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HomeMy WebLinkAbout08/11/10 (Min) Library Fnd Board CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, November 10, 2008, in the Tri-communities Room of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m. Present were Members Amsler, Atkins, Bowne, Davies, Filippi, Gilfry, Gonzalez, Melillo and White. Deborah Clark, Library Director, Robert Karatsu, Assistant Library Director, Michelle Perera, Library Services Manager and Vivian Garcia, Senior Administrative Secretary were present. B. CONSENT CALENDAR Bl. Approval of Library Foundation Treasurer's Report: September and October, 2008. MOTION: Moved by Member Filippi to approve the Treasurer's Reports, seconded by Member Davies, motion carried, 9-0-2 (with Akahoshi and Leal absent). B2. Approval of Minutes: September 8 and October 13, 2008 MOTION: Moved by Member Filippi to approve the minutes,seconded by Member Melillo,motion carried, 9-0-2 (with Akahoshi and Leal absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Big Read Update: Discussion of Kick-off program and presentation by author Anne Perry. Oral presentation by staff. Deborah Clark,Library Director,presented an oral report on the Big Read to the Board,emphasizing that Kick-off Program, featuring Anne Perry. She stated that while attendance was limited, the author was fascinating and a very positive voice for literature and writing. Michelle Perera, Library Services Manager, presented an oral report on the Big Read in October, giving a statistical rundown on attendance at the many events, including the"little read" for young people. She concluded by stating that she has already presented ideas to staff for the next Big Read in 2009. Library Foundation Board Minutes November 10, 2008 Page 2 D. BOARD BUSINESS Dl. Acceptance of letter of resignation by Board Member Silver. Report available at the meeting. Deborah Clark,Library Director,reviewed with the Board the resignation from Member Silver sent to her via e-mail. MOTION: Moved by Member Davies to accept the resignation of Member Silver, seconded by Member Gonzalez, motion carried, 9-0-2 (with Akahoshi and Leal absent). D2. Approval of Transfer $10,000 of LAIF Funds into General Checking Account. Report attached. Presented by Library Director Deborah Clark. MOTION: Moved by Member Filippi to approve the transfer of$10,000 of LAIF Funds into the General Checking Account, seconded by Member Melillo,motion carried,9-0-2(with Akahoshi and Leal absent). D3. Discussion of Joint meeting of the City Council, Library Board of Trustees and Library Foundation. President to preside. President Bowne asked for comments from the Members on the joint meeting. Member Gilfry stated that she enjoyed the meeting. She felt that the interaction between the Council and the Boards went well. Member Filippi believed the Council appreciated putting names to the faces of the members of both Boards. Member Gonzalez believes that Council is onboard with the vision of the second floor of the Paul A. Biane Library. Deborah Clark,Library Director, stated that she would like the Members to be thinking about what approach the Library Foundation Board will take in the future due to financial woes caused by the current recession and the State fiscal problems. Where is the line the Library Foundation Board would step up to in economical hard times? The Bylaws state that the funds raised by the Board would not be used for funding the"routine operations and maintenance of the Library". However,if there is a fiscal year where new books cannot be purchased because of extensive budget cuts,could that be considered "routine" or special circumstances? President Bowne asked if the Bylaws need to be changed. Library Foundation Board Minutes November 10, 2008 Page 3 Deborah Clark,Library Director,stated no,a financial crisis would not be considered"routine"if the Board chose to step in to assist the Library. Member Gilfry asked what the financial situation looks like for a library. Deborah Clark,Library Director,stated that a library is composed of books and people. The choices are limited during tight budget times to closing hours and cutting the book budget. Member Amsler asked if the library planned to recruit and train volunteers to help. Deborah Clark, Library Director, stated that the library does have a large volunteer group and uses them on a regular basis, but not for general operation of open hours. Member Filippi thanked library staff for the great presentation given at the joint meeting. D4. Fund Raising Events a. Update from the Special Event Committee regarding fundraiser hosted on October 24, 2008. Member Gino Filippi, Chair, to present along with Member Tina Gilfry. Member Filippi reviewed the October 24`h fundraising event, "Music, Mystery & Merlot" with the Board. He stated that it was a great event. He received tremendous remarks on Rod and Tina Gilfry's performance. Michelle Perera, Library Services Manager, projected photos from the event for the Board. Member Gilfry stated that it was an event that could be grown even larger in the future. Member Filippi thanked Carol Durkel, Office Specialist 11, for the creation of a great program and graphic design for the event. Deborah Clark,Library Director,stated that in the future the timeframe could be shifted from 5:30 to 6:30 p.m. Michelle Perera, Library Services Manager, stated that if the event is held at a different time of the year, it could be expanded to include the courtyard. She stated that the authors appreciated being a part of the event by being seated at the food tables, rather than located in another area. Member Filippi thanked Michelle Perera's staff for a great job. Library Foundation Board Minutes November 10, 2008 Page 4 D5. Telethon 2009. a. A Library Telethon is currently scheduled for March 13-15, 2009. Kick off discussion on this upcoming event. Presented by Deborah Clark, Library Director.. Deborah Clark,Library Director, stated that Booker is currently on Administrative Leave and is not available to produce the upcoming Telethon. Member Leal is also no longer with Charter so does not have access to staff members that could have helped to tape the show. Library staff is working with the City Manager's office in setting up a meeting with the current cable companies in the City (Charter and Time Warner)to see what level of support they will supply for the Telethon scheduled for March of 2009. Member Melillo stated that Ruth Leal has started her own production company. Deborah Clark,Library Director,stated that the Telethon Production Ad Hoc Sub-committee would be starting soon to meet with Robert Karatsu, Assistant Library Director, and Michelle Perera, Library Services Manager. D6. Report from Library Board of Trustees by liaison Jackie Amsler. Held over from the August meeting. Member Amsler updated the Library Foundation Members on what has occurred at the Library Board of Trustees meetings. She stated that the Trustees would like to know what direction the Foundation would like the Board to go in regard to supporting their fundraising efforts. E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING E1. Telethon E2. LAIF current interest rate and rate of return. E3. Number of subscribers with the cable company. F. COMMUNICATIONS FROM THE PUBLIC None received. Library Foundation Board Minutes November 10, 2008 Page 5 G. ADJOURNMENT MOTION: Moved by Member Gonzalez to adjourn to January 12, 2009, seconded by Member Melillo,motion carried, 9-0-2(with Akahoshi and Leal absent). The meeting adjourned at 6:55 p.m. Respectfully submitted, vt V1 ��C Vivian Garcia Administrative Secretary Approved: January 12, 2009