HomeMy WebLinkAbout2011/01/10 - Minutes - Library Board of TrusteesCITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Adjourned Meeting
A. CALL TO ORDER
An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on
Monday, January 10, 2011, in the Tri-communities Room, located at 10500 Civic Center Drive,
Rancho Cucamonga, California. The meeting was called to order at 6:05 p.m. Present were
Members Akahoshi, Amsler, Davies, Gilfry, Gonzalez, Kendall, Leal, May, Melillo and Pachon.
Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director and Vivian Gazcia,
Administrative Secretary, were present.
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B. CONSENT CALENDAR
B ] . Approval of Library Foundation Treasurer's Report: November and December, 2010.
MOTION: Moved by Member May to approve the Treasurer's Report for November and December,
seconded by Member Akahoshi, motion carried, 10-0-3 (with Clark, Filippi and White absent).
B2. Approval of Minutes: November 8 and December 13, 2010.
MOTION: Moved by Member Amsler to approve the minutes for November 8 and December 13,
2010, seconded by Member Pachon, motion carried, ] 0-0-3 (with Clark, Filippi and White absent).
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C. LIBRARY DIRECTOR'S STAFF REPORTS
C I. Library Status Update: Oral report by Robert Karatsu, Library Director.
Robert Karatsu, Library Director, stated the Librazies had been closed starting December 24 through
December 29. Opened on December 30 and 31 and then closed January 1 and 2. He stated that
Monday, January 3, 2011, was the busiest day ever in the Library's history.
Robert Karatsu, Library Director, stated he had great news. The Employees Community Fund of
Boeing California had a made a contribution of $2,000 to the Rancho Cucamonga Public Library
Foundation.
Library Foundation Boazd Minutes
January 10, 2011
Page 2
Robert Karatsu, Library Director, also stated that the State Library had contacted staff Thursday
afternoon and the Rancho Cucamonga Public Library had received two new grants. The first one is
for $100,000 for the Rancho KIDS, Part IV. The grant is to fund additional Play and Learn Islands to
loan out to other Libraries. The second grant is for $75,000 for the Local History 2.0: Portal to the
Past.
Michelle Perera, Assistant Library Director, stated the Local History Grant will be used to create a
branded local history web site that will include hundreds of photos of local history, virtual tours of
historic houses, an interactive on-line time line, historic aerial photographs, additional digital and
oral stories, and photos and scanned images of items from the Rancho Cucamonga local history
archive. Also, the grant will be used to purchase another Kell, this time a mobile unit. The Kell
will be used for opportunities to share and showcase what Rancho Cucamonga is doing.
Robert Karatsu, Library Director, stated there will be Local History Night on Friday evening, May 20
at the Biane Library. The State Library is very supportive of Rancho Cucamonga's projects.
Member Gonzalez stated the Friends of the Library at their annual December breakfast meeting
presented a check to the Mayor for $50,000. The total donated from the Friends for the calendar yeaz
2010 is $125,000.
Robert Karatsu, Library Director, stated the Library Foundation Boazd's information on the City's
website had been updated with the new photos and bios of the Members.
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D BOARD BUSINESS
D1. Planning for Library Telethon 2011. Discussion led by President Davies and Library staff
Library Director Kazatsu stated staff had talked with Mike Heil of the Silverados and they will be the
featured act for Saturday night.
Library Director Kazatsu asked the Members to organize the ad hoc sub-committees for the Telethon.
He stated that we really need help from the Members.
Assistant Library Director Perera stated that staff is working on a book donation from the book
vendor for all donors that donate $50 and above to the Telethon.
Library Foundation Boazd Minutes
January 10, 2011
Page 3
President Davies and the Members discussed worked on creating the information listed below at the
meeting:
Telethon 2011
Mazch 19 and 20, 2011
Goal - $100,000
Books and Programs
Saturday, March 19
Approximately 1 to 10 p.m.
Sunday, Mazch 20
Approximately 1 to 6 p.m.
Magic Words -Leslie May and Rebecca Davies, co-chairs
Everyone participates
Staff- Michelle Perera
Phone Bank -Tina Gilfry, Chair
Teresa Akahoshi, Dominic Melillo, Balbina Kendall
Staff -Michelle Perera
Trivia -Paula Pachon, Chair
Teresa Akahoshi
Staff -Robert Karatsu
Students Grades 5`n_gm
Teens
Adults
Publicity (Outreach) -David Gonzalez, Chair
Ruth Leal, Paula Pachon, Dominic Melillo (Chamber)
Staff -Robert Karatsu
Staff to help prepaze a frequently asked questions flyer for Members.
Member Gonzalez reminded the Members that each Member will try to raise $1,000 in donations for
the Telethon.
Member Gilfry asked for a flyer listing bullet points to talk about the Library as the Members make
their pitches to donors.
Library Foundation Board Minutes
January 10, 2011
Page 4
Member Gilfry asked for a Frequently Asked Questions guide to be developed as a tool for the
Members.
Michelle Perera, Assistant Library Director, stated staff would have bookmazks created to be used as
business card tool for the Telethon.
President Davies commended Member Leal to the Board. Member Leal has worked very hazd with
staff to get the Telethon started.
Robert Karatsu, Library Director stated that staff is working to have available "text a donation" for
the Telethon.
Member Gonzalez left at 6:38 p.m.
D2. 2011 Library Annual Calendar distribution. Discussion led by President Davies.
President Davies stated a great job had been done by the designer on the 2011 Library Calendar.
President Davies reviewed the spreadsheet, Meetings to Distribute the 2011 Calendars, with the
Board.
President Davies stated that as of today, 4122 calendars have been distributed. However, more
meetings are being added daily.
President Davies thanked Member Akahoshi for the distribution of the 2011 Calendars to the school
districts.
D3. Consideration of moving meeting day of Library Foundation. Discussion led by President
Davies and Library Director Karatsu.
Robert Karatsu, Library Director, stated that Member Filippi and Member Clark are not available to
meet on the second Monday of the month. Would the Members be available if the meeting date was
moved to the first or third Monday of the month?
After discussion, the following motion was made.
MOTION: Moved by Member Akahoshi to change the meeting date to the third Monday of the
month and for the Library Foundation Boazd to meet on Monday, February 7, and Monday, March 7,
seconded by Member Leal, motion carried, 9-0-4 (with Clark, Filippi, Gonzalez and White absent).
D4. Update on other ad hoc sub-committees. Discussion led by President Davies
Library Foundation Board Minutes
January ] 0, 2011
Page 5
No updates at this time.
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E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING
E1. Telethon 2011
E2. Calendar Distribution
E3. Fifth Celebration of the Paul A. Biane Library in August
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F. COMMUNICATIONS FROM THE PUBLIC
None were presented.
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G. ADJOURNMENT
MOTION: Moved by Member Gilfry to adjourn to Monday, February 7, seconded by Member May,
motion carried, 9-0-4 (with Clark, Gonzalez, Melillo and White absent). The meeting adjourned at
7:10 p.m.
Respectfully submitted,
Ruth Leal
Secretary, Library Foundation Board
Prepared by,
Vivian Garcia
Administrative Secretary
Approved: February 7, 2011