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Home My WebLink About10/03/08 (Agn) Lib Fnd Board LIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING Second Monday 6:00 p.m. March 8, 2010 Tri-communities Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 **a City Councilmembers Donald J. Kurth, M.D., Mayor L. Dennis Michael, Mayor Pro Tem Rex Gutierrez, Councilmember Sam Spagnolo, Councilmember Diane Williams, Councilmember **s Foundation Members Rebecca Davies, President David Gonzalez, Vice President Ruth Leal, Secretary Teresa Akahoshi, Member Jackie Amsler, Member Bruce Bowne, Member Deborah Clark, Member Gino Filippi, Member Tina Gilfry, Member Balbina Kendall, Member Leslie May, Member Dominic Melillo, Member Paula Pachon, Member Chris White, Member DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on Marb\ at -30 ctr' , I posted a true and correct copy of the Library Foundation Board meeting agenda dated Murry S , A010 to be held in the Tri-communities Room located at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on at Rancho Cucamonga. City of Rancho Cucamonga By: V Wf"� Vivian Garcia Senior Administrative Secretary City of Rancho Cucamonga LIBRARY FOUNDATION BOARD AGENDA MARCH 8, 2010 1 RANCHO CUCAMONOA A. CALL TO ORDER 1. Roll Call: Akahoshi Amsler Bowne Clark , Davies _, Filippi Gilfry Gonzalez , Kendall _, Leal May Melillo _, Pachon _ and White B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Library Foundation Treasurer's Report: February, 4 2010. 2. Approval of Minutes: May 11, 2009 and February 8, 2010. 8 C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Update: Oral report by Robert Karatsu, Library Director. D. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Informational update. Oral report by President Davies. 2. Events Ad Hoc Sub-committee update on "RRR" fundraiser. Discussion led by Chair Filippi. 3. Events Ad Hoc Sub-committee update on "South Pacific" fundraiser. Discussion led by Chair Filippi and Member Gilfry. 4. Review of goal setting documents for Library Foundation 16 Board. (Draft documents attached.) Discussion led by President Davies, Vice-President Gonzalez and Member Pachon. LIBRARY FOUNDATION BOARD AGENDA MARCH 8, 2010 2 RANCHO CUC&MONGA 5. Convene to ad hoc sub-committees for goal development: Events, VG Appeals, Planned Giving and Calendar. (Reconvene after 30 minutes. Revised sub-committee rosters attached.) 6. Reports by ad hoc sub-committees on goal development. IF E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, March 4, 2010, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. LIBRARY FOUNDATION BOARD AGENDA MARCH 8, 2010 2 RANCHO CUCAMONGA 5. Convene to ad hoc sub-committees for goal development: 19 Events, VG Appeals, Planned Giving and Calendar. (Reconvene after 30 minutes. Revised sub-committee rosters attached.) 6. Reports by ad hoc sub-committees on goal development. E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, March 4, 2010, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. STAFF REPORT' LIBRARY SERVICES DFPARTNIFNT "� RANCHO Date: March 8, 2010 CUCAMONGA To: Rancho Cucamonga Library Foundation TAO From: Robert Karatsu, Library Director Subject: TREASURER'S REPORT— FEBRUARY, 2010 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH February 2010 BALANCE REVENUES EXPENDITURES BALANCE FUND General $39,463.54 $1,228.85 785.00 $39,907.39 Archibald Children's Books Endowment $40.000.00 $40,000.00 Victoria Gardens Books $83.125.00 $83,125.00 Adult Literacy9$ .535.00 $9,535.00 Lola A. Livesey Trust Account $158,000.00 $158.000.00 Operating Reserve Fund $5,000.00 $5,000.00 Unallocated Funds $759.000.00 $759.000.00 TOTAL $1,094,123.54 $1,228.85 785.00 $1094,567.39 LAI F Account: $1,048,145.09 Union Bank Account' $46,422.30 Total Library Foundation Holdings: $1,094,567.39 Revenues: $1,228.85 Special Event $ 250.00 General Fund Rental Payment $ 800.00 General Fund Grapevine $ 25.00 General Fund Biane Donation Box $ 70.00 General Fund Archibald Donation Box $ 83.85 General Fund Expenditures: $785.00 Franchise Tax Board —Annual Return $ 10.00 General Fund Attorney General's Registry— Fee Report $ 25.00 General Fund Lance, Soll & Lunghard —Tax Return $ 750.00 General Fund Rancho Cucamonga Public Library Foundation CASH REPORT FEBRUARY 2010 Beginning Balance $1,094,123.54 Deposits 2/8/2010 25.00 2/11/2010 800.00 2/22/2010 70.00 2/24/2010 333.85 1,228.85 Less Checks #10040 (10.00) Franchise Tax Board-Annual Return #10041 (25.00) Attorney General's Registry-Fee Report #10042 (750.00) Lance, Soll&Lunghard-Tax Return (785.00) $1,094,567.39 Union Bank Statement Ending Balance $ 46,422.30 Deposits in Transit - Less Outstanding Checks - Investments-LAW 1,048,145.09 Adjusted Bank Balance $ 1,094,567.39 Page 1 of 2 I� UnionBank (Dip U H Q 8 RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number:40020� 01/30/10-02/26/10 UNION BANK GOVERNMENT SERVICES- SOUTH 274 Customer Inquiries POST OFFICE BOX 513840 800-798-6466 LOS ANGELES CA 90051-3840 Thank you for banking with us since 2008 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P O BOX 807 RANCHO CUCAMONGA CA 91729 ■ Manage your business conveniently around the world will? Union Bank's Global Treasury Service.Now you can open accounts and make payments in over 30 countries, as well as view balances worldwide.To learn more, call your Relationship Manager, contact Global Treasury Management Sales at 800-883-0285 or view our demo at unionbank.com. Public Fund Checking Summary Account Number: Days in statement period:Days in statement period:28 Balance on 1/30 $ 45,978.45 Total Credits 1,228.85 Deposits(4) 1,228.85 Total Debits -785.00 Checks paid(3) -785.00 Balance on 2126 $ 46,422.30 CREDITS Deposits including check and cash credits Date Description/Location Reference Amount 2/9 UNENCODED COURIER DEPOSIT 46441470 $ 25.00 2/12 UNENCODED COURIER DEPOSIT 47890735 800.00 2122 CCV DEPOSIT SED#0222ES2520 A-O00000000IS 90221022 70.00 2/22 CARRIER DEPOSIT 46234650 333.85 4 Deposits Total $ 1,228,85 DEBITS Check Paid Number Date Amount Number Date Amount 10040 2117 10.00 10042 2/25 750.00 10041 2123 25.00 3 Checks paid Total $ 785.00 Daily Ledger Balance Date Ledger Balance Date Ledger Balance 2/1-218 $ 45,978.45 2122 $ 47,197.30 2/9-2/11 46,003.45 2123-2/24 47,172.30 Page 2 of 2 RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number:2045PEOM 01/30/10-02/26/10 Daily Ledger Balance Date Ledger Balance Date Ledger Balance 2/12-2/16 46,803.45 2/25-2/26 46,422.30 2/17-2/21 46,793.45 r^ STAFF REPORT - LIBRARY SERVICES DEPARTMENT ` RANCHO Date: March 8, 2010 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Robert Karatsu, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the meetings of May 11, 2009, and February 8, 2010. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular meetings of the Library Foundation Board taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, _ 9—(--Rl Robert Karatsu Library Director CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, May 11, 2009, in the Tri-communities Room of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:06 p.m. Present were Members Amsler, Atkins, Bowne, Davies, Gonzalez, Leal and Melillo. Robert Karatsu, Library Director and Vivian Garcia, Senior Administrative Secretary were present. B. CONSENT CALENDAR BI. Approval of Library Foundation Treasurer's Report: March, 2009. MOTION: Moved by Member Davies to approve the Treasurer's Report, seconded by Member Melillo, motion carried, 7-0-4 (with Akahoshi, Filippi, Gilfry and White absent). B2. Approval of Minutes: January 12, February 9, March 12 and April 13, 2009. Unable to pass due to a lack of quorum of the attendees. C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library Status Update: Oral report by Robert Karatsu, Library Director. Robert Karatsu,Library Director,updated the Board on the Lola A. Livesey Trust Account. He also mentioned that tentatively, at the June 17, City Council meeting, the Council will recognize the Verizon Foundation, the Friends of the Library and the Library Foundation for their contributions and work to the Library Telethon 2009. a. Meeting with Gyroscope, Inc., on Rancho KIDS project. Oral report by Robert Karatsu, Library Director and Deborah Clark, Library Consultant. Robert Karatsu, Library Director,reviewed the meeting with Gyroscope with the Board. He stated that the results of the surveys were very interesting. The next step will be a web conference on Wednesday, May 20. Library staff will e-mail the link to the Board Members. b. Telethon 2009. Final bills. Oral report by Robert Karatsu, Library Director. Library Foundation Board Minutes May 11, 2009 Page 2 Robert Karatsu, Library Director, reviewed the final invoices of Telethon 2009 with the Board. C. Big Read 2009-2010. Grants received. Oral report by Robert Karatsu, Library Director. Robert Karatsu,Library Director,stated that the Library had received two Big Read Grants from the NEA. Bless Me Ultima will be the Big Read for the Fall of 2009. Tom Sawyer will be the Big Read for Spring of 2010. The grants total $40,000 ($20,000 for each Big Read program). ****** D. BOARD BUSINESS DI. Library Director/Library Goals for 2009. Report attached.Discussion led by Robert Karatsu, Library Director. Item held over from February 9, 2009 meeting. Robert Karatsu, Library Director,reviewed his goals, as well as the organization's goals in the next year with the Library Board Members. D2. Library Foundation Board Agendas. Discussion led by Member Davies. Member Davies stated that she would like to have the next Library Foundation Board Agenda sent by e-mail to the Board. The Members agreed. Member Davies also stated that she would like to have the Library Board of Trustees agenda and the minutes sent to her by e-mail. She did not want the full packet at this time. The other Members also agreed with this. D3. Library Foundation Investment Options. Discussion led by President Bowne and Member Atkins. President Bowne reviewed the meeting with the Finance Department and the ad hoc subcommittee of the Board. The subcommittee will review and meet again before making recommendations to the Board. D4. Future Library Foundation Events. Discussion led by President Bowne. The item will be held over to the next meeting. At this meeting,staff will provide list of fund raising events for the past year. Library Foundation Board Minutes May 11, 2009 Page 3 E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING E1. Foundation budget and funding requests for Fiscal Year 2009/2010. E2. Recommendation of new Board Members. Invite new members to the next meeting. E3. Update on the Lola A. Livesey Trust Account. E4. Update on the Second Floor of the Paul A. Biane Library. F. COMMUNICATIONS FROM THE PUBLIC None received. G. ADJOURNMENT MOTION: Moved by Member Amsler to adjourn, seconded by Member Davies,motion carried,7- 0-4 (with Akahoshi, Filippi, Gilfry and White absent). The meeting adjourned at 6:45 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, February 8,2010, in the Tri-communities Room of City Hall,located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:10 p.m. Present were Members Amsler, Bowne, Clark, Davies, Gilfry, Gonzalez, Kendall, May, Melillo and Pachon. Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director and Vivian Garcia, Administrative Secretary, were present. ****** B. CONSENT CALENDAR BE Approval of Library Foundation Treasurer's Report: January, 2010. MOTION: Moved by Member Clark to approve the Treasurer's Report for January, seconded by Member Bowne, motion carried, 10-0-5 (with Akahoshi, Atkins, Filippi, Leal and White absent). B2. Approval of Minutes: May 1.1 and December 14, 2009. MOTION: Moved by Member Gilfry to approve the minutes for January I 1 (Amsler abstained), seconded by Member Melillo, motion carried, 9-0-5-1 (with Akahoshi, Akins, Filippi, Leal and White absent). Unable to approve the minutes for May 11 due to a lack of quorum of the attendees. C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library Status Update: Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library Director, stated that the taxes for the Library Foundation for 2008/09 have been completed. Robert Karatsu, Library Director, stated that staff had received an e-mail today from David Atkins stating he was resigning from the Library Foundation Board. Robert Karatsu, Library Director, stated that staff was working on the Budget at this time. Library Foundation Board Minutes February 8, 2010 Page 2 Michelle Perera,Assistant Library Director, stated that staff had submitted an Institute of Museums and Library Services (IMLS) grant. There were three parts to this grant: The first request is for funds for the design of the second floor of the Paul A. Biane Library. The second is for funds to purchase more Play and Learn Islands. The third request is for a new vehicle, a type of"play and learn" mobile. Staff should receive notification by October, 2010. Michelle Perera,Assistant Library Director,reminded Members of the Black History Month Cultural Night Event on Friday, February 19`h starting at 7 p.m. Robert Karatsu, Library Director, stated that there will be program in which the State Librarian Stacey Aldrich would be attending. The date is Friday, March 12. More information will be coming soon. D. BOARD BUSINESS DI. Ad Hoc Sub-committee Reports. Discussion led by President Davies. President Davies asked for any updates from the sub-committees. Member Pachon reviewed potential events and dates with the Members for a table advertising purchase of Bricks, stacks,etc. She asked for volunteers for the upcoming event on Friday,February 19`h at the Cultural Center. Member Gilfry,President Davies and Member May volunteered from 7 to 9 p.m. Vice President Gonzalez stated he could be there form 8 to 9 p.m. Member Pachon stated she will be targeting dates and send out an e-mail for future events. Vice President Gonzalez stated that the Events ad hoc sub-committee recently had a meeting regarding the "Rod, Romance and Riesling" (RRR) event for April. They decided on a ticket price of$100 for a couple and $60 for an individual ticket but would confirm the amounts with the sub- committee. The Events ad hoc sub-committee will also include an auction using the"Dine and Dash"donated by the Fire Department, a one week stay at a condo in Palm Desert, plus any other donations Members might be able to obtain. Member Clark suggested using the large digital signs with a photo of Rod and listing a major sponsor as advertisement for the event. Library Foundation Board Minutes February 8, 2010 Page 3 President Davies suggested the Events ad hoc sub-committee review the$60 price for the individual tickets. D2. Status of Library Calendar Distribution. Discussion led by President Davies. President Davies reviewed a handout with the Members on the distribution of 3,550 calendars in the past six weeks. There are approximately 6,500 - 2010 Library Calendars available at this time. D3. Master Plan for Library Foundation Board. Discussion led by President Davies. President Davies reviewed a two page handout with the Members. Vice President Gonzalez requested if any of the Members had any additions and/or changes to the document please send him an e-mail. He also requested for the ad hoc subcommittees to target numbers - a projected income that they would like to have for the projects. Member Amsler asked with the Library Foundation's Facebook,what are the expectations from this new addition? What will we be doing with the contacts that have requested to join Face book? Member Pachon asked if there is any type of Pay Pal on the Library's website. If so, this could be added under fundraising. Member Amsler asked if the Members felt that the public was aware of all that the library has to offer. Member Pachon asked if the Library advertises on RCTV. Robert Karatsu, Library Director, stated that for the larger events the library offers,advertising will be on the large digital signs in Rancho Cucamonga. D4. Date/Concept for Potential "South Pacific"Fundraiser. Discussion led by Members Filippi and Gilfry. Member Gilfry discussed the different date and time options with the Board for the fundraiser. Member Melillo left at 7:12 p.m. After discussion,Member Gilfry will review with Ahmanson Theater staff the ticket prices and times for the weekend of June 12 & 13. Library Foundation Board Minutes February 8, 2010 Page 4 Member Melillo returned at 7:14 p.m. E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING El. RRR Fundraiser E2. Update on the "South Pacific" Fundraiser E3. Revision of Foundation "Master Plan" goals ****** F. COMMUNICATIONS FROM THE PUBLIC None received. ****** G. ADJOURNMENT MOTION: Moved by Member Pachon to adjourn,seconded by Member Gilfry,motion carried, 10- 0-4 (with Akahoshi, Filippi, Leal and White absent). The meeting adjourned at 7:15 p.m. Respectfully submitted, Ruth Leal Secretary, Library Foundation Board Prepared by 7�U�� Vivian Garcia Administrative Secretary Approved: Rancho Cucamonga Library Foundation INAO GOALS-JANUARY 2010 to JULY 2011 con,minesa: - ADMINISTRATIVE FUNDRAISING OUTREA H Board Meetings Finance Events VG Appeals Planned Giving Speaker's Bureau Calendar Schools Meeting Schedule and Moaay of'he month ar cm on-Thcommunres cm/end. Teo Teo foo IeU TBo TBD Tao FOgT Membership coax ae.mcwp_ s we,aoaoa r e+ry T...ewmi. o.ac.�.anue nm.a.Diad.macaw o.nexvarvaai ae..n cwxrv.akago., .. alae em.n x..axsin aske.4101ie. n.rr amen x.w, Mission: To operate exclusively for To oversee the assets of the To plan and implement 3 annual To provide opportumves To provide an avenue to To develop a publieavtraxh To develop an annual calentlar, To promote library activities charitable,literary or Foundation to ensure their fundraising events. for Ur community to show solicit planned giving campaign regarding the that inlmma that canmmity,of to the schools, educational purposessafety,liquidity and yieldjtheir support the Victoria Wiponundies. Foundation and the Libraries the programa,services antl superintendents,boards, 'Gardens Cultural Center events,programs antl future TAs, ure eves of the Foundation and Pclassrooms. During jaM the services of the plans. Library Services. Telethon years focus is on Library fund development ant Participation in Junior Trivia Challenge and performances. I Goals: To aid&assist the LibraryTo develop ervaarl budaM of To sponse the Rod,Rananos& To promote the selling of To develop marleeting loot To wale vrilh the Library Board- To ehpard BWeninng in any manner which will I fly,Foundation e Fou dation a be Rea vent on April 30th al the engraved donor bricks and pronging the,Fo ndason's of Trustees b ktvabe opportunities in the 2011 benefit the Library and its approved by tlr Board Cultural Center. other library amenities at Planned Giving Program,i.e., community ee'dellBsa of the calendar to~its printing programs and will enhancethe Cultural Center. brochure,Frequent Asked Library,and it services, care. the berserk potential to Questions Fact Street,etc. programs,events ant future provide service. plains. To encourage To develop and implement To sponsor the-South PaiiGC' To expand advertising understarding ant financial and investment IigM opera Trip. opportunities in trr 2011 appreciation ct dhe soak of policies and goals for Board calendar to atnhance local this Library. approvalbusiness exposure. Tonignn of the Mandel Toeponwr1M 2011 library cordlion of e Founddica Telethon � ant make recommendations W the Board as necessary. j Obiastirae: To work with slat(to tlevebp To klvease panidpalion in fir To MN kaorrrlafisn tables; To inaeese ed revenue by 50% proposed nIM011 R3 event by#of indivkuals aid regarift Br Vic ala j tnareby reducing dde Foundation budget for businesses thereby increasing hall Gardens Appeals(bricks, Foundation's subsidy to,this Boands approval al annual revenue by XX%. library defAe,ere.)ar 4 Profeta meeting. Library even during the Toiannuallynil To gamer participation frau%X To expand!number of ads in the investment policy of the community neoplasm,resuhing in 2011 ezlench r by 50%. Foundation in conjunction new revenue stream for the with City Financo Director Foundation. and make recommendations to the Boarid. by increase till n i Pledgea/reveare XX%. 3/3/2010 RC LIBRARY FOUNDATION GOALS - January 2010 to July 2011 Mission: 1)Aid and assist in any manner which will benefit the Library and its programs and which will improve its potential to provide service. 2) Undertake any programs or projects which will serve the purpose stated 3) Operate exclusively for charitable, literary or educational purposes: soliciting and receiving contributions, gifts, endowments and distributing these assets for the benefit of the Library 4) Encourage understanding and appreciation of the work of the Library Projects / Programs / Activities i Committee: Descri tion: Date: Measurement and Target Dates Fundraising Solicitation of donations at Black History Cultural VG Appeals Arts event 2/19/10 Schools Play& Learn Islands Kickoff event 4/9/101 VG Appeals Solicitation of donations at Big Read Kickoff event 4/10/10 Ray Bradbury-solicitation before event, sale of VG Appeals signed books after event 4/16/10 Event Rod, Romance and Riesling event 4/30/10 Solicitation of donations at Asian History Cultural VG Appeals Arts event 5/7/10 VG Appeals Solicitation of donations at Local History Night 6/4/10 Event "South Pacific" performance outing 6/12/10 Solicitation of donations at Hispanic Heritage VG Appeals Cultural Arts event 9/17/10 Calendar Solicitation of Ads for 2011 Calendar 8/1/10 All Telethon 2011 3/18-20/11 Planned Giving Program Kickoff event(Livesey EAII ng recognition) ng_ Development of brochure and materials Soliciting of Sponsorships for Play and Learn Islands Apartment Rental 3/3/2010 Appreciation of the Work of the Library Outreach + Schools Distribution of 2010 calendar into the community 1/1/10 Outreach + Share with the community the new Play& Learn Schools Islands Attend Library Board of Trustee meetings when Outreach appropriate to share upcoming events TBD Attend Friends of the Library meetings when Outreach appropriate to share upcoming events TBD Attend City Council meetings when appropriate to Outreach share upcoming events TBD Continue to develop Foundation Facebook page Outreach and increase membership ongoing Develop an Outreach Kit for use by all board Outreach members Outreach Develop a brochure about the Library Foundation Outreach + Schools Distribution of 2011 calendar into the community 1/1/11 Meet with Community Foundation subcommittee to share upcoming events and coordinate Outreach activities TBD Aid and Assist Library Programs Donation to: Adult Literacy program Donation to: Calendar printing costs Donation to: Matching grant opportunities Set Aside for: Staff Mini-Grants Set Aside for: Library Program Enhancement Fund Set Aside for: Pledge of$50,000 for 2nd floor(KIDS) LIBRARY FOUNDATION AD HOC SUB-COMMITTEES Events Committee Chair: Gino Filippi Members: Bruce Bowne, Tina Gilfry, David Gonzalez, Ruth Leal, Dominic Melillo and Chris White. Staff: Robert Karatsu, Michelle Perera Focus on fundraising events such as the Library Telethon, "Music, Mystery and Merlot"and any other special events sponsored by the Foundation. Planned Giving Chair: Deborah Clark Members: Staff: Robert Karatsu Based on the planned gift of Lola A. Livesey, having a more formal planning giving program is an avenue that could prove to be beneficial to the Foundation. Perhaps create a brochure, some kind of FAQs,and publicize the planned giving program. Library Calendar Chair: Jackie Amsler Members: David Gonzalez, Ruth Leal, Leslie May, Dominic Melillo and Paula Pachon. Staff: Michelle Perera The 2009 Library Calendar has proven to be very successful as a promotional and marketing tool. There are potential advertising opportunities in the 2010 calendar that could be explored. School Committee Chair: Members: Teresa Akahoshi, Rebecca Davies, Tina Gilfry, Balbina Kendall and Leslie May Staff: Renee Tobin To promote fundraisers and library activities to the school community: class rooms, Superintendents, School Boards and PTAs. During Telethon years, focus is on fund development and participation in Junior Trivia Challenge and performances. 3/3/2010 Community Outreach / Speaker's Bureau Chair: Members: Deborah Clark, Rebecca Davies and Tina Gilfry Staff: Michelle Perera Perhaps in conjunction with the Library Board of Trustees, go out into the community and publicize Library events, the future direction of the Library (i.e., the 2n floor at Biane Library), and talk about fundraising opportunities. Victoria Gardens Appeals Chair: Members: Teresa Akahoshi, Deborah Clark, Rebecca Davies and Ruth Leal, Paula Pachon Staff: Robert Karatsu To promote the selling of engraved donor bricks and other library amenities(library stacks,etc.)at the Cultural Center. Finance Chair: Bruce Bowne Members: Staff: Robert Karatsu Periodically,this group in conjunction with the City Finance Director will review investment policy and vehicles for the Library Foundation funds. 3/3/2010