HomeMy WebLinkAbout2009/02/09 - Minutes - Library Foundation BoardCITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Adjourned Meeting
A. CALL TO ORDER
An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on
Monday, February 9, 2009, in the Tri-communities Room of City Hall, located at 10500 Civic Center
Drive, Rancho Cucamonga, California. The meeting was called to order at 6:09 p.m. Present were
Members Akahoshi, Amsler, Atkins, Davies, Filippi, Gonzalez and White.
Adam Collier, Planning Technician, Tabe Van der Zwaag, Associate Planner, Waen Messner,
Associate Planner, Robert Karatsu, Library Director, Michelle Perera, Acting Assistant Library
Director, Deborah Clark, Library Consultant and Vivian Garcia, Senior Administrative Secretary
were present.
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B. PRESENTATIONS
B1. Review of the Draft Rancho Cucamonga Guiding Principles. Presentation by City Planning
Department Staff on the City's new General Plan.
Member Davies introduced Adam Collier, from the Planning Department.
Member Gilfry arrived at 6:10 p.m.
Adam Collier, Planning Technician, introduced Tabe Van der Zwaag and Waen Messner from the
Planning Department. Adam reviewed the "draft" Rancho Cucamonga Guiding Principles with the
Library Foundation Board.
The Members of the Library Foundation Board gave their input on additions, deletions and changes
to the Guiding Principle statements.
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C. CONSENT CALENDAR
C1. Approval of Library Foundation Treasurer's Report: January, 2009.
MOTION: Moved by Member Filippi to approve the Treasurer's Report, seconded by Member
Gilfry, motion carried, 8-0-3 (with Bowne, Leal and Melillo absent).
C2. Approval of Minutes: January 12, 2009.
Library Foundation Board Minutes
February 9, 2009
Page 2
Unable to pass due to a lack of quorum of attendees.
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D. LIBRARY DIRECTOR'S STAFF REPORTS
D1. Library Status Update: Oral report by Robert Karatsu, Library Director.
Robert Karatsu, Library Director, presented an oral update to the Board Members on the status of the
library. He also stated that library staff had been working on the budget for next fiscal year.
Michelle Perera, Acting Assistant Library Director, gave an oral update on the status of the Paul A.
Biane Library.
Michelle Perera, Acting Assistant Library Director, stated that staff has been working with the
consultants on their contract for the feasibility study for the second floor of the Paul A. Biane
Library. The staff report for the consultants is on the agenda for approval by the City Council. Once
approved, staff is working on having a two day workshop at the end ofFebruary with the consultants.
D2. Library Calendar Distribution. Oral report by Michelle Perera, Acting Assistant Library
Director.
Michelle Perera, Acting Assistant Library Director, reviewed the Library Calendar with the Board.
Member Filippi stated that staff did a very nice job on the calendar.
Library Consultant Deborah Clark stated that the calendar had gone out with a letter from the Library
Director thanking donors for their past contributions.
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E. BOARD BUSINESS
E1. Library Director's Goals. Report attached. Robert Karatsu, Library Director, to lead
discussion.
Robert Karatsu, Library Director, asked that this item be carried over to the next meeting.
E2. Telethon 2009
Robert Karatsu, Library Director, reviewed a few of the acts for the Library Telethon with the Board.
Library Foundation Board Minutes
February 9, 2009
Page 3
Robert Karatsu, Library Director, reviewed the Revised Budget Estimated hand out with the Board.
MOTION: Moved by Member Gonzalez to approve Library Telethon Production budget not to
exceed $10,000, seconded by Akahoshi, motion carried, 8-0-3 (with Bowne, Leal and Melillo
absent).
Library Consultant Deborah Clark stated that she will be contacting the members of ad hoc
subcommittees to start meeting.
Library Consultant Deborah Clark asked if the Board Members would approve the Telethon ad hoc
Subcommittee to prepare a budget for marketing of this event that would be approved by the Library
Foundation Board Members at their next meeting.
MOTION: Moved by Member Filippi to activate the Telethon ad hoc Marketing Subcommittee
which will establish a budget for advertising for the Telethon for official approval at the next Library
Foundation meeting, seconded by Member Atkins, motion carried, 8-0-3 (with Bowne, Leal and
Melillo absent).
Library Consultant Deborah Clark reviewed the draft Pledge Form along with the draft letter with the
Board. The mail out will be sent to retail and restaurants next week.
Michelle Perera, Acting Assistant Library Director, reviewed the Magic Word Spreadsheet with the
Board. Letters will be mailed out to local merchants next week. She requested the help of Board
Members in contacting ten to fifteen businesses each for participation with the Telethon. An e-mail
reminder will be sent to Board Members this week. Board Members can respond with their selection
of businesses so not to duplicate efforts.
Library Consultant Deborah Clark proposed using the Telethon this year as a kick off for a two year
fundraising effort to focus on children, families and literature. The first year would be a more
modest fundraising start and then moving into a larger campaign if the feasibility study once
completed is considered of value, to move forward towards fundraising for the second floor of Paul
A. Biane Library.
Member White suggested asking our donors, patrons, etc., for their stories on what the Library has
done or been to them. She stated that their story or interview could be used on the Telethon.
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Library Foundation Board Minutes
February 9, 2009
Page 4
F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING
F1. Library Director's Goals
F2. Telethon 2009
F3. LAIF Account
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G. COMMUNICATIONS FROM THE PUBLIC
None received.
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H. ADJOURNMENT
MOTION: Moved by Member Akahoshi to adjourn to Monday, March 2, 2009 at 6 p.m., seconded
by Member Filippi, motion carried, 8-0-3 (with Bowne, Leal and Melillo absent). The meeting
adjourned at 8:05 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved: June 8, 2009