of invoice, seconded by Member Melillo, motion carried, 7-0-5 (with Akahoshi, Amsler, Bowne, Gilfry and Silver absent). Member Bowne arrived at 6:10 p.m. B4. Approval of Payment of Invoice to IRS from the PAL Campaign. Report attached. MOTION: Moved by Member Melillo to approve the payment of invoice to the IRS, seconded by Member Filippi, motion carried, 8-0-4 (with Akahoshi, Amsler, Gilfry and Silver absent). Library Foundation Board Minutes August 11, 2008 Page 2 C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Archibald Library Update: Oral Reports. a. Construction update by Robert Karatsu, Assistant Library Director. Robert Karatsu,Assistant Library Director, gave an oral update on the construction since their visit with the Board. b. Grand Opening date and outline of festivities planned,presented by Michelle Perera, Library Services Manager. Michelle Perera,Library Services Manager,stated that the date would be Saturday,September 13,in the morning. Invitations will be sent out. She gave an oral outline of festivities planned with the Board. D. BOARD BUSINESS DI. PAL Campaign Account Update. June, 2008, available at the meeting. Deborah Clark, Library Director, stated that since the account has been spilt between the two Foundations, there will no longer be a PAL Campaign Account Update. D2. Fund Raising Events a. Update from the Special Event Committee regarding fundraiser scheduled for October 31, 2008. Member Gino Filippi, Chair, to present along with President Bruce Bowne and Member Tina Gilfry. Member Filippi stated there will be a fundraiser scheduled for October 31. The committee is planning on meeting soon and will update the Board at the next meeting. D3. Developing a Work Plan for 2008/2009: Presented by staff. a. Review and discussion of current structure of the Library Foundation Board. Continued from June meeting. Presented by Deborah Clark, Library Director. Deborah Clark, Library Director, passed out Rancho Cucamonga Library Foundation 2008/09 Library Foundation Work Plan (DRAFT) Library Foundation Board Minutes August 11, 2008 Page 3 Deborah Clark, Library Director, reviewed the work plan with the Board. The item is to be brought back at the next meeting to discuss further with the other Members. E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING E1. Review Members and their Attendance E2. Open House Memberships E3. Current Structure of the Library Foundation Board F. COMMUNICATIONS FROM THE PUBLIC None received. G. ADJOURNMENT MOTION: Moved by Member Gonzalez to adjourn, seconded by Member Melillo,motion carried, 8-0-4 (with Akahoshi, Amsler, Gilfry and Silver absent). The meeting adjourned at 7:10 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: RANCHO CUCAMONGA LIBRARY FOUNDATION 2008/09 LIBRARY FOUNDATION WORK PLAN (DRAFT) 1. 2008/09 Library Foundation Meetings • Full Board Meeting schedule Monday, August 11, 6 p.m. Monday, September 8, 6 p.m. Monday, October 13, 6 p.m. Monday, November 10, 6 p.m. Monday, December will be scheduled if needed Monday, January 14, 6 p.m. Monday, February 9, 6 p.m. Monday, March 9, 6 p.m. Monday, April 13, 6 p.m. Monday, May 11, 6 p.m. Monday, June 8, 6 p.m. GOALS FOR 2008/09 1) Undertake a major fund raising campaign to provide support for the construction and future operation of the second floor of the Paul A. Biane Library 2) Enhance visibility of and generate excitement about the mission of the Library Foundation through a series of cultural programs/events 3) Expand giving opportunities exclusive to Library Foundation LIBRARY FOUNDATION WORK PLAN • Approve the concept of kicking off a three year campaign to raise funds to support the construction and operation of the second floor of the Biane Library. (August, 2008) • Evaluate Committee structure of the Library Foundation to maximize fundraising over the next three years. (August/September, 2008) Board. • Meet with Library Board of Trustees and CLxy Council to confirm support for three year project to fundraise for Biane Library construction and operation and to determine amount of campaign (September, 2008) • Evaluate designs to modify current donor wall temporarily removed from the Archibald Library. (September, 2008) Staff/Board • Create the Event Calendar for 2009/10 (September-December, 2008) Staff • Create a fund-raiser designed for the schools to support "Kids Interactive Discovery Center". (September-December, 2008) School Committee/Staff • Host a fund raising event to kick off the Library Telethon Campaign on October 31, 2008 (July-October, 2008) Staff/Board • Conduct a mail solicitation to local business to support "magic word" donations to the Telethon. (October-December, 2008) Staff/Board • Create a major mail out campaign to support the Telethon event (December- February, 2009) Staff/Committees • Produce Telethon 2009 (January-April, 2009) StafffTelethon Production Committee JOINT WORK PLAN ITEMS WITH THE COMMUNITY FOUNDATION • PAL Campaign Cabinet will meet and review the current allocation of PAL Funds and report back to the Library Foundation Board (September) • Review the plan for PAL Phase II major fundraising efforts at the Campaign Cabinet level in light of proposed new capital campaign for the second floor (September, 2008) • Consider an alternative organizational model for PAL fundraising (October/November) Research and develop a Planned Giving program for the PAL Campaign (October)