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Home My WebLink About11/02/07 (Agn) Special - Lib Fnd Board AGENDA RANCHO CUCAMONGA PUBLIC LIBRARY LIBRARY FOUNDATION BOARD & LIBRARY BOARD OF TRUSTEES Special Meeting February 7, 2011 — 6 p.m. City of Rancho Cucamonga Tri-Communities Room 10500 Civic Center Drive Rancho Cucamonga, CA 91730 A. CALL TO ORDER 1. Roll Call: Akahoshi Amsler Clark Coberly , Davies Filippi , Gilfry Gonzalez Haddon , Hairston Kendall , Leal May Melillo , Pachon Temkin and White B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Library Foundation Treasurer's Report: January, 2011. 2. Approval of Library Foundation Board Minutes: January 10, 2011. C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony,although the President may open the meeting for public input. 1. Library Status Update: Oral report by Robert Karatsu, Library Director. 2. Employee Community Foundation of Boeing, California Grant: Staff report attached. Presentation by Robert Karatsu, Library Director. 3. Update on 5 Year Anniversary of Victoria Gardens Cultural Center/Paul A. Biane Library: Oral report by Michelle Perera, Assistant Library Director. Page 1 of 2 Rancho Cucamonga Public Library 7368 Archibald Avenue Rancho Cucamonga,CA 91730 Phone:909-477-2720 Fax:909-477-2721 Fac To: Wendy Leung From: City of Rancho Cucamonga Fax: (909)948-9038 Date: February 3, 2011 Phone: Pages: 3 Re: Agenda for Special Meeting CC: ❑ Urgent X For Review ❑ Please Comment ❑ Please Reply ❑ Please Recycle -Comments: Attached is the agenda for a special meeting of the Library Foundation and the Library Board of Trustees. Sending C o n f i r m Date FEB-3-2011 TRU 01:22PM Name Tel, ; --------------------------------------------------------------------------- Phone 99489038 Pages 3 Start Time 02-03 01 : 19PM Elapsed Time 01 '05" Mode ECM Result Ok DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on reb. 31 , at /• 30 L;70 , I posted a true and correct copy of ihia Library Foundation Board meeting ageTated feb- 1, to be held in the Tri-communities Room located at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on 3—// at Rancho Cucamonga. City of Rancho Cucamonga By: �uyvo a Vivian Garcia Senior Administrative Secretary City of Rancho Cucamonga D. ITEMS OF BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Planning for Library Telethon 2011. Discussion led by President Davies and Library staff. 2. 2011 Library Annual Calendar distribution. Discussion led by President Davies. 3. Printing of additional Library Annual Calendars. Staff report attached. Discussion led by President Davies. 4. Update on other ad hoc sub-committees. Discussion led by President Davies. E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for the Library Foundation board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting only identified for the next meeting. F. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Rancho Cucamonga Public Library Foundation Board and the Library Board of Trustees. State law prohibits the Boards from addressing any issue not previously included on the agenda. G. ADJOURNMENT OF THE LIBRARY FOUNDATION BOARD AND THE LIBRARY BOARD OF TRUSTEES 1,Vivian Garcia,Library Administrative Secretary of the City of Rancho Cucamonga,hereby certify that a true,accurate copy of the foregoing agenda was posted on Thursday,February 3, 2011 twenty-four(24) hours prior to the meeting per Government Code 54953 at 10500 Civic Center Drive. Page 2 of 2 STAFF REPORT - - LIBRARY SERVICES DEPARTMENT J RANCHO Date: February 7, 2011 CUCAMONGA To: Rancho Cucamonga Library Foundation /M From: Robert Karatsu, Library Director I✓ '�!. l lam(/ Subject: TREASURER'S REPORT— JANUARY, 2011 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH January 2011 BALANCE REVENUES EXPENDITURES BALANCE FUND General $35.096.81 $29.829.29 ($14,961.45) $49,964.65 Archibald Children's Books Endowment $40.000.00 $40.000.00 Victoria Gardens Books $83.125.00 $83,125.00 Adult Literacy $15.775.00 $1,000.00 $16.775.00 Lola A. Livesey Trust Account $218,000.00 $801.97 $218,801.97 Operating Reserve Fund5$ ,000.00 $5,000.00 Unallocated Funds $759,000.00 $759,000.00 TOTAL $1.155,996.81 $31.631.26 ($14,961.45) $1,172,666,62 LAIF Account $1,052,397.55 LAW Interest $1,208.79 Union Bank Account $119,060.28 Less Outstanding Checks ($14,961.45) Total Library Foundation Holdings: $1,172,666.62 Revenues: $30,422.47 Bridge Donation $ 25,000.00 General Fund Rental Payment $ 800.00 General Fund 2011 Calendar Ads $ 500.00 General Fund Grapevine $ 10.00 General Fund Macy's $ 10.00 General Fund Private Donations $ 275.00 General Fund Lola Livesey Trust $ 801.97 General Fund PAB Donation Box $ 25.50 General Fund TREASURER'S REPORT-OCTOBER,2009 PAGE 2 FEBRUARY 7,2011 Literacy Donation $ 1,000.00 General Fund Emp. Comm. Fund of Boeing $ 2,000.00 General Fund Expenditures: $14,961.45 Faust Printing, Inc. (2011 Calendars) $14,211.45 General Fund Lance, Soll & Lunghard (Taxes) $ 750.00 General Fund Rancho Cucamonga Public Library Foundation CASH REPORT -JANUARY 2011 Beginning Balance $ 1,155,996.81 Deposits: 1/12/2011 25,000.00 1/13/2011 25.50 1/13/2011 845.00 1/13/2011 100.01 Deposited on one deposit slip 1/13/2011 1,250.00 $ 5,396.97 1/13/2011 701.96 1/13/2011 2,000.00 1/13/2011 500.00 LAIF interest 1/14/2011 1,208.79 Total Deposits 31,631.26 Less Checks: 1/10/2011 Marquette Commercial Finance #010062 14,211.45 1/20/2011 Lance, Soll & Lunghard, LLP #010063 750.00 VOID #010064 - VOID #010065 - Total Checks 14,961.45 Ending Balance $ 1,172,666.62 Union Bank, Statement Ending Balance $ 119,060.28 Deposits in Transit Less Outstanding Checks Union Bank, Adjusted Statement Ending Balance 119,060.28 Investments - LAIF 1,053,606.34 Adjusted Bank Balance $ 1,172,666.62 STATEMENT Page1ofz tj UnionBank @[p ACC®U b 7 @ RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number: 01/01/11 -01/31/11 UNION BANK GOVERNMENT SERVICES- SOUTH 0274 Customer Inquiries POST OFFICE BOX 513840 800-798-6466 LOS ANGELES CA 90051-3840 Thank you for banking with us since 2008 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P O BOX 807 RANCHO CUCAMONGA CA 91729 ■ Methods to commit check fraud are becoming increasingly sophisticated.With Payee Positive Pay,you can get more protection against fraud.This enhancement allows Union Bank to detect inconsistencies to the payee name—in addition to Issue date, check number,and check amount—between your check issue information and checks presented for payment.To learn more, call your relationship manager or contact Global Treasury Management Sales at 800-883-0285. Public Fund Checking Summary Account Number:MINOMW Days in statement period:Days in statement period:31 Balance on 111 $ 103,599.26 Total Credits 30,422.47 Deposits(3) 30,422.47 Total Debits -14,961.45 Checks paid(2) -14,961.45 Balance on 1/31 $ 119,060.28 CREDITS Deposits including check and cash credifs Date Description/Location Reference Amount 1/13 CCV DEPOSIT SEQ#0113VP1390 A-00000000015 90221898 $ 25.50 1114 UNENCODED COURIER DEPOSIT 45125724 5,396.97 1121 UNENCODED COURIER DEPOSIT 47315958 25,000.00 3 Deposits Total $ 30,422.47 DEBITS Check Paid Number Date Amount Number Date Amount 10062 1/12 14,211.45 10063 1/24 750.00 2 Checks paid Total $ 14,961.45 Daily Ledger Balance Date Ledger Balance Date Ledger Balance 113-1/11 $ 103,599.26 1114-1120 $ 94,810.28 1/12 89,387.81 1/21-1/23 119,810.28 1113 89,413.31 1124-1131 119,060.28 LAIF Regular Monthly Statement Page 1 of 1 Local Agency Investment Fund P.O. Box 942809 Sacramento, CA 94209-0001 February 02, 2011 (916) 653-3001 February 02, 2011 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION TREASURER 10500 CIVIC CENTER DRIVE RANCHO CUCAMONGA,CA 91729 PMIA Average Monthly Yields Account Number: Transactions January 2011 Statement Tran Type Definitions Effective Transaction Tran Confirm Date Date TYPe Number Authorized Caller Amount 1/14/2011 1/13/2011 QRD 1303473 SYSTEM 1,208.79 Account Summary. Total Deposit: 1,208.79 Beginning Balance: 1,052,397.55 Total Withdrawal: 0.00 Ending Balance: 1,053,606.34 littps://Iaifins.treastirer.ca.gov/RegularStatement.aspx 2/2/2011 STAFF REPORT - - LIBRARY SERVICES DEPARTMENT RANCHO Date: February 7, 2011 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Robert Karatsu, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the meetings of January 10, 2011. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular meeting of the Library Foundation Board taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, Robert Karatsu Library Director CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, January 10, 2011, in the Tri-communities Room, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:05 p.m. Present were Members Akahoshi, Amsler, Davies, Gilfry, Gonzalez, Kendall, Leal, May, Melillo and Pachon. Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director and Vivian Garcia, Administrative Secretary, were present. B. CONSENT CALENDAR Bl. Approval of Library Foundation Treasurer's Report: November and December, 2010. MOTION: Moved by Member May to approve the Treasurer's Report for November and December, seconded by Member Akahoshi, motion carried, 10-0-3 (with Clark, Filippi and White absent). B2. Approval of Minutes: November 8 and December 13, 2010. MOTION: Moved by Member Amsler to approve the minutes for November 8 and December 13, 2010, seconded by Member Pachon, motion carried, 10-0-3 (with Clark,Filippi and White absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library Status Update: Oral report by Robert Karatsu, Library Director. Robert Karatsu,Library Director, stated the Libraries had been closed starting December 24 through December 29. Opened on December 30 and 31 and then closed January 1 and 2. He stated that Monday, January 3, 2011, was the busiest day ever in the Library's history. Robert Karatsu, Library Director, stated he had great news. The Employees Community Fund of Boeing California had a made a contribution of$2,000 to the Rancho Cucamonga Public Library Foundation. Library Foundation Board Minutes January 10, 2011 Page 2 Robert Karatsu, Library Director, also stated that the State Library had contacted staff Thursday afternoon and the Rancho Cucamonga Public Library had received two new grants. The first one is for$100,000 for the Rancho KIDS,Part IV. The grant is to fund additional Play and Learn Islands to loan out to other Libraries. The second grant is for $75,000 for the Local History 2.0: Portal to the Past. Michelle Perera, Assistant Library Director, stated the Local History Grant will be used to create a branded local history web site that will include hundreds of photos of local history, virtual tours of historic houses, an interactive on-line time line, historic aerial photographs, additional digital and oral stories, and photos and scanned images of items from the Rancho Cucamonga local history archive. Also, the grant will be used to purchase another iCell, this time a mobile unit. The iCell will be used for opportunities to share and showcase what Rancho Cucamonga is doing. Robert Karatsu,Library Director,stated there will be Local History Night on Friday evening,May 20 at the Biane Library. The State Library is very supportive of Rancho Cucamonga's projects. Member Gonzalez stated the Friends of the Library at their annual December breakfast meeting presented a check to the Mayor for$50,000. The total donated from the Friends for the calendar year 2010 is $125,000. Robert Karatsu, Library Director, stated the Library Foundation Board's information on the City's website had been updated with the new photos and bios of the Members. D BOARD BUSINESS D1. Planning for Library Telethon 2011. Discussion led by President Davies and Library staff. Library Director Karatsu stated staff had talked with Mike Heil of the Silverados and they will be the featured act for Saturday night. Library Director Karatsu asked the Members to organize the ad hoc sub-committees for the Telethon. He stated that we really need help from the Members. Assistant Library Director Perera stated that staff is working on a book donation from the book vendor for all donors that donate $50 and above to the Telethon. Library Foundation Board Minutes January 10, 2011 Page 3 President Davies and the Members discussed worked on creating the information listed below at the meeting: Telethon 2011 March 19 and 20, 2011 Goal - $100,000 Books and Programs Saturday, March 19 Approximately 1 to 10 p.m. Sunday, March 20 Approximately 1 to 6 p.m. Magic Words—Leslie May and Rebecca Davies, co-chairs Everyone participates Staff—Michelle Perera Phone Bank—Tina Gilfry, Chair Teresa Akahoshi, Dominic Melillo, Balbina Kendall Staff—Michelle Perera Trivia—Paula Pachon, Chair Teresa Akahoshi Staff—Robert Karatsu Students Grades 5'h-8'h Teens Adults Publicity (Outreach) —David Gonzalez, Chair Ruth Leal, Paula Pachon, Dominic Melillo (Chamber) Staff—Robert Karatsu Staff to help prepare a frequently asked questions flyer for Members. Member Gonzalez reminded the Members that each Member will try to raise$1,000 in donations for the Telethon. Member Gilfry asked for a flyer listing bullet points to talk about the Library as the Members make their pitches to donors. Library Foundation Board Minutes January 10, 2011 Page 4 Member Gilfry asked for a Frequently Asked Questions guide to be developed as a tool for the Members. Michelle Perera,Assistant Library Director,stated staff would have bookmarks created to be used as business card tool for the Telethon. President Davies commended Member Leal to the Board. Member Leal has worked very hard with staff to get the Telethon started. Robert Karatsu, Library Director stated that staff is working to have available"text a donation" for the Telethon. Member Gonzalez left at 6:38 p.m. D2. 2011 Library Annual Calendar distribution. Discussion led by President Davies. President Davies stated a great job had been done by the designer on the 2011 Library Calendar. President Davies reviewed the spreadsheet, Meetings to Distribute the 2011 Calendars, with the Board. President Davies stated that as of today, 4122 calendars have been distributed. However, more meetings are being added daily. President Davies thanked Member Akahoshi for the distribution of the 2011 Calendars to the school districts. D3. Consideration of moving meeting day of Library Foundation. Discussion led by President Davies and Library Director Karatsu. Robert Karatsu,Library Director,stated that Member Filippi and Member Clark are not available to meet on the second Monday of the month. Would the Members be available if the meeting date was moved to the first or third Monday of the month? After discussion, the following motion was made. MOTION: Moved by Member Akahoshi to change the meeting date to the third Monday of the month and for the Library Foundation Board to meet on Monday,February 7,and Monday,March 7, seconded by Member Leal,motion carried,9-0-4(with Clark, Filippi, Gonzalez and White absent). D4. Update on other ad hoc sub-committees. Discussion led by President Davies. Library Foundation Board Minutes January 10, 2011 Page 5 No updates at this time. E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING El. Telethon 2011 E2. Calendar Distribution E3. Fifth Celebration of the Paul A. Biane Library in August F. COMMUNICATIONS FROM THE PUBLIC None were presented. G. ADJOURNMENT MOTION: Moved by Member Gilfry to adjourn to Monday,February 7,seconded by Member May, motion carried, 9-0-4 (with Clark, Gonzalez, May, Melillo and White absent). The meeting adjourned at 7:10 p.m. Respectfully submitted, Ruth Leal Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary Approved: STAFF REPORT RANCHO CUCAMONGA PUBLIC LIBRARY RANCHO Date: February 7, 2011 CUCAMONGA To: Library Foundation Board From: Robert Karatsu, Library Director Subject: PURCHASE OF TWO (2) WADS FROM EMPLOYEE COMMUNITY FOUNDATION (ECF) OF BOEING, CALIFORNIA GRANT RECOMMENDATION Staff recommends purchase of two (2) Pads by Library Foundation from grant received from the Employee Community Foundation (ECF) of Boeing, California. BACKGROUND/ANALYSIS In July 2010, the Library applied for a grant from the Employee Community Foundation (ECF) of Boeing, California. On December 22, 2010, a check for $2,000 was presented to the Library by the ECF with the stipulation that these funds could only be used for some type of technology that would benefit the Library. Staff recommends that these funds be used to purchase two Apple Pads, which will be used by staff as an alternative to using a laptop computer in the Library, and to familiarize both staff and public with the latest in productivity hardware and software. FISCAL IMPACT As presented. Respectfully submitted, Robert Karatsu Library Director STAFF REPORT - RANCHO CUCAMONGA PUBLIC LIBRARY RANCHO Date: February 7, 2011 C,,UCAMONGA To: Library Foundation Board From: Robert Karatsu, Library Director Subject: PRINTING ADDITIONAL LIBRARY ANNUAL CALENDARS RECOMMENDATION Staff recommends that the Library Foundation authorize Library staff to print additional Library annual calendars. BACKGROUND/ANALYSIS In December 2010, the Library Foundation began distribution of the 2011 Library Annual Calendar. To date, over 15,000 calendars (from an initial run of 20,000) have been distributed. At 2011 February Foundation Board meeting, staff requests that Foundation make recommendation for how many additional calendars need to be printed. FISCAL IMPACT Will depend upon the number of additional calendars the Foundation requests to have printed. Respectfully submitted, ,/ I G wl G — Robert Karatsu Library Director NOTICE OF ADJOURNED MEETING Notice is hereby given that the Rancho Cucamonga Library Foundation Board Members at their meeting held Monday,January 10,2011,adjourned said meeting to Monday,February 7,2011,at the hour of 6 p.m., in the Tri-Communities Room at the City of Rancho Cucamonga, 10500 Cultural Center Drive,Rancho Cucamonga,California. Said adjournment was passed by the following vote: AYES: Akahoshi, Amsler, Davies, Gilfry, Kendall, Leal, May, Melillo and Pachon NOES: None ABSENT: Clark, Filippi, Gonzalez and White ABSTAIN: None Vivian Garcia, Library Administrative Secretary Rancho Cucamonga Public Library January 11, 2011