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HomeMy WebLinkAbout2009/01/12 - Minutes - Library Foundation BoardCITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, January 12, 2009, in the Tri-communities Room of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:05 p.m. Present were Members Bowne, Davies, Filippi, Gonzalez, Leal, Melillo and White. Sharon Nagel from the Library Board of Trustees, Robert Karatsu, Library Director, Michelle Perera, Acting Assistant Library Director, Deborah Clark, Library Consultant and Vivian Garcia, Senior Administrative Secretary were present. ****** B. CONSENT CALENDAR B 1. Approval of Library Foundation Treasurer's Report: November and December, 2008. MOTION: Moved by Member Filippi to approve the Treasurer's Reports, seconded by Member Davies, motion carried, 7-0-4 (with Akahoshi, Amsler, Atkins and Gilfry absent). B2. Approval of Minutes: November 10 (Leal abstained) and December 8, 2008. MOTION: Moved by Member Filippi to approve the minutes, seconded by Member Melillo, motion carried, 7-0-4 (with Akahoshi, Amsler, Atkins and Gilfiy absent). ****** C. LIBRARY DIRECTOR'S STAFF REPORTS C1. Organization in Transition: Oral presentation by staff. Robert Karatsu, Library Director, gave an oral report on the Rancho Cucamonga Public Library in transition with changes in key staff positions. Robert Karatsu, Library Director, stated that Michelle Perera, Acting Assistant Library Director would be the liaison for the Library Foundation Board. Robert Karatsu, Library Director, stated that Deborah Clark would be a Library Consultant for the Library until June. She will be involved with fundraising and the Library Foundation Board. C2. Lola A. Livesey Trust Account. Oral report by Robert Karatsu, Library Director. Library Foundation Board Minutes January 12, 2009 Page 2 Robert Karatsu, Library Director, stated that Library received what looked like a financial report about two months ago in the mail. When Library staff contacted the bank listed on the report, they were told that the Library is one of the benefactors of Lola A. Livesey Tmst account. She was a resident of Rancho Cucamonga. The funds to the Rancho Cucamonga Public Library from the Tmst should be dispersed within the next two month, with the stipulation that the money be used for the children library. Member Gonzalez suggested that a naming section for her be part of the second floor of Paul A. Biane Library. C3. Library Calendar. Oral report by Michelle Perera, Acting Assistant Library Director. Michelle Perera, Acting Assistant Library Director, presented an oral report on the Library Calendar which had been approved in the budget by the Library Foundation Board in July. She reviewed with the Board a printed copy of the layout and information provided in the calendar. The calendars should be ready within a week. They will be available to the public. They can also be used in marketing for the Library with potential donors. C4. Approval to amend Library Foundation Budget for 2008/2009 to reflect payment of $5,000 to Vision Media Television. Report attached, presented by staff. Robert Karatsu, presented an oral background report on Vision Media Television to produce a professional video piece promoting the Victoria Gardens Cultural Center and the Lewis Playhouse. MOTION: Moved by Member Leal to approve to amend the Library Foundation Budget for 2008/2009 to reflect payment of $5,000 to Vision Media Television, seconded by Member Gonzalez, motion carried, 7-0-4 (with Akahoshi, Amsler, Atkins and Gilfry absent). *****+ D. BOARD BUSINESS D 1. Review of LAIF current interest rate and rate of return. Report attached. President to preside over discussion. President Bowne, stated that there were two handouts the Board had received from staff to review regarding LA1F. Robert Karatsu, Library Director, reviewed the information he had gathered from the Finance Department with the Board. Library Foundation Board Minutes January 12, 2009 Page 3 D2. Telethon 2009 a. Library Telethon is currently scheduled for March 13-15, 2009. Kick off discussion on this upcoming event. Oral presentation by staff. Robert Karatsu, Library Director, stated the Library Telethon is scheduled for March 13-15. Channel KCSB from San Bernardino are available to broadcast the Telethon. Staff is waiting for a quote from them for the event. Robert Karatsu, Library Director, is talking with Redlands YMCA Circus, working with them on a commitment for the Friday evening of the Telethon with their circus performers. Deborah Clark, Library Consultant, stated that this might be the Telethon to dedicate some time to the Planned Giving concept. Since the Library has received the first patron to name the Rancho Cucamonga Public Library as one of the benefactors in their trust. Deborah Clark, Library Consultant, asked the Board about their thoughts on the schools being part of the fundraising. Robert Karatsu, Library Director, stated that at this time, his preference would be to emphasize that the schools be performers in the Telethon and not a major part of the fundraising. Board Member Davies agreed with the Library Director. The Foundations for each school district are challenged by the economy at this time. Board Member Leal suggested that individual students could sign-up as they do for the Summer Reading Program to be part of the fundraising at the Library. Michelle Perera, Acting Assistant Library Director, stated that Library staff will be meeting this week to discuss the Telethon and the areas they would like to participate in. She asked the Board if they would like to review the different areas available to be a part of and request the areas they are interested in. Board Member Davies asked if Renee Tobin would be the contact person on staff for the schools involvement. The Library Director said yes. Deborah Clark, Library Consultant, stated that the mail out should occur by Febmary 13. She is working on the letters and a donor base at this time. Due to the IIZS rulings, she is also working on who will be signing the letters for the mail out. Board Member Filippi asked if there will be a Trivia Challenge at the Telethon. Library Foundation Board Minutes January 12, 2009 Page 4 Robert Karatsu, Library Director, stated that there will be an Adult Trivia Challenge instead of the Children's Trivia Challenge this year. Board Member Davies asked when the Adult Trivia Challenge would be held. Robert Karatsu, Library Director, stated the Adult Trivia Challenge will beheld on Saturday. The circus if they are part of the Telethon will be on Friday evening. b. Review of status of major partnerships. Oral presentation by staff on current level of subscribers for each entity and current telethon commitment. Charter Communication, Inc. Robert Karatsu, Library Director, reviewed the meeting staff had with Charter Communication for the Telethon with the Board. Warner Cablevision Robert Karatsu, Library Director, stated that staff is working on a meeting with Wamer Cablevision. Inland Valley Daily Bulletin Deborah Clark, Library Consultant, stated Library staff is working to contact the publisher at the Inland Valley Daily Bulletin. Deborah Clark, Library Consultant, stated that she will be contacting the members of the Telethon sub-committee to meet with the Inland Valley Daily Bulletin. *+**** E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING E1. Library Director's Goals E2. Telethon 2009 *~**~* F. COMMUNICATIONS FROM THE PUBLIC None received. «***** Library Foundation Board Minutes January 12, 2009 Page 5 G. ADJOURNMENT MOTION: Moved by Member Filippi to adjourn, seconded by Member Gonzalez, motion carved, 7- 0-4 (with Akahoshi, Amsler and Atkins and Gilfry absent). The meeting adjourned at 7 p.m. Respectfully submitted, ~~~ Vivian Garcia Administrative Secretary Approved: July 13, 2009