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Home My WebLink About11/01/10 (Agn) Lib Fnd Board LIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING Second Monday 6:00 p.m. January 10, 2011 Tri-communities Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Councilmembers L. Dennis Michael, Mayor Sam Spagnolo, Mayor Pro Tem William J. Alexander, Councilmember Chuck Buquet, Councilmember Diane Williams, Councilmember Foundation Members Rebecca Davies, President David Gonzalez, Vice President Ruth Leal, Secretary Teresa Akahoshi, Member Jackie Amsler, Member Deborah Clark, Member Gino Filippi, Member Tina Gilfry, Member Balbina Kendall, Member Leslie May, Member Dominic Melillo, Member Paula Pachon, Member Chris White, Member DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative §tee etary of the Rancho CucamonPublic Library. Acting in that capacity on la u ((a..4 (,_ -Zoi0' , at a a rvi , I posted a true and correct copy of the Library ndation Board meeting agenda dated /oma xO// to be held in the Tri-communities Room located at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury th t the foregoing is true and correct and that this declaration was executed on ��—�� at Rancho Cucamonga. City of Rancho Cucamonga By: Vivian Garcia Senior Administrative Secretary City of Rancho Cucamonga LIBRARY FOUNDATION BOARD AGENDA JANUARY 109 2011 1 RANCHO CUCAMONGA A. CALL TO ORDER 1. Roll Call: Akahoshi Amsler , Clark Davies _, Filippi , Gilfry , Gonzalez Kendall Leal May , Melillo Pachon and White B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Library Foundation Treasurer's Report: November 4 and December, 2010. 2. Approval of Minutes: November 8 and December 13, 2010. 12 C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Update: Oral report by Robert Karatsu, Library Director. D. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Planning for Library Telethon 2011. Discussion led by President Davies and Library staff. 2. 2011 Library Annual Calendar distribution. Discussion led by President Davies. 3. Consideration of moving meeting day of Library Foundation. Discussion led by President Davies and Library Director Karatsu. 4. Update on other ad hoc sub-committees. Discussion led by President Davies. LIBRARY FOUNDATION BOARD AGENDA JANUARY 109 2011 2 RANCHO CUCAMONGA E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, January 6, 2011, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. STAFF REPORT 7 LIBRARY SERVICES DEPARTMENT RANCHO Date: January 10, 2011 C,UCAMONGA To: Rancho Cucamonga Library Foundationv� From: Robert Karatsu, Library Director Subject: TREASURER'S REPORT— NOVEMBER, 2010 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH November 2010 BALANCE REVENUES EXPENDITURES BALANCE FUND General $32.633.75 85.00 $32.548.75 Archibald Children's Books Endowment $40.000.00 $40.000.00 Victoria Gardens Books $83,125.00 $83.125.00 Adult Literacy $15.775.00 $15,775.00 Lola A. Livesey Trust Account $208,000.00 $208,000.00 Operating Reserve Fund $5,000.00 $5,000.00 Unallocated Funds $759,000.00 $759,000.00 TOTAL $1,143.533.75 0.00 85.00 $1.143,448.75 LAIF Account $1,052,397.55 Union Bank Account $91,146.20 Less Outstanding Checks* ($95.00) Total Library Foundation Holdings: $1,143,448.75 *One outstanding check for$20 was deducted in the August Cash Report. Expenditures: $85.00 Franchise Tax Board $ 10.00 General Fund Attorney General Reg. of Char Trsts $ 75.00 General Fund Rancho Cucamonga Public Library Foundation CASH REPORT - NOVEMBER 2010 Beginning Balance $ 1,143,533.75 Deposits: Total Deposits - Less Checks: 11/15/2010 Franchise Tax Board #010060 10.00 11/15/2010 Atty Gen'I Reg. of Char Trsts #010061 75.00 Total Checks 85.00 Ending Balance $ 1,143,448.75 Union Bank, Statement Ending Balance $ 91,146.20 Deposits in Transit - Less Outstanding Checks #010052 20.00 #010061 75.00 Union Bank, Adjusted Statement Ending Balance 91,051.20 Investments - LAIF 1,052,397.55 Adjusted Bank Balance $ 1,143,448.75 Page 1 of 1 UnionBank (D(F f(,'Q b4 RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number:IMMMMMM@dt 10/30110-11/30/10 UNION BANK GOVERNMENT SERVICES- SOUTH 274 Customer Inquiries POST OPPICE BOX 513840 800-798.6466 LOS ANGELES CA 90051-3840 Thank you for banking with us since 2008 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P O BOX 807 RANCHO CUCAMONGA CA 91729 ■ Access account information and key online services using your smarlphone with Union Bank's Mobile Btuinoss Conlon:Now, wherever you have mobile Internet service,you can check balances, make Mile- bank wanslar and approve wires securely.To enroll in mobile banking, go to the Online Business Center To barn more, call your Relationship Manager or contact Global Treasury Management Sales at 800-883-0285. Public Fund Checking Summary Account Number:90061N= Days in statement period:Days in sl tement pei iad:32 Balance on10130 $ 91,156.20 Total Credits 0.00 Total Debits -10.00 Checks paid(1) -10.00 Balance an'I 1130 $ 91,146.20 CREDITS DEBITS Check Paid Number Dile Amount Number Date Amount 10000 11!18 10.00 Daily Ledger Balance Date Ledger Balance Date Ledger Balance 1111-11!17 $ 91,156.20 11/18-11130 $ 91,146.20 LAID Regular Monthly Statement Page 1 of I Local Agency Investment Blind P.O. Bos 9423119 Sacramento, CA 94209-0001 rnvtr.h January 3,201il (916) 653-3001 January 03,2011 RANCI-10 CUCAMONGA PUBLIC LIBRARY FOUNDATION TREASURER 10500 CIVIC CGNTER DRIVE RANCI'10 CUCi\i1.10NGA,CA 91729 PMIA Average Nlonihly Yields Account Number: Transactions November 2010 Statement Tran Type I)efinilions Account_Ssnunnry Tad Deposit: 0.00 Beginning Balance: 1,052,397.55 Total With,lrawal: 0.00 Ending Balance: 1,052,397.55 https://IaiPms.treasurer.ca.gov/RegularStatemelit.aspx 1/3/2011 STAFF REPORT - LIBRARY SERVICES DEPARTMENT RANCHO Date: January 10, 2011 CUCAMONGA To: Rancho Cucamonga Library Foundation , From: Robert Karatsu, Library Director Subject: TREASURER'S REPORT— DECEMBER, 2010 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH December 2010 BALANCE REVENUES EXPENDITURES BALANCE FUND General $32.548.75 $2,548.06 $35,096.81 Archibald Children's Books Endowment $40.000.00 $40,000.00 Victoria Gardens Books $83.125.00 $83.125.00 Adult Literacy $15,775.00 $15.775.00 Lola A. Livesey Trust Account $208.000.00 $10,000.00 $218.000.00 Operating Reserve Fund $5,000.00 $5,000.00 Unallocated Funds $759,000.00 $759,000.00 TOTAL $1,143.448.75 $12,548.06 $1.155.996.81 LAIF Account $1,052,397.55 Union Bank Account $103,599.26 Total Library Foundation Holdings: $1,155,996.81 Revenues: $12,548.06 Rental Payment $ 1,600.00 General Fund 2011 Calendar Ads $ 750.00 General Fund Grapevine $ 60.00 General Fund Lola Livesey Trust $.10,000.00 General Fund PAB Donation Box $ 57.00 General Fund Corporate Matching Donation (Abbott Lab) $ 81.06 General Fund Rancho Cucamonga Public Library Foundation CASH REPORT - DECEMBER 2010 Beginning Balance $ 1,143,448.75 Deposits: 11/4/2010 1,100.00 11/9/2010 255.00 all deposited on 12/16/2010 11/15/2010 10,255.00 11/30/2010 57.00 12/7/2010 81.06 12/7/2010 800.00 Total Deposits 12,548.06 Less Checks: Total Checks - Ending Balance $ 1,155,996.81 Union Bank, Statement Ending Balance $ 103,599.26 Deposits in Transit - Less Outstanding Checks - Union Bank, Adjusted Statement Ending Balance 103,599.26 Investments - LAIF 1,052,397.55 Adjusted Bank Balance $ 1,155,996.81 OTATEMENT Page I oft Union Bank Q((,'(6'Q T RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number:' 12/01/10-12/31/10 UNION BANK GOVERNMENT SERVICES- SOUTH 0274 Customer Inquiries POST OFFICE BOX 513840 800-798.6466 LOS ANGELES CA 90051-3840 Thank you for banking with us since 2008 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P O BOX 807 RANCHO CUCAMONGA CA 91729 ■ Access account information and key online services using your smartphone with Union Bank's Mobile Business Center Now, wherever you have mobile Internet service,you can check balances, make intra- bank banslurs and approve wires securely.To enroll in mobile banking,go to the Online Business Center. To learn more, call your Relationship Manager or contact Global Treasury Management Sales at 800-883-0265. Public Fund Checking Summary Account Number.' t Days in statement period:Days in sCnement period:31 Balance on 121 1 $ 91,146.20 Total Credits 12,548.06 Deposits(1) 12,548.06 Total Debits -95.00 Checks paid(2) -95.00 Balance on 12/31 $ 103,599.26 CREDITS Deposits including check and cash credits Dale Description/Location Reference Amount 12/16 CARRIER DEPOSIT 47591292 $ 12,548.06 DEBITS Check Paid Number Date Amount Number Date Amount 10052 1213 20.00 10061' 12/2 75.00 2 Checks paid Total $ 95.00 'Checks missing in sequence.Out of sequence check numbers may also be located In the Eleclranic Debits section of your statement. Dally Ledger Balance Date Ledger Balance Date Ledger Balance 121'1 $ 91,146.20 12/3-12/15 $ 91,051.20 1212 91,071.20 12/16-12/31 103,599.26 LAIF Regular Monthly Statement Page I of 1 Local Agency Investment run(] P.O. Bos 942809 Sacramento, CA 94209-0001 nvww.11 Jcasurer. a.gov/p if (916) 653-3001 aniiary 033,, 2 20 011 ] RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION TREASURER 10500 CIVIC CENTER DRIVE RANCHO CUCMJONGA, CA 91729 PMMA Average IVlonibly Yields Account Number: Transactions December 2010 Statement Tran Type Definilions Account-Summary. Total Deposit: 0.00 Beginning Balance: 1,052,397.55 Tolul Withdrawal: 0.00 Ending Balance: 1,052,397.55 https:Hlaifms.treasurer.ca.gov/RegularStatement.asl)x 1/3/2011 STAFF REPORT Ic LIBRARY SERVICES DEPARTMENT RANCHO Date: January 10, 2011 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Robert Karatsu, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the meetings of November 8 and December 13, 2010. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular meetings of the Library Foundation Board taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, Robert Karatsu Library Director CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, November 8, 2010, in Tri-communities Room, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:10 p.m. Present were Members Akahoshi, Amsler, Davies, Filippi, Gilfry, Leal and Pachon. Robert Karatsu, Library Director and Vivian Garcia, Administrative Secretary, were present. B. CONSENT CALENDAR B1. Approval of Library Foundation Treasurer's Report: October, 2010. MOTION: Moved by Member Akahoshi to approve the Treasurer's Report for October,seconded by Member Filippi, motion carried, 7-0-6 (with Clark, Gonzalez, Kendal, May, Melillo and White absent). B2. Approval of Minutes: October 11, 2010. MOTION: Moved by Member Amsler to approve the minutes for October 11,seconded by Member Filippi, motion.carried, 7-0-6 (with Clark, Gonzalez, Kendall, May, Melillo and White absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library Status Update: Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library Director, stated Library staff will be attending the California Library Association Conference in Sacramento this weekend. Staff will be taking the PAL Islands to exhibit at the conference. If any of the Libraries would like to request use of the PAL Islands,they may do so without any charge. However, after six months,there will be a rental charge for usage. Library staff will also be presenting programs at the CLA Conference. Member Kendall arrived at 6:16 p.m. Robert Karatsu, Library Director, reviewed the election process for the one vacancy on the City Council with the Members. Library Foundation Board Minutes November 8, 20 t 0 Page 2 D BOARD BUSINESS D1. Update on Library Foundation presence on Library and City web sites. Discussion led by President Davies and Library Director Karatsu. Robert Karatsu, Library Director, stated that the City of Rancho Cucamonga's new website will be going"live"this coming Saturday,November 13. He requested that members select their photos and send in their bios as quickly as possible. D2. Update on investments and investment policy in the City. Oral report by Library Director Karatsu. Robert Karatsu, Library Director, reviewed the Certificates of Deposit/Short Term Rates as of November 2 with the Members. After discussion, the Members decided to leave the funds in the LAIF account. D3. Planning for Library Telethon 2011. Discussion led by President Davies and Library staff. Library Director Karatsu stated since this would be a self producing Telethon, library staff will be receiving costs for the production of the Telethon in the next few days. Library staff would like to meet with the Telethon ad hoc sub-committee and review the costs of the Telethon. Rod Gilfry is not available to host the Telethon in March of 2011. Member Gilfry suggested charging admission for the Telethon. Member Leal suggested encouraging attendees of the Telethon for donations as they entered the theatre with forms available. Also, to see if they would like to post a message on the crawl. Member Pachon stated that the Board give staff adequate time to review the costs before making a final decision. President Davies stated that the Telethon ad hoc sub-committee meet and make a decision before the next Board meeting date of December 13. D4. Update on other ad hoc sub-committees. Discussion led by President Davies. Member Amsler stated she was aware of two ads for the calendar. She will talk with library staff regarding the number of ads and space. Library Foundation Board Minutes November 8, 2010 Page 3 President Davies stated that Deborah Clark had contacted her stating she will be resigning from the Library Foundation Board. Deborah Clark had information she would like to share with the Planned Giving ad hoc sub-committee on a brochure. Member Gilfry volunteered to be on the Planned Giving ad hoc sub-committee. President Davies stated that the Schools ad hoc sub-committee will be meeting in December. E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING E1. Telethon 2011 E2. Calendar Distribution E3. Planned Giving F. COMMUNICATIONS FROM THE PUBLIC Gor Antashyan introduced himself to the Library Foundation Board. He had contacted President Davies on possibly applying for the Library Foundation Board. President Davies invited him to attend the meetings. G. ADJOURNMENT MOTION: Moved by Member Amsler to adjourn, seconded by Member Akahoshi,motion carried, 8-0-5 (with Clark, Gonzalez,May, Melillo and White absent). The meeting adjourned at 6:50 p.m. Respectfully submitted, Ruth Leal Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY FOUNDATION BOARD Regular Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Library Foundation Board was scheduled for Monday, December 13,2010,at 6 p.m. in the Tri-communities Room of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was canceled. Respectfully submitted, Ruth Leal Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary Approved: NOTICE OF ADJOURNED MEETING Notice is hereby given that the Rancho Cucamonga Library Foundation Board Members at their meeting held Monday,January 10,2011,adjourned said meeting to Monday,February 7,2011,at the hour of 6 p.m., in the Tri-Communities Room at the City of Rancho Cucamonga, 10500 Cultural Center Drive,Rancho Cucamonga,California. Said adjournment was passed by the following vote: AYES: Akahoshi, Amsler, Davies, Gilfry, Kendall, Leal, May, Melillo and Pachon NOES: None ABSENT: Clark, Filippi, Gonzalez and White ABSTAIN: None Vivian Garcia, Library Administrative Secretary Rancho Cucamonga Public Library January 11, 2011