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Home My WebLink About10/09/13 (Agn) Lib Fnd Board LIBRARY FOUNDATION BOARD r AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING Second Monday 6:00 p.m. September 13, 2010 Tri-communities Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 r«� City Councilmembers Donald J. Kurth, M.D., Mayor L. Dennis Michael, Mayor Pro Tem Rex Gutierrez, Councilmember Sam Spagnolo, Councilmember Diane Williams, Councilmember r�r Foundation Members Rebecca Davies, President David Gonzalez, Vice President Ruth Leal, Secretary Teresa Akahoshi, Member Jackie Amsler, Member Deborah Clark, Member Gino Filippi, Member Tina Gilfry, Member Balbina Kendall, Member Leslie May, Member Dominic Melillo, Member Paula Pachon, Member Chris White, Member DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on apt• y, aoi0 , at 3 M , I posted a true and correct copy of the Library Foundation Board meeting 6genda dated oScpt . /3, ao/a to be held in the Tri-communities Room located at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on q'9-ID at Rancho Cucamonga. City of Rancho Cucamonga By: V. 11.6-.1 ,3f/�i Vivian Garcia Senior Administrative Secretary City of Rancho Cucamonga LIBRARY FOUNDATION BOARD AGENDA SEPTEMBER 139 2010 1 RANCHO CUCAMONOA A. CALL TO ORDER 1. Roll Call: Akahoshi Amsler , Clark Davies _, Filippi , Gilfry , Gonzalez Kendall Leal May , Melillo Pachon and White "�t F BUSINESS WITH NEWLY APPOINTED OFFICIALS 1. Administration of Oath of Office — Oath of Office will be administered to re-appointees David Gonzalez and Dominic Melillo by City Clerk Janice Reynolds. C. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Library Foundation Treasurer's Report: August, 4 2010. Report will be available at the meeting. 2. Approval of Minutes: August 9, 2010. D. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Update: Oral report by Robert Karatsu, Library Director. E. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Review of Library Foundation presence on Library and City web sites. Discussion led by President Davies and Library Director Karatsu. LIBRARY FOUNDATION BOARD AGENDA SEPTEMBER 13, 2010 2 RANCHO CUCAMONGA 2. Recognition of service of Former Board Member Bruce Bowne. Discussion led by Library Director Karatsu. 3. Potential naming rights to Children's Library at the Archibald Library. Discussion led by President Davies and Library Director Karatsu. 4. Tickets to Macy's fundraising event on October 16'" at Victoria Gardens. Discussion led by Assistant Library Director Perera. 5. Update on other ad hoc sub-committees. Discussion led by President Davies. F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. G. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. H. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, September 9, 2010, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. STAFF REPORT LIBRARY SERVICES DEPARTMENT J.� RANCHO Date: September 13, 2010 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Robert Karatsu, Library Director 2 Subject: TREASURER'S REPORT—AUGUST, 2010 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH August 2010 BALANCE REVENUES EXPENDITURES BALANCE FUND General $87,820.57 $1,469.44 42.09 $89,247.92 Archibald Children's Books Endowment $40,000.00 $40.000.00 Victoria Gardens Books $83,125.00 $83,125.00 Adult Literacy $12.685.00 $3,090.00 $15.775.00 Lola A. Livesey Trust Account $158.000.00 $50,000.00 $208.000.00 Operating Reserve Fund $5,000.00 $5,000.00 Unallocated Funds $759.000.00 $759.000.00 TOTAL $1,145,630.57 $54.559.44 42.09 $1,200,147.92 LAIF Account $1,051,040.12 Union Bank Account* $149,107.80 Total Library Foundation Holdings: $1,200,147.92 *Union Bank ending bank balance of$149,127.80 less one outstanding check in the amount of $20. Revenues: $54,559.44 Rental Payment $ 800.00 General Fund Grapevine $ 20.00 General Fund PAB Donation Box $ 45.00 General Fund Macy's Fundraiser $ 3,090.00 General Fund Program 8/26/10 $ 500.00 General Fund RRR Event $ 100.00 General Fund PAB Vending Machine $ 4.44 General Fund Lola Livesey Trust $ 50,000.00 General Fund TREASURER'S REPORT-OCTOBER,2009 PAGE 2 SEPTEMBER 13,2010 Expenditures: $42.09 Secretary of State (Nonprofit Status) $ 20.00 General Fund Vivian Garcia (Refreshments for meeting 8/9/10 $ 22.09 General Fund Rancho Cucamonga Public Library Foundation CASH REPORT -AUGUST 2010 Beginning Balance $ 1,170,630.57 Deposits: 8/5/2010 3,090.00 8/9/2010 45.00 8/16/2010 900.00 8/30/2010 504.44 8/31/2010 50,020.00 Total Deposits 54,559.44 Less Checks: #010051 25,000.00 #010052 20.00 #010053 22.09 Total Checks 25,042.09 Ending Balance $ 1,200,147.92 Union Bank, Statement Ending Balance $ 149,127.80 Deposits in Transit - Less Outstanding Checks 20.00 Union Bank, Adjusted Statement Ending Balance 149,107.80 Investments - LAIF 1,051,040.12 Adjusted Bank Balance $ 1,200,147.92 �4L°Q4� �GI4 Page 1of2 UnionBank �F 6a C'CH�UN b 78 RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number: 07131/10-08131/10 UNION BANK GOVERNMENT SERVICES- SOUTH 274 Customer Inquiries POST OFFICE BOX 513840 600-796-6466 LOS ANGELES CA 90051-3840 Thank you for banking with us since 2008 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P O BOX 807 RANCHO CUCAMONGA CA 91729 ■ Get important information about your Union Bank accounts-via email, text message, or voice mail- quickly and easily with alerts.Alerts are a convenient and customizable way to get the information you need to keep track of your account balances and detect unusual activity. To learn more, call your Relationship Manager, contact Global Treasury Management Sales at 600-883-0285 or visit us at unionbank.com. Public Fund Checking Summary Account Number: Days in statement period:Days in statement period:32 Balance on 7131 $ 119,590.45 Total Credits 54,559.44 Deposits(5) 54,559.44 Total Debits -25,022.09 Checks paid(2) -25,022.09 Balance on 8/31 $ 149,127.80 CREDITS Deposits including check and cash credits Date Description/Location Reference Amount 8/6 UNENCODED COURIER DEPOSIT 46298943 $ 3,090.00 8/9 CCV DEPOSIT SEO#0809NC2490 A-0000000001S 90224815 45.00 8/17 UNENCODED COURIER DEPOSIT 45248415 900.00 8/31 CARRIER DEPOSIT 46211076 50,020.00 8/31 UNENCODED COURIER DEPOSIT 46147253 504.44 5 Deposits Total $ 54,559.44 DEBITS Check Paid Number Date Amount Number Date Amount 10051 6/4 25,000.00 10053' 8124 22.09 2 Checks paid Total $ 25,022.09 -Checks missing In sequence.Oul of sequence check numbers may also be located In the Electronic Debits section of your slatemenl. Page 2 of 2 RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number: 07/31/10-08/31/10 Daily Ledger Balance Date Ledger Balance Date Ledger Balance 8/2-8/3 $ 119,590.45 8/17-8/23 $ 98,625.45 8/4-8/5 94,590.45 8/24-8/30 98,603.36 8/6-8/8 97,680.45 8/31 149,127.80 6/9-8/16 97,725.45 STAFF REPORT LIBRARY SERVICES DEPARTMENT � RANCHO Date: September 13, 2010 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Robert Karatsu, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the meetings of August 9, 2010. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular meeting of the Library Foundation Board taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, Robert Karatsu Library Director CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Special Meeting A. CALL TO ORDER A special meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, August 9, 2010, in Celebration Hall, located at 12505 Cultural Center Drive, Rancho Cucamonga, California. The meeting was called to order at 5:45 p.m. Present were Members Akahoshi,Amsler, Clark, Davies, Filippi, Gilfry, Gonzalez, Kendall, Leal, May, Melillo and Pachon. Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director, Cara Vera, Senior Librarian and Vivian Garcia, Administrative Secretary, were present. Prior to the start of the meeting, the Library Foundation Members experienced the Play and Learn Islands. B. CONSENT CALENDAR B1. Approval of Library Foundation Treasurer's Report: May, June and July, 2010. MOTION: Moved by Member Filippi to approve the Treasurer's Report for May, seconded by Member Melillo, motion carried, 12-0-1 (with White absent). MOTION: Moved by Member Melillo to approve the Treasurer's Report for June, seconded by Member Gilfry, motion carried, 12-0-1 (with White absent). MOTION: Moved by Member May to approve the Treasurer's Report for July, seconded by Member Akahoshi, motion carried, 12-0-1 (with White absent). B2. Approval of Minutes: May 10 (Amsler, Gilfry and Kendall abstained), June 14 and July 12, 2010. MOTION: Moved by Member Gilfry to approve the minutes for May 10, seconded by Member May, motion carried, 8-0-1-3 (with White absent). MOTION: Moved by Member Pachon to approve the minutes for June 14 and July 12,seconded by Member Melillo, motion carried, 12-0-1 (with White absent). ****** Library Foundation Board Minutes August 9, 2010 Page 2 C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library Status Update: Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library Director, presented an oral report on updates at the Libraries to the Members. D. BOARD BUSINESS D1. "Looking Back/Looking Forward: A Year in Review." Presentation by Library Staff. Robert Karatsu, Library Director,presented a PowerPoint Presentation to the Members on"Looking Back/Looking Forward: A Year in Review" on the Rancho Cucamonga Public Libraries. Michelle Perera,Assistant Library Director,presented a PowerPoint Presentation the on 2010-2011 Goals and Grants for the Rancho Cucamonga Public Libraries. President Davies asked the Members to write down what "stood out" to them "Looking Back/Looking Forward: A Year in Review." The following items were listed: 1. We raised $254,914 last year 2. Goal setting 3. 3,400 Calendar distributed 4. Recorded & premiered twelve digital histories 5. South Pacific Fundraiser 6. Rod, Romance & Riesling Fundraiser 7. Calendar Presentation 8. Community Awareness 9. PAL Islands 10. Grants 11. Three new Board Members 12. Great Library Staff 13. By-laws Revision 14. Telethon 2011 15. Family Night Out 16. Reached out to other Library Supporters—Friends,Trustees and Community Foundation 17. IRS Issues Resolved 18. Face book Page Library Foundation Board Minutes August 9, 2010 Page 3 19. Potential Civil War program 20. Museum Grant— second floor Member Leal suggested including Teens on the Facebook Page. Include Teen Programs and information they could post on the site. Member Pachon suggested new information could be advertised on the book receipt given to patrons when they check out items such as including teens on the Library Foundation's Facebook Page. Robert Karatsu, Library Director, thanked President Davies and Vice President Gonzalez for their support and help during the past year. D2. Update of goal setting and tracking documents for Library Foundation Board. Oral report by President Davies and Member Pachon. President Davies asked Member Amsler for updates with the Calendar ad hoc sub-committee. Member Amsler stated that the sub-committee will be meeting with staff later this month. D3. Update on "South Pacific" fundraiser. Final report by Library Director Karatsu. Robert Karatsu,Library Director, stated the fundraiser raised$4,650 with the expenses of$2,206 for purchase of the tickets for a net total of$2,444. He thanked Member Gilfry for her help. D4. Review of Library Foundation Budget for FY 2010-2011. Discussion led by President Davies and Library Director Karatsu. Robert Karatsu, Library Director, reviewed the Budget for fiscal year 2010-2011 with the Members. Member Pachon inquired if there were any training workshops for the Members to attend. Robert Karatsu, Library Director, stated there may be one in the future with June Garcia on Fundraising 101. Staff will keep the Members informed. MOTION: Moved by Member Pachon to approve the Library Foundation Budget for FY 2010-2011, seconded by Member Leal, motion carried, 12-0-1 (with White absent). D5. Election of Officers for FY 2010-2011. Discussion led by President Davies. President Davies opened the floor for nominations. Library Foundation Board Minutes August 9, 2010 Page 4 After discussion, Member Pachon asked the current President, Vice President and Secretary if they would like to continue serving another term. MOTION: Moved by Member Pachon to approve Rebecca Davies as President, David Gonzalez as Vice President and Ruth Leal as Secretary, seconded by Member Clark,motion carried, 12-0-1 (with White absent). D6 Update on other ad hoc sub-committees. Discussion led by President Davies. President Davies asked for updates from the other ad hoc sub-committees. No updates at this time. E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING E1. Member Bruce Bowne recognition as Library Foundation Member E2. Calendar Update E3. Schools Update F. COMMUNICATIONS FROM THE PUBLIC None received. G. ADJOURNMENT MOTION: Moved by Member Pachon to adjourn, seconded by Member May,motion carried, 12-0- 1 (with White absent). The meeting adjourned at 7:25 p.m. Respectfully submitted, Ruth Leal Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary