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Home My WebLink About09/06/08 (Agn) Lib Fnd Board LIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING Second Monday 6:00 p.m. June 8, 2009 Tri-communities Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Councilmembers Donald J. Kurth, M.D., Mayor L. Dennis Michael, Mayor Pro Tem Rex Gutierrez, Councilmember Sam Spagnolo, Councilmember Diane Williams, Councilmember Foundation Members Bruce Bowne, President Rebecca Davies, Vice President Teresa Akahoshi, Member Jackie Amsler, Member David Atkins, Member Gino Filippi, Member Tina Gilfry, Member David Gonzalez, Member Ruth Leal, Member Dominic Melillo, Member Chris White, Member DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Administrative Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on J� " Y4 CoQ at .12M , I posted a true and correct copy of the meeting agenda date June 8� ;�cz2 at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on (o�x,!-09 at Rancho Cucamonga. Robert Karatsu, Library Director City of Rancho Cucamonga By: V'l;r � Gbtl. sc Vivian Garcia, Senior Administrative Secretary City of Rancho Cucamonga LIBRARY FOUNDATION BOARD AGENDA JUNE 8, 2009 1 P,ANaao CUCAMONGA A. CALL TO ORDER 1. Roll Call: Akahoshi , Amsler 'Atkins Bowne , Davies _, Filippi Gilfry Gonzalez , Leal , Melillo and White B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Library Foundation Treasurer's Report: April and 4 May, 2009. 2. Approval of Minutes: January 12, February 9, March 2, April 12 13 and May 11, 2009. C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Update: Oral report by Robert Karatsu, Library Director. a. Web conference with Gyroscope, Inc., on Rancho KIDS project. Oral report by Michelle Perera, Assistant Library Director. D. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Foundation Budget and Funding Requests for FY 2009/2010. 31 Report attached. Discussion/presentation by Staff. 2. Recommendation of new Board Members. Discussion led by President Bowne. LIBRARY FOUNDATION BOARD AGENDA JUNE 89 2009 2 RANCHO CUCAMONGA 3. Update on the Lola A. Livesey Trust Account. Oral report by Robert Karatsu, Library Director. 4. Future Library Foundation Events. Report attached. 34 Discussion led by President Bowne. E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday,June 4, 2009, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. STAFF REP RT LIBRARY SERVICES DEPARTMENT RANCHO Date: June 8, 2009 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Robert Karatsu, Library Director _ Subject: TREASURER'S REPORT—APRIL, 2009 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH April, 2009 BALANCE REVENUES EXPENDITURES BALANCE FUND General $91.351.42 $10,954.19 ($1,550.83) $100754.78 Archibald Children's Books Endowment $40,000.00 $40.000.00 Victoria Gardens Books $83,125.00 $83,125.00 Adult Literacy $8,535.00 $8,535.00 Operating Reserve Fund $5,000.00 $5,000.00 Unallocated Funds $759,000.00 $759,000.00 TOTAL $987,011.42 $10,954.19 ($1,550.83) $996.414.78 LAIF Account: $951,796.93 Union Bank Account` $44,617.85 Total Library Foundation Holdings: $996,414.78 `Union Bank ending bank balance of$44,537.85 deposit in transit in the amount of$80.00 Revenues: $10,954.19 Rental Payment $ 800.00 General Fund Corporate Matching Donation (Abbott Lab) $ 66.12 General Fund Ask A Librarian $ 100.00 General Fund Telethon $ 5,375.00 General Fund Memorial Fund for Charles Goolsby $ 80.00 General Fund Archibald Donation Box $ 82.73 General Fund Biane Donation Box $ 98.00 General Fund Interest Earned $ 4,452.34 General Fund TRUAsuRFR's REPORT—APRIL,2009 PAGE 2 JUMI 8,2009 Expenditures: $1,550.83 NEC Unified Solutions — Phone Bank $ 178.00 General Fund Acey Decy Equipment Co. $ 528.83 General Fund Philadelphia Ins. Co. — Liability Ins. $ 844.00 General Fund Rancho Cucamonga Public Library Foundation CASH REPORT APRIL 2009 Beginning Balance $987,011.42 LAIF-Interest Earned 4,452.34 Deposits 4/7/2009 800.00 4/7/2009 1,460.00 4/8/2009 1,200.00 4/15/2009 1,412.00 4/20/2009 390.00 4/27/2009 1,108.85 4/28/2009 51.00 4/30/2009 80.00 6,501.85 Less Checks 910019 (178.00) NEC Unified Solutions-Phone Bank for Telethon #10020 (528.83) Acey Decy Equipment Co. -Custom Tooling #10021 (844.00) Philadelphia Ins. Co. -Liability Insurance #10022 - (Check Voided) (1,550.83) $996,414.78 Union Bank Statement Ending Balance $ 44,537.85 Deposits in Transit 4/30/2009 80.00 Less Outstanding Checks - Investments-LAIF 951,796.93 Adjusted Bank Balance $ 996,414.78 • STATEMENT Page Iof2 OF ACCOUNTS RANCHO CUCAMONGA PUBLIC LIBRAR L� UNION BANK OF CALIFORNIA Statement Number: LJ ` GOVERNMENT SERVICES- SOUTH 274 4/1/09-4/30/09 POST OFFICE BOX 513840 LOS ANGELES CA 90051-3840 Customer Inquiries 800798-6466 Thank you for banking with us since 2008 CY30 010000 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P 0 BOX 807 RANCHO CUCAMONGA CA 91729 ■ FDIC insurance coverage has changed. In addition to $250,000 coverage per depositor ownership category, all business and personal non-interest bearing transaction accounts at Union Bank are fully insured for the entire amount in the account. Contact the FDIC at 1-877-275-3342 or visit www.Fdic.gov. These changes are temporary and will expire December 31, 2009. - - - - - - - - - - - PUBLIC FUND CHECKING SUMMARY Account Number'! Days in statement period: 30 Beginning balance an 4/1 $ 39,766.83 Total Credits 6,421.85 Deposits (7) 6,421.85 Total Debits -1,650.83 Checks paid (4 J -1,650.83 Ending Balance on 4/30 $ 44,537.85 CREDITS Deposits including check Date Description Reference Amount and cash credits 4/9 UNENCODED COURIER DEPOSIT 46326862 $ 800.00 4/9 UNENCODED COURIER DEPOSIT 46326864 1,460.00 4/10 UNENCODED COURIER DEPOSIT 46406607 1,200.00 4/16 CARRIER DEPOSIT 44541468 1,412.00 4/22 CARRIER DEPOSIT 44931954 390.00 4/28 CCV DEPOSIT SEQ#0428UO880 A-0000000001M 90210945 51.00 4/29 CARRIER DEPOSIT 44419756 1.108.85 7 Deposits Total amount $ 6,421.85 D-EBI-TS - Checks paid Number Dote Amount Number Date Amount Number Data Amovnf 10016 4/10 $ 100.00 10020 4/9 $ 528.83 $ 10019* 4/1 178.00 10021 4/22 844.00 4 Checks paid Total amount $ 1,650.83 Checks missing in sequence.Out of sequence check numbers may also be located in the Electronic debits section of your statement. DAILY LEDGER BALANCE Dare Leda.,Balonce Date Leda.,Balance Date Ledger Balance 4/1-4/8 $ 39,588.83 4/16-4/21 $ 43,832.00 4/29-4/30 $ 44,537.85 4/9 41,320.00 4/22-4/27 43,378.00 4/10-4/15 42,420.00 4/28 43,429.00 STAFF REPORT LIBRARY SERVICES DEPARTMENT RANCHO Date: June 8, 2009 C;UCAMONGA To: Rancho Cucamonga Library Foundation From: Robert Karatsu, Library Director Subject: TREASURER'S REPORT— MAY, 2009 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH May. 2009 BALANCE REVENUES EXPENDITURES BALANCE FUND General $100,754.78 $1,891.00 ($26,084.88) $76,560.90 Archibald Children's Books Endowment $40,000.00 $40,000.00 Victoria Gardens Books $83,125.00 $83,125.00 Adult Literacy $8,535.00 $8,535.00 Operating Reserve Fund $5,000.00 $5,000.00 Unallocated Funds $759,000.00 $759,000.00 TOTAL $996,414.78 $1,891.00 (526.084.88) $972.220.90 LAIF Account: $951,796.93 Union Bank AccouW $20,423.97 Total Library Foundation Holdings: $972,220.90 `Union Bank ending bank balance of$20,317.97 deposit in transit in the amount of$106.00 Revenues: $1,891.00 Rental Payment $ 800.00 General Fund Telethon $ 1,035.00 General Fund Biane Donation Box $ 56.00 General Fund Expenditures: $26,084.88 Economic Development Agency $ 8,224.00 General Fund NEC Unified Solutions — Phone Bank $ 1,679.50 General Fund City Rancho Cucamonga Adult Literacy $15,000.00 General Fund Daily Bulletin —Telethon Ad $ 1,181.38 General Fund Rancho Cucamonga Public Library Foundation CASH REPORT MAY 2009 Beginning Balance $996,414.78 Deposits 5/7/2009 160.00 5/11/2009 800.00 5/13/2009 500.00 5/26/2009 325.00 5/28/2009 106.00 1,891.00 Less Checks #10023 (8,224.00) Economic Development Agency- Program Svcs. #10024 (1,679.50) NEC Unified Solutions - Phones for Telethon #10025 (15,000.00) City of R.C. -Adult Literacy Program Donation #10026 (1,181.38) Daily Bulletin -Telethon Ad (26,084.88) $972,220.90 Union Bank Statement Ending Balance $ 20,317.97 Deposits in Transit 106.00 Less Outstanding Checks - Investments- LAIF 951,796.93 Adjusted Bank Balance $ 972,220.90 t Union batik - Statement Page 1 of 2 1 I SANDRA RAMIREZ sandra.ramirez@cityofrc.us Select Bank Account: =MMNMI►FOUNDATION DBA PAL CAMPAIGN Select Time Period: 2009 StatementsI May 29,2009 :SUBMIT Go To► Public Fund-Check ing Summary I Deposits Checks Paid I Daly_Ledger Balance Go green this year with Oniine Statements.You can help the environment and have the convenience of accessing bank account information from any Internet connection at any time.Call your Relationship Manager or Global Treasury Management Sales at 800-883-0285 to enroll. RANCHO CUCAMONGA PUBLIC LIBRARY Your Banking Office and How to Contact Us FOUNDATION Disclosure P 0 BOX 807 RANCHO CUCAMONGA CA 91729 Public Fund Checking Summary Account Number:1 Days in statement period: 29 Balance on 5/ 1 $ 44,537.85 Total Credits 1,865.00 Deposits(5) 1,865.00 Total Debits -26,084.88 Checks paid(4) -26,084.88 Balance on 5/29 $ 20,317.97 II Deposits Date Description Reference Amount including check 5/1 UNENCODED COURIER DEPOSIT 47229102 $ 80.00 and cash 5/8 UNENCODED COURIER DEPOSIT 45806779 160.00 credits 5/12 UNENCODED COURIER DEPOSIT 46169459 800.00 5/14 UNENCODED COURIER DEPOSIT 45280310 500.00 5/28 UNENCODED COURIER DEPOSIT 44491298 325.00 5 Deposits Total $ 1,865.00 Checks Paid Number Date Amount Number Date Amount 10023 5/13 $ 8,224.00 10025 5/19 $ 15,000.00 10024 5/7 1,679.50 10026 5/29 1,181.38 4 Checks paid Total $ 26,084.88 Daily Ledger Date Ledger Balance Date Ledger Balance Balance 5/1-5/6 $ 44,617.85 5/14-5/18 $ 36,174.35 5/7 42,938.35 5/19-5/27 21,174.35 5/8-5/11 43,098.35 5/28 21,499.35 https://statements.uboc.com/jsp/busStatemeiitFormat.jsp 6/1/2009 Union Sank - Statement Page 2 of 2 5/12 43,898.35 5/29 20,317.97 5/13 35,674.35 a i i I w https://statements.uboc.coni/jsp/busStateinentFormat.jsp 6/1/2009 l STAFF REPORT LIBRARY SER\'ICCs DIrPARTNIENT RANCHO Date: June 8, 2009 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Robert Karatsu, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the meetings of January 12, February 9, March 2, April 13 and May 11, 2009. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular meetings of the Library Foundation Board taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, Robert Karatsu Library Director CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday,January 12,2009, in the Tri-communities Room ofCityHall,located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:05 p.m. Present were Members Bowne, Davies, Filippi, Gonzalez, Leal, Melillo and White. Sharon Nagel from the Library Board of Trustees,Robert Karatsu,Library Director,Michelle Perera, Acting Assistant Library Director, Deborah Clark, Library Consultant and Vivian Garcia, Senior Administrative Secretary were present. B. CONSENT CALENDAR BI. Approval of Library Foundation Treasurer's Report: November and December, 2008. MOTION: Moved by Member Filippi to approve the Treasurer's Reports, seconded by Member Davies, motion carried, 7-0-4 (with Akahoshi, Amsler, Atkins and Gilfry absent). B2. Approval of Minutes: November 10 (Leal abstained) and December 8, 2008. MOTION: Moved by Member Filippi to approve the minutes,seconded by Member Melillo,motion carried, 7-0-4 (with Akahoshi, Amsler, Atkins and Gilfry absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Organization in Transition: Oral presentation by staff. Robert Karatsu, Library Director, gave an oral report on the Rancho Cucamonga Public Library in transition with changes in key staff positions. Robert Karatsu, Library Director, stated that Michelle Perera, Acting Assistant Library Director would be the liaison for the Library Foundation Board. Robert Karatsu, Library Director, stated that Deborah Clark would be a Library Consultant for the Library until June. She will be involved with fundraising and the Library Foundation Board. C2. Lola A. Livesey Trust Account. Oral report by Robert Karatsu, Library Director. Library Foundation Board Minutes January 12, 2009 Page 2 Robert Karatsu, Library Director, stated that Library received what looked like a financial report about two months ago in the mail. When Library staff contacted the bank listed on the report, they were told that the Library is one of the benefactors of Lola A. Livesey Trust account. She was a resident of Rancho Cucamonga. The funds to the Rancho Cucamonga Public Library from the Trust should be dispersed within the next two month, with the stipulation that the money be used for the children library. Member Gonzalez suggested that a naming section for her be part of the second floor of Paul A. Biane Library. C3. Library Calendar. Oral report by Michelle Perera, Acting Assistant Library Director. Michelle Perera,Acting Assistant Library Director,presented an oral report on the Library Calendar which had been approved in the budget by the Library Foundation Board in July. She reviewed with the Board a printed copy of the layout and information provided in the calendar. The calendars should be ready within a week. They will be available to the public. They can also be used in marketing for the Library with potential donors. C4. Approval to amend Library Foundation Budget for 2008/2009 to reflect payment of$5,000 to Vision Media Television. Report attached, presented by staff. Robert Karatsu, presented an oral background report on Vision Media Television to produce a professional video piece promoting the Victoria Gardens Cultural Center and the Lewis Playhouse. MOTION: Moved by Member Leal to approve to amend the Library Foundation Budget for 2008/2009 to reflect payment of$5,000 to Vision Media Television,seconded by Member Gonzalez, motion carried, 7-0-4 (with Akahoshi, Amsler, Atkins and Gilfry absent). D. BOARD BUSINESS DI. Review of LAIF current interest rate and rate of return. Report attached. President to preside over discussion. President Bowne, stated that there were two handouts the Board had received from staff to review regarding LAIR Robert Karatsu, Library Director, reviewed the information he had gathered from the Finance Department with the Board. Library Foundation Board Minutes January 12, 2009 Page 3 D2. Telethon 2009 a. Library Telethon is currently scheduled for March 13-15,2009. Kick off discussion on this upcoming event. Oral presentation by staff. Robert Karatsu,Library Director,stated the Library Telethon is scheduled for March 13-15. Channel KCSB from San Bernardino are available to broadcast the Telethon. Staff is waiting for a quote from them for the event. Robert Karatsu, Library Director, is talking with Redlands YMCA Circus,working with them on a commitment for the Friday evening of the Telethon with their circus performers. Deborah Clark, Library Consultant, stated that this might be the Telethon to dedicate some time to the Planned Giving concept. Since the Library has received the first patron to name the Rancho Cucamonga Public Library as one of the benefactors in their trust. Deborah Clark,Library Consultant,asked the Board about their thoughts on the schools being part of the fundraising. Robert Karatsu, Library Director, stated that at this time,his preference would be to emphasize that the schools be performers in the Telethon and not a major part of the fundraising. Board Member Davies agreed with the Library Director. The Foundations for each school district are challenged by the economy at this time. Board Member Leal suggested that individual students could sign-up as they do for the Summer Reading Program to be part of the fundraising at the Library. Michelle Perera, Acting Assistant Library Director, stated that Library staff will be meeting this week to discuss the Telethon and the areas they would like to participate in. She asked the Board if they would like to review the different areas available to be a part of and request the areas they are interested in. Board Member Davies asked if Renee Tobin would be the contact person on staff for the schools involvement. The Library Director said yes. Deborah Clark, Library Consultant, stated that the mail out should occur by February 13. She is working on the letters and a donor base at this time. Due to the IRS rulings, she is also working on who will be signing the letters for the mail out. Board Member Filippi asked if there will be a Trivia Challenge at the Telethon. Library Foundation Board Minutes January 12, 2009 Page 4 Robert Karatsu, Library Director, stated that there will be an Adult Trivia Challenge instead of the Children's Trivia Challenge this year. Board Member Davies asked when the Adult Trivia Challenge would be held. Robert Karatsu, Library Director, stated the Adult Trivia Challenge will be held on Saturday. The circus if they are part of the Telethon will be on Friday evening. b. Review of status of major partnerships. Oral presentation by staff on current level of subscribers for each entity and current telethon commitment. 1. Charter Communication, Inc. Robert Karatsu, Library Director, reviewed the meeting staff had with Charter Communication for the Telethon with the Board. 2. Warner Cablevision Robert Karatsu,Library Director, stated that staff is working on a meeting with Warner Cablevision. 3. Inland Valley Daily Bulletin Deborah Clark, Library Consultant, stated Library staff is working to contact the publisher at the Inland Valley Daily Bulletin. Deborah Clark, Library Consultant, stated that she will be contacting the members of the Telethon sub-committee to meet with the Inland Valley Daily Bulletin. E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING E1. Library Director's Goals E2. Telethon 2009 F. COMMUNICATIONS FROM THE PUBLIC None received. Library Foundation Board Minutes January 12, 2009 Page 5 G. ADJOURNMENT MOTION: Moved by Member Filippi to adjourn,seconded by Member Gonzalez,motion carried,7- 0-4 (with Akahoshi, Amsler and Atkins and Gilfry absent). The meeting adjourned at 7 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday,February9,2009,in the Tri-communities Room of City Hall,located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:09 p.m. Present were Members Akahoshi, Amsler, Atkins, Davies, Filippi, Gonzalez and White. Adam Collier, Planning Technician, Tabe Van der Zwaag, Associate Planner, Waen Messner, Associate Planner, Robert Karatsu, Library Director, Michelle Perera, Acting Assistant Library Director, Deborah Clark, Library Consultant and Vivian Garcia, Senior Administrative Secretary were present. B. PRESENTATIONS Bl. Review of the Draft Rancho Cucamonga Guiding Principles. Presentation by City Planning Department Staff on the City's new General Plan. Member Davies introduced Adam Collier, from the Planning Department. Member Gilfry arrived at 6:10 p.m. Adam Collier, Planning Technician, introduced Tabe Van der Zwaag and Waen Messner from the Planning Department. Adam reviewed the"draft"Rancho Cucamonga Guiding Principles with the Library Foundation Board. The Members of the Library Foundation Board gave their input on additions,deletions and changes to the Guiding Principle statements. C. CONSENT CALENDAR Cl. Approval of Library Foundation Treasurer's Report: January, 2009. MOTION: Moved by Member Filippi to approve the Treasurer's Report, seconded by Member Gilfry, motion carried, 8-0-3 (with Bowne, Leal and Melillo absent). C2. Approval of Minutes: January 12, 2009. Library Foundation Board Minutes February 9, 2009 Page 2 Unable to pass due to a lack of quorum of attendees. D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Library Status Update: Oral report by Robert Karatsu, Library Director. Robert Karatsu,Library Director,presented an oral update to the Board Members on the status of the library. He also stated that library staff had been working on the budget for next fiscal year. Michelle Perera,Acting Assistant Library Director,gave an oral update on the status of the Paul A. Biane Library. Michelle Perera, Acting Assistant Library Director, stated that staff has been working with the consultants on their contract for the feasibility study for the second floor of the Paul A. Biane Library. The staff report for the consultants is on the agenda for approval by the City Council. Once approved, staff is working on having a two day workshop at the end of February with the consultants. D2. Library Calendar Distribution. Oral report by Michelle Perera, Acting Assistant Library Director. Michelle Perera,Acting Assistant Library Director, reviewed the Library Calendar with the Board. Member Filippi stated that staff did a very nice job on the calendar. Library Consultant Deborah Clark stated that the calendar had gone out with a letter from the Library Director thanking donors for their past contributions. E. BOARD BUSINESS E1. Library Director's Goals. Report attached. Robert Karatsu, Library Director, to lead discussion. Robert Karatsu, Library Director, asked that this item be carried over to the next meeting. E2. Telethon 2009 Robert Karatsu,Library Director,reviewed a few of the acts for the Library Telethon with the Board. Library Foundation Board Minutes February 9, 2009 Page 3 Robert Karatsu,Library Director,reviewed the Revised Budget Estimated hand out with the Board. MOTION: Moved by Member Gonzalez to approve Library Telethon Production budget not to exceed $10,000, seconded by Akahoshi, motion carried, 8-0-3 (with Bowne, Leal and Melillo absent). Library Consultant Deborah Clark stated that she will be contacting the members of ad hoc subcommittees to start meeting. Library Consultant Deborah Clark asked if the Board Members would approve the Telethon ad hoc Subcommittee to prepare a budget for marketing of this event that would be approved by the Library Foundation Board Members at their next meeting. MOTION: Moved by Member Filippi to activate the Telethon ad hoc Marketing Subcommittee which will establish a budget for advertising for the Telethon for official approval at the next Library Foundation meeting, seconded by Member Atkins, motion carried, 8-0-3 (with Bowne, Leal and Melillo absent). Library Consultant Deborah Clark reviewed the draft Pledge Form along with the draft letterwith the Board. The mail out will be sent to retail and restaurants next week. Michelle Perera,Acting Assistant Library Director,reviewed the Magic Word Spreadsheet with the Board. Letters will be mailed out to local merchants next week. She requested the help of Board Members in contacting ten to fifteen businesses each for participation with the Telethon. An e-mail reminder will be sent to Board Members this week. Board Members can respond with their selection of businesses so not to duplicate efforts. Library Consultant Deborah Clark proposed using the Telethon this year as a kick off for a two year fundraising effort to focus on children, families and literature. The first year would be a more modest fundraising start and then moving into a larger campaign if the feasibility study once completed is considered of value, to move forward towards fundraising for the second floor of Paul A. Biane Library. Member White suggested asking our donors,patrons, etc., for their stories on what the Library has done or been to them. She stated that their story or interview could be used on the Telethon. Library Foundation Board Minutes February 9, 2009 Page 4 F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING F1. Library Director's Goals F2. Telethon 2009 F3. LAIF Account G. COMMUNICATIONS FROM THE PUBLIC None received. H. ADJOURNMENT MOTION: Moved by Member Akahoshi to adjourn to Monday,March 2,2009 at 6 p.m.,seconded by Member Filippi, motion carried, 8-0-3 (with Bowne, Leal and Melillo absent). The meeting adjourned at 8:05 p.m. Respectfully sub fitted, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, March 2, 2009, in the Tri-communities Room of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:06 p.m. Present were Members Akahoshi, Amsler, Atkins, Davies, Gilfry and Gonzalez. Robert Karatsu, Library Director,Michelle Perera,Acting Assistant Library Director,Renee Tobin, Principal Librarian, Deborah Clark, Library Consultant and Vivian Garcia, Senior Administrative Secretary were present. B. ITEMS OF BUSINESS B1. Telethon 2009. Michelle Perera, Acting Assistant Library Director, reviewed the Magic Word List with the Board Members. Robert Karatsu, Library Director, reviewed the donation by Mercy Air for a helicopter ride for four people and also includes a dinner at the Jersey Fire Station. Robert Karatsu, Library Director, reviewed the Trivia Teams that will be participating with the Board. Member Gonzalez reviewed the mailings he had been working on with the Board. Deborah Clark, Library Consultant, reviewed the mail outs she had been working on. Member Davies stated that there would be a Telethon Presentation this Thursday morning,March 5, at 7 a.m. at the Chamber Breakfast. Member Davies stated that the school ad hoc sub-committee had made seven Telethon presentations so far. Robert Karatsu, Library Director, stated that he received a pledge of$500 from one of the vendors from the Archibald remodel. Michelle Perera,Acting Assistant Library Director, asked for volunteers for the Phone Bank during the Telethon. She will be setting up a Host Meeting next week. Library Foundation Board Minutes March 2, 2009 Page 2 Member Gonzalez reviewed the ads that will be appearing in the City News section of the Inland Valley Daily Bulleting this week. C. COMMUNICATIONS FROM THE PUBLIC None received. D. ADJOURNMENT MOTION: Moved by Member Akahoshi to adjourn to Friday,March 6,2009 at 4 p.m.,seconded by Member Gonzalez, motion carried, 6-0-5 (with Bowne, Filippi, Leal, Melillo and White absent). The meeting adjourned at 6:45 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, April 13, 2009, in the Tri-communities Room of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:05 p.m. Present were Members Amsler, Atkins, Bowne, Filippi, Gilfry, Leal and White. Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director, Deborah Clark, Library Consultant and Vivian Garcia, Senior Administrative Secretary were present. B. CONSENT CALENDAR Bl. Approval of Library Foundation Treasurer's Report: February, 2009. Member Atkins asked about the LAIF account. Robert Karatsu, Library Director, explained the background on the LAIF account. He also stated that per the Library Foundation's Bylaws the final approval is from the Finance Director. Robert Karatsu, Library Director, stated that at the June meeting, Library staff will be proposing support from the Library Foundation in allocating some funds during the budget process for the Library. Member Filippi suggested that an Ad Hoc Committee review different options and return with their recommendation to the Board. President Bowne, Member Atkins and Library Director Robert Karatsu will meet with the Finance Director and staff before the next Library Foundation meeting. President Bowne suggested that the Ad Hoc Subcommittee meet together prior to the meeting with the Finance Director. MOTION: Moved by Member Filippi to approve the Treasurer's Report, seconded by Member Atkins, motion carried, 7-0-4 (with Akahoshi, Davies, Gonzalez and Melillo absent). B2. Approval of Minutes: January 12, February 9, March 2, March 6 and March 9, 2009. Unable to approve the minutes of January 12,February 9 and March 2 due to a lack of quorum of the attendees. S Library Foundation Board Minutes April 13, 2009 Page 2 MOTION: Moved by Member Filippi to approve the minutes for March 6 and March 9,seconded by Member White, motion carried, 7-0-4 (with Akahoshi, Davies, Gonzalez and Melillo absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library Status Update: Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library Director, reviewed Library Newsletter with the Board. Member Akahoshi arrived at 6:10 p.m. Robert Karatsu, Library Director, gave overview of Budget meeting with the City Manager and the Finance staff with the Board. Robert Karatsu,Library Director,stated that at the May 6 Council Meeting,a presentation would be made to Verizon, the Library Foundation Board and the Friends of the Library. (This presentation was postponed due to scheduling conflicts. Presentation will be rescheduled for a later date) Michelle Perera,Assistant Library Director,presented an oral report on the events which will be held at the Paul A Biane Library during the next two weeks. Michelle Perera, Assistant Library Director, stated that this coming Thursday from 9:30 to 11:30 a.m., Gyroscope would be reviewing their findings from the first round of surveys completed in a meeting. The meeting will be held in Celebration Hall. D. BOARD BUSINESS DI. Telethon 2009 recap. Oral report by staff. Robert Karatsu, Library Director, thanked the Library Foundation Board for their help and support for Telethon 2009. Robert Karatsu, Library Director, reviewed the handout from Granicus showing the viewers of the Telethon during the event. Deborah Clark, Library Consultant, reviewed the following handouts "Telethon 2009 In Kind Donations,""Pledge Status Report" and "Appeal Performance Analysis"with the Board. Library Foundation Board Minutes April 13, 2009 Page 3 Michelle Perera,Assistant Library Director,thanked the Board for all oftheir help. She reviewed the Phone Bank Room Committee meeting after the Telethon with the Board. D2. Renewal of Board Insurance. Staff report presented by Robert Karatsu, Library Director. Robert Karatsu, Library Director, reviewed the Philadelphia Liability Insurance with the Board. MOTION: Moved by Member Akahoshi to approve the renewal of the Insurance, seconded by Member Leal, motion carried, 8-0-3 (with Davies, Gonzalez and Melillo absent). D3. Reappointing Boardmembers with Expiring Terms. Oral report presented by Robert Karatsu, Library Director. Robert Karatsu, Library Director, stated that four of the Library Foundation Board Members terms will expire at the end of June. He stated that all of the Members would like to continue being a Member on the Board. He will work with the City Clerk's office in setting up a meeting with the City Council's subcommittee to formally approve the reappointments. D4. Future Library Foundation Events. Oral report by Michelle Perera, Assistant Library Director. a. Music, Mystery and Merlot Event. Michelle Perera, Assistant Library Director, asked the Board when they wanted to plan the next Music,Mystery and Merlot Event or if there might be a different event(s)they would like to suggest. President Bowne suggested that the ad hoc subcommittee meet and bring their recommendations to the Board. Member Filippi stated that he preferred the event be held on a Friday. He asked Member Gilfry to discuss the event with her family and make recommendations to the subcommittee. Member Filippi suggested that the Board start with this fundraiser. Michelle Perera,Assistant Library Director,stated that staff will provide a list of fundraisers that the Library Foundation has had in the past. Member Leal left at 6:50 p.m. D5. Library Board of Trustees Agenda. Discussion led by Member Davies. Library Foundation Board Minutes April 13, 2009 Page 4 This item will be held over to the next meeting. E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING El. List of Library Foundation past Events. E2. Future Library Foundation Events. E3. Investment Opportunities E4. Library Director's Goals for 2009. (Held over from February 2009 meeting.) F. PUBLIC COMMUNICATIONS None received. D. ADJOURNMENT MOTION: Moved by Member Filippi to adjourn,seconded by Member Akahoshi,motion carried,7- 0-4 (with Davies, Leal, Gonzalez and Melillo). The meeting adjourned at 7 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, May 11, 2009, in the Tri-communities Room of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:06 p.m. Present were Members Amsler, Atkins, Bowne, Davies, Gonzalez, Leal and Melillo. Robert Karatsu,Library Director and Vivian Garcia, Senior Administrative Secretary were present. B. CONSENT CALENDAR Bl. Approval of Library Foundation Treasurer's Report: March, 2009. MOTION: Moved by Member Davies to approve the Treasurer's Report, seconded by Member Melillo, motion carried, 7-0-4 (with Akahoshi, Filippi, Gilfry and White absent). B2. Approval of Minutes: January 12, February 9, March 12 and April 13, 2009. Unable to pass due to a lack of quorum of the attendees. C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library Status Update: Oral report by Robert Karatsu, Library Director. Robert Karatsu,Library Director,updated the Board on the Lola A.Livesey Trust Account. He also mentioned that tentatively, at the June 17, City Council meeting, the Council will recognize the Verizon Foundation, the Friends of the Library and the Library Foundation for their contributions and work to the Library Telethon 2009. a. Meeting with Gyroscope, Inc., on Rancho KIDS project. Oral report by Robert Karatsu, Library Director and Deborah Clark, Library Consultant. Robert Karatsu, Library Director,reviewed the meeting with Gyroscope with the Board. He stated that the results of the surveys were very interesting. The next step will be a web conference on Wednesday, May 20. Library staff will e-mail the link to the Board Members. b. Telethon 2009. Final bills. Oral report by Robert Karatsu, Library Director. Library Foundation Board Minutes May 11, 2009 Page 2 Robert Karatsu, Library Director, reviewed the final invoices of Telethon 2009 with the Board. C. Big Read 2009-2010. Grants received. Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library Director, stated that the Library had received two Big Read Grants from the NEA. Bless Me Ultima will be the Big Read for the Fall of 2009. Tom Sawyer will be the Big Read for Spring of 2010. The grants total $40,000 ($20,000 for each Big Read program). D. BOARD BUSINESS D1. Library Director/Library Goals for 2009. Report attached.Discussion led by Robert Karatsu, Library Director. Item held over from February 9, 2009 meeting. Robert Karatsu, Library Director, reviewed his goals,as well as the organization's goals in the next year with the Library Board Members. D2. Library Foundation Board Agendas. Discussion led by Member Davies. Member Davies stated that she would like to have the next Library Foundation Board Agenda sent by e-mail to the Board. The Members agreed. Member Davies also stated that she would like to have the Library Board of Trustees agenda and the minutes sent to her by e-mail. She did not want the full packet at this time. The other Members also agreed with this. D3. Library Foundation Investment Options. Discussion led by President Bowne and Member Atkins. President Bowne reviewed the meeting with the Finance Department and the ad hoc subcommittee of the Board. The subcommittee will review and meet again before making recommendations to the Board. D4. Future Library Foundation Events. Discussion led by President Bowne. The item will be held over to the next meeting. At this meeting,staff will provide list of fund raising events for the past year. Library Foundation Board Minutes May 11, 2009 Page 3 E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING E1. Foundation budget and funding requests for Fiscal Year 2009/2010. E2. Recommendation of new Board Members. Invite new members to the next meeting. E3. Update on the Lola A. Livesey Trust Account. E4. Update on the Second Floor of the Paul A. Biane Library. F. COMMUNICATIONS FROM THE PUBLIC None received. G. ADJOURNMENT MOTION: Moved by Member Amsler to adjourn,seconded by Member Davies,motion carred, 7- 0-4 (with Akahoshi, Filippi, Gilfry and White absent). The meeting adjourned at 6:45 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: STAFF REPORT LIBRARY SERVICES DEPARTMENT RANCHO Date: June 8, 2009 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Robert Karatsu, Library Director Subject: ADOPTION OF PROPOSED BUDGET FOR 2009/2010 RECOMMENDATION Adopt the proposed budget for 2009/2010. BACKGROUND The attached budget proposal reflects the current balance in the Library Foundation Account and the anticipated revenues for next year based on all income through anticipated general donations, the Lewis apartment rental, the library telethon and anticipated proceeds from the Lola A. Livesey Trust. Expenses are budgeted for library programming for children and families, support for grant programs and the Literacy program, the 2010 events calendar and Foundation operational expenses. FISCAL IMPACT Approval of this budget should result in the retention of a balance of over $1,000,000 at the end of the next fiscal year. Sincerely, Robert Karatsu Library Director RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BUDGET 2009/2010 PROPOSED BUDGET 200912010 Balance Sheet Projection Assets as of May,2009 LAIF $951,796 Bank of America $20,424 Total Opening Assets $972,220 REVENUES PROJECTED Apartment Rental Projected $9,600 Projected Interest Earned` $12,000 Projected Personal Donations $3,000 Event Income $7,500 PAL Pledges" $0 Lola A.Livesey Trust $180,000 Total Revenues Projected $212,100 Library Foundation Balance: $1,184,320 Library Foundation Expenditures Total Expenditures Projected ($117,550) Total Balance Remaining in Library Foundation $1,066,770 Gain/Loss for Fiscal Year $94,550 NOTE: All revenues are positive numbers,all expenditures entered as negative numbers. PRELIMINARY PROPOSED BUDGET PROPOSED ACTUAL PROPOSED 2008/09 BUDGET EARNED/SPENT BUDGET 2008/2009 2008/2009 2009/2010 REVENUES Rental Income $9,600 $9,100 $9,600 Interest Earned $23,500 $21,656 $12,000 Personal Donations $3,000 $2,678 $3,000 Telethon Event Income $70,000 $81,600 $0 Other Event Income $10,000 $9,462 $5,000 PAL Pledges $134,368 $0 $0 Awaiting final dispensation from CSD Lola A.Livesey Trust $180,000 Revenue Totals $250,468 $124,496 $209,600 OPERATIONAL EXPENSES ($38,054) ($10,354) ($24,550) Conferences for Boardmembers ($500) $0 ($500) Board Expenses ($200) $0 $0 Insurance ($850) ($850) ($850) Board Training/Strategic Planning ($2,000) $0 $0 Table at 2008 Gala for the Arts ($1,000) ($1,000) $0 Penalty for IRS late filing for PAL House Raffle ($804) ($804) $0 Major Direct Mail Piece ($7,000) $0 ($7,000) For planned giving brochure Annual Calendar ($20,000) ($7,500) ($7,500) Printing ($1,000) $0 $0 Postage ($3,000) ($200) $0 Telethon postage Business Expenses ($200) $0 ($200) Publicity $0 $0 $0 Tax Preparation ($1,500) $0 ($1,500) EVENTS ($20,000) ($19,857) ($7,000) Telethon Production/Campaign ($20,000) ($15,593) $0 MMM Event Fall ($4,264) ($5,000) Spring Event 2010 ($2,000) Board's decision TOTAL OPERATIONAL EXPENDITURES ($58,054) ($30,211) ($31,550) DONATIONS TO LIBRARY ($143,000) ($93,000) ($85,000) Adult Literacy ($12,000) ($12,000) ($15,000) Archibald Library Construction Support ($50,000) $0 $0 Children's/Special Programs ($15,000) ($15,000) ($25,000) Target Grant ($10,000) ($10,000) $0 Matching for LSTA Grant ($40,000) ($40,000) ($45,000) Matching for ELF Grant ($2,000) ($2,000) $0 Matching for Homework Help Grant ($6,000) ($6,000) $0 Matching for Big Read Grant ($5,000) ($5,000) $0 Donation to Central School Library ($3,000) ($3,000) $0 TOTAL FOUNDATION EXPENDITURES ($143,000) ($117,550) ($85,000) 'Based on 1.2%Interest from LAIF Investments "Pledges Due-To Be Confirmed by CSD Barag Family $700 Borenstein Family $500 Bowne Family $1,668 Burrtec Waste Industries $10,000 Diversified Pacific $50,000 HSBC $5,000 Lewis Family $50,000 Michael Family $500 Michael Family $500 Quakes $5,000 Rotary $10,000 San Antonio Community Hospital $500 Total Pledges for 2008/09 $134,368 REVENUE STREAMS FOR THE RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION: 1997 - 2009 SPECIAL EVENTS LIBRARY TELETHONS The Library Telethon was developed as a fund raising event for the Library in 1996. The first Telethon ran over two days, Friday from 6 to 10 p.m. and Saturday from 10 a.m. to 6 p.m. It was carried by the local cable channel and raised $35,000 for a children's book endowment. At first conceived as an annual event, the impact on staff resulted in the decision in 2000 to move to an "every other year" basis. Below are the years of broadcast, the funds raised, expenditures for the event, dollars earned and the purpose for the funds. Title Date Income -Expenses Profit Fund Purpose Kids Connect @ 1997 $ 40,300 $ 6,000 $34,300 Library Tech Center the Library Kids Connect @ 1998 $ 49,769 $ 8,015 $41,754 Library General the Library Let's Connect @ 1999 $ 63,908 $12,387 $51,521 Library General the Library Kids Connect @ 2000 $ 78,292 $24,939 $53,353 Library Book mobile the Library Library Telethon 2002 $ 81,733 $31,628 $50,105 Library Children's Books Library & 2004 $124,766 $51,425 $73,341 PAL Books/Theater Performing Arts Programs Telethon Library & 2007 $105,497 $32,127 $73,370 PAL Books/Theater Performing Arts Programs Telethon Library Telethon 2009 $81,646 $15,646 $65,500 Library General BUCKS FOR BOOKS Bucks for Books were originally devised as a fundraiser on years that the Telethon was not broadcast. A project of the School Ad Hoc Sub-committee, the schools are contacted and urged to conduct fund raising events around reading promoting donations to the Library. This program has operated under the alternate title of "Pennies for Pages" and under the PAL Campaign as "Bucks for Books and Bricks." Below are listed the years this event has occurred and the funds raised. The project is always the purchase of children's books. Title Date Income Fund Purpose Pennies for Pages 2001 $19,715.00 Library Children's Books Bucks for Books and Bricks 2004 $28,565.26 PAL Children's Books Bucks for Books and Bricks 2007 $ 4,106.54 PAL Children's Books WINERY OPEN HOUSE This event began in 1998. The Filippi Winery generously donated the location and the wine tasting component as well as a hot buffet of upscale hors d'oveurs. This was an annual event until 2005. On various years, additional fundraising was attempted as part of this event including author visits and bookselling, the sale of mini-christmas and holiday trees and raffle drawings. Dates and incomes are listed below. Title Date Income Expenses Profit Fund Purpose Winery Oen House 2003 $4,982 $1,824 $3,158 Library General Winery Open House 2004 $8,177 $1,215 $6,962 PAL General Winery Oen House 2005 $5,509 $1,582 $3,927 PAL General CONCERT BENEATH THE STARS This event is sponsored by Haffif Foundation (Herb Haffif is a local philanthropist living in LaVerne) and is available to all charities operating in the Inland Empire region. Mr. Haffif opens his massive estate every year and provides a full dinner and a music concert (usually pop, country western or jazz) to ticket holders. Tickets are sold by the charity at app. $50, with all income allowed to stay with the local charity. The Library Foundation participation is outlined below. Title Date Income Fund Purpose Concert Beneath the Stars 2004 $ 650 LibraIry General Concert Beneath the Stars 2005 $1,960 LibraIry General PAL HOUSE RAFFLE The PAL House Raffle was originally suggested and introduced by Library Foundation Member Ned Leonard. A House Raffle Committee was created to study the concept. Due to the complexity and the size of this activity, the Committee invited the Community Foundation to join in the endeavor to raise $1 million for the PAL Campaign. Two House Raffles were conducted by this Committee. The House Raffle was conducted under the Community Foundation name and the funds tracked through the PAL Campaign. PAL Campaign Committee members included: Paul Williams (Treasurer), Ron Sakala, Frances Howdyshell, Gino Filippi, Dominic Melillo, David Gonzalez, David Atkins and Bruce Bowne from the Library Foundation; Tony Mize from the Community Foundation; and Diane Williams from the City Council. During Year 2007, Chris White served as staff person. Title Date Income Expenses Profit Fund Purpose PAL House Raffle 2006 $1,479,150 $1,149,150 $ 330,000 PAL General PAL House Raffle 2007 $1,308,150 $1,129,822 $ 178,328 PAL General PGA GOLF TOURNAMENT This event has been operating for the last 9 years, however, it ceased operation in 2007. Sponsored by various major corporations, including Mark Christopher, Adelphia, State Farm, Buy.com and San Bernardino County, this golf tournament supported many local charities, including the Rancho Cucamonga Public Library Foundation. Below is a record of the donations received by the Library Foundation and/or PAL Campaign resulting through this major event. In return, the event asked the Foundations to supply volunteers for the event. This required a fee of app. $40 per volunteer, which was absorbed by the Foundation. Title Date Income Expenses Fund Purpose BUY.COM Inland Empire Open 2001 $5,000 Library General State Farm Open 2002 $5,000 Library General Mark Christopher Charity Classic 2003 $5,000 $600 PAL General Mark Christopher Charity Classic 2004 $5,000 $600 PAL General Mark Christopher Charity Classic: 2005 $5,000 $600 PAL General Presented by Adelphia Mark Christopher Charity Classic: 2006 $5,000 $600 PAL General Presented by County of San Bernardino Mark Christopher Charity Classic: 2007 $5,000 $600 PAL General Presented by County of San Bernardino VINTNER'S DINNER Created through the efforts of Gino Filippi and hosted by the Filippi Winery, the Vintner's Dinner in 2005 was a single event. The Dinner was catered and the wines supplied by the Filippi Winery. This event was popular and was close to "sold out." Title I Date Income Expenses Profit Fund Purpose Vintner's Dinner 12005 $17,102 $7,976 $9,126 PAL General MUSIC, MYSTERY AND MERLOT The inaugural "Music, Mystery and Merlot" was an event coordinated by Gino Filippi and featured a performance by Rod Gilfry and family. A number of fine wines were available for tasting as were gourmet hors d'oeuvres. The venue was the Lewis Family Playhouse for the wine tasting and Celebration Hall for the entertainment. This event really was special, and everyone who participated in it looks forward to the next one! Title I Date Income Expenses Profit Fund Purpose Music, Mystery and Merlot 12008 $9,462 $4,264.43 $5,197.57 1 Libraa neral ANNUAL CAMPAIGN APARTMENT RENTAL The Lewis Operating Corporation allows a charity to receive the income from a one bedroom apartment at select locations in Rancho Cucamonga. The Library has had use of the apartment since 2002. The rent was established at $750, giving the Library an income of$9,000 per year. The rent was increased in 2008 to $800 a month making this annual revenue $9,600. GRAPEVINE DONATIONS The Grapevine, a publication of the City of Rancho Cucamonga, offers residents the opportunity to send donations to the Library Foundation and the Community Foundations. The publication appears four times each year. Below is the income received for the past three years. Title Date Income Fund Purpose Grapevine Donations 2004 $377.00 Library General Grapevine Donations 2005 $185.00 Library General Grapevine Donations 2006 $366.00 Library General Grapevine Donations 2007 $475.00 Library General Grapevine Donations 2008 $ 79.00 Library General BANKS ON LIBRARY COUNTERS Plastic slotted boxes, decorated to entice donors, sit on the circulation counters of the Archibald Library and recently, the Biane Library. Below is the income received for the past three years through this informal and cost free fundraiser. Title I Date Income Fund Purpose Archibald Donation Box 2008 $ 114.03 Libra General Biane Donation Box 2008 $ 226.25 Library General MEMORIAL BOOK DONATIONS The first fundraising effort for the Library, memorial book donations started in 1994. Advertised through the website, the Grapevine and library brochures, memorial book donations represent the donations of family and friends upon the death of someone who was known to value the library. Generally, these kinds of donations are solicited by the family "in lieu of flowers." A bookplate is placed into the book or books of the family's choice. Below is the income received through this program for the last four years. Title Income Fund Purpose Memorial Book Donations for 2004 $ 40.00 Libra General Memorial Book Donations for 2005 $ 0.00 Library General Memorial Book Donations for 2006 $ 200.00 Libra General Memorial Book Donations for 2007 $2,050.00 Library General Memorial Book Donations for 2008 $ 811.00 Library General