HomeMy WebLinkAbout2009/10/12 - Minutes - Library Foundation BoardCITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Adjourned Meeting
A. CALL TO ORDER
An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on
Monday, October 12, 2009, in the Tri-communities Room of City Hall, located at 10500 Civic
Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m. Present
were Members Akahoshi, Atkins, Bowne, Clark, Davies, Filippi, Gilfry, Melillo and White.
City Clerk Janice Reynolds, Robert Karatsu, Library Director, Michelle Perera, Assistant Library
Director and Vivian Garcia, Administrative Secretary were present.
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B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS
B1. Administration of Oath of Office.
City Clerk Janice Reynolds administered the Oath of Office to new appointees Balbina Kendall and
Paula Pachon.
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C. CONSENT CALENDAR
C 1. Approval of Library Foundation Treasurer's Report: September, 2009.
MOTION: Moved by Member Akahoshi to approve the Treasurer's Report, seconded by Member
Filippi, motion carried, 11-0-4 (with Amsler, Gonzalez, Leal and May absent).
Member Leal arrived at 6:10 p.m.
C2. Approval of Minutes: April 13, May 11 and September 14, 2009
MOTION: Moved by Member Bowne to approve the minutes for April 13, 2009 (Members Clark,
Davies, Kendall, Melillo and Pachon abstained), seconded by Member Gilfry, motion carved, 7-0-3
(with Amsler, Gonzalez and May absent).
MOTION: Moved by Member Clark to approve the minutes for September 14, 2009 (Members
Bowne, Kendall, Leal and Pachon abstained), seconded by Member Gilfry, motion carried, 8-0-3
(with Amsler, Gonzalez and May absent).
Unable to approve May I 1 `h minutes due to a lack of quorum of the attendees.
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Library Foundation Board Minutes
October 12, 2009
Page 2
D. LIBRARY DIRECTOR'S STAFF REPORTS
D 1. Library Status Update: Oral report by Robert Karatsu, Library Director.
Robert Karatsu, Library Director, presented an oral report updating the Board on the status of the
libraries.
Michelle Perera, Assistant Library Director, stated there were approximately 400 attendees for the
Edward James Olmos, "We're all in the same Gang" event on Friday, October 2nd. She presented an
oral update of the event to the Board.
Member Pachon stated that the reception held for Edward James Olmos was very nice.
President Davies stated, "Great Job, Everyone."
Michelle Perera, Assistant Library Director, reviewed the quarterly Newsletter with the Library
Foundation Members.
Robert Karatsu, Library Director, reviewed the Literacy Celebration event with the Members and
presented each Member with a copy of the new book, "Our Journey: Learning Literacy Life." This
is the second publication of stories, poems and letters by the learners ofthe adult Literacy Program at
the Rancho Cucamonga Public Library.
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E. BOARD BUSINESS
E1. Presentation of gavel to past President Bowne.
President Davies presented Member Bowne with a gavel and thanked him for his terms as President
for the Library Foundation Board.
E2. Subcommittee Reports. Discussion led by President Davies.
President Davies asked the ad-hoc sub-committees to review their updates with the Board.
Member Akahoshi stated she attended a meeting of the Soroptimist of Baldy View where they
presented a check for $500 to the Library Foundation Board.
Robert Karatsu, Library Director, stated a thank you letter had been sent to them and a plaque listing
the club was placed on one of the tables at the Archibald Library on the second floor.
Michelle Perera, Assistant Library Director, updated the Board on the 2010 calendar. She stated that
staff would like to have the ads by the end of this week.
Library Foundation Board Minutes
October 12, 2009
Page 3
Member Filippi stated that a date with Rod Gilfry had been set for Friday, April 30. He will be
working with staff on securing a location and the time.
President Davies stated that a table had been set-up the evening of the Hispanic Heritage Cultural
Night at the Paul A. Biane Library for the walk way bricks. Members Leal and Pachon assisted in
handing out brochures and answering questions.
E3. By-Laws revision. Staff report by Library Director Robert Karatsu attached. Discussion led
by Member Bowne.
Member Bowne reviewed the changes requested on the By-laws with the Members of the Board
After discussion of the Members, the proposed changed under Article V- Boazd of Directors; Section
3 on page 17 of the agenda will go back to the ad hoc sub-committee for further discussion.
E4. Foundation Taxes. Update by Library Director Robert Karatsu.
Robert Karatsu, Library Director, presented an oral update to the Board on the Foundation Taxes.
E5. Upcoming joint meeting on October 21, 2009, with City Council and Library Board of
Trustees. Update by Library Director Robert Kazatsu.
Robert Karatsu, Library Director, reviewed the agenda packet with the Board.
After discussion of the Members, the following motion was made in support of the second floor of
the Paul A. Biane Library.
MOTION: Moved by Member Gilfry that the Library Foundation Board would support $50,000 for
the second floor concept being presented to the City Council on October 21 for the Paul A Biane
Library in their budget for a period of three (3) years, seconded by Member Pachon, motion carried,
12-0-3 (with Amsler, Gonzalez and May absent).
Member Akahoshi left at 7:22 p.m.
Member Leal lefr at 7:22 p.m.
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F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING
F1. By-laws Revision
F2. Foundation Taxes
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Library Foundation Board Minutes
October 12, 2009
Page 4
G. COMMUNICATIONS FROM THE PUBLIC
None received.
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H. ADJOURNMENT
MOTION: Moved by Member Melillo to adjourn, seconded by Member Clark, motion carried, 10-0-
5 (with Akahoshi, Amsler, Gonzalez, Leal, and May absent). The meeting adjourned at 7:25 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved: December 14, 2009