HomeMy WebLinkAbout2009/08/10 - Minutes - Library Foundation BoardCITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Adjourned Meeting
A. CALL TO ORDER
An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on
Monday, August ] 0, 2009, in the Tri-communities Room of City Hall, located at 10500 Civic Center
Drive, Rancho Cucamonga, California. The meeting was called to order at 6:01 p.m. Present were
Members Amsler, Bowne, Davies, Filippi, Gilfry, Gonzalez, Leal, Melillo and White.
City Clerk Janice Reynolds, Robert Karatsu, Library Director, Michelle Perera, Assistant Library
Director, Paula Pachon, Management Analyst III and Vivian Garcia, Administrative Secretary were
present.
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B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS
B1. Administration of Oath of Office.
City Clerk Janice Reynolds administered the Oath of Office to new appointee Deborah Clark.
Member May arrived at 6:06 p.m.
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C. CONSENT CALENDAR
Cl . Approval of Library Foundation Treasurer's Report: July, 2009.
MOTION: Moved by Member Filippi to approve the Treasurer's Report, seconded by Member
Melillo, motion carried, 11-0-2 (with Akahoshi and Atkins absent).
Member Davies stated that more funds should be transferred into the LAIF account.
Robert Coberly, Library Board of Trustees President arrived.
MOTION: Moved by Member Bowne for transfer of funds from the general Library Foundation
account into the LAIF account, seconded by Member Clark, motion carried, 11-0-2 (with Akahoshi
and Atkins absent).
C2. Approval of Minutes: March 2, April 13, May 11, June 8 and July 13, 2009.
Library Foundation Board Minutes
August 10, 2009
Page 2
MOTION: Moved by Member Bowne to approve the minutes for July 13, 2009 (Members Amsler
and Clark abstained), seconded by Member Gilfry, motion carved, 9-0-2-2 (with Akahoshi and
Atkins absent).
Unable to approve the other sets of minutes due to a lack of quorum of the attendees.
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D. LIBRARY DIRECTOR'S STAFF REPORTS
D 1. Library Status Update: Oral report by Robert Karatsu, Library Director.
a. Acceptance of grant for $10,000 from California State Library and Digital
Storytelling Program for Local History and request for matching funds. Report
attached.
Robert Karatsu, Library Director, reviewed the Digital Storytelling Program for Loyal History Grant
with the Board. Staff requested an additional $10,000 as matching funds from the Library
Foundation.
MOTION: Moved by Member Clark to approve the Grant and the $10,000 matching funds from the
Library Foundation, seconded by Member May, motion carried 11-0-2 (with Akahoshi and Atkins).
Special meeting of City Council on Wednesday, September 2, 2009, at 6 p.m. to
recognize corporate donors, Friends of the Library and Library Foundation.
Robert Karatsu, Library Director, reviewed the special meeting which will be recognizing corporate
donors, Friends of the Library and members of the Library Foundation Board.
c. Scheduled joint meeting of City Council, Library Board of Trustees and Library
Foundation, Wednesday, October 21, 2009, at Celebration Hall at 3 p.m.
Robert Karatsu, Library Director, asked Library Foundation Members to save the date ofOctober 21
at 3 p.m. for a special joint meeting with the City Council and the Library Board.
d. Event at Total Wine & More on Thursday, August 20, 2009, at 6 p.m.
Robert Karatsu, Library Director, stated that the grand opening ofthe Total Wine & More would be
on August 20 at 6 p.m. Total Wine and More will be presenting a check for $5,000 to the Library
Foundation that evening. Please let Vivian Garcia know if you will be attending
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Library Foundation Board Minutes
August 10, 2009
Page 3
E. BOARD BUSINESS
E1. Introduce Prospective Board Members.
President Davies introduced the prospective Board Members and asked them to talk about their
background and why they would like to join the Library Foundation Board. ,
Paula Pachon, Management Analyst III with Community Services, reviewed her background and her
interest in joining the Library Foundation Board.
Balbina Kendall, Assistant Principal ofEtiwanda Intermediate School, reviewed her background and
her interest for the Library Foundation Board.
Library Director Karatsu mentioned that their names would be submitted to the City Council Library
subcommittee for review, and then the subcommittee would make a recommendation to the City
Council. The process will take approximately one month to six weeks, depending on when the
subcommittee can convene.
E2. Review of Library Foundation Board Role and Mission Foundation Bylaws attached.
Discussion led by President Davies.
President Davies asked the Members to review the Bylaws. She reviewed the following sections,
Purpose, page 25 and Limitations, paragraph 2, page 26 with the Board.
Member Amsler left at 6:17 p.m.
Member Amsler returned at 6:20 p.m.
Member Melillo left at 6:30 p.m.
E3. Discussion on possible new Library Foundation ad hoc subcommittees. Report attached.
Discussion led by President Davies.
President Davies requested Members to review the ad hoc subcommittees listed on page 40 of the
agenda packet and to request the committees they would like to be part of.
After review of the different committees the following Members volunteered:
Events Committee
Bruce Bowne, Gino Filippi, Tina Gilfry, David Gonzalez, Ruth Leal and Chris White. Staff: Robert
Karatsu and Michelle Perera
Library Foundation Board Minutes
August 10, 2009
Page 4
Planned Giving
Deborah Clark and Robert Coberly. Staff: Robert Karatsu.
2010 Library Calendar
Jackie Amsler, David Gonzalez, Ruth Leal, Leslie Mae and Paula Pachon. Staff: Michelle Perera.
Schools
Rebecca Davies, Tina Gilfry and Leslie Mae. Staff: Renee Tobin.
Community Outreach/Speaker's Bureau
Deborah Clark, Robert Coberly and Tina Gilfry. Staff: Michelle Perera.
Victoria Gardens Walkway Brick Sales
Deborah Clark and Ruth Leal. Staff: Robert Karatsu.
Finance
Bruce Bowne and David Atkins. Staff: Robert Karatsu.
E4. Update on "Concert Under the Starts." Update by Member Amsler.
Member Amsler stated that when she contacting the Foundation, there were not any tickets available
at this time.
E5. Future Library Foundation Events. Discussion led by President Davies and Assistant Library
Director Michelle Perera.
Michelle Perera, Assistant Library Director, reviewed with the Board the upcoming date of
September 24 will be the 15`h Anniversary of the Library. The Events ad hoc subcommittee could
review the date and [he timeframe for a potential fundraiser.
After discussion of the Members, the timeframe was considered to be very tight.
Robert Karatsu, Library Director, stated that staff will work on an awareness, program of the
Library's 15`h anniversary independently of a special event.
Library Foundation Board Minutes
August 10, 2009
Page 5
E6. Discussion regarding the reconvening of PAL Cabinet. Discussion led by President Davies
and Member Leal.
President Davies asked Member Leal to discuss with the Board her thoughts on the PAL Cabinet.
Member Leal stated that her understanding at the last meeting was not to eliminate the PAL Cabinet
but to continue meeting in the future. The Cabinet did request to the Community Foundation and the
Library Foundation Boards to divide the funds from the account.
Member Leal stated that the members of the PAL Cabinet stated they would like to have quarterly
meetings in the future. Time and effort were involved in creating the Cabinet.
Members Bowne and Clark agreed that this was also their understanding at the last meeting of the
PAL Cabinet.
President Davies, Member Gonzalez and Member Leal will meet with Robert Karatsu, Library
Director and Michelle Perera, Assistant Library Director to discuss the PAL Cabinet.
E7. Past due Library Telethon 2009 pledges. Report to be distributed at meeting. Discussion led
by Library Director Robert Karatsu.
Robert Karatsu, Library Director, reviewed the report listing the past due Library Telethon 2009
pledges.
The Members of the Board divided up the outstanding pledges and will make contact with the
donors.
E8. Share appreciation of past President Bruce Bowne.
President Davies thanked past President Bowne for his time as President.
Robert Karatsu, Library Director, presented past President Bowne with a gavel in appreciation ofhis
involvement as President of the Library Foundation Board.
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F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING
F1. Foundation Taxes
F2. PAL Cabinet -Update
F3. Subcommittee Reports
F4. Past due Library Telethon pledges
F5. Upcomingjoint meeting with City Council and Library Board of Trustees
Library Foundation Board Minutes
August 10, 2009
Page 6
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G. COMMUNICATIONS FROM THE PUBLIC
None received.
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H. ADJOURNMENT
MOTION: Moved by MemberFilippitoadjourn,secondedbyMemberMay,motioncamed,ll-0-2
(with Akahoshi and Atkins absent). The meeting adjourned at 7:13 p.m.
Respectfully su milted,
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Vivian Garcia
Administrative Secretary
Approved: September 14, 2009