The URL can be used to link to this page

Home My WebLink About2009/12/14 - Minutes - Library Foundation BoardCITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, December 14, 2009, in the Tri-communities Room of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m. Present were Members Akahoshi, Amsler, Clark, Davies, Gilfry, Gonzalez, Kendall, Melillo and White. Michelle Perera, Assistant Library Director and Vivian Garcia, Administrative Secretary were present. +****~ B. CONSENT CALENDAR B 1. Approval of Library Foundation Treasurer's Report: October and November, 2009. MOTION: Moved by Member White to approve the Treasurer's Report for October, seconded by Member Gilfry, motion carried, 8-0-7 (with Atkins, Bowne, Filippi, Leal, May, Melillo and Pachon absent). MOTION: Moved by Member Akahoshi to approve the Treasurer's Report for November, seconded by Member Gilfry, motion carried, 8-0-7 (with Atkins, Bowne, Filippi, Leal, May, Melillo and Pachon absent). Member Pachon arrived at 6:05 p.m. Member Melillo arrived at 6:06 p.m. Member Bowne arrived at 6:07 p.m. B2. Approval of Minutes: May 11, October 12, October 21 and November 9, 2009. MOTION: Moved by Member Clark to approve the minutes for October 12 (Amsler and Gonzalez abstained), seconded by Member Melillo, motion carried, 9-0-4-2 (with Atkins, Filippi, Leal and May absent). MOTION: Moved by Member Clark to approve the minutes for October 21, seconded by Member White, motion carried, 11-0-4 (with Atkins, Filippi, Leal and May absent). Library Foundation Board Minutes December 14, 2009 Page 2 MOTION: Moved by Member Bowne to approve the minutes for November 9, seconded by Member Gilfry, motion carried, 11-0-4 (with Atkins, Filippi, Leal and May absent). Unable to approve the minutes for May 11 due to a lack of quorum of the attendees. Member Filippi arrived at 6:12 p.m. *.***+ C. LIBRARY DIRECTOR'S STAFF REPORTS C1. Library Status Update: Oral report by Michelle Perera, Assistant Library Director. Michelle Perera, Assistant Library Director, stated that Robert Karatsu, Library Director, was in Sacramento attending a Bandwidth conference sponsored by the California State Library and the Gates Foundation. Michelle Perera, Assistant Library Director, shared the S.P.I.R.I.T. Award the Library Services Department was awarded at the holiday dinner on Saturday, December 5, with the Members. Michelle Perera, Assistant Library Director, reviewed events the Library staffhad been involved with the past month. •***** D. BOARD BUSINESS D1. Ad Hoc Subcommittee Reports. Discussion led by President Davies. Member Amsler reviewed the 2010 calendar with the Members. She stated how amazed she is that every day of the week something is going on in the libraries. She stated that Library staff did a wonderful job. President Davies thanked Library staff on the 2010 Calendar. Michelle Perera, Assistant Library Director, stated that staff was able to confirm the April 30, 2010, date for the "MMM" (new name of event to be decided) fundraising event. She also stated that the staff had applied for a romance literature grant that could be used to help fund this event. Member Gilfry reviewed a possible "South Pacific" fundraising event idea with the Members, and that the Events ad hoc sub-committee would be looking into. Library Foundation Board Minutes December 14, 2009 Page 3 President Davies stated the school ad hoc sub-committee will be delivering 2010 Calendars to schools by attending meetings in the coming weeks. There will be an accompanying presentation that will take about three minutes. She will also be contacting Board Members of different organizations such as the Rotary Club to provide the 2010 Calendars to their members. Member Gonzalez presented the Library Foundation's Facebook page to the Members. D2. By-Laws Revision. Staff report by Library Director Robert Kazatsu attached. Discussion led by Member Bowne. Member Bowne reviewed the By-Laws Revisions with the Members. Member Filippi asked Member Clark in the past how often the Executive Committee had met. Member Clark stated never. Member Pachon stated that one had been established by the Library Foundation to mirror the one from the Community Foundation. Member Filippi stated that from his experience the executive committee could be a detriment to the whole group. Member Bowne stated that the clause for the Section of an Executive Committee had already been in the Bylaws. Member Amsler wanted clarification of Section 6, Removal of Directors, on Page 27 on the council. Member Clark suggested starting a new paragraph with the sentence starting with any director and listing City Council instead of council. Member Gilfry asked why there was a need for an Executive Committee. Member Clark stated that there had been difficulty in the past to obtain a quorum of Members when the Community Foundation had a meeting. MOTION: Moved by Member Bowne to approve the By-Laws revision with the amended section under Article V - Board of Directors, under Section 6: Removal of Director to start a new paragraph with "Any Director".... and change the wording to "City Council," seconded by Member Amsler, motion carried, 12-0-3 (with Atkins, Leal and May absent). Library Foundation Board Minutes December 14, 2009 Page 4 President Davies stated that Member Ruth Leal was interested in filling the office of Secretary. As President of the Library Foundation, she would appoint Member Leal as Secretary until June, 2010. D3. Foundation Taxes. Update by Michelle Perera, Assistant Library Director. Michelle Perera, Assistant Library Director, stated an extension had been filed for next year's taxes. The accountants which had been preparing the Community Foundation's taxes would be doing the taxes for the Library Foundation. The fee would be $750 to prepare the taxes. D4. Debrief joint meeting on October 21, 2009, with City Council and Library Boazd ofTrustees. Update by Michelle Perera, Assistant Library Director. Michelle Perera, Assistant Library Director, asked the Members their comments on thejoint meeting of the City Council and Library Board on Wednesday, October 21~'. Member Gonzalez stated that the meeting went very well. Member Gilfry enjoyed the comment by Council Member Dennis Michael regarding the second floor concept of the Paul A. Biane Library. Member Filippi stated that the City Council Members were receptive to the presentations. President Davies stated that she enjoyed the presentations made by all of the Members of both Boards. ~~~*** E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING E1. Tutorial for Members on Facebook E2. Master Plan for Library Foundation Board r+~+** F. COMMUNICATIONS FROM THE PUBLIC None received. ~+-~++ Library Foundation Board Minutes December 14, 2009 Page 5 G. ADJOURNMENT MOTION: Moved by Member Filippi to adjourn, seconded by Member Bowne, motion carried, 12- 0-3 (with Atkins, Leal and May absent). The meeting adjourned at 6:50 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: January 11, 2010