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HomeMy WebLinkAbout2011/08/01 - Minutes - Library Board of TrusteesCITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, August 1, 201 I , in the Tri-Communities Room, located at the City of Rancho Cucamonga at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6: 10 p.m. Present were Members Akahoshi, Amsler, Davies, Filippi, May, Melillo and Pachon. Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director and Vivian Garcia, Administrative Secretary, were present. *****r B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS B 1. Administration of Oath of Office -Oath of Office will be administered to re-appointee Chris White by City Clerk Janice Reynolds. Member White was unable to attend the meeting. ***~** C. CONSENT CALENDAR C1. Approval of Library Foundation Treasurer's Report: May and June, 2011. MOTION: Moved by Member Davies to approve the Treasurer's Report for May and June, seconded by Member Melillo, motion carried, 7-0-6 (with Clazk, Gilfry, Gonzalez, Kendall, Leal and White absent). C2. Approval of Minutes: June 6 and July 4, 20] 1. MOTION: Moved by Member Filippi to approve the minutes, seconded by Member Amsler, motion carried, 7-0-6 (with Clazk, Gilfry, Gonzalez, Kendall, Leal and White absent). *****+ D. LIBRARY DIRECTOR'S STAFF REPORTS D 1. Library Status Update: Oral report by Robert Karatsu, Library Director. Library Foundation Boazd Minutes August 1, 2011 Page 2 Robert Kazatsu, Library Director, stated that the Library had received a $1,500 donation for a Library Stack from Jack and Wende Frost. Robert Kazatsu, Library Director, presented an oral report on the Summer Reading Program to the Members. A record 4,700 patrons (Adults, Teens and Children) turned out for the program. Robert Kazatsu, Library Director, stated that the Quarterly Newsletter would be handed out this evening. Michelle Perera, Assistant Library Director, stated that the Lending Library was up and operational at the Northtown Community Center. ****** E. BOARD BUSINESS El . Presentation of gavel to outgoing Foundation President Rebecca Davies. Robert Karatsu, Library Director, presented a wood gavel on stand to outgoing Library Foundation President Rebecca Davies. He thanked her for all of her hard work and dedication. E2. Review revisions of Library Foundation Budget for FY 201]-20]2. Discussion led by President Leal and Library Director Kazatsu. Library Director Kazatsu stated that the changes requested from the last meeting had been made and reviewed the budget for fiscal yeaz 2011-2012 with the Boazd. MOTION: Moved by Member Amsler to approve the Budget for FY 2011-2012, seconded by Member Melillo, motion carved, 7-0-6 (with Clark, Gilfry, Gonzalez, Kendall, Leal and White absent). E3. Retirement Party for City Manager Jack Lam on August 26, 2011. Discussion led by Library Director Karatsu. Library Director Kazatsu reviewed the Retirement Party with the Members. He asked ifthe attendees would like to present a gift with the Library Boazd to City Manager Jack Lam. Member Davies stated she will be attending. Member Amsler will be attending. Member Pachon will be attending. Library Foundation Board Minutes August 1, 2011 Page 3 After discussion, the Members stated they would like Member Davies to represent the Library Foundation Board at the Retirement Party. E4. Update on future fundraising event. Discussion led by Member Gonzalez and Assistant Library Director Perera. Due to the absence of Member Gonzalez, Member Filippi stated that Music, Masquerade & Merlot will be held at the Cultural Center on Friday, October 28, at 7 p.m. Save the Date cards will be distributed this evening. The menu is being reviewed by the ad hoc sub-committee. Impressions will be catering the event. Assistant Library Director Perera requested Members to contact her that would like to work on the Auction Packages. A total of six auction packages with a price range of low, medium and high. E5. Foundation use of social media networks. Discussion led by President Leal. Due to the absence of President Leal, Member Davies stated that the Foundation should increase their presence on the Face book Page. Listing information such as the Summer Reading Program Finale, the Lending Library and saving the date for October 29. Member Davies volunteered to be the Administrator on posting information. She will work with Library staff on the information. E6. Update on other ad hoc sub-committees. Discussion led by President Leal. Due to the absence of President Leal, Member Amsler stated that the Calendaz Committee with will plan a meeting this evening and updating the Board at the next meeting. ****** F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING F1. Board meetings scheduled on Holidays - selecting an alternate date. ****** G. COMMUNICATIONS FROM THE PUBLIC None were presented. ****** Library Foundation Board Minutes August 1, 2011 Page 4 H. ADJOURNMENT MOTION: Moved by Member Pachon to adjourn to Monday, September 19, seconded by Member Filippi, motion carried, 7-0-6 (with Clark, Gilfry, Gonzalez, Kendall, Leal and White absent). The meeting adjourned at 6:50 p.m. Respectfully submitted, Tina Gilfry Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary Approved: September 19, 2011