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Home My WebLink About11/11/07 (Agn) Lib Fnd Board LIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING First Monday 6:00 p.m. November 7, 2011 Rains Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 �*r City Councilmembers L. Dennis Michael, Mayor Sam Spagnolo, Mayor Pro Tem William J. Alexander, Councilmember Chuck Buquet, Councilmember Diane Williams, Councilmember Foundation Members Ruth Leal, President Teresa Akahoshi, Vice President Tina Gilfry, Secretary Jackie Amsler, Member Rebecca Davies, Member Gino Filippi, Member David Gonzalez, Member Balbina Kendall, Member Leslie May, Member Dominic Melillo, Member Paula Pachon, Member Chris White, Member DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretary of the Rancho Cucamona Public Library. Acting in that capacity on KJv . :5, Do(I , at F arta , I posted a true and correct copy of the Library Board of Trustees meeting agenda dated Nov' 7, aW to be held in the Council Chambers located at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on at Rancho Cucamonga. City of Rancho Cucamonga By: ILj a co�� a-u Vivian Garcia Senior Administrative Secretary City of Rancho Cucamonga LIBRARY FOUNDATION BOARD AGENDA NOVEMBER 7, 2011 1 RANCHO CUCAMONGA A. CALL TO ORDER 1. Roll Call: Akahoshi Amsler Davies Filippi Gilfry Gonzalez Kendall _ Leal , May , Melillo _, Pachon and White B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Library Foundation Treasurer's Report: August, 4 September and October, 2011. 2. Approval of Minutes: October 3, 2011. 18 C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Update: Oral report by Robert Karatsu, Library Director. D. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Debrief of "Music, Masquerade and Merlot" fundraising event held on Friday, October 28, 2011. Discussion led by President Leal. 2. Attendance at California Library Association conference on November 11, 2011. Discussion led by Assistant Library Director Perera. 3. Strategic Planning for Library Foundation Board. Discussion led by President Leal. LIBRARY FOUNDATION BOARD AGENDA 2 NOVEMBER 79 2011 RANCHO CUCAMONGA 4. Potential new members for Library Foundation Board. Discussion led by President Leal. 5. Update on other ad hoc sub-committees, including discussion of potential new ad hoc sub-committee. Discussion led by President Leal. E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, November 3, 2011, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. STAFF REPORT n ; LIBRARY SERVICES DEPARTMENT J RANCHO Date: November 7, 2011 CUCAMONGA J To: Rancho Cucamonga Library Foundation ,A�� From: Robert Karatsu, Library Director I Subject: TREASURER'S REPORT—AUGUST, 2011 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH August 2011 BALANCE REVENUES EXPENDITURES BALANCE FUND General $107,201.16 $5.283($ 00.00) $106,906.44 Archibald Children's Books Endowment $40,000.00 $40.000.00 Victoria Gardens Books $83.125.00 $83.125.00 Adult Literacy $83,125.00 $83.125.00 Lola A. Livesev Trust Account $218.801.97 $218,801.97 Operating Reserve Fund $5,000.00 $5,000.00 Unallocated Funds $759.000.00 $759,000.00 TOTAL $1231528.68 5.28 300.00 $1231233.96 LAI F Account $1,056,176.43 Union Bank Account $175,057.53 Total Library Foundation Holdings: $1,231,233.96 Revenues: $5.28 PAB Vending Machine $ 5.28 General Fund Expenditures: $300.00 Rancho Cucamonga Community Foundation $ 300.00 General Fund (12 Engraved Donor Bricks from Telethon 2011) Rancho Cucamonga Public Library Foundation CASH REPORT -AUGUST 2011 Beginning Balance $ 1,231,528.68 Deposits: 8/23/2011 5.28 Total Deposits 5.28 Less Checks: 8/22/2011 R.C. Community Foundation #010082 300.00 Total Checks 300.00 Ending Balance $ 1,231,233.96 Union Bank, Statement Ending Balance $ 175,357.53 Deposits in Transit - Less Outstanding Checks 300.00 Union Bank, Adjusted Statement Ending Balance 175,057.53 Investments - LAIF 1,056,176.43 Adjusted Bank Balance $ 1,231,233.96 �4Q4[ I�HJ Gp 4 Page I of 1 UnionBank 0 �° C'C Q0 b T@ RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number:!� UNION BANK 07/30/11 -08/31/11 GOVERNMENT SERVICES- SOUTH 0274 Customer Inquiries POST OFFICE BOX 513840 800-798-6466 IAS ANGELES CA 90051-3840 Thank you for banking with us since 2008 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P0BOX B07 RANCHO CUCAMONGA CA 91729 ■ Methods to commit check fraud are becoming increasingly sophisticated. With Payee Positive Pay,you can get more protection against fraud.This enhancement allows Union Bank to detect inconsistencies to the payee name—in addition to issue date, check number, and check amount—between your check issue information and checks presented for payment.To learn more, call your relationship manager or contact Global Treasury Management Sales at 800-883-0285. Public Fund Checking Summary Account Number: Days in statement period:Days In statement period:33 Balance on 7130 $ 175,352.25 Total Credits 5.28 Deposits(1) 5.28 Total Debits 0.00 Balance on 8131 $ 175,357.53 CREDITS Deposits Including check end cash credits Date Description/Location Reference Amount 8123 UNENCODED COURIER DEPOSIT 45122032 $ 5.28 DEBITS Daily Ledger Balance Date Ledger Balance Date Ledger Balance 8/1-8122 $ 175,352.25 8/23-8/31 $ 175,357.53 LAIF Regular Monthly Statement Page I of 1 Local Agency Investment Fund P.O. Box 942809 www.trrtsurcr.ca. ov/ mia-laif Sacramento, CA 94209-0001 September12, 2011 (916) 653-3001 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION TREASURER 10500 CIVIC CENTER DRIVE RANCHO CUCAMONGA,CA 91729 PMIA Average Monthly Yields Account Number Transactions August 2011 Statement Tran_Type Definitions. Account Summary Total Deposit: 0.00 Beginning Balance: 1,056,176.43 Total Withdrawal: 0.00 Ending Balance: 1,056,176.43 littps://Iaifms.treasurer.ca.gov/RegularStatenient.aspx 9/12/2011 STAFF REPORT LIBRARY SERVICES DEPARTMENT 'l RANCHO Date: November 7, 2011 CUCAMONGA To: Rancho Cucamonga Library Foundation 7 IM W From: Robert Karatsu, Library Director Subject: TREASURER'S REPORT— SEPTEMBER, 2011 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH September 2011 BALANCE REVENUES EXPENDITURES BALANCE FUND General $106,906.44 $2,299.46 $109,205.90 Archibald Children's Books Endowment $40.000.00 $40.000.00 Victoria Gardens Books $83,125.00 $83.125.00 Adult Literacy $83,125.00 $83,125.00 Lola A. Livesev Trust Account $218,801.97 $218.801.97 Operating Reserve Fund5$ ,000.00 $5,000.00 Unallocated Funds $759.000.00 $759,000.00 TOTAL $1,231,233.96 $2,299.46 $0.00 $1,233,533.42 LAIF Account $1,056,176.43 Union Bank Account $177,356.99 Total Library Foundation Holdings: $1,233,533.42 Revenues: $2299.46 Telethon 2011 $ 50.00 General Fund Calendar Ad $ 250.00 General Fund Archibald Donation Box $ 187.00 General Fund Grapevine $ 12.00 General Fund Rental Payment $ 1,600.00 General Fund PAB Donation Box $ 50.00 General Fund PAB Vending Machine $ 150.46 General Fund Rancho Cucamonga Public Library Foundation CASH REPORT SEPTEMBER 2011 Beginning Balance $1,231,233.96 Deposits 9/7/2011 187.00 9/14/2011 1,056.78 9/15/2011 850.00 9/28/2011 205.68 2,299.46 Less Checks - Ending Balance $ 1,233,533.42 Union Bank, Statement Ending Balance $ 177,356.99 Less Outstanding Checks Investments - LA I F 1,056,176.43 Adjusted Bank Balance $ 1,233,533.42 11 41HEN4 Page 1of2 UnlonBankQ� Q(l� b Q RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number: 09/01/11 -09/30/11 UNION BANK GOVERNMENT SERVICES- SOUTH 0274 Customer Inquiries POST OFFICE BOX 513040 800-798-6466 LOS ANGELES CA 90051-3540 Thank you for banking with us since 2008 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P O BOX 807 RANCHO CUCAMONGA CA 91729 ■ Access account information and key online services using your smartphone with Union Bank's Mobile Business Center.Now, wherever you have mobile Internet service,you can check balances, make intra- bank transfers and approve wires securely.To enroll in mobile banking,go to the Online Business Center. To learn more, call your relationship manager or contact Global Treasury Management Sales at 800-883-0285. Public Fund Checking Summary Account Number: Days In statement period:Days in statement period:30 Balance on 911 $ 175,357.53 Total Credits 2,299.46 Deposits(3) 2,112.46 Electronic credits(1) 187.00 Total Debits 300.00 Checks paid(1) -300.00 Balance on 9/30 $ 177,356.99 CREDITS Deposits including check and cash credits Date Description/Location Reference Amount 9114 CARRIER DEPOSIT 46400075 $ 1,056.78 9115 CARRIER DEPOSIT 47124845 850.00 9128 CARRIER DEPOSIT 46056878 205.68 3 Deposits Total $ 2,112.46 Electronic credits Date Description/Location Reference Amount 9/7 CASH MANAGEMENT BKTRANSFER 93090669 $ 187.00 DEBITS Check Paid Number Date Amount Number Date - Amount 10082 9115 300.00 Page 2 of 2 RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number:1000� 09/01/11 -09/30/11 Daily Ledger Balance Date Ledger Balance Dale Ledger Balance 911-916 $ 175,357.53 9115-9/27 $ 177,151.31 9/7-9/13 175,544.53 9/28-9130 177,356.99 9114 176,601.31 LAIF Regular Monthly Statement Page 1 of 1 Local Agency Investment Fund P.O. Box 942809 Sacramento, CA 94209-0001 yvyvw.treasurer.catober 3),20111 (916) 653-3001 October 03,2011 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION TREASURER 10500 CIVIC CENTER DRIVE RANCHO CUCAMONGA, CA 91729 PMIA Average Monthly Yields Account Number:690MEN06b Transactions September 2011 Statement Tran Type Definitions Account Summary Total Deposit: 0.00 Beginning Balance: 1,056,176.43 Total Withdrawal: 0.00 Ending Balance: 1,056,176.43 htips:Hlaifnis.treasurer.ca.gov/RegularStatement.aspx 10/3/2011 STAFF REPORT - - LIBRARY SERVICES DEPARTMENT RANCHO Date: November 7, 2011 C,UCAMONGA To: Rancho Cucamonga Library Foundation From: Robert Karatsu, Library Director , � V Subject: TREASURER'S REPORT—OCTOBER. 2011 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH October 2011 BALANCE REVENUES EXPENDITURES BALANCE FUND General $109.205.90 $13,041.00 ($915.50) $121,331.40 Archibald Children's Books Endowment $40.000.00 $40.000.00 Victoria Gardens Books $83.125.00 $83,125.00 Adult Literacy $83.125.00 $83.125.00 Lola A. Livesev Trust Account $218,801.97 $218.801.97 Operating Reserve Fund5 0$ 00.005 0$ 00.00 Unallocated Funds $759.000.00 $759.000.00 TOTAL $1233.533.42 $13.041.009($ 15.50) $1.245.658.92 LAIF Account $1,056,176.43 LAW Interest $1,012.64 Union Bank Account $188,835.35 Deposit in Transit $550.00 Less Outstanding Checks ($915.50) Total Library Foundation Holdings: $1,245,658.92 Revenues: $13,041.00 LAIF Interest Earned $ 1,012.64 General Fund PAL Campaign $ 10,000.00 General Fund MMM Event $ 1,150.00 General Fund Grapevine $ 5.00 General Fund Rental Payment $ 800.00 General Fund PAB Donation Box $ 57.50 General Fund PAB Vending Machine $ 15.86 General Fund TREASURER'S REPOR"r-OCTOBER,2011 PAGE 2 NOVEMBER 7,2011 Expenditures: $915.50 Piano Warehouse (Rental of Grand Piano) $ 715.50 General Fund Piano Warehouse (Security Deposit) $ 200.00 General Fund Rancho Cucamonga Public Library Foundation CASH REPORT OCTOBER 2011 Beginning Balance $1,233,533.42 LAIF Interest Earned 1,012.64 Deposits 10/6/2011 805.00 10/11/2011 5,000.00 10/18/2011 5,500.00 10/19/2011 157.50 10/24/2011 15.86 10/31/2011 550.00 12,028.36 Less Checks #10083 10/20/2011 (715.50) Piano Warehouse-Deposit #10084 10/24/2011 (200.00) Piano Warehouse-Rental (915.50) Ending Balance $ 1,245,658.92 Union Bank, Statement Ending Balance $ 188,835.35 Less Outstanding Checks #10083 (715.50) #10084 (200.00) (915.50) Deposits in Transit 550.00 Investments-LAIF 1,057,189.07 Adjusted Bank Balance $ 1,245,658.92 37A7EMEN7 Page 1of1 UnionBank alp g&C C Q U N 4@ RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number: 10/01/11 -10/31/11 UNION BANK GOVERNMENT SERVICES- SOUTH 0274 Customer Inquiries POST OFFICE BOX 513840 600-798-6466 LOS ANGELES CA 90051-3840 Thank you for banking with us since 2008 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P O BOX 807 RANCHO CUCAMONGA CA 91729 ■ Access account information and key online services using your smariphone with Union Bank's Mobile Business Center.Now, wherever you have mobile Internet service,you can check balances,make intra- bank transfers and approve wires securely.To enroll in mobile banking,go to the Online Business Center. To learn more, call your relationship manager or contact Global Treasury Management Sales at 800-883-0285. Public Fund Checking Summary Account Number: Days in statement period:Days In statement period:31 Balance on 1011 $ 177,356.99 Total Credits 11,478.36 Deposits(5) 11,478.36 Total Debits 0.00 Balance on 10131 $ 188,835.35 CREDITS Deposits including check and cash credits Date Description(Location Reference Amount 10/6 CARRIER DEPOSIT 46389498 S 805.00 10/12 UNENCODED COURIER DEPOSIT 47699717 5,000.00 10/18 UNENCODED COURIER DEPOSIT 47105152 5,500.00 10/19 CARRIER DEPOSIT 46026606 157.50 10125 UNENCODED COURIER DEPOSIT 46249319 15.86 5 Deposits Total $ 11,478.36 DEBITS Daily Ledger Balance Date Ledger Balance Date Ledger Balance 10/3-1015 $ 177,356.99 10/18 $ 188,661.99 10/6-10/11 178,161.99 10/19-10/24 188,819.49 10/12-10/17 183,161.99 10125-10/31 188,835.35 LAIF Regular Monthly Statement Page 1 of 1 Local Agency Investment Fund P.O. Box 942809 Sacramento, CA 94209-0001 www.treasurNovegov/a 1,201il (916) 653-3001 November 01,2011 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION TREASURER 10500 CIVIC CENTER DRIVE RANCHO CUCAMONGA, CA 91729 PMIA Average Monthly Yields Account Number: Transactions Tran Type Definitions October 2011 Statement Effective Transaction Tran Confirm Date Date Type Number Authorized Caller Amount 10/14/2011 10/13/2011 QRD 1336532 SYSTEM 1,012.64 Account Summary Total Deposit: 1,012.64 Beginning Balance: 1,056,176.43 Total Withdrawal: 0.00 Ending Balance: 1,057,189.07 https://Iaifms.treasurer.ca.gov/RegularStatement.aspx 11/1/2011 STAFF REPORT LIBRARY SERVICES DEPARTMENT RANCHO Date: November 7, 2011 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Robert Karatsu, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the meeting of October 3, 2011. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular meeting of the Library Foundation Board taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, Robert Karatsu Library Director CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, October 3, 2011, in the Tri-communities Room, located at located at the City of Rancho Cucamonga at 10500 Civic Center Drive,Rancho Cucamonga,California. The meeting was called to order at 6:108 p.m. Present were Members Akahoshi, Davies, Filippi, Gilfry, Gonzalez, Leal, May and Pachon. Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director and Vivian Garcia, Administrative Secretary, were present. B. CONSENT CALENDAR Bl. Approval of Minutes: September 19, 2011. MOTION: Moved by Member Davies to approve the minutes, seconded by Member Akahoshi, motion carried, 8-0-5 (with Amsler, Clark, Kendall, Melillo and White absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library Status Update: Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library Director, thanked President Leal and Member Akahoshi for attending the Literacy Celebration on Saturday, October 1. Michelle Perera, Assistant Library Director, updated the Members on the grants the Library had received. Michelle Perera,Assistant Library Director,stated the next Cultural Arts Night event will be held on Friday, October 14, at the Biane Library. MAD (Music, Arts and Dance) will be starting at 7 p.m. Library Foundation Board Minutes October 3, 2011 Page 2 D BOARD BUSINESS D1. Review of Library Foundation Meeting dates. (Carried over from 9/18/11.)Discussion led by President Leal and Library Director Karatsu. Member Pachon suggested that Library Foundation Board go "dark" for the months of December, 2011 and January, 2012. She stated that the ad hoc sub-committees could meet during that time if they needed to. MOTION: Moved by Member Pachon that the Library Foundation Board go"dark"in the following months, December, 2011; January, 2012; July 2012 and December 2012. In addition, the Library Foundation Board would meet on Monday, September 17, 2012, seconded by Member May, motion carried, 8-0-5 (with Amsler, Clark, Kendall, Melillo and White absent). D2. Attendance at California Library Association conference on November 11,2011. Discussion led by Assistant Library Director Perera. Michelle Perera, Assistant Library Director, reviewed the CLA Program Institutes and Schedule for Friday, November 11, with the Members. She asked that if the any of the Members would like to attend to please let her know by the end of the week. D3. Update on"Music,Masquerade and Merlot" fundraising event. Discussion led by Members Gonzalez, Filippi and Assistant Library Director Perera. Member Filippi presented an oral update on the MMM event with the Board. Member Gonzalez reviewed the previous donors listed on the past RRR and MMM event with the Members. Member Filippi stated he will work on information on the event to be submitted to the Inland Valley Daily Bulletin. D4. Update on other ad hoc sub-committees,including discussion on new ad hoc sub-committee. Discussion led by President Leal. President Leal requested the addition of a new ad hoc sub-committee,Public Relations with Member Rebecca Davies as the Chair. She requested volunteers for the new addition. Members Akahoshi, Gonzalez and Gilfry volunteered along with President Leal. Library Foundation Board Minutes October 3, 2011 Page 3 Member Davies updated the Board on information that she had been working on Library Foundation Face book page. President Leal review the information requested by the Calendar ad hoc sub-committee members. Below is a list of their recommendations from the meeting for the 2012 Calendar: - Add the Library Foundation name and new logo. - Move the Library Foundation page to the second page of the Calendar. - Add footer listing Library Foundation Facebook address or website address at the bottom of each month - Changing the ad page (1/2 page ads) and (1/2 page MMM Event page) -Playhouse Page changed to a half page and the other half of the page could be for the Friends of the Library - Focus on the Library Foundation donations - Page of pictures - from Cultural Arts Nights supported by the Library Foundation - Back Page—more discussion on the back page President Leal stated that the Calendar needs to promote the Library and the Library Foundation. Member Davies suggested that the Members recruit potential Library Foundation Members. Member Pachon suggested that the Foundation Board request a strategic planning session for the future of the Library Foundation Board. The session could be a full or half day workshop with the help of a Facilitator. E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING E1. Potential new Members. E2. Strategic Planning for February, 2012 F. COMMUNICATIONS FROM THE PUBLIC None were presented. Library Foundation Board Minutes October 3, 2011 Page 4 G. ADJOURNMENT MOTION: Moved by Member May to adjourn,seconded by Member Gonzalez,motion carried,8-0-5 (with Amsler, Clark, Kendall, Melillo and White absent). The meeting adjourned at 7:08 p.m. Respectfully submitted, Ruth Leal Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary Approved: NOTICE OF ADJOURNED MEETING Notice is hereby given that the Rancho Cucamonga Library Foundation Board Members at their meeting held Monday,November 7,2011, adjourned said meeting to Monday, February 6, 2012, at the hour of 6 p.m., in the Tri-Communities Room at the City of Rancho Cucamonga, 10500 Cultural Center Drive, Rancho Cucamonga,California. Said adjournment was passed by the following vote: AYES: Amsler, Davies, Gilfy, Gonzalez, Leal, May, Melillo and Pachon NOES: None ABSENT: Akahoshi and White, Filippi (left early) ABSTAIN: None Carol�urkel for Vivian Garcia;Zib-nary-Administrative Secretary Rancho Cucamonga Public Library November 8, 2011