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Home My WebLink About11/04/18 (Agn) Lib Fnd Board LIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA ADJOURNED MEETING 6:00 p.m. April 18, 2011 Tri-communities Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Councilmembers L. Dennis Michael, Mayor Sam Spagnolo, Mayor Pro Tem William J. Alexander, Councilmember Chuck Buquet, Councilmember Diane Williams, Councilmember Foundation Members Rebecca Davies, President David Gonzalez, Vice President Ruth Leal, Secretary Teresa Akahoshi, Member Jackie Amsler, Member Deborah Clark, Member Gino Filippi, Member Tina Gilfry, Member Balbina Kendall, Member Leslie May, Member Dominic Melillo, Member Paula Pachon, Member Chris White, Member DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on —AW1 /`f1 a4/ u at /d 4 , 1 posted a true and correct copy of the Library Board meeting agenda dated /4 �r� j /9, -Zod to be held in the Tri-communities Room located at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on at Rancho Cucamonga. City of Rancho Cucamonga By: V Wim-- �7'` Vivian Garcia Senior Administrative Secretary City of Rancho Cucamonga LIBRARY FOUNDATION BOARD AGENDA APRIL 18, 2011 1 RANCHO CUCAMONGA A. CALL TO ORDER 1. Roll Call: Akahoshi Amsler , Clark Davies Filippi , Gilfry , Gonzalez Kendall Leal May , Melillo Pachon and White B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Library Foundation Treasurer's Report: March, 4 2011. 2. Approval of Minutes: March 7, 2011. 11 C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Update: Oral report by Robert Karatsu, Library Director. D. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Library Telethon 2011 — Final Update. Discussion led by President Davies and Library staff. 2. Future potential fundraising events. Discussion led by President Davies. 3. Future meeting dates. Discussion led by President Davies. 4. Update on other ad hoc sub-committees. Discussion led by President Davies. LIBRARY FOUNDATION BOARD AGENDA APRIL 18, 2011 2 RANCHO CUCAMONGA E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, April 14, 2011, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. STAFF REPORT LIBRARY SERVICES DEPARn,IENT RANCHO Date: April 18, 2011 C;UCAMONGA To: Rancho Cucamonga Library Foundation From: Robert Karatsu, Library Director Subject: TREASURER'S REPORT— MARCH, 2011 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH March 2011 BALANCE REVENUES EXPENDITURES BALANCE FUND General $35.289.75 $59,023.50 ($4,472.93) $89,840.32 Archibald Children's Books Endowment $40.000.00 $40,000.00 Victoria Gardens Books $83,125.00 $83,125.00 Adult Literacy $16.775.00 $350.00 $17,125.00 Lola A. Livesey Trust Account $218,801.97 $218,801.97 Operating Reserve Fund5$ .000.00 $5,000.00 Unallocated Funds $759.000.00 $759.000.00 TOTAL $1,157,991.72 $59,373.50 ($4,472.93) $1,212,892.29 LAIF Account $1,053,606.34 Union Bank Account $159,285.95 Total Library Foundation Holdings: $1,212,892.29 Revenues: $59,373.50 PAB Vending Machine $ 6.50 General Fund Telethon 2011 $ 16,886.00 General Fund Rental Payment $ 1,600.00 General Fund Grapevine $ 31.00 General Fund Memorial George Starkey $ 350.00 General Fund PAL Funds & Supervisor Biane $ 40,500.00 General Fund Expenditures: $4,472.93 Joel Ward Productions $ 700.00 General Fund City of Rancho Cucamonga (Boeing Check) $ 2,000.00 General Fund The Sign Shop (Telethon Banner) $ 706.88 General Fund Michael Heil $ 500.00 General Fund TREASURER'S REPORT-MARCH,2011 PAGE 2 APRIL 18,2011 Bon Family Cloggers $ 200.00 General Fund Impressions Catering $ 81.56 General Fund Theatrical Lighting & Scenic Svs, LLC $ 284.49 General Fund �4La14� 4��4 Pagel o[2 �J Uni®nBank �e (�(� Q RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number: 03/01/11 -03/31111 UNION BANK GOVERNMENT SERVICES- SOUTH 0274 Customer Inquiries POST OFFICE BOX 513840 800-798-6466 LOS ANGELES CA 90051-3840 Thank you for banking with us since 2008 RANCHO CUCAMONGA PUBLIC LIBRARY _ FOUNDATION P O BOX 807 RANCHO CUCAMONGA CA 91729 ■ Methods to commit check fraud are becoming increasingly sophisticated.With Payee Positive Pay,you can get more protection against fraud.This enhancement allows Union Bank to defect inconsistencies to the payee name—in addition to issue date, check number,and check amount—between your check issue information and checks presented for payment.To learn more, call your relationship manager or contact Global Treasury Management Sales at 800-883-0285. Public Fund Checking Summary Account Number: Days in statement period:Days in statement period:31 Balance on 311 $ 104,385.38 Total Credits 59,373.50 Deposits(25) 56,403.50 Electronic credits(1) 2,970.00 Total Debits -4,472.93 Checks paid (8) 4,472.93 Balance on 3131 $ 159,285.95 CREDITS Deposits including check and cash credils Date Description/Location Reference Amount 3/2 CCV DEPOSIT SEQ#0302LC2340 A-00000000015 90221432 3/2 UNENCODED COURIER DEPOSIT 46277428 6.50 3/2 UNENCODED COURIER DEPOSIT 46277430 250.00 3/2 UNENCODED COURIER DEPOSIT 46277414 570.00 3/2 UNENCODED COURIER DEPOSIT 46277422 800.00 3/2 UNENCODED COURIER DEPOSIT 46277426 40,500.00 3/11 CCV DEPOSIT SEQ#03110E1270 A-OOOOOOOOOOS 90220198 1.00 3/11 UNENCODED COURIER DEPOSIT 47861467 150.00 3/11 UNENCODED COURIER DEPOSIT 47861569 470.00 3111 UNENCODED COURIER DEPOSIT 47861578 700.00 3111 UNENCODED COURIER DEPOSIT 47861576 800.00 3/11 UNENCODED COURIER DEPOSIT 47861119 2,655.00 3/24 CCV DEPOSIT SEQ#0324MR0910 A-00000000015 90221874 88.00 3124 CCV DEPOSIT SEQ#0324MR0930 A-0000000001S 90221876 113.00 3124 CCV DEPOSIT SEQ#0324MR0920 A-0000000001S 90221875 150.00 3124 CCV DEPOSIT SEQ#0324MR0850 A-0000000001S 90221868 540.00 3/25 UNENCODED COURIER DEPOSIT 47610061 50.00 3/25 UNENCODED COURIER DEPOSIT 47610477 905.00 3125 UNENCODED COURIER DEPOSIT 47610485 4,285.00 3/29 UNENCODED COURIER DEPOSIT 46067457 25.00 3/29 UNENCODED COURIER DEPOSIT 46067459 150.00 Page 2 of 2 RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number: 03/01/11 -03/31/11 Deposits including check and cash credits Date Description/Location Reference Amount 3129 UNENCODED COURIER DEPOSIT 46067462 150.00 3/29 UNENCODED COURIER DEPOSIT 46067466 150.00 3/29 UNENCODED COURIER DEPOSIT 46067698 475.00 3t29 UNENCODED COURIER DEPOSIT 46067683 2,415.00 25 Deposits Total $ 56,403.50 Electronic credits Date DescdplioNLocation Reference Amount 3122 CASH MANAGEMENT BKTRANSFER 93090498 $ 2,970.00 DEBITS Check Paid Number Date Amount Number Date Amount 10068 3/14 140.00 10072 3/21 200.00 10069 3/14 706.88 10073 3114 560.00 10070 3115 2,000.00 10074 3/21 81.56 10071 3123 500.00 10075 3131 284.49 8 Checks paid Total $ 4,472.93 Daily Ledger Balance Date Ledger Balance Date Ledger Balance 311 $ 104,385.38 3/22 $ 150,574.44 312-3/10 146,516.88 3/23 150,074.44 3/11-3/13 151,292.88 3124 150,965.44 3/14 149,686.00 3/25-3/28 156,205.44 3/15.3/20 147,886.00 3/29-3/30 159,570.44 3/21 147,604.44 3/31 159,285.95 Rancho Cucamonga Public Library Foundation CASH REPORT - MARCH 2011 Beginning Balance $ 1,157,991.72 Deposits: 3/1/2011 40,500.00 3/1/2011 250.00 3/1/2011 6.50 3/1/2011 5.00 3/1/2011 800.00 3/1/2011 570.00 3/10/2011 800.00 3/10/2011 700.00 3/10/2011 2,655.00 3/10/2011 1.00 3/10/2011 470.00 3/10/2011 150.00 Electronic credit from PAL account for credit card donations 3/22/2011 2,970.00 3/24/2011 4,285.00 3/24/2011 905.00 3/24/2011 150.00 3/24/2011 540.00 3/24/2011 113.00 3/24/2011 88.00 3/24/2011 50.00 3/29/2011 150.00 3/29/2011 2,415.00 3/29/2011 25.00 3/29/2011 150.00 3/29/2011 475.00 3/29/2011 150.00 Total Deposits 59,373.50 Less Checks: 3/10/2011 Joel Ward Productions #010068 140.00 3/10/2011 The Sign Shop #010069 706.88 3/10/2011 City of Rancho Cucamonga #010070 2,000.00 3/10/2011 Michael Heil #010071 500.00 3/10/2011 Bon Family Cloggers #010072 200.00 3/10/2011 Joel Ward Productions #010073 560.00 3/15/2011 Impressions Gourmet Catering #010074 81.56 3/21/2011 Theatrical Lighting & Scenic Svc, LLC #010075 284.49 Total Checks 4,472.93 Ending Balance $ 1,212,892.29 Page 1 of 2 Union Bank, Statement Ending Balance $ 159,285.95 Deposits in Transit - Less Outstanding Checks Union Bank, Adjusted Statement Ending Balance 159,285.95 Investments - LAIF 1,053,606.34 Adjusted Bank Balance $ 1,212,892.29 Page 2 of 2 LAIF Regular Monthly Statement Page l of 1 Local Agency Investment Fund P.O. Box 942809 wwrv.trcasurcr.ca.gov/pmia-laic Sacramento, CA 94209-0001 April 04,2011 (916) 653-3001 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION TREASURER 10500 CIVIC CENTER DRIVE RANCHO CUCAMONGA,CA 91729 P�9IA Average Monthly Yields Account Number:�l Transactions March 2011 Statement Tran Type Definitions Account Summary Total Deposit: 0.00 Beginning Balance: 1,053,606.34 Total Withdrawal: 0.00 Ending Balance: 1,053,606.34 https://Iaifnis.treasurer.ca.gov/RegularStateinent.aspx 4/4/2011 STAFF REPORT " LIBRARY SERVICES DEPARTMENT J RANCHO Date: April 18, 2011 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Robert Karatsu, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the meeting of March 7, 2011. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular meeting of the Library Foundation Board taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, � _"V-A-I�u ' Robert Karatsu Library Director CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, March 7, 2011, in the Tri-communities Room, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:02 p.m. Present were Members Akahoshi, Amsler, Clark, Davies, Gilfiy, Gonzalez and Kendall. Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director and Vivian Garcia, Administrative Secretary, were present. Member Leal arrived at 6:04 p.m. B. CONSENT CALENDAR Bl. Approval of Library Foundation Treasurer's Report: February, 2011. MOTION: Moved by Member Amsler to approve the Treasurer's Report for February,seconded by Member Akahoshi, motion carried, 8-0-5 (with Filippi, May, Melillo, Pachon and White absent). B2. Approval of Minutes: February 7, 2011. MOTION: Moved by Member Clark to approve the minutes for February 7, 2011, seconded by Member Akahoshi,motion carried, 8-0-5 (with Filippi, May, Melillo, Pachon and White absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library Status Update: Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library stated February was a very busy month for the Libraries. The Passport Division at the Biane Library has been very active. Robert Karatsu, Library Director, will be going to Washington D.C. next week with the Mayor, Council Member Spagnolo, City Manager Jack Lam and Assistant City Manager John Gillison. They plan on meeting with Susan Hildreth,Director of the Federal Institute of Museum and Library Services to talk about the second floor of the Biane Library. Library Foundation Board Minutes March 7, 2011 Page 2 C2. Update on 5 Year Anniversary of Victoria Gardens Cultural Center/Paul A.Biane Library: Oral report by Michelle Perera, Assistant Library Director. Michelle Perera,Assistant Library Director,stated the Fifth Anniversary for the Cultural Center will be this coming August. Library staff are planning for a Family Saturday and concluding it with a birthday party. Please save the date of Saturday, August 20. Member Pachon arrived at 6:16 p.m. D BOARD BUSINESS DI. Library Telethon 2011 - Update. Discussion led by President Davies and Library staff. President Davies stated that the Telethon is less than two weeks away. She thanked Member Leal for donating so much of her time. Member Leal stated that she had taped the Reading Moments last Saturday. The majority of the segments were of children,there were a couple of adults. She is currently working on the editing of the Reading Moments. Library Director Karatsu stated today,he and Member Leal had video taped Mayor Dennis Michael and Council Member Spagnolo for the Telethon. Both of them will be out of town the weekend of the Telethon. Robert Karatsu, Library Director, stated that the banner on Archibald advertising the Telethon was hung on Monday. There will be bookmarks handed out to patrons next week at both Libraries advertising the Telethon. Channel 3 and the large digital signs on Archibald and Foothill are advertising the Telethon. Michelle Perera, Assistant Library Director, stated the Telethon is on the City's Facebook page. There will also be an e-mail blast sent out to City Employees as well as an e-mail blast to the Cultural Center's e-mail list. Member Gilfty asked if a poster could be placed at the ATM in the Victoria Gardens Mall. Member Leal stated that an e-mail blast can be sent out to the Chamber List. Member Gonzalez stated that the Foundation's Facebook page will start promoting the Telethon. Library Foundation Board Minutes March 7, 2011 Page 3 Assistant Library Director Perera updated the Members on the Phone Bank. She reviewed the schedule of the lineup for the Hosts with the Members. Member Pachon reviewed the Trivia Teams she knew that stated they will be participating in the Telethon. Library Director Karatsu stated that the Trivia Challenge will start around 5:30 on Saturday evening. President Davies thanked Member Pachon for sharing her letter with the Members to use in reaching out to potential donors. Michelle Perera, Assistant Library Director, shared the book that Brodart will be donating to the Telethon for donors $50 and above. Michelle Perera, Assistant Library Director, reviewed the Chamber List follow-up with the Members. D2. Update on other ad hoe sub-committees. Discussion led by President Davies. No items to discuss at this time. ****** E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING E1. Telethon 2011 E2. Future Meeting Dates ****** F. COMMUNICATIONS FROM THE PUBLIC None were presented. Library Foundation Board Minutes March 7, 2011 Page 4 G. ADJOURNMENT MOTION: Moved by Member Leal to adjourn to Monday,April 18,seconded by Member Kendall, motion carried,9-0-4(with Filippi,May,Melillo and White absent). The meeting adjourned at 6:50 p.m. Respectfully submitted, Ruth Leal Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary Approved: NOTICE OF ADJOURNED MEETING Notice is hereby given that the Rancho Cucamonga Library Foundation Board Members at their meeting held Monday,April 18,2011,adjourned said meeting to Monday,May 16,2011,at the hour of 6 p.m., in the Tri-Communities Room at the City of Rancho Cucamonga, 10500 Cultural Center Drive, Rancho Cucamonga, California. Said adjournment was passed by the following vote: AYES: Akahoshi, Amsler, Clark, Davies, Gilfry, Kendall, Leal and May NOES: None ABSENT: Filippi, Gonzalez, Melillo and White ABSTAIN: None Vivian Garcia, Library Administrative Secretary Rancho Cucamonga Public Library April 19, 2011