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Home My WebLink About11/03/07 (Agn) Lib Fnd Board LIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA ADJOURNED MEETING 6:00 p.m. March 7, 2011 Tri-communities Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Councilmembers L. Dennis Michael, Mayor Sam Spagnolo, Mayor Pro Tem William J. Alexander, Councilmember Chuck Buquet, Councilmember Diane Williams, Councilmember Foundation Members Rebecca Davies, President David Gonzalez, Vice President Ruth Leal, Secretary Teresa Akahoshi, Member Jackie Amsler, Member Deborah Clark, Member Gino Filippi, Member Tina Gilfry, Member Balbina Kendall, Member Leslie May, Member Dominic Melillo, Member Paula Pachon, Member Chris White, Member DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on _March 3, 2011 , at 4/S f , I posted a true and correct copy of the Library Foundation Board meeting agenda dated March 7, 2011_to be held in the Tri-communities Room located at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on _3/3/11 , at Rancho Cucamonga. City of Rancho Cucamonga By: Vivian Garcia Senior Administrative Secretary City of Rancho Cucamonga LIBRARY FOUNDATION BOARD AGENDA MARCH 79 2011 1 RANCHO GUCA.MONCA A. CALL TO ORDER 1. Roll Call: Akahoshi Amsler , Clark Davies _, Filippi , Gilfry , Gonzalez Kendall Leal May , Melillo Pachon and White B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Library Foundation Treasurer's Report: February, 4 2011. 2. Approval of Minutes: February 7, 2011. 9 C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Update: Oral report by Robert Karatsu, Library Director. 2. Update on 5 Year Anniversary of Victoria Gardens Cultural Center/Paul A. Biane Library: Oral report by Michelle Perera, Assistant Library Director. D. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Library Telethon 2011 - Update. Discussion led by President Davies and Library staff. 2. Update on other ad hoc sub-committees. Discussion led by President Davies. LIBRARY FOUNDATION BOARD AGENDA MARCH 79 2011 2 RANCHO CUCAMONGA E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, March 3, 2011, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. STAFF REPORT - LIBRARY SERVICES DEPARTMENT 'r RANCHO Date: March 7, 2011 CUCAMONGA To: Rancho Cucamonga Library Foundation ' From: Robert Karatsu, Library Director Subject: TREASURER'S REPORT — MARCH. 2011 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH February 2011 BALANCE REVENUES EXPENDITURES BALANCE FUND General $49,964.65 $525.10 ($15.200.00) $35.289.75 Archibald Children's Books Endowment $40.000.00 $40.000.00 Victoria Gardens Books $83.125.00 $83.125.00 Adult Literacy $16,775.00 $16,775.00 Lola A. Livesey Trust Account $218.801.97 $218.801.97 Operating Reserve Fund5 0$ 00.005$ 000.00 Unallocated Funds $759,000.00 $759.000.00 TOTAL $1,172,666.62 $525.10 ($15,200.00) $1,157.991.72 LAIF Account $1,053,606.34 Union Bank Account $104,385.38 Less Outstanding Checks ($15,200.00) Total Library Foundation Holdings: $1,157,991.72 Revenues: $525.10 PAB Vending Machine $ 13.98 General Fund Corporate Matching Donation (Abbott Lab) $ 69.38 General Fund 2011 Calendar Ads $ 250.00 General Fund Grapevine $ 19.74 General Fund PAB Donation Box $ 52.00 General Fund Archibald Donation Box $ 120.00 General Fund Expenditures: $15,200.00 Postmaster Postage for Business Reply Envelopes $ 200.00 General Fund City of Rancho Cucamonga (Local History Grant) $15,000.00 General Fund Rancho Cucamonga Public Library Foundation CASH REPORT- FEBRUARY 2011 Beginning Balance $ 1,172,666.62 Deposits: Deposited on one deposit slip 2/3/2011 4.74 $ 88.10 2/3/2011 13.98 2/3/2011 69.38 2/3/2011 15.00 2/3/2011 250.00 2/3/2011 52.00 2/17/2011 120.00 Total Deposits 525.10 Less Checks: 2/1/2011 City of Rancho Cucamonga #010066 15,000.00 2/8/2011 Postmaster #010067 200.00 Total Checks 15,200.00 Ending Balance $ 1,157,991.72 Union Bank, Statement Ending Balance $ 104,385.38 Deposits in Transit - Less Outstanding Checks - Union Bank, Adjusted Statement Ending Balance 104,385.38 Investments - LAIF 1,053,606.34 Adjusted Bank Balance $ 1,157,991.72 Pagel of UnionBank Q((' ®� (� RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number: 02/01/11 -02/28/11 UNION BANK GOVERNMENT SERVICES- SOUTH 0274 Customer Inquiries POST OFFICE BOX 513840 800-798-6466 LOS ANGELES CA 90051-3840 Thank you for banking with us since 2008 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P O BOX 807 RANCHO CUCAMONGA CA 91729 ■ Access account information and key online services using your smartphone with Union Bank's Mobile Business Center.Now, wherever you have mobile Internet service,you can check balances, make intra- bank transfers and approve wires securely.To enroll in mobile banking, go to the Online Business Center. To learn more, call your Relationship Manager or contact Global Treasury Management Sales at 800-683-0285. Public Fund Checking Summary' Account Number:JMMNMNW Days In statement period:Days in statement period:28 Balance on 211 $ 119,060.28 Total Credits 525.10 Deposits(5) 525.10 Total Debits -15,200.00 Checks paid(2) -15,200.00 Balance on 2128 $ 104,385.38 CREDITS Deposits including check and cash credits Date Description/Location Reference Amount 214 CCV DEPOSIT SEQ#0204LJ1470 A-COD0000001S 90221868 $ 52.00 217 UNENCODED COURIER DEPOSIT 47103368 15.00 2/7 UNENCODED COURIER DEPOSIT 47103363 88.10 217 UNENCODED COURIER DEPOSIT 47103370 250.00 2117 CCV DEPOSIT SEQ#0217MR1410 A-00000000015 90221691 120.00 5 Deposits Total $ 525.10 DEBITS Check Paid Number Date Amount Number Date Amount 10066 213 15,000.00 10067 2111 200.00 2 Checks paid Total $ 15,200.00 Daily Ledger Balance Date Ledger Balance Date Ledger Balance 2/1-2/2 $ 119,060.28 2/7-2/10 $ 104,465.38 Page 2 of 2 RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number: 02/01/11 -02/28/11 Daily Ledger Balance Date Ledger Balance Date Ledger Balance 2/3 104,060.28 2/11-2/16 104,265.38 2/4-2/6 104,112.28 2/17-2/26 104,385.38 LAIF Regular Monthly Statement Page 1 of 1 Local Agency Investment Fund P.O. Box 942809 worv.h easuret.ca.gov/poria-laic Sacramento, CA 94209-0001 March 01, 2011 (916) 653-3001 RANCFIO CUCAMONGA PUBLIC LIBRARY FOUNDATION TREASURER 10500 CIVIC CENTER DRIVE PMIA Average Monthly Yields RANCHO CUCAMONGA, CA 91729 Account Number:'. Transactions February 2011 Statement _Tran Type Definitions Account Summary. Total Deposit: 0.00 Beginning Balance: 1,053,606.34 Total Withdrawal: 0.00 Ending Balance: 1,053,606.34 https://laifms.treastirer.ca.gov/RegularStatemeilt.aspx 3/1/2011 STAFF REPORT - LIBRARY SERVICES DEPARTMENT RANCHO Date: March 7, 2011 C,UCAMONGA To: Rancho Cucamonga Library Foundation From: Robert Karatsu, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the meeting of February 7, 2011. BACKGROUND/ANALYSIS Attached, please find the minutes for the adjourned meeting of the Library Foundation Board taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, Robert Karatsu Library Director CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Special Meeting A. CALL TO ORDER A special meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, February 7, 2011, in the Tri-communities Room, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:04 p.m. Present were Members Akahoshi, Clark, Davies, Filippi, Gilfry, Gonzalez, Leal, May and Pachon. Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director and Vivian Garcia, Administrative Secretary, were present. B. CONSENT CALENDAR B1. Approval of Library Foundation Treasurer's Report: January, 2011. MOTION: Moved by Member May to approve the Treasurer's Report for January, seconded by Member Akahoshi, motion carried, 9-0-4 (with Amsler, Kendall, Melillo and White absent). Robert Karatsu, Library Director, stated that two weeks ago, he, City Manager Jack Lam, and President Davies visited Catherine Bridge. She donated$25,000 to the Library to be used for large print books and books on the citrus industry in the Inland Empire. Robert Karatsu,Library Director,stated that Terri Jacobs donated$1,000 at the start of the New Year to be used for Literacy. Member Pachon stated that Supervisor Biane before he left office provided a donation of$50,000 to be split by the Community Foundation and the Library Foundation. A check will be issued to the Library Foundation in the amount of$25,000 in the next few weeks. B2. Approval of Minutes: January 10, 2011. MOTION: Moved by Member Gilfry to approve the minutes for January 10, 2010, with changes, seconded by Member Leal,motion carried,9-0-4(with Amsler,Kendall,Melillo and White absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library Status Update: Oral report by Robert Karatsu, Library Director. Library Foundation Board Minutes February 7, 2011 Page 2 Robert Karatsu, Library stated there were approximately 550 attendees at the Sportstacular event held on Friday, January 28 at the Biane Library. Robert Karatsu,Library Director,stated Passport Services in January were producing a good amount of revenues (approximately $5,000 for the month.) C2. Employee Community Foundation of Boeing, California Grant: Staff report attached. Presentation by Robert Karatsu, Library Director. Robert Karatsu, Library Director, reviewed the Grant from the Employees Community Fund of Boeing California with the Member. They had made a contribution of $2,000 to the Rancho Cucamonga Public Library Foundation. The stipulation with the Grant was that the funds be used for Technology. Library staff would like to purchase iPads with,the funds. MOTION: Moved by Member Clark to approve the funds of $2,000 from the Employees Community Fund of Boeing California to be used for purchase of iPads for the Library,seconded by Member May, motion carried, 9-0-4 (with Amsler, Kendall, Melillo and White absent). C3. Update on 5 Year Anniversary of Victoria Gardens Cultural Center/Paul A. Biane Library: Oral report by Michelle Perera, Assistant Library Director. Michelle Perera,Assistant Library Director,stated the Fifth Anniversary for the Cultural Center will be this coming August. Library staff has stared meeting with Community Services staff in planning the event. Please save the date of Saturday, August 20. Plans are also being made to have a donor event fundraiser for the Friday night, August 19. D BOARD BUSINESS President Davies wanted to take the items in a different order this evening. D2. 2011 Library Annual Calendar Distribution. Discussion led by President Davies. President Davies commended the Distribution Team for a job well-done. She thanked all of the Members that had participated in presenting and reaching out to all the Schools, Services Groups, PTA meetings,etc. in the last few weeks. Approximately 16,487 calendars have been distributed to date. D3. Printing of additional Library Annual Calendars. Staff report attached. Discussion led by President Davies. Library Foundation Board Minutes February 7, 2011 Page 3 President Davies stated that with so many calendars being sent out, more needed to be printed. Michelle Perera, Assistant Library Director, requested 5,000 more 2011 calendars to be printed. MOTION: Moved by Member Akahoshi to approve printing of 5,000 Library Calendars, seconded by Member Gilfry, motion carried, 9-0-4 (with Amsler, Kendall, Melillo and White absent). D1. Planning for Library Telethon 2011. Discussion led by President Davies and Library staff. Library Director Karatsu stated staff had mailed out letters to the Rancho Cucamonga Chamber list. Letters to previous donors of the Library will go out tomorrow.. Assistant Library Director Perera stated letters for Magic Words would be mailed next week. She reviewed the list with the Members for follow up. She will be emailing the letter to Members along with a spreadsheet letting them know what the response has been. President Davies requested Members to keep in contact with Michelle if they received any donations. President Davies requested Members to review the Chamber list and to let Michelle know if you will be following up with them. Robert Karatsu, Library Director reviewed the advertising for the Telethon. Michelle Perera, Assistant Library Director, reviewed the Phone Bank with the Members. Robert Karatsu, Library Director,presented an oral report on what the Trivia Group had discussed. Member Gonzalez reviewed with the Members how to use the Library Foundation's Face book Page. r**rr* E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING El. Telethon 2011 E2. Telethon Budget Library Foundation Board Minutes February 7, 2011 Page 4 F. COMMUNICATIONS FROM THE PUBLIC None were presented. G. ADJOURNMENT MOTION: Moved by Member May to adjourn to Monday, March 7, seconded by Member Filippi, motion carried, 9-0-4 (with Amsler, Kendall, Melillo and White absent). The meeting adjourned at 7:10 p.m. Respectfully submitted, Ruth Leal Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary Approved: NOTICE OF ADJOURNED MEETING Notice is hereby given that the Rancho Cucamonga Library Foundation Board Members at their meeting held Monday, February 7,2011, adjourned said meeting to Monday, March 7, 2011, at the hour of 6 p.m., in the Tri-Communities Room at the City of Rancho Cucamonga, 10500 Cultural Center Drive,Rancho Cucamonga,California. Said adjournment was passed by the following vote: AYES: Akahoshi, Clark, Davies, Filippi, Gilfry, Gonzalez, Leal, May and Pachon NOES: None ABSENT: Amsler, Kendall, Melillo and White ABSTAIN: None Vivian Garcia, Library Administrative Secretary Rancho Cucamonga Public Library February 8, 2011