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Home My WebLink About11/09/19 (Agn) Lib Fnd Board LIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA ADJOURNED MEETING 6:00 p.m. September 19, 2011 Tri-communities Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 *** City Councilmembers L. Dennis Michael, Mayor Sam Spagnolo, Mayor Pro Tem William J. Alexander, Councilmember Chuck Buquet, Councilmember Diane Williams, Councilmember Foundation Members Ruth Leal, President Teresa Akahoshi, Vice President Tina Gilfry, Secretary Jackie Amsler, Member Deborah Clark, Member Rebecca Davies, Member Gino Filippi, Member David Gonzalez, Member Balbina Kendall, Member Leslie May, Member Dominic Melillo, Member Paula Pachon, Member Chris White, Member DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on, ae�t. l5, a�(I at J0. 3c� Ori I posted a true and corfect copy of the Library Foundation Board meeting agenda dated 5e et, f9, adf/ to be held in the Tri-communities Room located at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on 9/5—'11 at Rancho Cucamonga. City of Rancho Cucamonga By: ywc.a 4^'c�"' Vivian Garcia Senior Administrative Secretary City of Rancho Cucamonga LIBRARY FOUNDATION BOARD AGENDA SEPTEMBER 199 2011 1 RANCHO CUCAMONGA A. CALL TO ORDER 1. Roll Call: Akahoshi Amsler , Clark Davies _, Filippi , Gilfry , Gonzalez Kendall Leal May , Melillo Pachon and White B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS 1. Administration of Oath of Office — Oath of Office will be administered to re-appointees Tina Gilfry and Chris White by City Clerk Janice Reynolds. C. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Library Foundation Treasurer's Report: July and 4 August, 2011. 2. Approval of Minutes: August 1 and September 5, 2011. 12 D. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Update: Oral report by Robert Karatsu, Library Director. E. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Review of Library Foundation Meeting dates. Discussion led by President Leal. LIBRARY FOUNDATION BOARD AGENDA SEPTEMBER 199 2011 2 RANCHO CUCAMONGA 2. Update on "Music, Masquerade and Merlot" fundraising event. Discussion led by Members Gonzalez, Filippi and Assistant Library Director Perera. 3. Update on other ad hoc sub-committees. Discussion led by President Leal. F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. G. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. H. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, September 15, 2011, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. STAFF REPORT - LIBRARY SERVICES DEPARTMENT J RANCHO Date: September 19, 2011 C',UCAMONGA i To: Rancho Cucamonga Library Foundation From: Robert Karatsu, Library Director Subject: TREASURER'S REPORT— JULY, 2011 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH July 2011 BALANCE REVENUES EXPENDITURES BALANCE FUND General $103,323.16 $3,878.00 $107,201.16 Archibald Children's Books Endowment $40,000.00 $40,000.00 Victoria Gardens Books $83.125.00 $83.125.00 Adult Literacy $17,795.00 $605.55 $18,400.55 Lola A. Livesey Trust Account $218.801.97 $218.801.97 Operating Reserve Fund $5,000.00 $5,000.00 Unallocated Funds $759.000.00 $759,000.00 TOTAL $1,227,045.13 $4,483.55 $1,231,528.68 LAIF Account $1,054,924.45 LAIF Interest $1,251.98 Union Bank Account $175,352.25 Total Library Foundation Holdings: $1,231,528.68 Revenues: $3,231.57 PAL Island (MOMS Club Chapter) $ 50.00 General Fund Telethon 2011 $ 1,600.00 General Fund Literacy (Macy's Fundraiser) $ 605.55 General Fund Harry Potter Family Event $ 132.00 General Fund Rental Payment $ 800.00 General Fund PAB Donation Box $ 40.00 General Fund PAB Vending Machine $ 4.02 General Fund Rancho Cucamonga Public Library Foundation CASH REPORT - JULY 2011 Beginning Balance $ 1,227,045.13 Deposits: 7/26/2011 54.02 7/26/2011 40.00 7/26/2011 2,300.00 7/26/2011 100.00 7/26/2011 132.00 7/26/2011 605.55 LAIF Interest 1,251.98 Total Deposits 4,483.55 Less Checks: Total Checks - Ending Balance $ 1,231,528.68 Union Bank, Statement Ending Balance $ 175,352.25 Deposits in Transit - Less Outstanding Checks - Union Bank, Adjusted Statement Ending Balance 175,352.25 Investments - LAIF 1,056,176.43 Adjusted Bank Balance $ 1,231,528.68 STA7ENENT Pagel oft I, l9nionBank QO [� A(y ((�'Q I�JJ b RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number:Ximilms 07/01/11 -07/29/11 UNION BANK GOVERNMENT SERVICES- SOUTH 0274 Customer Inquiries POST OFFICE BOX 513840 800-798.6466 LOS ANGELES CA 90051-3840 Thank you for banking with us since 2008 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P O BOX 807 RANCHO CUCAMONGA CA 91729 ■ Methods to commit check fraud are becoming increasingly sophisticated.With Payee Positive Pay,you can get more protection against fraud.This enhancement allows Union Bank to detect Inconsistencies to the payee name—in addition to issue date, check number, and check amount—between your check Issue information and checks presented for payment.To learn more, call your Relationship Manager or contact Global Treasury Management Sales at 800.683-0285. Public Fund Checking Summary Account Number: Days in statement period:Days in statement period:29 Balance on 7/1 $ 172,120.68 Total Credits 3,231.57 Deposits(6) 3,231.57 Total Debits 0.00 Balance on 7129 $ 175,352.25 CREDITS Deposits including check and cash credits Date Description/Location Reference Amount 7126 CCV DEPOSIT SEQ#0726CCO040 A-0000000001S 90220124 $ 40.00 7126 CCV DEPOSIT SEQ#0726CCO030 A-00000000015 90220123 132.00 7/26 UNENCODED COURIER DEPOSIT 47890743 54.02 7/26 UNENCODED COURIER DEPOSIT 47890741 100.00 7/26 UNENCODED COURIER DEPOSIT 47890749 605.55 7126 UNENCODED COURIER DEPOSIT 47890746 2,300.00 6 Deposits Total $ 3,231.57 DEBITS Daily Ledger Balance Data Ledger Balance Date Ledger Balance 7/1-7/25 $ 172,120.68 7/26-7/29 $ 175,352.25 LAIF Regular Monthly Statement Page I of I Local Agency Investment Fund P.O. Bos 942809 Sacramento, CA 94209-0001 rvrvrv.h rtsurer.ca.g ust 04, 201 1 (916) 653-3001 August 04, 2011 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION TREASURER 10500 CIVIC CENTER DRIVE RANCHO CUCAMONGA,CA 91729 PMIA Average Monthly Yields Account Number: Transactions July 2011 Statement Tran-Type-Definitions Effective Transaction Tran Confirm Date Date Type Number Authorized Caller Amount 7/15/2011 7/14/2011 QRD 1325732 SYSTEM 1,251.98 Account_Summa_ry Total Deposit: 1,251.98 Beginning Balance: 1,054,924.45 Total Withdrawal: 0.00 Ending Balance: 1,056,176.43 https:Hlaifns.treasurer,ca.gov/RegtilarStateinent.aspx 8/4/2011 STAFF REPORT = 10 � LIBRARY SERVICES DEPARTMENT RANCHO Date: September 19, 2011 C,UCAMONGA i To: Rancho Cucamonga Library Foundation From: Robert Karatsu, Library Director _ ( lC Subject: TREASURER'S REPORT—AUGUST, 2011 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH August 2011 BALANCE REVENUES EXPENDITURES BALANCE FUND General $107,201.16 5.283($ 00.00) $106,906.44 Archibald Children's Books Endowment $40,000.00 $40,000.00 Victoria Gardens Books $83,125.00 $83,125.00 Adult Literacy $83.125.00 $83.125.00 Lola A. Livesey Trust Account $218.801.97 $218.801.97 Operating Reserve Fund5 0$ 00.005$ .000.00 Unallocated Funds $759,000.00 $759,000.00 TOTAL $1,231,528.68 $5.283($ 00.00) $1,231,233.96 LAI F Account $1.056,176.43 Union Bank Account $175,057.53 Total Library Foundation Holdings: $1,231,233.96 Revenues: $5.28 Grapevine $ 1.00 General Fund PAB Vending Machine $ 4.28 General Fund Expenditures: $300.00 Rancho Cucamonga Community Foundation $ 300.00 General Fund (12 Engraved Donor Bricks from Telethon 2011) Rancho Cucamonga Public Library Foundation CASH REPORT -AUGUST 2011 Beginning Balance $ 1,231,528.68 Deposits: 8/23/2011 5.28 Total Deposits 5.28 Less Checks: 8/22/2011 R.C. Community Foundation #010082 300.00 Total Checks 300.00 Ending Balance $ 1,231,233.96 Union Bank, Statement Ending Balance $ 175,357.53 Deposits in Transit - Less Outstanding Checks 300.00 Union Bank, Adjusted Statement Ending Balance 175,057.53 Investments - LAIF 1,056,176.43 Adjusted Bank Balance $ 1,231,233.96 Page 1 of 1 ,j UnivnBank op �(y°(y°®� �f RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number:ON 07/30/11 -08/31/11 UNION BANK GOVERNMENT SERVICES- SOUTH 0274 Customer Inquiries POST OFFICE BOX 513840 800-798-6466 LAS ANGELES CA 90051-3840 Thank you for banking with us since 2008 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P O BOX 807 RANCHO CUCAMONGA CA 91729 ■ Methods to commit check fraud are becoming increasingly sophisticated.With Payee Positive Pay,you can get more protection against fraud.This enhancement allows Union Bank to detect inconsistencies to the payee name—in addition to issue date, check number, and check amount—between your check issue information and checks presented for payment.To learn more,call your relationship manager or contact Global Treasury Management Sales at 800-883-0285. Public Fund Checking Summary Account Number:, Days in statement period:Days in statement period:33 Balance on 7130 $ 175,352.25 Total Credits 5.28 Deposits(1) 5.28 Total Debits 0.00 Balance on 8131 $ 175,357.53 CREDITS Deposits Including check and cash credits Date Description/Location Reference Amount 8/23 UNENCODED COURIER DEPOSIT 45122032 $ 5.28 DEBITS Daily Ledger Balance Date Ledger Balance Date Ledger Balance 811-8122 $ 175,352.25 8/23-8/31 $ 175,357.53 LAIF Regular Monthly Statement Page 1 of I Local Agency Investment Fund P.O. Box 942809 ovww.h•easurer.ca.gov/pmia-laif Sacramento CA 94209-0001 (916) 653-3001 September 12, 2011 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION TREASURER 10500 CIVIC CENTER DRIVE RANCHO CUCAMONGA,CA 91729 PD'IIA Average Monthly Yields Account Number Transactions August 2011 Statement Tran Type Definitions Account Summary_ Total Deposit: 0.00 Beginning Balance: 1,056,176.43 Total Withdrawal: 0.00 Ending Balance: 1,056,176.43 https://Iaifms.treasurer.ca.gov/RegularStatenient.aspx 9/12/2011 STAFF REPORT LIBRARY SERVICES DEPARTMENT `l RANCHO Date: September 19, 2011 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Robert Karatsu, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the meetings for August 1 and September 5, 2011. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular meetings of the Library Foundation Board taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, — O 'x"t 'u Robert Karatsu Library Director CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday,August 1,2011, in the Tri-Communities Room, located at the City of Rancho Cucamonga at 10500 Civic Center Drive,Rancho Cucamonga,California. The meeting was called to order at 6: 10 p.m. Present were Members Akahoshi, Amsler, Davies, Filippi, May, Melillo and Pachon. Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director and Vivian Garcia, Administrative Secretary, were present. B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS BI. Administration of Oath of Office—Oath of Office will be administered to re-appointee Chris White by City Clerk Janice Reynolds. Member White was unable to attend the meeting. C. CONSENT CALENDAR Cl. Approval of Library Foundation Treasurer's Report: May and June, 2011. MOTION: Moved by Member Davies to approve the Treasurer's Report for May and June, seconded by Member Melillo,motion carried,7-0-6(with Clark,Gilfry,Gonzalez,Kendall,Leal and White absent). C2. Approval of Minutes: June 6 and July 4, 2011. MOTION: Moved by Member Filippi to approve the minutes,seconded by Member Amsler,motion carried, 7-0-6 (with Clark, Gilfry, Gonzalez, Kendall, Leal and White absent). D. LIBRARY DIRECTOR'S STAFF REPORTS D I. Library Status Update: Oral report by Robert Karatsu, Library Director. Library Foundation Board Minutes August 1, 2011 Page 2 Robert Karatsu,Library Director,stated that the Library had received a$1,500 donation for a Library Stack from Jack and Wende Frost. Robert Karatsu, Library Director, presented an oral report on the Summer Reading Program to the Members. A record 4,700 patrons (Adults, Teens and Children) turned out for the program. Robert Karatsu, Library Director, stated that the Quarterly Newsletter would be handed out this evening. Michelle Perera,Assistant Library Director,stated that the Lending Library was up and operational at the Northtown Community Center. E. BOARD BUSINESS E1. Presentation of gavel to outgoing Foundation President Rebecca Davies. Robert Karatsu, Library Director,presented a wood gavel on stand to outgoing Library Foundation President Rebecca Davies. He thanked her for all of her hard work and dedication. E2. Review revisions of Library Foundation Budget for FY 2011-2012. Discussion led by President Leal and Library Director Karatsu. Library Director Karatsu stated that the changes requested from the last meeting had been made and reviewed the budget for fiscal year 2011-2012 with the Board. MOTION: Moved by Member Amsler to approve the Budget for FY 2011-2012, seconded by Member Melillo, motion carried, 7-0-6 (with Clark, Gilfry, Gonzalez, Kendall, Leal and White absent). E3. Retirement Party for City Manager Jack Lam on August 26,2011. Discussion led by Library Director Karatsu. Library Director Karatsu reviewed the Retirement Party with the Members. He asked if the attendees would like to present a gift with the Library Board to City Manager Jack Lam. Member Davies stated she will be attending. Member Amsler will be attending. Member Pachon will be attending. Library Foundation Board Minutes August 1, 2011 Page 3 After discussion, the Members stated they would like Member Davies to represent the Library Foundation Board at the Retirement Party. E4. Update on future fundraising event. Discussion led by Member Gonzalez and Assistant Director Perera. Member Filippi stated that Music, Masquerade & Merlot will be held at the Cultural Center on Friday, October 28, at 7 p.m. Save the Date cards will be distributed this evening. The menu is being reviewed by the ad hoc sub-committee. Impressions will be catering the event. Assistant Library Director Perera requested Members to contact her that would like to work on the Auction Packages. A total of six auction packages with a price range of low, medium and high. E5. Foundation use of social media networks. Discussion led by President Leal. Member Davies stated that the Foundation should increase their presence on the Face book Page. Listing information such as the Summer Reading Program Finale,the Lending Library and saving the date for October 29. Member Davies volunteered to be the Administrator on posting information. She will work with Library staff on the information. E6. Update on other ad hoc sub-committees. Discussion led by President Leal. Member Amsler stated that the Calendar Committee with will plan a meeting this evening and updating the Board at the next meeting. F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING Fl. Board meetings scheduled on Holidays—selecting an alternate date. G. COMMUNICATIONS FROM THE PUBLIC None were presented. Library Foundation Board Minutes August 1, 2011 Page 4 H. ADJOURNMENT MOTION: Moved by Member Pachon to adjourn to Monday, September 19, seconded by Member Filippi, motion carried, 7-0-6 (with Clark, Gilfry, Gonzalez, Kendall, Leal and White absent). The meeting adjourned at 6:50 p.m. Respectfully submitted, Tina Gilfry Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY FOUNDATION BOARD Regular Meeting A. CALL TO ORDER The adjourned meeting of the Rancho Cucamonga Library Foundation Board was scheduled for Monday, September 5, 2011,at 6 p.m. in the Tri-communities Room of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was canceled. Respectfully submitted, Ruth Leal Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary Approved: NOTICE OF ADJOURNED MEETING Notice is hereby given that the Rancho Cucamonga Library Foundation Board Members at their meeting held Monday, August 1, 2011, adjourned said meeting to Monday, September 19, 2011,at the hour of 6 p.m., in the Tri-Communities Room at the City of Rancho Cucamonga, 10500 Cultural Center Drive, Rancho Cucamonga,California. Said adjournment was passed by the following vote: AYES: Akahoshi, Amsler, Davies, Filippi, May, Melillo and Pachon NOES: None ABSENT: Clark, Gilfry, Gonzalez, Kendall, Leal and White ABSTAIN: None Vivian Garcia, Library Administrative Secretary Rancho Cucamonga Public Library August 2, 2011