HomeMy WebLinkAbout09/04/13 (Agn) Lib Fnd Board LIBRARY FOUNDATION BOARD
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AGENDA
CITY OF RANCHO CUCAMONGA
REGULAR MEETING
Second Monday
6:00 p.m.
April 13, 2009
Tri-communities Room
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, California 91730
City Councilmembers
Donald J. Kurth, M.D., Mayor
L. Dennis Michael, Mayor Pro Tem
Rex Gutierrez, Councilmember
Sam Spagnolo, Councilmember
Diane Williams, Councilmember
Foundation Members
Bruce Bowne, President
Rebecca Davies, Vice President
Teresa Akahoshi, Member
Jackie Amsler, Member
David Atkins, Member
Gino Filippi, Member
Tina Gilfry, Member
David Gonzalez, Member
Ruth Leal, Member
Dominic Melillo, Member
Chris White, Member
DECLARATION OF POSTING OF AGENDA
VIVIAN GARCIA states and declares as follows:
I presently am, and at all times mentioned herein have
been, the Administrative Secretary of the Library .of Rancho
Cucamonga. Acting in that capacity, on ��rc� $ ';?o09
at �0i30 li.�ry, , I posted a true and correct copy of the meeting
agenda dated A-p,t� �3, ao�q at 10500 Civic
Center Drive, Rancho Cucamonga.
I declare under penalty of perjury that the foregoing is
true and correct and that this declaration was executed on
at Rancho Cucamonga.
RY NANA
City of Rancho Cucamonga
B Y:
Vivian Garcia, Administrative
Secretary
City of Rancho Cucamonga
- LIBRARY FOUNDATION BOARD AGENDA
APRIL 13, 2009 1
RANCHO
CUCAA90NGA
A. CALL TO ORDER
1. Roll Call: Akahoshi , Amsler Atkins
Bowne , Davies , Filippi Gilfry
Gonzalez , Leal , Melillo and White
B. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
non-controversial. They will be acted upon by the Library Foundation
Board at one time without discussion. Any item may be removed by a
Member or member of the audience for discussion.
1. Approval of Library Foundation Treasurer's Report: February, 4
2009.
2. Approval of Minutes: January 12, 2009, February 9, 2009, 7
March 2, March 6 and March 9, 2009.
C. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony,
although the President may open the meeting for public input.
1. Library Status Update: Oral report by Robert Karatsu, Library
Director.
D. BOARD BUSINESS
The following items have been requested by the Library Foundation
Board for discussion. They are not public hearing items, although
the President may open the meeting for public input.
1. Telethon 2009 recap. Oral report by staff.
21
2. Renewal of Board Insurance. Staff report presented by
Robert Karatsu, Library Director.
3. Reappointing Boardmembers with Expiring Terms. Oral
report presented by Robert Karatsu, Library Director.
4. Future Library Foundation Events. Oral report by Michelle
Perera, Assistant Library Director.
LIBRARY FOUNDATION BOARD AGENDA
APRIL 13, 2009 2
RANCHO
CUCA.MONGA
a. Music, Mystery and Merlot Event
5. Library Board of Trustees Agenda. Discussion led by Member
Davies.
E. IDENTIFICATION OF ITEMS FOR THE NEXT
MEETING
This is the time for Library Foundation Board to identify the items
they wish to discuss at the next meeting. These items will not be
discussed at this meeting, only identified for the next meeting.
F. PUBLIC COMMUNICATIONS
This is the time and place for the general public to address the
Library Foundation Board. State law prohibits the Board from
addressing any issue not previously included on the Agenda.
G. ADJOURNMENT
I, Vivian R. Garcia, Library Administrative Secretary of the City of
Rancho Cucamonga, or my designee, hereby certify that a true,
accurate copy of the foregoing agenda was posted on Wednesday,
April 8, 2009, seventy two (72) hours prior to the meeting per
Government Code 54954.2 at 10500 Civic Center Drive.
STAFF REPORT ;
LIBRARY SERVICES DEPARTMENT
RANCHO
Date: April 13, 2009 CUCAMONGA
To: Rancho Cucamonga Library Foundation
From: Robert Karatsu, Library Director
Subject: TREASURER'S REPORT— FEBRUARY, 2009
CASH REPORT BEGINNING MTD MTD ENDING
CASH CASH
February, 2009 BALANCE REVENUES EXPENDITURES BALANCE
FUND
General $52,853.0 $3,346.17 ($1,200.00 $54,999.22
Archibald Children's Books Endowment $40,000.00 $40,000.00
Victoria Gardens Books $83,125.00 $83.125.00
Adult Literac $8,535.00 $8,535.00
Operating Reserve Fund $5.000.00 sumoo
Unallocated Funds $759,000.00 $759.000.00
TOTAL $948.513.05 $3,346.17 ($1,200.00) $950,659.22
LAIF Account: $947,344.59
Union Bank Account' $3,314.63
Total Library Foundation Holdings: $950,659.22
"Union Bank ending bank balance of$4,514.36 less two outstanding checks in the amount of$1,200.00
Revenues: $3,346.17
Rental Payment $ 800.00 General Fund
Close Out of the PAL House Raffle Account $ 2,427.67 General Fund
Grapevine Donations $ 15.00 General Fund
Biane Donation Box $ 103.50 General Fund
Expenditures: $1,200.00
R.C. Community Fnd. Gala Sponsor $ 1,000.00 General Fund
U.S. Postmaster—Telethon Postage $ 200.00 General Fund
Rancho Cucamonga Public Library Foundation
CASH REPORT FEBRUARY 2009
Beginning Balance $948,513.05
Deposits 2/3/2009 103.50
2/10/2009 800.00
2/12/2009 5.00
2/19/2009 2,427.67
2/23/2009 10.00
3,346.17
Less Checks #10013 (1,000.00) R.C. Community Fnd-Gala Sponsor
#10014 (200.00) U.S. Postmaster-Telethon Postage
(1,200.00)
$950,659.22
Union Bank Statement Ending Balance $ 4,514.63
Deposits in Transit -
Less Outstanding Checks #10013 (1,000.00)
#10014 (200.00)
(1,200.00)
Investments-LAW 947,344.59
Adjusted Bank Balance $ 950,659.22
@TL,1TERENT Pagelofl
RANCHO CUCAMONGA PUBLIC
OF QCCOUNTO LIBRARY
Statement Number:
UNION BANK 01/31/09-02/27/09
GOVERNMENT SERVICES- SOUTH 274
POST OFFICE BOX 513840 Customer 6 Inquiries
LOS ANGELES CA 90051-3840 8D0-798-6466
Thank you for banking with us
since 2008
RANCHO CUCAMONGA PUBLIC LIBRARY
FOUNDATION
P O BOX 807
RANCHO CUCAMONGA CA 91729
■ Go green this year with online statements instead of paper!Call your banker today to make the switch.
Public Fund Checking Summary Account Number:filemser.
Days in statement period:Days in statement period:28
Balance on 1/31 $ 1,168.46
Total Credits 3,346.17
Deposits(5) 3,346.17
Total Debits 0.00
Balance on 2127 $ 4,514.63
CREDITS
Deposits including check and cash credits
Date Description/Location Reference Amount
2/3 CCV DEPOSIT SEQ#0203VP1520 A-0000000000M 90211976 $ 103.50
2/11 UNENCODED COURIER DEPOSIT 46247624 800.00
2/18 CCV DEPOSIT SEQ#021 BES1120 A-0000000001M 90210383 5.00
2/20 UNENCODED COURIER DEPOSIT 47391072 2,427:67
2/23 CCV DEPOSIT SEQ#0223TV2970 A-OOOOOOOOOOM 90212972 10.00
5 Deposits Total $ 3,346.17
DEBITS
Daily Ledger Balance
Date Ledger Balance Date Ledger Balance
2/2 $ 1,168.46 2118-2119 $ 2,076.96
2/3-2110 1,271.96 2120-2122 4,504.63
2/11-2/17 2,071.96 2123-2127 4,514.63
STAFF REPORT = r
LIBRARY SERVICES DEPARTMENT
RANCHO
Date: April 13, 2009 CUCAMONGA
To: Rancho Cucamonga Library Foundation
From: Robert Karatsu, Library Director
Subject: APPROVAL OF MINUTES
RECOMMENDATION
Approval of the minutes of the meetings of January 12, February 9, March 2, March 6 and March 9,
2009.
BACKGROUND/ANALYSIS
Attached, please find the minutes for the regular and special meetings of the Library Foundation
Board taken and compiled by Library Administrative Secretary, Vivian Garcia.
FISCAL IMPACT
None.
Respectfully submitted,
Robert Karatsu
Library Director
CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Adjourned Meeting
A. CALL TO ORDER
An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on
Monday,January 12,2009, in the Tri-communities Room of City Hall,located at 10500 Civic Center
Drive,Rancho Cucamonga, California. The meeting was called to order at 6:05 p.m. Present were
Members Bowne, Davies, Filippi, Gonzalez, Leal, Melillo and White.
Sharon Nagel from the Library Board of Trustees,Robert Karatsu,Library Director,Michelle Perera,
Acting Assistant Library Director, Deborah Clark, Library Consultant and Vivian Garcia, Senior
Administrative Secretary were present.
B. CONSENT CALENDAR
BI. Approval of Library Foundation Treasurer's Report: November and December, 2008.
MOTION: Moved by Member Filippi to approve the Treasurer's Reports, seconded by Member
Davies, motion carried, 7-0-4 (with Akahoshi, Amsler, Atkins and Gilfry absent).
B2. Approval of Minutes: November 10 (Leal abstained) and December 8, 2008.
MOTION: Moved by Member Filippi to approve the minutes,seconded by Member Melillo,motion
carried, 7-0-4 (with Akahoshi, Amsler, Atkins and Gilfry absent).
C. LIBRARY DIRECTOR'S STAFF REPORTS
C l. Organization in Transition: Oral presentation by staff.
Robert Karatsu, Library Director, gave an oral report on the Rancho Cucamonga Public Library in
transition with changes in key staff positions.
Robert Karatsu, Library Director, stated that Michelle Perera, Acting Assistant Library Director
would be the liaison for the Library Foundation Board.
Robert Karatsu, Library Director, stated that Deborah Clark would be a Library Consultant for the
Library until June. She will be involved with fundraising and the Library Foundation Board.
C2. Lola A. Livesey Trust Account. Oral report by Robert Karatsu, Library Director.
Library Foundation Board Minutes
January 12, 2009
Page 2
Robert Karatsu, Library Director, stated that Library received what looked like a financial report
about two months ago in the mail. When Library staff contacted the bank listed on the report,they
were told that the Library is one of the benefactors of Lola A. Livesey Trust account. She was a
resident of Rancho Cucamonga. The funds to the Rancho Cucamonga Public Library from the Trust
should be dispersed within the next two month, with the stipulation that the money be used for the
children library.
Member Gonzalez suggested that a naming section for her be part of the second floor of Paul A.
Biane Library.
C3. Library Calendar. Oral report by Michelle Perera, Acting Assistant Library Director.
Michelle Perera, Acting Assistant Library Director,presented an oral report on the LibraryCalendar
which had been approved in the budget by the Library Foundation Board in July. She reviewed with
the Board a printed copy of the layout and information provided in the calendar. The calendars
should be ready within a week. They will be available to the public. They can also be used in
marketing for the Library with potential donors.
C4. Approval to amend Library Foundation Budget for 2008/2009 to reflect payment of$5,000 to
Vision Media Television. Report attached, presented by staff.
Robert Karatsu, presented an oral background report on Vision Media Television to produce a
professional video piece promoting the Victoria Gardens Cultural Center and the Lewis Playhouse.
MOTION: Moved by Member Leal to approve to amend the Library Foundation Budget for
2008/2009 to reflect payment of$5,000 to Vision Media Television,seconded by Member Gonzalez,
motion carried, 7-0-4 (with Akahoshi, Amsler, Atkins and Gilfry absent).
D. BOARD BUSINESS
DI. Review of LAIF current interest rate and rate of return. Report attached. President to preside
over discussion.
President Bowne, stated that there were two handouts the Board had received from staff to review
regarding LAIF.
Robert Karatsu, Library Director, reviewed the information he had gathered from the Finance
Department with the Board.
Library Foundation Board Minutes
January 12, 2009
Page 3
D2. Telethon 2009
a. Library Telethon is currently scheduled for March 13-15,2009. Kick off discussion
on this upcoming event. Oral presentation by staff.
Robert Karatsu,Library Director, stated the Library Telethon is scheduled for March 13-15. Channel
KCSB from San Bernardino are available to broadcast the Telethon. Staff is waiting for a quote
from them for the event.
Robert Karatsu, Library Director, is talking with Redlands YMCA Circus, working with them on a
commitment for the Friday evening of the Telethon with their circus performers.
Deborah Clark, Library Consultant, stated that this might be the Telethon to dedicate some time to
the Planned Giving concept. Since the Library has received the first patron to name the Rancho
Cucamonga Public Library as one of the benefactors in their trust.
Deborah Clark,Library Consultant, asked the Board about their thoughts on the schools being part of
the fundraising.
Robert Karatsu,Library Director, stated that at this time,his preference would be to emphasize that
the schools be performers in the Telethon and not a major part of the fundraising.
Board Member Davies agreed with the Library Director. The Foundations for each school district
are challenged by the economy at this time.
Board Member Leal suggested that individual students could sign-up as they do for the Summer
Reading Program to be part of the fundraising at the Library.
Michelle Perera, Acting Assistant Library Director, stated that Library staff will be meeting this
week to discuss the Telethon and the areas they would like to participate in. She asked the Board if
they would like to review the different areas available to be a part of and request the areas they are
interested in.
Board Member Davies asked if Renee Tobin would be the contact person on staff for the schools
involvement. The Library Director said yes.
Deborah Clark, Library Consultant, stated that the mail out should occur by February 13. She is
working on the letters and a donor base at this time. Due to the IRS rulings, she is also working on
who will be signing the letters for the mail out.
Board Member Filippi asked if there will be a Trivia Challenge at the Telethon.
Library Foundation Board Minutes
January 12, 2009
Page 4
Robert Karatsu, Library Director, stated that there will be an Adult Trivia Challenge instead of the
Children's Trivia Challenge this year.
Board Member Davies asked when the Adult Trivia Challenge would be held.
Robert Karatsu, Library Director, stated the Adult Trivia Challenge will be held on Saturday. The
circus if they are part of the Telethon will be on Friday evening.
b. Review of status of major partnerships. Oral presentation by staff on current level of
subscribers for each entity and current telethon commitment.
1. Charter Communication, Inc.
Robert Karatsu, Library Director, reviewed the meeting staff had with Charter Communication for
the Telethon with the Board.
2. Warner Cablevision
Robert Karatsu,Library Director,stated that staff is working on a meeting with Warner Cablevision.
3. Inland Valley Daily Bulletin
Deborah Clark, Library Consultant, stated Library staff is working to contact the publisher at the
Inland Valley Daily Bulletin.
Deborah Clark, Library Consultant, stated that she will be contacting the members of the Telethon
sub-committee to meet with the Inland Valley Daily Bulletin.
E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING
El. Library Director's Goals
E2. Telethon 2009
F. COMMUNICATIONS FROM THE PUBLIC
None received.
Library Foundation Board Minutes
January 12, 2009
Page 5
G. ADJOURNMENT
MOTION: Moved by Member Filippi to adjourn,seconded by Member Gonzalez,motion carried,7-
0-4 (with Akahoshi, Amsler and Atkins and Gilfry absent). The meeting adjourned at 7 p.m.
Respectfully submitted,
D
Vivian Gardiia
Administrative Secretary
Approved:
CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Adjourned Meeting
A. CALL TO ORDER
An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on
Monday,February 9,2009, in the Tri-communities Room ofCityHall,located at 10500 Civic Center
Drive, Rancho Cucamonga, California. The meeting was called to order at 6:09 p.m. Present were
Members Akahoshi, Amsler, Atkins, Davies, Filippi, Gonzalez and White.
Adam Collier, Planning Technician, Tabe Van der Zwaag, Associate Planner, Waen Messner,
Associate Planner, Robert Karatsu, Library Director, Michelle Perera, Acting Assistant Library
Director, Deborah Clark, Library Consultant and Vivian Garcia, Senior Administrative Secretary
were present.
B. PRESENTATIONS
B1. Review of the Draft Rancho Cucamonga Guiding Principles. Presentation by City Planning
Department Staff on the City's new General Plan.
Member Davies introduced Adam Collier, from the Planning Department.
Member Gilfry arrived at 6:10 p.m.
Adam Collier, Planning Technician, introduced Tabe Van der Zwaag and Waen Messner from the
Planning Department. Adam reviewed the"draft"Rancho Cucamonga Guiding Principles with the
Library Foundation Board.
The Members of the Library Foundation Board gave their input on additions, deletions and changes
to the Guiding Principle statements.
C. CONSENT CALENDAR
Cl. Approval of Library Foundation Treasurer's Report: January, 2009.
MOTION: Moved by Member Filippi to approve the Treasurer's Report, seconded by Member
Gilfry, motion carried, 8-0-3 (with Bowne, Leal and Melillo absent).
C2. Approval of Minutes: January 12, 2009.
Library Foundation Board Minutes
February 9, 2009
Page 2
Unable to pass due to a lack of quorum of attendees.
D. LIBRARY DIRECTOR'S STAFF REPORTS
DI. Library Status Update: Oral report by Robert Karatsu, Library Director.
Robert Karatsu, Library Director,presented an oral update to the Board Members on the status of the
library. He also stated that library staff had been working on the budget for next fiscal year.
Michelle Perera, Acting Assistant Library Director, gave an oral update on the status of the Paul A.
Biane Library.
Michelle Perera, Acting Assistant Library Director, stated that staff has been working with the
consultants on their contract for the feasibility study for the second floor of the Paul A. Biane
Library. The staff report for the consultants is on the agenda for approval by the City Council. Once
approved, staff is working on having a two day workshop at the end of February with the consultants.
D2. Library Calendar Distribution. Oral report by Michelle Perera, Acting Assistant Library
Director.
Michelle Perera, Acting Assistant Library Director,reviewed the Library Calendar with the Board.
Member Filippi stated that staff did a very nice job on the calendar.
Library Consultant Deborah Clark stated that the calendar had gone out with a letter from the Library
Director thanking donors for their past contributions.
E. BOARD BUSINESS
El. Library Director's Goals. Report attached. Robert Karatsu, Library Director, to lead
discussion.
Robert Karatsu, Library Director, asked that this item be carried over to the next meeting.
E2. Telethon 2009
Robert Karatsu, Library Director,reviewed a few of the acts for the Library Telethon with the Board.
Library Foundation Board Minutes
February 9, 2009
Page 3
Robert Karatsu, Library Director, reviewed the Revised Budget Estimated hand out with the Board.
MOTION: Moved by Member Gonzalez to approve Library Telethon Production budget not to
exceed $10,000, seconded by Akahoshi, motion carried, 8-0-3 (with Bowne, Leal and Melillo
absent).
Library Consultant Deborah Clark stated that she will be contacting the members of ad hoc
subcommittees to start meeting.
Library Consultant Deborah Clark asked if the Board Members would approve the Telethon ad hoc
Subcommittee to prepare a budget for marketing of this event that would be approved by the Library
Foundation Board Members at their next meeting.
MOTION: Moved by Member Filippi to activate the Telethon ad hoc Marketing Subcommittee
which will establish a budget for advertising for the Telethon for official approval at the next Library
Foundation meeting, seconded by Member Atkins, motion carried, 8-0-3 (with Bowne, Leal and
Melillo absent).
Library Consultant Deborah Clark reviewed the draft Pledge Form along with the draft letter with the
Board. The mail out will be sent to retail and restaurants next week.
Michelle Perera, Acting Assistant Library Director, reviewed the Magic Word Spreadsheet with the
Board. Letters will be mailed out to local merchants next week. She requested the help of Board
Members in contacting ten to fifteen businesses each for participation with the Telethon. Ane-mail
reminder will be sent to Board Members this week. Board Members can respond with their selection
of businesses so not to duplicate efforts.
Library Consultant Deborah Clark proposed using the Telethon this year as a kick off for a two year
fundraising effort to focus on children, families and literature. The first year would be a more
modest fundraising start and then moving into a larger campaign if the feasibility study once
completed is considered of value, to move forward towards fundraising for the second floor of Paul
A. Biane Library.
Member White suggested asking our donors, patrons, etc., for their stories on what the Library has
done or been to them. She stated that their story or interview could be used on the Telethon.
Library Foundation Board Minutes
February 9, 2009
Page 4
F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING
F1. Library Director's Goals
F2. Telethon 2009
F3. LAIF Account
G. COMMUNICATIONS FROM THE PUBLIC
None received.
H. ADJOURNMENT
MOTION: Moved by Member Akahoshi to adjourn to Monday,March 2, 2009 at 6 p.m., seconded
by Member Filippi, motion carried, 8-0-3 (with Bowne, Leal and Melillo absent). The meeting
adjourned at 8:05 p.m.
Respectfully sub tted,
�v� - �zk&0-
Vivian Garcia
Administrative Secretary
Approved:
CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Adjourned Meeting
A. CALL TO ORDER
An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on
Monday, March 2, 2009, in the Tri-communities Room of City Hall, located at 10500 Civic Center
Drive, Rancho Cucamonga, California. The meeting was called to order at 6:06 p,m. Present were
Members Akahoshi, Amsler, Atkins, Davies, Gilfry and Gonzalez.
Robert Karatsu,Library Director,Michelle Perera,Acting Assistant Library Director, Renee Tobin,
Principal Librarian, Deborah Clark, Library Consultant and Vivian Garcia, Senior Administrative
Secretary were present.
B. ITEMS OF BUSINESS
Bl. Telethon 2009.
Michelle Perera, Acting Assistant Library Director, reviewed the Magic Word List with the Board
Members.
Robert Karatsu, Library Director, reviewed the donation by Mercy Air for a helicopter ride for four
people and also includes a dinner at the Jersey Fire Station.
Robert Karatsu, Library Director, reviewed the Trivia Teams that will be participating with the
Board.
Member Gonzalez reviewed the mailings he had been working on with the Board.
Deborah Clark, Library Consultant, reviewed the mail outs she had been working on.
Member Davies stated that there would be a Telethon Presentation this Thursday morning,March 5,
at 7 a.m. at the Chamber Breakfast.
Member Davies stated that the school ad hoc sub-committee had made seven Telethon presentations
so far.
Robert Karatsu, Library Director, stated that he received a pledge of$500 from one of the vendors
from the Archibald remodel.
Michelle Perera, Acting Assistant Library Director,asked for volunteers for the Phone Bank during
the Telethon. She will be setting up a Host Meeting next week.
Library Foundation Board Minutes
March 2, 2009
Page 2
Member Gonzalez reviewed the ads that will be appearing in the City News section of the Inland
Valley Daily Bulleting this week.
C. COMMUNICATIONS FROM THE PUBLIC
None received.
D. ADJOURNMENT
MOTION: Moved by Member Akahoshi to adjourn to Friday,March 6,2009 at 4 p.m.,seconded by
Member Gonzalez, motion carried, 6-0-5 (with Bowne, Filippi, Leal, Melillo and White absent).
The meeting adjourned at 6:45 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved:
CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA LIBRARY FOUNDATION BOARD
Adjourned Meeting
A. CALL TO ORDER
An adjourned meeting of the Rancho Cucamonga Library Foundation Board was scheduled for
Friday,March 6,2009, at 4:00 p.m. in the Story Time Room at the Paul A. Biane Library, located at
12505 Cultural Center Drive Rancho Cucamonga, California.
The meeting was canceled due to a lack of a quorum.
Respectfully submitted,
V �IIU voaol�
Vivian Garcia
Administrative Secretary
Approved:
CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA LIBRARY FOUNDATION BOARD
Adjourned Meeting
A. CALL TO ORDER
An adjourned meeting of the Rancho Cucamonga Library Foundation Board was scheduled for
Monday, March 9, 2009, at 6:00 p.m. in the Tri-communities Room at the City of Rancho
Cucamonga, located at 10500 Civic Center Drive Rancho Cucamonga, California.
The meeting was canceled.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved:
STAFF REPORT r
LIBRARY SERVICES DFPAR-I'DIEN'r
RANCHO
Date: April 13, 2009 C,UCAMONGA
To: Rancho Cucamonga Library Foundation
From: Robert Karatsu, Library Director
Subject: APPROVAL TO RENEW DIRECTOR AND OFFICER'S INSURANCE FROM
PHILADELPHIA INSURANCE AT A COST OF $844
RECOMMENDATION
Staff recommends approval to renew Directors and Officer's Insurance provided by the Philadelphia
Insurance Company at a cost of$844.
BACKGROUND/ANALYSIS
It was recommended by the Risk Management Division of the City of Rancho Cucamonga that the
Library Foundation obtain Director and Officer's Insurance to add to the coverage provided by the
City of Rancho Cucamonga, which is liability insurance.
Using the services of insurance broker Hub International of California, Insurance Services, Inc.,
staff obtained a quote for insurance coverage as described above. The best policy found was
offered by Philadelphia Insurance at a cost of $844. Coverage began for the Library Foundation in
2006. The current quote is for the same cost with no increase for this fiscal year.
This insurance coverage will provide board members with protection in the area of investments,
personal decisions and other management decisions so long as they are made within the law and
with no criminal intent.
FISCAL IMPACT
Annual cost of$844 for FY 2009/2010.
Respectfully submitted,
Robert Karatsu
Library Director
rM PHILADELPHIA INSURANCE COMPANIES INVOICE
13 PO Box 70251
PHILADELPHIA, PENNSYLVANIA 19176-0252 Page 1 of 1
Invoice Date: 3/4/2009 Invoice P12216354
Account Number: 78828327
Policy Number: PHSD403822
Binder Number: 3300752
Policy Term Premium: $844.00
Taxes/Fees/Surcharges: $0.00
Product: FF-Flexi Plus Five
Policy Effective Date: 4/12/2009
Gross Amount Due: $844.00 (includes taxes/tees/surcharges)
Payment Plan: FIXED ANNUAL
Due Date: Coverage has been bound in consideration of the payment of the Amount Due within the later of:
1.21 days from the date of the invoice;or
2.The policy effective date.
All coverage is considered null and void if payment is not made as required.
Agent: HUB INTERNATIONAL OF CALIFORNIA INS. SERV.INC.
PO BOX 5345
RIVERSIDE, CA 92517
Billing Contact: Accounts Payable
Billed To:
Policy Holder: RANCHO CUCAMONGA PUBLIC LIBRARY FOU
7368 ARCHIBALD AVE
RANCHO CUCAMONGA, CA 91730
Payment Instructions: Detach and return with check made payable to Philadelphia Insurance Companies. To pay by Credit card,call
Customer Service at 877-438-7459. We accept Visa,Mastercard,and American Express.
---------------------------------------------------------------------------------------------------
® Invoice Number: 16012216354
PHILADELPHIA INSURANCE COMPANIES
Account Number: 78828327@
Binder Number: 3300752 Billing Date: 3/4/2009
RANCHO CUCAMONGA PUBLIC LIBRARY FOU
7368 ARCHIBALD AVE Amount Due: $844.00
RANCHO CUCAMONGA, CA 91730
Remittance Amount: $ PHILADELPHIA INSURANCE COMPANIES
PO BOX 70251
PHILADELPHIA PA 19176-0251
16012216354 000000078828327 0 20090304 20090324 000000000084400 8