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HomeMy WebLinkAbout2009/06/08 - Minutes - Library Foundation BoardCITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, June 8, 2009, in the Tri-communities Room of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:03 p.m. Present were Members Akahoshi, Amsler, Atkins, Bowne, Davies, Gilfry, Melillo and White. Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director, Cara Vera, Senior Librarian and Karye Hood, Reference Services Coordinator and Vivian Garcia, Senior Administrative Secretary were present. ****** B. CONSENT CALENDAR B l . Approval of Library Foundation Treasurer's Report: April and May, 2009. MOTION: Moved by Member Davies to approve the Treasurer's Reports, seconded by Member Amsler, motion carried, 8-0-3 (with Filippi, Gonzalez and Leal absent). B2. Approval of Minutes: January 12, February 9 (Bowne and Melillo abstained), March 2, April 13 and May 11, 2009. MOTION: Moved by Member White to approve the minutes for February 9, 2009, seconded by Member Amsler, motion carried, 6-0-3-2 (with Filippi, Gonzalez and Leal absent). Unable to pass the other minutes due to a lack of quorum of the attendees. *++**+ C. LIBRARY DIRECTOR'S STAFF REPORTS Cl . Library Status Update: Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library Director, stated that the Library has been very busy. Michelle Perera, Assistant Library Director, presented an oral report on the programs that have been offered at both Libraries. a. Web conference with Gyroscope, Inc., on Rancho KIDS projects Oral report by Michelle Perera, Assistant Library Director. Library Foundation Board Minutes June 8, 2009 • Page 2 Michelle Perera, Assistant Library Director, reviewed the web conference with Gyroscope with the Board Members. She stated that the final meeting would take place on June 24 with a time to be determined. Michelle Perera, Assistant Library Director, stated that staffhad submitted Phase II Grant to the State for further development of the second floor of the Paul A. Biane Library. • **-*** D. BOARD BUSINESS D1. Foundation Budget and Funding Requests. for FY 2009/2010. Report attached. Discussion/presentation by staff. Robert Karatsu, Library Director, reviewed the revenues and the operational expenses ofthe budget with the Board Members. Michelle Perera, Assistant Library Director, reviewed the events and the donations to the Library with the Board Members. Cara Vera, Senior Librarian, and Karye Hood, Reference Services Coordinator, presented a PowerPoint Presentation on the Cultural Arts Nights and the storytimes presented to the public funded by the Library Foundation donation. Robert Karatsu, Library Director, stated that the Library had received two Big Read Grants for a total of $40,000 from the NEA. Cara Vera, Senior Librarian, stated that the Big Read in October with the HispaniF Heritage Month will have the book, "Bless Me Ultima." The Library will partner with the local schools. Karye Hood, Reference Services Coordinator, stated in spring of 2010, the Big Read will be on the book, "The Adventures of Tom Sawyer." There will also be a Little Read for the children to participate in. Member Amsler asked if there would beatable set-up to receive donations from patrons as they attended the events. • Michelle Perera, Assistant Library Director, stated that there are the two donation boxes at each library which patrons leave donations in during events. Library staff will work with the Board Members on placing a table with volunteer(s) to help with donations. Library Foundation Board Minutes June 8, 2009 Page 3 MOTION: Moved by Member Melillo to approve the Budget for Fiscal Year 2009/2010, seconded by Member Akahoshi, motion carried, 8-0-3 (with Filippi, Gonzalez and Leal absent). D2. Recommendation of new Board Members. Discussion led by President Bowne. President Bowne asked Member Davies to introduce her guest. Member Davies introduced Leslie May, a retired teacher from Central School District. Robert Karatsu, Library Director, stated that the Library Sub-committee will be meeting on June 17 to make recommendations to the City Council to fill vacancies. He also mentioned that Deborah Clark, retired Library Director has said that she would be interested in serving on the Foundation Board. D3. Update on the Lola A. Livesey Trust Account. Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library Director, stated that staff should receive an update on the amount of the funds from the Lola A. Livesey Trust account later this week. ' D4. Future Library Foundation Events. Report attached. Discussion led by President Bowne. President Bowne reviewed the list of Foundation Events with the Board Members. Member Amsler asked ifthere would be a trailer suggesting ways for volunteers to be involved with the library attached to the broadcasting of the new DVD by national Education Reports. Michelle Perera, Assistant Library Director, stated a slide could be added to the website and Channel 3 and a link from the Library Foundation Website. Member Davies asked about the Concert Beneath the Stars. Member Amsler stated she would try to make contact and request tickets. Michelle Perera, Assistant Library Director, stated for the MMM Event there could be a Silent Auction or a Raffle for some of the items. Some of the questions that will need to be answered, when, the scope of the event and any other items to include. Member Amsler suggested including children with the donation oftabs from cans which are turned in for recycling. ****** Library Foundation Board Minutes June 8, 2009 Page 4 E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING E1. Election of Officers E2. Concert Beneath the Stars E3. Music, Mystery and Merlot Event ****** F. COMMUNICATIONS FROM THE PUBLIC None received. ****** G. ADJOURNMENT MOTION: Moved by Member Melillo to adjourn, seconded by Member Atkins, motion carried, 8-0- 3 (with Filippi, Gonzalez and Leal absent). The meeting adjourned at 6:52 p.m. Respectfully sub fitted, ~Gc~`Ca-~ ~lur.~q' Vivian Garcia Administrative Secretary Approved: September 14, 2009