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Home My WebLink About10/11/08 (Agn) Lib Fnd Board LIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING Second Monday 6:00 p.m. November 8, 2010 Tri-communities Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 �*s City Councilmembers Donald J. Kurth, M.D., Mayor L. Dennis Michael, Mayor Pro Tem Sam Spagnolo, Councilmember Diane Williams, Councilmember *+r Foundation Members Rebecca Davies, President David Gonzalez, Vice President Ruth Leal, Secretary Teresa Akahoshi, Member Jackie Amsler, Member Deborah Clark, Member Gino Filippi, Member Tina Gilfry, Member Balbina Kendall, Member Leslie May, Member Dominic Melillo, Member Paula Pachon, Member Chris White, Member DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on L{ a� , at 5' ccsn , I posted a true and correct copy of the Library Foundation Board meeting agenda dated NoZm1c*r 9,( Q010 to be held in the Tri-communities Room located at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on //—q-ICS at Rancho Cucamonga. City of Rancho Cucamonga By: Vivian Garcia Senior Administrative Secretary City of Rancho Cucamonga LIBRARY FOUNDATION BOARD AGENDA NOVEMBER 89 2010 1 RANCHO CUCAMONGA A. CALL TO ORDER 1. Roll Call: Akahoshi Amsler , Clark Davies _, Filippi , Gilfry , Gonzalez Kendall Leal May , Melillo Pachon and White B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Library Foundation Treasurers Report: October, 4 2010. 2. Approval of Minutes: October 11, 2010. 9 C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Update: Oral report by Robert Karatsu, Library Director. D. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Update on Library Foundation presence on Library and City web sites. Discussion led by President Davies and Library Director Karatsu. 2. Update on investments and investment policy in the City. Oral report by Library Director Karatsu. 3. Planning for Library Telethon 2011. Discussion led by President Davies and Library staff. 4. Update on other ad hoc sub-committees. Discussion led by President Davies. LIBRARY FOUNDATION BOARD AGENDA NOVEMBER 89 2010 2 RANCHO CUCAMONGA E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, November 4, 2010, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. STAFF REPORT LIBRARY SERVICES DEPARTMENT -� RANCHO Date: November 8, 2010 C,UCAMONGA To: Rancho Cucamonga Library Foundation From: Robert Karatsu, Library Director Subject: TREASURER'S REPORT— OCTOBER. 2010 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH October 2010 BALANCE REVENUES EXPENDITURES BALANCE FUND General $29.809.40 $3,150.60 326.25 $32,633.75 Archibald Children's Books Endowment $40,000.00 $40,000.00 Victoria Gardens Books $83,125.00 $83,125.00 Adult Literacy $15.775.00 $15,775.00 Lola A. Livesev Trust Account $208.000.00 $208.000.00 Operating Reserve Fund5$ .000.005$ ,000.00 Unallocated Funds $759.000.00 $759,000.00 TOTAL $1.140.709.40 $3,150.60 326.25 $1.143.533.75 LAIF Account $1,051,040.12 LAW Interest $1,357.43 Union Bank Account $91,156.20 Less Outstanding Checks' ($20.00) Total Library Foundation Holdings: $1,143,533.75 'One outstanding check for$20 was deducted in the August Cash Report. Revenues: $1,793.17 Rental Payment $ 800.00 General Fund Macy's Fundraiser $ 520.00 General Fund Grapevine $ 10.00 General Fund PAB Vending Machine $ 2.42 General Fund Soroptimist International of Baldy View $ 250.00 General Fund PAB Donation Box $ 102.00 General Fund Archibald Donation Box $ 108.75 General Fund TREAsuRER'sREPORT—OCTOBER,2009 PAU 2 NOVEMBER 8,2010 Expenditures: $326.25 Moore Photography $ 326.25 General Fund Rancho Cucamonga Public Library Foundation CASH REPORT - OCTOBER 2010 Beginning Balance $ 1,140,709.40 Deposits: 10/4/2010 282.42 10/7/2010 800.00 10/14/2010 108.75 10/14/2010 500.00 10/14/2010 102.00 LAIF interest 10/15/2010 1,357.43 Total Deposits 3,150.60 Less Checks: 10/5/2010 Moore Photography #010059 326.25 Total Checks 326.25 Ending Balance $ 1,143,533.75 Union Bank, Statement Ending Balance $ 91,156.20 Deposits in Transit - Less Outstanding Checks #10052 20.00 Union Bank, Adjusted Statement Ending Balance 91,136.20 Investments - LAIF 1,052,397.55 Adjusted Bank Balance $ 1,143,533.75 Page of UnionBank ®� �(��,P(ID �� RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number:/ 10/01/10- 10/29/10 UNION BANK GOVERNMENT SERVICES- SOUTH 274 Customer Inquiries POST OFFICE BOX 513840 800-796-6466 LOS ANGELES CA 90051-3840 Thank you for banking with us since 2008 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P O BOX 807 RANCHO CUCAMONGA CA 91729 ■ Access account information and key online services using your smariphone with Union Bank's Mobile Business Center.Now, wherever you have mobile Internet service,you can check balances, make intra- bank transfers and approve wires securely.To enroll in mobile banking, go to the Online Business Center. To learn more, call your Relationship Manager or contact Global Treasury Management Sales at 800-883-0285. Public Fund Checking Summary Account Number: Days in statement period:Days in statement period:29 Balance on 10/1 $ 149,927.80 Total Credits 1,793.17 Deposits(5) 1,793.17 Total Debits -60,564.77 Checks paid(6) -60,564.77 Balance on 10129 $ 91,156.20 CREDITS Deposits including check and cash credits Date Description/Location Reference Amount 10/5 CARRIER DEPOSIT 45757537 $ 282.42 10/8 UNENCODED COURIER DEPOSIT 46188616 800.00 10/14 CCV DEPOSIT SEQ#1014CCO520 A-0000000001S 90220064 102.00 10/14 CCV DEPOSIT SEQ#1014CCO430 A-0000000001S 90220055 108.75 10/15 UNENCODED COURIER DEP NO LABEL 46360381 500.00 5 Deposits Total $ 1,793.17 DEBITS Check Paid Number Date Amount Number Date Amount 10054 10/1 13,500.00 10057 1011 5,000.00 10055 1011 26,500.00 10058 1011 238.52 10056 1011 15,000.00 10059 10/12 326.25 6 Checks paid Total $ 60,564.77 Page 2 of 2 RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number:41� 10/01/10-10/29/10 Daily Ledger Balance Date Ledger Balance Date Ledger Balance 1011-1014 $ 89,689.28 10/12-10/13 $ 90,445.45 10/5-10/7 89,971.70 10/14 90,656.20 " 10/8.10/11 90,771.70 10115-10129 91,156.20 STAFF REPORT LIBRARY SERVICES DEPARTMENT J - RANCHO Date: November 8, 2010 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Robert Karatsu, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the meeting of October 11, 2010. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular meeting of the Library Foundation Board taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, jn Robert Karatsu Library Director CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday,October 11,2010, in Tri-communities Room, located at 10500 Civic Center Drive,Rancho Cucamonga, California. The meeting was called to order at 6 p.m. Present were Members Akahoshi, Amsler, Davies, Filippi, Gonzalez, Kendall, May, Melillo and Pachon. Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director and Vivian Garcia, Administrative Secretary, were present. ****** B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS B1. Administration of Oath of Office—Oath of Office will be administered to re-appointee Dominic Melillo by City Clerk Janice Reynolds. City Clerk Janice Reynolds administered the Oath of Office to re-appointee Dominic Melillo. C. CONSENT CALENDAR Cl. Approval of Library Foundation Treasurer's Report: September, 2010. MOTION: Moved by Member Filippi to approve the Treasurer's Report for September,seconded by Member Kendall, motion carried, 9-0-4 (with Clark, Gilfry, Leal and White absent). C2. Approval of Minutes: September 13, 2010. MOTION: Moved by Member Filippi to approve the minutes for September 13, seconded by Member Akahoshi, motion carried, 9-0-4 (with Clark, Gilfry, Leal and White absent). ****** D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Library Status Update: Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library Director, reviewed the expenditures of the Treasurer's Report on Page 4 with the Members. Library Foundation Board Minutes October 11, 2010 Page 2 Robert Karatsu,Library Director,stated September was a very busy for the Libraries. He thanked all of the Members that were able to attend Snapshot Day on Tuesday,October 5. He stated staff would send the website link for Snapshot Day to the Members for their review of the comments from patrons and the statistics for the day. Michelle Perera,Assistant Library Director,reviewed Hispanic Heritage Cultural Arts Night with the Members. There were over nine hundred attendees at the event on Friday, September 17. Member Filippi thanked Robert Karatsu for the column on Lola Livesey in the Quarterly Newsletter. E. BOARD BUSINESS E1. Update on Library Foundation presence on Library and City web sites. Discussion led by President Davies and Library Director Karatsu. The meeting was put on hold for a group photo of the Library Foundation Board Members. The meeting stopped at 6:12 p.m. The meeting re-convened at 6:25 p.m. Robert Karatsu, Library Director,reviewed the status of the new City and Library web sites with the Members. E2. Update on ticket sales to Macy's fundraising event on October 16`h at Victoria Gardens. Discussion led by Assistant Library Director Perera. Michelle Perera, Assistant Library Director, asked the Members if they had been able to sell any of the Macy's coupons. She handed out the last of the coupons to the Members. Member Amsler stated that she had sold six. E3. Update on potential naming rights to Children's Library at the Archibald Library and kickoff to planned giving campaign. Discussion led by President Davies and Library Director Karatsu. Robert Karatsu, Library Director, updated the Members on the potential naming rights to the Children's Library at the Archibald Library. Robert Karatsu,Library Director, stated Member Clark was working on a pamphlet for the Planned Giving Campaign. Library Foundation Board Minutes October 11, 2010 Page 3 E4. Overview on investments and investment policy in the City. Discussion led by Library Director Karatsu. Robert Karatsu, Library Director,reviewed the investment options with LAIF and CDs at this time with the Members. After discussion, President Davies requested more investigation of rates from local banks. E5. Planning for Library Telethon 2011. Discussion led by President Davies and Library staff. President Davies and Vice President Gonzalez asked the Members if they wanted to participate in Telethon 2011. The dates would be March 18, 19 and 20, 2011. Library Director Karatsu stated that with the Lola A. Livesey Trust, donations from the Friends of the Library and the State Library Grants that had been received, the Library's budget for this fiscal year would be fine. Member Pachon asked about library staffing and the climate of the economy. Library Director Karatsu stated that library staff would be able to work on the Telethon. Member Pachon asked if the event would continue as a three day event or would there be a change in the format. She suggested that Saturday could be Trivia Day with the schools and adults Trivia Teams; and on Sunday this could be a "talent" day for the Telethon. Member May stated she thought the Library should stay with the format. The community knows what we do. The comments from patrons on Snapshot Day could be used. Member Amsler stated the parents enjoy the Reading Moments. The companies that have donated to the Library have their representatives man the phone bank. The Telethon is a money maker for the Library. Member Pachon stated that organizations are known for their fundraisers. The Rancho Cucamonga Public Library is known for the Telethon. Member Akahoshi stated that the Telethon is a great way to outreach to the community. Children and parents enjoy it. The Telethon is a great way to reach the schools. Member Amsler asked if there were any other fundraisers occurring during the March timeframe. Member Filippi asked if the Gilfrys were available. Library Foundation Board Minutes October 11, 2010 Page 4 Library Director Karatsu stated that Rod Gilfry is not available in March. Vice President Gonzalez asked how many Charter subscribers there were in Rancho Cucamonga. Michelle Perera, Assistant Library Director, stated there are approximately 18,500 households that have Charter. Vice President Gonzalez stated that the Telethon is a part of who we are. There needs to be more participation on our part as Members for the Telethon. Each Member should raise $1,000 through donors or strive to give to our own Telethon - a goal of$1,000. President Davies stated there are multiple ways to raise $1,000. Members will have all of January, February and half of March to work on this. MOTION: Moved by Member May to proceed with Telethon 2011 with the dates of March 18, 19 and 20, 2011, seconded by Member Akahoshi, motion carried, 9-0-4 (with Clark, Gilfry, Leal and White absent). E6. Update on other ad hoc sub-committees. Discussion led by President Davies. President Davies asked for updates from the other ad hoc sub-committees. Member Amsler stated that the ads for the calendars were a hard sell. The ads are due October 20, 2010. Vice President Gonzalez asked if gift cards could be used instead of cash donations. The cards could be used for the Telethon. F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING Fl. Telethon 2011 F2. Investments Member Filippi left at 7:05 p.m. **rrr* Library Foundation Board Minutes October 11, 2010 Page 5 G. COMMUNICATIONS FROM THE PUBLIC None received. H. ADJOURNMENT MOTION: Moved by Member May to adjourn,seconded by Member Pachon,motion carried,9-0-5 (with Clark, Filippi, Gilfry, Leal and White absent). The meeting adjourned at 7:15 p.m. Respectfully submitted, Ruth Leal Secretary, Library Foundation Board Pre a_red by, Pg d akz, ivian Gar ia Administrative Secretary Approved: