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HomeMy WebLinkAbout2009/07/13 - Minutes - Library Foundation BoardCITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, July 13, 2009, in the Tri-communities Room of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:05 p.m. Present were Members Davies, Filippi, Gilfry, Gonzalez, Leal and White. Mayor Pro Tem Dennis Michael, Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director, Paula Pachon, Management Analyst III and Vivian Garcia, Administrative Secretary were present. ****** B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS B 1. Administration of Oath of Office. May Pro Tem Dennis Michael administered the Oath of Office to new appointee Leslie May and re- appointees Rebecca Davies, Gino Filippi and Ruth Leal. Member Melillo amved at 6:07 p.m. Robert Karatsu, Library Director, introduced Paula Pachon with the Community Services Department and Amber Claflin with the Etiwanda School District as guests interested in joining the Library Foundation Board. Member Melillo introduced Balbina Kendall, Assistant Principal of the Etiwanda Intermediate School as a guest interested in joining the Library Foundation Board. ***+** C. CONSENT CALENDAR C 1. Approval of Library Foundation Treasurer's Report: June, 2009. MOTION: Moved by Member May to approve the Treasurer's Report, seconded by MemberGilfry, motion carried, 8-0-4 (with Akahoshi, Amsler, Atkins and Bowne absent). C2. Approval of Minutes: January 12, March 2, April 13, May 11 and June 8, 2009. Library Foundation Boazd Minutes July 13, 2009 Page 2 Unable to approve minutes due to a lack of quorum of the attendees. r+**** D. LIBRARY DIRECTOR'S STAFF REPORTS D 1. Library Status Update: Oral report by Robert Kazatsu, Library Director. a. Final Presentation by Gyroscope, Inc., regarding the second floor of Paul A. Biane Library. Presentation by Michelle Perera, Assistant Library Director. Michelle Perera, Assistant Library Director, presented a PowerPoint Presentation to the Boazd on the information and findings at the meeting by Gyroscope, Inc. President Bowne amved at 6:20 p.m. b. Update on recent grants received. Oral report by Robert Karatsu, Library Director and Michelle Perera, Assistant Library Director. Michelle Perera, Assistant Library Director, stated that a grant funded by the federal government but awarded and documented by the State was received for the Rancho KIDS (Phase II) for $45,000. Robert Karatsu, Library Director, stated that the Library had received a local history grant for $10,000 from the State. W ith the arrival of President Bowne, the Library Foundation Board was able to past minutes from the January 12 meeting. MOTION: Moved by Member Filippi to approve the minutes for January 12, seconded by Member Davies, motion carried, 7-0-3-1 (with Akahoshi, Amsler and Atkins absent) (Gilfry abstained). ***rr* E. BOARD BUSINESS E1. Election of Officers. Election led by President Bowne. President Bowne opened the floor for nominations. Member Leal nominated Member Rebecca Davies for President. Library Foundation Board Minutes July 13, 2009 Page 3 Member Davies accepted. President Bowne asked if there were any more nominations. There were none. He closed the floor for nominations. MOTION: Moved by Member Leal that Rebecca Davies fill the position ofPresident for the Library Foundation Board, seconded by Member Filippi, motion tamed, 9-0-3 (with Akahoshi, Amsler and Atkins absent). President Bowne opened the floor for nominations. Member Filippi nominated Member David Gonzalez for Vice President. Member Gonzalez accepted. President Bowne asked if there were any more nominations. There were none. He closed the floor for nominations. MOTION: Moved by Member Filippi that David Gonzalez fill the position of Vice President for the Library Foundation Board, seconded by Member Davies, motion carried, 9-0-3 (with Akahoshi, Amsler and Atkins absent). E2. Update on the Lola A. Livesey Trust Account. Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library Director, updated the Board on the Trust Account. He stated that the Library received a check in the amount of $158,000 last week. Robert Karatsu, Library Director, stated that staff was notified that there was an addition $140,000 found outside of the Trust in the last month. The Library may be receiving more funds in the future from the Trust. Member Gonzalez reminded staff of naming rights and special recognition in memory of Lola A. Livesey. E3. Update on PAL Campaign Donors. Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library Director, stated Paula Pachon, Management Analyst III, would update the Board on the PAL Campaign Donors. Library Foundation Board Minutes July 13, 2009 Page 4 Paula Pachon, Management Analyst III, reviewed handouts and the PAL Campaign account with the Board. Robert Karatsu, Library Director, stated staff had a check for $23,621 to be deposited into the Library Foundation account from the funds donated this past fiscal year 2008/09. E4. Update on "Concert Under the Starts." Update by Member Amsler. Member Amsler did not attend the meeting. The item was held over until the next meeting. E5. Future Library Foundation Events. Discussion led by President. Member Bowne, asked Member Filippi to update the Board. Member Filippi was not sure of the date for the MMR Event in October. He deferred to Member Gilfry. After discussion, Member Filippi stated that the ad hoc subcommittee will meet, review and return to the Board with information on a future event. E6. Viewing of DVD "National Education Reports." A background of the DVD by Michelle Perera, Assistant Library Director. Michelle Perera, Assistant Library Director, played the DVD for the Board. After viewing the DVD, staff reviewed the background on the development of the DVD with the Board. ^r**~* F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING F 1. Concert under the Stars F2. Council Presentation Recognizing Telethon Donors F3. Update on the Special Joint Meeting F4. Outstanding Pledges from Telethon 2009 ***~*~ G. COMMUNICATIONS FROM THE PUBLIC None received. .****~ Library Foundation Board Minutes July 13, 2009 Page 5 H. ADJOURNMENT MOTION: Moved by Member Filippi to adjourn, seconded byMember Melillo, motion carried, 9-0- 3 (with Akahoshi, Amsler and Atkins absent). The meeting adjourned at 7:12 p.m. Respectfully submitted, V (.vtC~- ,~t~- Vivian Garcia Administrative Secretary Approved: August 10, 2009