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Home My WebLink About10/10/11 (Agn) Lib Fnd Board LIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING Second Monday 6:00 p.m. October 11, 2010 Tri-communities Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 +*a City Councilmembers Donald J. Kurth, M.D., Mayor L. Dennis Michael, Mayor Pro Tem Rex Gutierrez, Councilmember Sam Spagnolo, Councilmember Diane Williams, Councilmember Foundation Members Rebecca Davies, President David Gonzalez, Vice President Ruth Leal, Secretary Teresa Akahoshi, Member Jackie Amsler, Member Deborah Clark, Member Gino Filippi, Member Tina Gilfry, Member Balbina Kendall, Member Leslie May, Member Dominic Melillo, Member Paula Pachon, Member Chris White, Member DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on aorta, at 3p&A I posted a true and correct copy of the Library Board of Trustees meeting agenda dated LVb-ttxr- //. dO/D to be held in the Council Chambers located at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on /0-7-/0 , at Rancho Cucamonga. City of Rancho Cucamonga By: Vivian Garcia Senior Administrative Secretary City of Rancho Cucamonga LIBRARY FOUNDATION BOARD AGENDA OCTOBER 119 2010 1 RANCHO CUCAMONGA A. CALL TO ORDER 1. Roll Call: Akahoshi Amsler , Clark Davies _, Filippi , Gilfry , Gonzalez Kendall Leal May , Melillo Pachon and White B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS 1. Administration of Oath of Office — Oath of Office will be administered to re-appointee Dominic Melillo by City Clerk Janice Reynolds. C. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Library Foundation Treasurer's Report: 4 September, 2010. 2. Approval of Minutes: September 13, 2010. 7 D. LIBRARY DIRECTOR'S STAFF REPORTS " The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Update: Oral report by Robert Karatsu, Library Director. E. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Update on Library Foundation presence on Library and City web sites. Discussion led by President Davies and Library Director Karatsu. LIBRARY FOUNDATION BOARD AGENDA OCTOBER 119 2010 2 RANCHO COCA.MONGA 2. Update on ticket sales to Macy's fundraising event on October 16`h at Victoria Gardens. Discussion led by Assistant Library Director Perera. 3. Update on potential naming rights to Children's Library at the Archibald Library and kickoff to planned giving campaign. Discussion led by President Davies and Library Director Karatsu. 4. Overview on investments and investment policy in the City. Discussion led by Library Director Karatsu. 5. Planning for Library Telethon 2011. Discussion led by President Davies and Library staff. 6. Update on other ad hoc sub-committees. Discussion led by President Davies. F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. G. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. H. ADJOURNMENT i, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, October 7, 2010, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. STAFF REPORT >r, LIBRARY SERVICES DEPARTMENT " r RANCHO Date: October 11, 2010 CUCAMONGA To: Rancho Cucamonga Library Foundation M , From: Robert Karatsu, Library Director �L Subject: TREASURER'S REPORT— SEPTEMBER, 2010 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH September 2010 BALANCE REVENUES EXPENDITURES BALANCE FUND General $89,247.92 $800.00 ($60.238.52) $29.809.40 Archibald Children's Books Endowment $40,000.00 $40,000.00 Victoria Gardens Books $83.125.00 $83,125.00 Adult Literacy $15.775.00 $15,775.00 Lola A. Livesev Trust Account $208.000.00 $208,000.00 Operating Reserve Fund $5,000.00 $5,000.00 Unallocated Funds $759.000.00 $759,000.00 TOTAL $1,200,147.92 $800.00 ($60,238,52) $1,140,709.40 LAIF Account $1,051,040.12 Union Bank Account $149,927.80 Less Outstanding Checks* ($60,258.52) Total Library Foundation Holdings: $1,140,709.40 *One outstanding check for$20 was deducted in the August Cash Report. Revenues: $800.00 Rental Payment $ 800.00 General Fund Expenditures: $60,238.52 City of Rancho Cucamonga— Rancho KIDS Grant $ 13,500.00 General Fund City of Rancho Cucamonga — Healthy RC Grant $ 26,500.00 General Fund City of Rancho Cucamonga —Adult Literacy $ 15,000.00 General Fund City of Rancho Cucamonga — Professional Develop. $ 5,000.00 General Fund City of Rancho Cucamonga— Rmb. August Program $ 238.52 General Fund Rancho Cucamonga Public Library Foundation - CASH REPORT SEPTEMBER 2010 Beginning Balance $1,200,147.92 Deposits 9/14/2010 800.00 Less Checks #10054 (13,500.00) City of Rancho Cucamonga-Rancho Kids Grant #10055 (26,500.00) City of Rancho Cucamonga-Healthy RC Funds #10056 (15,000.00) City of Rancho Cucamonga-Adult Literacy #10057 (5,000.00) City of Rancho Cucamonga-Professional Develop. #10058 (238.52) City of Rancho Cucamonga-Rmb.August Program (60,238.52) $1,140,709.40 Union Bank Statement Ending Balance $ 149,927.80 Deposits in Transit - , Less Outstanding Checks #10052 (20.00) #10054 (13,500.00) #10055 (26,500.00) #10056 (15,000.00) #10057 (5,000.00) #10058 (238.52) (60,258.52) Investments-LAIF 1,051,040.12 Adjusted Bank Balance $ 1,140,709.40 r r 07tPTEMISH4 Page tof1 tj UnionBank ®� �q (� ®� RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number:4611111111111111111111011110 09/01/10-09!30/10 UNION BANK GOVERNMENT SERVICES- SOUTH 274 Customer Inquiries POST OFFICE BOX 513840 800-798-6466 LOS ANGELES CA 90051-3840 Thank you for banking with us since 2008 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P O BOX 807 RANCHO CUCAMONGA CA 91729 F ■ Methods to commit check fraud are becoming increasingly sophisticated.With Payee Positive Pay,you can get more protection against fraud.This enhancement allows Union Bank to defect inconsistencies to the payee name—in addition to issue date, check number, and check amount—between your check issue information and checks presented for payment.To learn more, call your relationship manager or contact Global Treasury Management Sales at 800-883-0285. Public Fund Checking Summary Account Number: , Days in statement period:Days in statement period:30 Balance on 911 $ 149,127.80 Total Credits 800.00 Deposits(1) 800.00 Total Debits 0.00 Balance on 9130 $ 149,927.80 CREDITS Deposits including check and cash credits Date Description/Location Reference Amount 9/15 UNENCODED COURIER DEPOSIT 47839643 $ 800.00 DEBITS Daily Ledger Balance Date Ledger Balance Date Ledger Balance 9/1-9/14 $ 149,127.80 9/15.9/30 $ 149,927.80 STAFF REPORT LIBRARY SERVICES DEPARTMENT RANCHO Date: October 11, 2010 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Robert Karatsu, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the meeting of September 13, 2010. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular meeting of the Library Foundation Board taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, Robert Karatsu Library Director CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, September 13, 2010, in Tri-communities Room, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m. Present were Members Akahoshi, Amsler, Davies, Filippi, Gilfry, Gonzalez and Leal. Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director and Vivian Garcia, Administrative Secretary, were present. B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS Bl. Administration of Oath of Office—Oath of Office will be administered to re-appointees David Gonzalez and Dominic Melillo by City Clerk Janice Reynolds. City Clerk Janice Reynolds administered the Oath of Office to re-appointee David Gonzalez. Dominic Melillo was unable to attend the meeting. C. CONSENT CALENDAR Cl. Approval of Library Foundation Treasurer's Report: August, 2010. Report will be available at the meeting. MOTION: Moved by Member Amsler to approve the Treasurer's Report for August, seconded by Member Akahoshi, motion carried, 7-0-6 (with Clark, Kendall, May, Melillo, Pachon and White absent). C2. Approval of Minutes: August 9, 2010. MOTION: Moved by Member Filippi to approve the minutes for August 9, seconded by Member Gilfry, motion carried, 7-0-6 (with Clark, Kendall, May, Melillo, Pachon and White absent). D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Library Status Update: Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library Director, presented an oral report on the Libraries to the Members. Library Foundation Board Minutes September 13, 2010 Page 2 Robert Karatsu, Library Director, stated that the Library had received a second check from the Lola Livesey Trust for$50,000. The previous amount donated was$158,000. There should be one final check coming. E. BOARD BUSINESS E1. Review of Library Foundation presence on Library and City web sites. Discussion led by President Davies and Library Director Karatsu. President Davies stated that she had been reviewing the Community Foundation's website and noticed the professional individual photos that were taken along with their short bios. She proposed a discussion with the Library Foundation Members on having this done. Robert Karatsu, Library Director, stated the City is in the process of starting a new web page. This would be a good time to have the photos and bios done of the Members. Member Leal stated that a group photo would be nice to include on the calendar. With individual photos, there could be periodic updates in the future of the Members. Vice President Gonzalez asked that if Members were not at the next meeting, could they drop in at the studio as well. President Davies asked if the group photo could be used on the Face Book Page. MOTION: Moved by Member Filippi for Library staff to move forward with photos for the Library Foundation Members,seconded by Member Gilfry,motion carried,7-0-6(with Clark,Kendall,May, Melillo, Pachon and White absent). Library staff will select vendor and finalize dates. E2. Recognition of service of Former Board Member Bruce Bowne. Discussion led by Library Director Karatsu. Library Director Karatsu stated that if it can be arranged,recognition for Bruce Bowne will be held at a City Council meeting along with Sharon Nagel in November. President Davies requested a card be brought to the next meeting for the Members to sign for Bruce Bowne. She also requested a plaque. Library Foundation Board Minutes September 13, 2010 Page 3 E3. Potential naming rights to Children's Library at the Archibald Library. Discussion led by President Davies and Library Director Karatsu. Robert Karatsu, Library Director, stated that with the second check received from the Lola Livesey Trust,the amount is now$208,000. Staff recommends that the children's library be named the"Lola A. Livesey Memorial Children's Library" to honor her wishes since in her will, Ms. Livesey specifically stated that she would want her money to be used for children's services at the Archibald Library. Member Filippi stated this is a great story on how this donation evolved. Member Leal stated that there could be a ribbon cutting ceremony for the unveiling. Staff could invite the newspaper to attend the event. President Davies stated this could give Planned Giving a kick start. Library staff will keep the Foundation Board updated on this. E4. Tickets to Macy's fundraiser event on October 16 at Victoria Gardens. Discussion led by Assistant Library Director Perera. Michelle Perera, Assistant Library Director, stated that the Library Foundation will be selling the Macy's Fundraiser, Shop for a Cause,coupons to Macy's for Saturday,October 16. The coupons are $5 each. E5. Update on other ad hoc sub-committees. Discussion led by President Davies. President Davies asked for updates from the other ad hoc sub-committees. Member Amsler reviewed the Calendar ad hoc sub-committee meeting with the Board. She stated that there will be two sizes of ads in the calendars. Forms for the ads were passed out to the Members at the meeting. The forms are due back to staff on October 15. Questions about the artwork on the ads,please contact Carol Durkel at extension 5056. Any other questions, please contact Michelle Perera at extension 5055. Member Amsler stated that the goal is for each Member to sell one (1) or two (2) ads each. First opportunity goes to the vendors who purchased an ad last year on the calendar. Please let Michelle Perera know if you are contacting one of them. President Davies stated that there is an event this Friday, September 17,from 7 to 9 p.m.at the Biane Library. She requested volunteers for the Library Appeals table. Library Foundation Board Minutes September 13, 2010 Page 4 Members Amsler, Gonzalez and Leal volunteered. President Davies stated that the School ad hoc sub-committee would be meeting soon. Library Director Karatsu reviewed Snapshot Day on Tuesday,October 5`h with the Board. This is an all day event held at both Libraries. There will be surveys, photos and refreshments. Assistant Library Director Perera stated that there will be Emergency Preparedness Programs at the end of September and October at both Libraries. October 23 is the Big Truck Petting Zoo at the Archibald Library. Library staff will e-mail Members information about Snap Shot Day. Member Akahoshi stated she received a voice message requesting her attendance. There would be a check presentation at the Jersey Fire Station on September 14 at 6:30 p.m. and to please come. F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING F1. Telethon F2. Investments F3. Lola Livesey—Planned Giving G. COMMUNICATIONS FROM THE PUBLIC None received. Library Foundation Board Minutes September 13, 2010 Page 5 H. ADJOURNMENT MOTION: Moved by Member Leal to adjourn, seconded by Member Filippi,motion carried, 7-0-6 (with Clark, Kendall,May,Melillo,Pachon and White absent). The meeting adjourned at 6:45 p.m. Respectfully submitted, Ruth Leal Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary Approved: