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Home My WebLink About10/08/09 (Agn) Special - Lib Fnd Board LIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA SPECIAL MEETING Second Monday 5:30 p.m. August 9, 2010 Celebration Hall Cultural Center 12505 Cultural Center Drive Rancho Cucamonga, California 91737 City Councilmembers Donald J. Kurth, M.D., Mayor L. Dennis Michael, Mayor Pro Tem Rex Gutierrez, Councilmember Sam Spagnolo, Councilmember Diane Williams, Councilmember Foundation Members Rebecca Davies, President David Gonzalez, Vice President Ruth Leal, Secretary Teresa Akahoshi, Member Jackie Amsler, Member Deborah Clark, Member Gino Filippi, Member Tina Gilfry, Member Balbina Kendall, Member Leslie May, Member Dominic Melillo, Member Paula Pachon, Member Chris White, Member FAX COVER SHEET - RANCHO CUCAMONGA PUBLIC LIBRARY Date: August 5, 2010 RANCHO To: Wendy Leung Fax: 909-948-9038 CUCAMONGA Daily Bulletin From: Vivian Garcia, Phone: 909-477-2720 x5040 Fax: 909-477-2721 Administrative Secretary No. of Pages: 4 Subject: Special Meeting for the Library Foundation Board Attached is a special meeting agenda for the Library Foundation Board. 10500 Civic Center Dr.•V.O. Box 807•Rancho Cucamonga,CA 91729-0807 Tel(909)477-27• Fax(909)477-2849•w .ci.rancho-cucamonga.ca.us Sending Confirm Date AUG-5-2010 TNU 11: 14AM Name Tel. --------------------------------------------------------------------------- Phone 99489038 Pages 4 Start Time 08-05 11 : 11AM Elapsed Time 01' 36" Mode ECM Result Ok DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretanry of the Rancho Cucamonga Public Library. Acting in that capacity on f�f cusk.r s, aoi0 at '1 I posted a true and correct copy of the Library F nou dation Board meeting genda dated u '!'f 9, ;?-a to be held in the Tri-communities Room located at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on g—s—/0 at Rancho Cucamonga. City of Rancho Cucamonga r By: Vivian Garcia Senior Administrative Secretary City of Rancho Cucamonga LIBRARY FOUNDATION BOARD AGENDA AUGUST 99 2010 1 RANCHO CUCAMONGA A. CALL TO ORDER 1. Roll Call: Akahoshi Amsler , Clark Davies _, Filippi , Gilfry , Gonzalez Kendall Leal May , Melillo Pachon and White B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS 1. Administration of Oath of Office — Oath of Office will be administered to re-appointees David Gonzalez and Dominic Melillo by City Clerk Janice Reynolds. C. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Library Foundation Treasurer's Report: May, June 4 and July, 2010. 2. Approval of Minutes: May 10, June 14 and July 12, 2010. 15 D. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Update: Oral report by Robert Karatsu, Library Director. E. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. "Looking Back/Looking Forward: A Year in Review." Presentation by Library Staff. LIBRARY FOUNDATION BOARD AGENDA AUGUST 99 2010 2 RANCHO CUCAMONGA 2. Update of goal setting and tracking documents for Library Foundation Board. Oral report by President Davies and Member Pachon. 3. Update on "South Pacific" fundraiser. Final report by Library 22 Director Karatsu. 4. Review of Library Foundation Budget for FY 2010-2011. 23 Discussion led by President Davies and Library Director Karatsu. 5. Election of Officers for FY 2010-2011. Discussion led by President Davies. 6. Update on other ad hoc sub-committees. Discussion led by President Davies. F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. G. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. H. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, August 5, 2010, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. STAFF REPORT = LIBRARY SERVICES DEPARTMENT RANCHO Date: August 9, 2010 C;UCAMONGA i To: Rancho Cucamonga Library FoundaR �' From: Robert Karatsu, Library Director Subject: TREASURER'S REPORT— MAY. 2010 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH May 2010 BALANCE REVENUES EXPENDITURES BALANCE FUND General $47.613.78 $31.564.24 ($4,341.75) $74,836.27 Archibald Children's Books Endowment $40,000.00 $40.000.00 Victoria Gardens Books $83.125.00 $83.125.00 Adult Literacy9$ .535.00 $3,140.00 $12,675.00 Lola A. Livesev Trust Account $158.000.00 $158.000.00 Operating Reserve Fund $5,000.00 $5,000.00 Unallocated Funds $759,000.00 $759.000.00 TOTAL $1.102.273.78 $34,704.24 ($4.341.75) $1,132,636.27 LAIF Account: $1,049,585.00 Union Bank Account' $83,051.27 Total Library Foundation Holdings: $1,132,636.27 'Union Bank ending bank balance of$83,019.03 plus deposit of$32.24 in transit. Revenues: $34,704.24 Rental Payment $ 800.00 General Fund RRR Event $ 4,450.00 General Fund PAB Donation Box $ 44.00 General Fund Big Read Book Sales $ 191.00 General Fund Literacy $ 3,140.00 General Fund Archibald Donation Box $ 79.24 General Fund PAL Campaign Funds $ 26,000.00 General Fund TRL'ASURER'S REPORT -NU\Y,2010 PAG L 2 AUGUST 9,2010 Expenditures: $4,341.75 Cucamonga Music Co. —Tuning Piano $ 150.00 General Fund Flemings — Gift Card $ 250.00 General Fund Impressions Catering of RRR $ 3,941.75 General Fund Rancho Cucamonga Public Library Foundation CASH REPORT MAY 2010 Beginning Balance $1,102,273.78 Deposits 5/3/2010 6,331.00 5/6/2010 800.00 5/10/2010 60.00 5/12/2010 100.00 5/13/2010 18.00 5/13/2010 26.00 5/18/2010 700.00 5/25/2010 637.00 5/25/2010 32.24 5/26/2010 26,000.00 34,704.24 Less Checks #10047 (150.00) Cucamonga Music Co.-Tuning Piano #10048 (3,941.75) Impressions Catenng-Catenng RRR #10049 (250.00) Flemings-Gift Card (4,341.75) $1,132,636.27 Union Bank Statement Ending Balance $ 83,019.03 Deposits in Transit 32.24 Less Outstanding Checks - Investments-LAW 1,049,585.00 Adjusted Bank Balance $ 1,132,636.27 Pagel oft �J unionBank (DIP Q �} RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number: 05/01/10-05/28/10 UNION BANK GOVERNMENT SERVICES- SOUTH 274 Customer Inquiries POST OFFICE BOX 513840 800.798.6466 LOS ANGELES CA 90051-3840 Thank you for banking with us since 2008 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P O BOX 807 RANCHO CUCAMONGA CA 91729 ■ Get important information about your Union Bank accounts—via email, text message, or voice mail— quickly and easily with alerts.Alerts are a convenient and customizable way to get the information you need to keep track of your account balances and detect unusual activity.To learn more, call your Relationship Manager, contact Global Treasury Management Sales at 600-883-0285 or visit us at unionbank.com. Public Fund Checking Summary Account Number:4000010M Days in statement period:Days in statement period:28 Balance on 511 $ 53,782.78 Total Credits 34,672.00 Deposits(9) 34,672.00 Total Debits -5,435.75 Checks paid(5) -5,435.75 Balance on 5128 $ 83,019.03 CREDITS Deposits including check and cash credits Date Description/Location Reference Amount 5/3 CARRIER DEPOSIT 45836094 S 6,331.00 5/7 UNENCODED COURIER DEPOSIT 47161689 800.00 5/10 CCV DEPOSIT SEO#0510TV3430 A-00000000005 90225688 60.00 5/13 CCV DEPOSIT SEO#0513AE1510 A-0000000000S 90220088 26.00 5/13 UNENCODED COURIER DEPOSIT 45222456 100.00 5118 CCV DEPOSIT SEO#0518970790 A-0000000000N 90232155 18.00 5120 UNENCODED COURIER DEPOSIT 47461913 700.00 5/25 CARRIER DEPOSIT 47614562 637.00 5/27 UNENCODED COURIER DEPOSIT 47646561 26,000.00 9 Deposits Total $ 34,672.00 DEBITS Check Paid Number Date Amount Number Date Amount 10045 5/4 844.00 10048 5/17 3,941.75 10046 515 250.00 10049 5/14 250.00 10047 5120 150.00 Page 2 of 2 RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number:t 4iM' 05/01/10-05/28/10 Check Paid Number Date Amount Number Date Amount 5 Checks paid Total $ 5,435.75 Daily Ledger Balance Date Ledger Balance Date Ledger Balance 513 $ 60,113.78 5/14-5116 $ 59,755.78 514 59,269.78 5/17 55,814.03 515-5/6 59,019.78 5/18-5119 55,832.03 517-5/9 59,819.78 5/20-5/24 56,382.03 5110-5/12 59,879.78 5/25-5/26 57,019.03 5113 60,005.78 5127-5/28 83,019.03 STAFF REPORT - f LIBRARY SERVICES DEPARTMENT J RANCHO Date: August 9, 2010 C;UCAMONGA To: Rancho Cucamonga Library Foundation ^ From: Robert Karatsu, Library Director Subject: TREASURER'S REPORT— JUNE. 2010 ��tr CASH REPORT BEGINNING MTD MTD ENDING CASH CASH June 2010 BALANCE REVENUES EXPENDITURES BALANCE FUND General $74,836.27 $12,378.00 ($2,206.00) $85.008.27 Archibald Children's Books Endowment $40.000.00 $40,000.00 Victoria Gardens Books $83,125.00 $83,125.00 Adult Literacy $12,675.00 $10.00 $12.685.00 Lola A. Livesey Trust Account $158.000.00 $158.000.00 Operating Reserve Fund $5,000.00 $5,000.00 Unallocated Funds $759,000.00 $759,000.00 TOTAL $1.132,636.27 $12.388.00 ($2,206,00) $1.142,818.27 LAIF Account: $1,049,585.00 Union Bank Account $93,233.27 Total Library Foundation Holdings: $1,142,818.27 Revenues: $12,388.00 Rental Payment $ 800.00 General Fund RRR Event $ 6,900.00 General Fund Donation $ 25.00 General Fund Grapevine $ 3.00 General Fund Literacy $ 10.00 General Fund South Pacific Fundraiser $ 4,650.00 General Fund Expenditures: $2,206.00 Tina Gilfry — reimbursement for tickets $ 2,206.00 General Fund Rancho Cucamonga Public Library Foundation CASH REPORT JUNE 2010 Beginning Balance $1,132,636.27 Deposits 6/2/2010 1,950.00 6/3/2010 6,110.00 617/2010 800.00 6/10/2010 3.00 6/14/2010 1,875.00 6/17/2010 750.00 6/22/2010 900.00 12,388.00 Less Checks #10050 (2,206.00) Tina Gilfry-Rmb.Theatre Tickets $1,142,818.27 Union Bank Statement Ending Balance $ 93,233.27 Deposits in Transit - Less Outstanding Checks - Investments-LAIF 1,049,585.00 Adjusted Bank Balance $ 1.142.81827 � ��' Pagelof2 ') UnionBank (' �e ('''CH®�Un b Y@ RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number;dN� 05/29/10-06/30/10 UNION BANK GOVERNMENT SERVICES- SOUTH 274 Customer Inquiries POST OFFICE BOX 513840 800-798-6466 LOS ANGELES CA 90051-3840 Thank you for banking with us since 2008 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P O BOX 807 RANCHO CUCAMONGA CA 91729 ■ Public Fund Checking Summary Account Number: Days In statement period:Days In statement period:33 Balance an 5129 $ 83,019.03 Total Credits 12,420.24 Deposits(8) 12,420.24 Total Debits -2,206.00 Checks paid(1) -2,206.00 Balance on 6/30 $ 93,233.27 CREDITS Deposits including check and cash cmdils Date Description/Location Reference Amount 611 CCV DEPOSIT SEQ#0601972710 A-0000000000N 90233660 $ 32.24 6/3 UNENCODED COURIER DEPOSIT 46114728 1,950.00 614 UNENCODED COURIER DEPOSIT 46151354 6,110.00 6/8 UNENCODED COURIER DEPOSIT 45029535 800.00 6/10 CCV DEPOSIT SEQ#061OLN1140 A-0000000001S 90221758 3.00 6115 UNENCODED COURIER DEPOSIT 45237728 1,875.00 6118 UNENCODED COURIER DEPOSIT 46648017 750.00 6124 UNENCODED COURIER DEPOSIT 47527041 900.00 8 Deposits Total $ 12,420.24 DEBITS Check Paid Number Date Amount Number Date Amount 10050 6/25 2,206.00 Daily Ledger Balance Date Ledger Balance Date Ledger Balance 6/1-6/2 $ 83,051.27 6115-6/17 $ 93,789.27 6/3 85,001.27 6/18.6/23 94,539.27 6/4.617 91,111.27 6/24 95,439.27 6/8-619 91,911.27 6/25-6130 93,233.27 STAFF REPORT = - LIBRARY SERVICES DEPARTMENT RANCHO Date: August 9, 2010 C;UCAMONGA To: Rancho Cucamonga Library Foundation Oi From: Robert Karatsu, Library Director Subject: TREASURER'S REPORT— JULY, 2010 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH July 2010 BALANCE REVENUES EXPENDITURES BALANCE FUND General $85,008.27 $2,812.30 $87.820.57 Archibald Children's Books Endowment $40,000.00 $40.000.00 Victoria Gardens Books $83,125.00 $83.125.00 Adult Literacy $12,685.00 $12.685.00 Lola A. Livesey Trust Account $158,000.00 $158,000.00 Operating Reserve Fund5$ ,000.005$ .000.00 Unallocated Funds $759,000.00 $759.000.00 TOTAL $1,142,818.27 $2,812.30 $1,145.630.57 LAIF Account $1,049,585.00 LAIF Interest $1,455.12 (Check for $25,000 deposited in account by Union Bank Account' $94,590.45 error) Total Library Foundation Holdings: $1,145,630.57 Revenues: $1,357.18 Check Deposited by Error $ 25,000.00 General Fund Rental Payment $ 800.00 General Fund Grapevine $ 2.00 General Fund Corporate Matching Donation (Abbott Lab) $ 81.06 General Fund Biane Donation Box $ 53.00 General Fund Rancho Cucamonga Mom's Club $ 206.12 General Fund Pomona Valley Chinese Association $ 215.00 General Fund Rancho Cucamonga Public Library Foundation CASH REPORT JULY 2010 Beginning Balance $1,142,818.27 Deposits 7/7/2010 800.00 7/8/2010 2.00 7/12/2010 206.12 7/12/2010 53.00 7/15/2010 25,000.00 7/21/2010 215.00 7/27/2010 81.06 26,357.18 LAIF Interest 1,455.12 Less Checks - $1,170,630.57 Union Bank Statement Ending Balance $ 119,590.45 Deposits in Transit - Less Outstanding Checks Investments - LAIF 1,051,040.12 Adjusted Bank Balance $ 1,170,630.57 OTA7EMENT Page Iof1 �j UnionBank ®F AC C(DM b T @ RANCHO CUCAMONGA PUB_ LIC LIBRARY Statement Number: UNION BANK 07101/10-07/30/10 GOVERNMENT SERVICES- SOUTH 274 Customer Inquiries POST OFFICE BOX 513940 800-798-6466 LOS ANGELES CA 90051-3840 Thank you for banking with us since 2008 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P O BOX 807 RANCHO CUCAMONGA CA 91729 ■ Access account information and ker online services using your smartphone with Union Bank's Mobile Business Center.Now, wherever you have mobile Internet service,you can check balances, make intra- bank transfers and approve wires securely.To enroll In mobile banking, go to the Online Business Center. To learn more, call your Relationship Manager or contact Global Treasury Management Sales at 800-883-0285. Public Fund Checking Summary Account Number: Days in statement period:Days In statement period:30 Balance on 711 $ 93,233.27 Total Credits 26,357.18 Deposits(7) 26,357.18 Total Debits 0.00 Balance on 7130 $ 119,590.45 CREDITS Deposits Including check and cash cradils Date Descriplior✓Location Reference Amount 7/8 CCV DEPOSIT SEQ#0708TT1480 A-00000000015 90222259 $ 2.00 7/8 UNENCODED COURIER DEPOSIT 45928845 800.00 7/13 CCV DEPOSIT SEQ#0713TTIO70 A-0000000001S 90222864 53.00 7/13 UNENCODED COURIER DEPOSIT 47040670 206.12 7/16 UNENCODED COURIER DEPOSIT 47142840 25,000.00 7/22 UNENCODED COURIER DEPOSIT 47288972 215.00 7128 UNENCODED COURIER DEPOSIT 45555318 81.06 7 Deposits Total $ 26,357.18 DEBITS Daily Ledger Balance Date Ledger Balance Date Ledger Balance 711-7/7 $ 93,233.27 7/16-7/21 $ 119,294.39 718-7/12 94,035.27 7/22-7/27 119,509.39 7/13-7/15 94,294.39 7/28-7/30 119,590.45 i STAFF REPORT LIBRARY SERVICES DEPARTMENT � RANCHO Date: August 9, 2010 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Robert Karatsu, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the meetings of May 10, June 14 and July 12, 2010. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular meetings of the Library Foundation Board taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, Robert KKaratsuu�/l/�� Library Director CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, May 10, 2010, in the Tri-communities Room of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:10 p.m. Present were Members Akahoshi, Clark, Davies, Filippi, Gonzalez, Leal, May and Melillo. Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director and Vivian Garcia, Administrative Secretary, were present. ****** B. CONSENT CALENDAR BI. Approval of Library Foundation Treasurer's Report: April, 2010. MOTION: Moved by Member May to approve the Treasurer's Report, seconded by Member Melillo, motion carried, 8-0-6 (with Amsler, Bowne, Gilfry, Kendall, Pachon and White absent). B2. Approval of Minutes: May 11, 2009 (Akahoshi and Filippi abstained) and April 12, 2010 (Akahoshi and Davies abstained). MOTION: Moved by Member Bowne to approve the minutes for May 11, 2009, seconded by Member Leal, motion carried, 5-0-2 (with Amsler, Gilfry and White absent). MOTION: Moved by Member Melillo to approve the minutes for April 12, seconded by Member Pachon, motion carried, 8-0-4-2 (with Amsler, Gilfry, Kendall and White absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library Status Update: Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library Director, presented an oral report on updates at the Libraries to the Members. Michelle Perera, Assistant Library Director, stated that the Play and Learn Islands had arrived and were very popular. Library Foundation Board Minutes May 10, 2010 Page 2 Robert Karatsu, Library Director, stated that the Library hosted the School Superintendent's Quarterly meeting showcasing the Play Learn Islands. They will also be at the Legislators meeting on Wednesday morning. Michelle Perera,Assistant Library Director, stated that this Saturday there will be a Treasure Island Festival in the courtyard of the Cultural Center. On May 22 and 23, there will be a large art festival at the Victoria Gardens Mall. On Saturday, May 29, it will be the Star Wars Day at the Biane Library. The time will be from 1 to 4 p.m. On Friday, June 4, from 7 to 9 p.m. will be the Local History Cultural Arts Night at the Biane Library. Staff will be unveiling our digital story telling project and the local history room at this event. Member Pachon arrived at 6:12 p.m. D. BOARD BUSINESS DI. Update of goal setting and tracking documents for Library Foundation Board. Oral report by President Davies and Member Pachon. Member Pachon reviewed the handout on the goal setting and tracking spreadsheet. She requested any changes and updates to be sent to her before the next meeting. D2. Review on "RRR" fundraiser. Discussion led by Member Filippi. Member Filippi reviewed the RRR event with the Members. He stated that the auction was a pleasant surprise which everyone enjoyed. He thanked everyone for their help. Member May stated that the event was wonderful. Member Filippi stated he will be having a wrap-up meeting for the event. He will contact Members by e-mail with a date and time. Member Bowne arrived at 6:21 p.m. Vice President Gonzalez suggested a gift thanking the Gilfry family. MOTION: Moved by Vice President Gonzalez purchase of a $250 gift card to Fleming's Prime Steakhouse for the Gilfry family in appreciation for the RRR event on April 30, seconded by Member May, motion carried, 10-0-4 (with Amsler, Gilfry, Kendall and White absent). President Davies returned to B2. Approval of Minutes: May 11, 2009 and April 12, 2010. Library Foundation Board Minutes May 10, 2010 Page 3 B2. Approval of Minutes: May 11, 2009 (Akahoshi and Filippi abstained) and April 12, 2010 (Akahoshi and Davies abstained). MOTION: Moved by Member Bowne to approve the minutes for May 11, 2009, seconded by Member Leal, motion carried, 5-0-3-2 (with Amsler, Gilfry and White absent). Robert Karatsu, Library Director, requested the following wording be added to the minutes of April 12, 2010 under D4. after the sentence listing May 12 at 10 a.m. "Discussion topics to include 1) Fundraising Calendar, 2) Donor's List, 3) status of the PAL Campaign for Major Donors and 4)Naming Rights for areas of the Library and Cultural Center." MOTION: Moved by Member Melillo to approve the minutes for April 12, seconded by Member Pachon, motion carried, 8-0-4-2 (with Amsler, Gilfry, Kendall and White absent). D3. Update on "South Pacific" fundraiser. Discussion led by Members Filippi and Gilfry. Due to the absence of Member Gilfry the item was tabled. D4. Update on other ad hoc sub-committees. Discussion led by President Davies. President Davies asked for updates from the other ad hoc sub-committees. Member Pachon stated she will send out an e-mail for volunteers for the library event on June 4. E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING E1. Goal Setting Document E2. South Pacific Update E3. Foundation Budget for FY 2010-2011 E4. Election of Officers F. COMMUNICATIONS FROM THE PUBLIC None received. Library Foundation Board Minutes May 10, 2010 Page 4 G. ADJOURNMENT MOTION: Moved by Member May to adjourn,seconded by Member Akahoshi,motion carred, 10- 0-4 (with Amsler, Gilfry, Kendall and White absent). The meeting adjourned at 6:45 p.m. Respectfully submitted, Ruth Leal Secretary, Library Foundation Board Prepared by, V L� .S�a.� Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY FOUNDATION BOARD Regular Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Library Foundation Board was scheduled for Monday,June 14,2010,at 6 p.m. in the Tri-communities Room of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was canceled due to a lack of Members for a quorum. Respectfully submitted, Ruth Leal Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY FOUNDATION BOARD Regular Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Library Foundation Board was scheduled for Monday,July 12,2010,at 6 p.m. in the Tri-communities Room of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was canceled. Respectfully submitted, Ruth Leal Secretary, Library Foundation Board Prepared by, ^ Vivian Garcia Administrative Secretary Approved: 6/22/2010 Fund Performance Analysis Page 1 South Pacific Fundraiser 2010 No. No. Fund Donors Avg/Donor Gifts Avg/Gifts Total Given Goal Over(Under) %Goal South Pacific 10 $465.00 11 $422.73 $4,650.00 $0.00 $4,650.00 0.00 % GRAND TOTALS: 10 $465.00 11 $422.73 $4,650.00 $0.00 $4,650.00 0.00 Actual Counts: 10 $465.00 11 $422.73 A Total of 1 Fund(s) Listed STAFF REPORT RANCHO CUCAMONGA PUBLIC LIBRARY RANCHO Date: August 9, 2010 CUCAMONGA To: Library Foundation Board From: Robert Karatsu, Library Director Subject: LIBRARY FOUNDATION PROPOSED BUDGET FOR FY 2010-2011 RECOMMENDATION Staff recommends approval of Library Foundation budget for FY 2010-2011. BACKGROUND/ANALYSIS As prescribed by Board By-laws (Article IV, Section 3), at the June meeting of the Library Foundation, the Board is required to "adopt a budget for the upcoming fiscal year."Attached is the proposed budget, which includes current balance in LAIF and checking accounts, revenues received in FY 2009-2010 and projected revenues for FY 2010-2011, operational expenses in FY 2009-2010 and projected operational expenses for FY 2010-2011, Foundation donations in FY 2009-2010 and requested donations for FY 2010-2011, and snapshot of recent and projected PAL donations. At meeting, staff will further elaborate on budget and field any questions. FISCAL IMPACT As presented. Respectfully submitted, Robert Karatsu Library Director NOTE: All revenues are positive numbers,all expenditures entered as negative numbers. RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BUDGET 2010/2011 PROPOSED BUDGET 2010/2011 Balance Sheet Projection Assets as of June 30,2010 LAIF $1,049,585 Union Bank Account $83,051 Total Opening Assets $1,132,636 REVENUES PROJECTED $148,600 Library Foundation Balance $1,281,236 Library Foundation Expenditures Total Expenditures Projected ($133,600) Total Balance Remaining In Library Foundation for FY 2010-2011 $1,147,636 Gain/Loss for Fiscal Year $15,000 PRELIMINARY PROPOSED BUDGET PROPOSED ACTUAL PROPOSED 2010/11 BUDGET EARNED/SPENT BUDGET 2009/2010 2009/2010 2010/2011 REVENUES Rental Income $9,600 $9,600 $9,600 Interest Earned $23,500 $8,788 $12,000 Personal Donations $3,000 $14,437 $3,000 Telethon Event Income $0 $185 $50,000 Other Event Income $10,000 $12,283 $0 Calendar Advertisements $0 $2,000 $3,000 PAL Pledges $0 $49,621 $31,000 Lola A.Livesey Trust $180,000 $158,000 $40,000 Revenue Totals $226,100 $254,914 $148,600 OPERATIONAL EXPENSES ($36,250) ($12,738) ($43,600) Conferences for Boardmembers ($500) $0 $0 Board Expenses ($200) $0 $0 Insurance ($850) ($844) ($850) Board Training/Strategic Planning ($2,000) $0 $0 Major Direct Mail Piece ($7,000) $0 ($7,000) For planned giving brochure Annual Calendar ($20,000) ($11,144) ($15,000) Printing ($1,000) $0 $0 Postage ($3,000) $0 ($3,000) Business Expenses ($200) $0 $0 Publicity $0 $0 ($2,000) Tax Preparation ($1,500) ($750) ($750) EVENTS ($5,000) ($4,342) ($15,000) Telethon Production/Campaign $0 $0 ($15,000) RRR Event ($5,000) ($4,342) $0 Summer Event 2011 $0 $0 $0 Board's decision TOTAL OPERATIONAL EXPENDITURES ($41,250) ($17,080) ($58,600) DONATIONS TO LIBRARY ($85,000) ($75,000) ($75,000) Adult Literacy ($15,000) ($15,000) ($15,000) Children's/Special Programs ($25,000) ($15,000) ($15,000) Matching for LSTA Grant ($45,000) ($45,000) ($40,000) Library Staff-Professional Development $0 $0 ($5,000) NOTE: All revenues are positive numbers,all expenditures entered as negative numbers. TOTAL FOUNDATION EXPENDITURES ($126,250) ($92,080) ($133,600) 'Based on 1.2%interest from LAW investments PAL Donors Rec'd-7/2009 Rec'd-5/2010 Pledge-FV 2010-2011 Borenstein,Howard $500 $500 $500 Burrtec $10,000 $0 $5,000 Diversified Pacific $0 $15,000 $15,000 Michael,Dennis $0 $500 $500 Michael, Lloyd and Minam $500 $0 $0 RC Quakes $0 $5,000 $5,000 Rotary Club $5,000 $0 $0 San Antonio Hospital $5,000 $5,000 $5,000 Whitney,Mary $2,500 $0 $0 Miscellaneous $121 $0 $0 TOTAL $23,621 $26,000 $31,000