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Home My WebLink About2011/06/06 - Minutes - Library Board of Trustees - SpecialCITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Special Meeting A. CALL TO ORDER A special meeting ofthe Rancho Cucamonga Public Library Foundation Board was held on Monday, June 6, 2011, in the Reading Enrichment Room, located at Biane Library at 12505 Cultural Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m. Present were Members Akahoshi, Clark, Davies, Gilfry, Gonzalez, Leal, May and Melillo. Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director, Jennifer Downey, Reference Librarian and Vivian Gazcia, Administrative Secretary, were present. ****** B. CONSENT CALENDAR B1. Approval of Library Foundation Treasurer's Report: April, 2011. MOTION: Moved by Member Clazk to approve the Treasurer's Report for April, seconded by Member Akahoshi, motion carried, 8-0-5 (with Amsler, Filippi, Kendall, Pachon and White absent). B2. Approval of Minutes: April 18 and May 16, 2011. MOTION: Moved by Member Gilfry to approve the minutes, seconded by Member Clark, motion carried, 8-0-5 (with Amsler, Filippi, Kendall, Pachon and White absent). B3. Approval of Resolution LFB 11-011 (Foundation board meeting schedule). MOTION: Moved by Member May to approve Resolution LFBI1-011, seconded by Member Melillo, motion carried, 8-0-5 (with Amsler, Filippi, Kendall, Pachon and White absent). *+**** C. LIBRARY DIRECTOR'S STAFF REPORTS C1. Library Status Update: Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library Director, presented an oral report on the Library's Budget which is part of the City Budget with the Board. Library Director Kazatsu introduced Reference Librarian Jennifer Downey. Library Foundation Boazd Minutes June 6, 2011 Page 2 Jennifer Downey, Reference Librarian, reviewed the TLA50 (Transforming Life after 50) Grant received from the State Library with the Board. Jennifer Downey, Reference Librarian, stated that with the funds from the grant, a consultant had been hired to help with a community assessment which includes a survey for the needs of the citizens of Rancho Cucamonga, particulazly tazgeting those over 50 yeazs of age. She stated that a focus group with be held on Thursday, June 16, at Central Park in the afternoon. Jennifer asked if any of the Boazd was interested in being a pazk of this focus group, to please sign up. Member Pachon arrived at 6:15 p.m. President Davies thanked Library Director Kazatsu for the recognition of the Members at the City Council Meeting for their work. Michelle Perera, Assistant Library Director, invited the Members to attend "Celebrate Our Success" on Tuesday, June 28, from 8:15 a.m. to 10 a.m. at Celebration Hall. ****** D BOARD BUSINESS D1. Review of Library Foundation Budget for FY 2011-2012. Discussion led by President Davies and Library Director Karatsu. Library Director Karatsu reviewed the budget for fiscal year 2011-20]2 with the Board. Robert Kazatsu, Library Director, reviewed a chart showing the revenues received by the Library Foundation Boazd since its inception in 1994 to present. He also reviewed what had been purchased or funded by the donations from the Library Foundation. Member Pachon asked about the insurance that the Library Foundation currently has. After discussion, Library staff will look into the event insurance. MOTION: Moved by Member May to approve the Budget for FY 2011-2012 with changes, seconded by Member Gilfry, motion carried, 9-0-4 (with Amsler, Filippi, Kendall and White absent). D2. Update on future fundraising event. Discussion led by Member Gilfry. Library Foundation Board Minutes June 6, 2011 Page 3 Member Gonzalez reviewed the dates available for a fall event. After discussion, the date of Friday, October 28 was decided upon. An ad hoc sub-committee will meet to discuss time, cost and the name of the event. D3. Election of Officers for FY 2011-2012. Discussion led by President Davies. President Davies thanked the Board and Library staff for all their help during her term as President on the Library Foundation Board. She opened the floor for nominations. Member Gonzalez stated that if the following were agreeable, he would like to nominate Ruth Leal as President, Teresa Akahoshi as Vice President and Tina Gilfry as Secretary. The Members agreed to the offices. MOTION: Moved by Member Gonzalez for Ruth Leal as President, Teresa Akahoshi as Vice President and Tina Gilfry as Secretary, seconded by Member Melillo, motion carried, 9-0-4 (with Amsler, Filippi, Kendall and White absent). Member Clark left at 7:05 p.m. D4. Update on other ad hoc sub-committees. Discussion led by President Davies. e President Davies stated that the Calendar Committee with chair Member Amsler will be meeting soon. The calendar ads are due to Library staffby October 3. She asked that each member swell one ad. D5. "Celebrating our Success!" Library Director Kazatsu presented a PowerPoint Presentation on the Library Foundation's: "Celebrate Our Success!" *****r E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING El. Revised Budget for FY 2011-2012 ****** Library Foundation Boazd Minutes June 6, 201 ] Page 4 F. COMMUNICATIONS FROM TI3E PUBLIC None were presented. ****** G. ADJOURNMENT MOTION: Moved by Member Melillo to adjourn to Monday, August 1, seconded by Member May, motion carved, 8-0-5 (with Amsler, Clark, Filippi, Kendal] and White absent). The meeting adjourned at 7:33 p.m. Respectfully submitted, Ruth Leal Secretary, Library Foundation Boazd Pre~ared by, Vivitan G ci Administrative Secretary Approved: August 1, 2011