HomeMy WebLinkAbout12-066 - Resolutions RESOLUTION NO. 12-066
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA APPROVING THE MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY OF RANCHO
CUCAMONGA AND THE EXECUTIVE MANAGEMENT
EMPLOYEE GROUP RELATIVE TO WAGES, BENEFITS AND
OTHER TERMS AND CONDITIONS OF EMPLOYMENT FOR
THE PERIOD JULY 1, 2012 THROUGH JUNE 30, 2014.
A. RECITALS
Representatives of the City of Rancho Cucamonga (City) and the Executive
Management Employee Group have met and conferred pursuant to the provisions of the
Meyers-Milias-Brown Act (California Government Code §3500, et seq.) with regard to
wages, benefits and other terms and conditions of employment.
Representatives of the City and Executive Management have agreed upon and
presented to this City Council a Memorandum of Understanding effective, July 1, 2012
specifying the results of said meet and confer process.
All legal prerequisites to the adoption of this Resolution have occurred.
B. RESOLUTION
NOW THEREFORE, the City Council of the City of Rancho Cucamonga, California, does
hereby find, determine and resolve as follows:
1. In all respects, as set forth in the Recitals, Part A of this Resolution.
2. The attached Memorandum of Understanding entered into by and between the City
and the Executive Management Employee Group effective July 1, 2012 is hereby
approved and ratified by the City Council.
3. The City Clerk shall certify to the adoption of this resolution.
Please see the following page
for lonnal adoption,certification and signatures
PASSED, APPROVED, AND ADOPTED this 18th day of April 2012.
AYES: Alexander, Buquet, Michael, Spagnolo, Williams
NOES: None
ABSENT: None
ABSTAINED: None
L. Dennis Michael, Mayor
ATTEST:
C' --.
ice C. Reynolds, City lerk
I, JANICE C. REYNOLDS, CITY CLERK of the City of Rancho Cucamonga,
California, do hereby certify that the foregoing Resolution was duly passed, approved and
adopted by the City Council of the City of Rancho Cucamonga, California, at a Regular Meeting
of said City Council held on the 18th day of April 2012.
Executed this 19'" day of April 2012, at Rancho Cucamonga, California.
Lll' '-�L6�
ice C. Reynolds, Cit Jerk
Resolution No. 12-066 - Page 2 of 17
MEMORANDUM OF UNDERSTANDING
CITY OF RANCHO CUCAMONGA
AND
EXECUTIVE MANAGEMENT EMPLOYEE GROUP
Resolution No. 12-066 - Page 3 of 17
MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF RANCHO CUCAMONGA, CALIFORNIA
AND
EXECUTIVE MANAGEMENT EMPLOYEE GROUP
SECTION 1: EFFECTIVE DATE
The provisions of this MOU are effective July 1 , 2012 and shall continue for a two year
period ending June 30, 2014.
SECTION 2: COST OF LIVING ADJUSTMENT
There shall be no cost of living adjustment (0%) for the term of this agreement, except
as may be provided to any other City or Fire District bargaining units.
SECTION 3: SALARY STRUCTURE
Executive Management employees will be assigned to salary ranges which are no less
than 20% (40 salary code steps) below the control point and no more than 15% (30
salary code steps) above the control point. Actual salary within the range is determined
by performance, achievement of goals and objectives, or for recent appointments,
growth within the position.
SECTION 4 : EXECUTIVE BENEFITS
Employees designated as Executive Management are not eligible for overtime pay, or
compensatory time for working hours over and above the normal daily work schedule.
Employees so designated shall be entitled to all benefits provided to general employees
and the following:
A. Administrative Leave — One hundred (100) hours per fiscal year. Days off must
be approved by appropriate supervisor, after successful completion of six months
services within this classification.
B. Life Insurance — Life insurance in the amount of 100% of the annual base salary
plus $75,000.
C. Deferred Compensation — Six percent (6%) of base salary. Additional voluntary
individual contributions above the 6% of base salary level will be matched dollar
for dollar by the City up to a limit of 2% of base salary. The total contributions for
both City and Employee cannot exceed the maximum annual contributions as
determined by the Internal Revenue Service.
D. Automotive allowance of $500 per month if a City vehicle is not provided.
Resolution No. 12-066 - Page 4 of 17
E. Executive Wellness Plan — The City shall provide reimbursement for employee
for an Executive Physical, and related approved expenses, up to a maximum
amount of $2,000 per fiscal year. If the employee selects or requires additional
services beyond the $2,000 per fiscal year amount, employee may receive
reimbursement for additional approved expenses in an amount equivalent to any
unspent funds remaining from employee's Executive Wellness Plan from the
prior fiscal year. If no unspent funds remain from employee's Executive
Wellness Plan from the prior fiscal year; employee may receive reimbursement
for additional approved expenses as an advance against employee's next
immediate fiscal year Executive Wellness Plan (1 year advance only). In no
event shall any employee receive more than $4,000 total reimbursement for an
Executive Physical, and related expenses, in one fiscal year. Approved
providers, and a list of eligible reimbursable services, shall be determined by the
Administrative Services Department.
SECTION 5: HEALTH INSURANCE
A. EMPLOYEES HIRED BEFORE JULY 1, 1994
The City shall provide employee and family health insurance for all existing
represented full-time continuous employees within the bargaining group, subject
to the limitation that no such monthly funding by the City shall exceed the
following:
$995.60 effective July 1, 2009 through December 31 , 2013
B. EMPLOYEES HIRED AFTER JULY 1, 1994
The City shall provide employee and family health insurance for all represented
full-time continuous employees within the bargaining group who have been hired
on or after. July 1, 1994, subject to the limitation that no such monthly funding by
the City shall exceed the following:
$700.00 effective July 1, 2009 through December 31, 2013
C. SINGLE LEVEL BENEFIT COMMENCING JANUARY 1, 2014
Effective 1/1/14, Sections 5(A) and 5(B) above shall no longer be in effect.
Instead, beginning 1/1/14, City shall provide employee and family health
insurance for all represented full-time continuous employees within the
bargaining group, subject to the limitation that no such monthly funding by the
City shall exceed the following:
$745.00
Resolution No. 12-066 - Page 5 of 17
I
D. CASH IN-LIEU PAYMENT
Represented employees who waive coverage under a City paid medical
insurance plan shall be eligible for a cash in-lieu payment in the amount of $200
per month for single coverage or $300 per month for family coverage. To be
eligible an employee must provide proof of other medical insurance coverage
and must provide a signed waiver.
SECTION 6: RETIREE MEDICAL
Subject to the conditions stated below, effective upon a service or disability retirement
from City service at or beyond age 55 with 10 consecutive years of City service at the
time of retirement, retirees shall be eligible to 100% personally funded without any City
contribution, participation in a group health insurance program(s) which is making group
health insurance available to the City's retirees and eligible dependent.
It is agreed and acknowledged by the parties to this MOU that no representation is or
can be made by the City, that such group retiree health insurance is available, or if
available, will remain available for any specific future period of time.
If no such group health insurance is reasonably available, or if the private carrier(s)
terminates such coverage as to the retiree group or any individual group member, the
City shall have no obligation/duty to self-fund or otherwise provide insurance or
replacement insurance.
All premiums for the retiree and/or eligible dependents shall be borne by the retiree.
The City shall advance and submit the necessary premiums to the carrier(s), subject to
the retiree reimbursing the City not later than 30 calendar days after City payment of the
premium. Failure to timely reimburse the City shall result in no further premium
payments being made by the City, resulting in termination of insurance coverage.
The City's duty to advance said premiums shall terminate at age 65 of the retiree,
regardless of whether or not the retiree is eligible for Medicare.
City shall advise the group carrier of the insured's status as a retiree or eligible
dependent. Coverage eligibility shall then be solely determined by the group insurance
carrier(s).
It is likely that premium rates for retirees and/or dependents shall be greater than rates
for employees. Regardless, retirees shall pay 100% of said rates.
If at any time, it is determined by any group health insurance carrier that the City is
prohibited from seeking premium reimbursement from a retiree, City affiliation and
Resolution No. 12-066 - Page 6 of 17
retiree enrollment in said group insurance plan shall immediately terminate upon
rendering of the insurance carrier's decision. In such case, no retiree shall seek
reimbursement from the City for any prior premiums paid by the retiree to the City as
and for premium reimbursement.
SECTION 7: DENTAL INSURANCE
The City shall provide a dental insurance plan for all full-time continuous salaried
employees.
SECTION 8: OPTICAL INSURANCE
The City shall provide an optical insurance plan for all full-time continuous salaried
employees.
SECTION 9: IRS SECTION 125 FLEXIBLE SPENDING ACCOUNT PLAN
The City has established an IRS Section 125 Flexible Spending Account Plan managed
by a third party administrator that is open to voluntary participation by members of the
bargaining unit. The City agrees to pick up all administrative fees associated with
maintaining this program for bargaining unit members (including but not limited to debit
card fees.)
SECTION 10: VOLUNTARY EMPLOYEE BENEFIT ASSOCIATION (VEBA)
The City has established a Voluntary Employee Benefit Association (VEBA) through the
California Government Voluntary Employee Benefit Association to assist employees
with planning for future health care expenses. Employees are allowed a one time
election to opt into the plan.
Contributions to the Plan shall be made as City contributions through a salary reduction
arrangement. All contributions made on behalf of employees through such salary
reduction arrangement are made on a pre-tax basis in accordance with IRS provisions.
No Employer contributions are to be made to the plan. At the discretion of the
Executive Management Group, contributions may be amended once per year provided
that such amendment is permitted by IRS regulations and in conformity with the Plan
Document.
SECTION 11 RETIREE HEALTH SAVINGS ACCOUNT
The members of the Executive Management Group have unanimously agreed to
implement a Retiree Health Savings Account as follows:
Resolution No. 12-066 - Page 7 of 17
A. PRE-1994 EMPLOYEES
1. All Executive Management employees hired prior to 1994 will contribute
the agreed upon value of their accumulated vacation and eligible sick
leave time to the Retiree Health Savings Account, upon separation from
the City.
2. Pre-1994 Employees will review the provisions of the Retiree Health
Savings Account on a yearly basis, in June of every fiscal year, and notify
the City of any changes that are desired in the contribution values of their
collective accounts on or before July 1 of the following fiscal year. Any
changes must be approved by a simple majority of the Pre-1994
participants, prior to implementation.
3. The Retiree Health Savings Account will be administered for the
participants by Nationwide Retirement Solutions and all costs related to
the ongoing administration thereof will be borne by plan participants,
based on the fees and charges established by Nationwide Retirement
Solutions, which may change from time to time, and not the City.
B. POST-1994 EMPLOYEES
1. All Executive Management employees hired subsequent to 1994 will
contribute the agreed upon percent of the cash value of their accumulated
vacation and eligible sick leave time to the Retiree Health Savings
Account, upon separation from the City. It is understood that the funds
contributed are limited to paying for qualified medical premiums.
2. Post-1994 Employees will review the provisions of the Retiree Health
Savings Account on a yearly basis, in June of every fiscal year, and notify
the City of any changes that are desired in the contribution values of their
collective accounts on or before July 1 of the following fiscal year. Any
changes must be approved ,by a simple majority of the Post-1994
participants, prior to implementation.
3. The Retiree Health Savings Account will be administered for the
participants by Nationwide Retirement Solutions and all costs related to
the ongoing administration thereof will be borne by plan participants,
based on the fees and charges established by Nationwide Retirement
Solutions, which may change from time to time, and not the City.
C. FIRE CHIEF
1 . The Fire Chief will contribute the agreed upon percent of the cash value of
his/her accumulated vacation and eligible sick leave time to the Retiree
Resolution No. 12-066 - Page 8 of 17
Health Savings Account, upon separation from the City. It is understood
that the funds contributed are limited to paying for qualified medical
premiums.
2. The Fire Chief will review the provisions of the Retiree Health Savings
Account on a yearly basis, in June of every fiscal year, and notify the City
of any changes that are desired in the contribution value of his/her
account on or before July 1 of the following fiscal year.
3. The Retiree Health Savings Account will be administered for the
participants by Nationwide Retirement Solutions and all costs related to
the ongoing administration thereof will be borne by plan participants,
based on the fees and charges established by Nationwide Retirement
Solutions, which may change from time to time.
SECTION 12: BEREAVEMENT LEAVE
When a death occurs in the family of a full-time employee, the employee shall be
granted up to five (5) bereavement leave days with pay. A death certificate or other
acceptable evidence may be required by the City Manager or designee before leave is
allowed. Family members are defined as follows: employee's spouse or domestic
partner, employee's parents, employee's grandparents, employee's children,
employee's siblings, or employee's grandchildren, employee's spouse or domestic
partner's parents, employee's spouse or domestic partner's grandparents, brother-in-
law, sister-in-law, employee's spouse or domestic partner's children, employee's
spouse's grandchildren, or a blood relative residing with employee. The City Manager
or designee shall approve such bereavement leave. (References to domestic partner
refer to registered domestic partners, as defined by California Family Code §297).
SECTION 13: PERSONAL LEAVE
Employees can use up to 20 hours of accrued sick leave, vacation, administrative leave
or holiday time as personal leave. These 20 hours can be used incrementally (i.e., 1
hour; '/2 hour) throughout the fiscal year. Use of this time is for situations requiring the
employee's attention and needs to be cleared with their supervisor when using the time.
Personal leave can be taken after six months of service.
SECTION 14: VACATION
All full-time employees shall, with continuous service, accrue working hours of vacation
monthly according to the following schedule. Vacation can be taken after six months of
service.
Resolution No. 12-066 - Page 9 of 17
Length of Service Hours Accrued Annual Hours :
In Years Per Pay Period Accrued
1 3.077 80
2 3.461 90
3 3.846 100
4 4.230 110
5 4.615 120
6-8 5.000 130
9 5.384 140
10 5.769 150
11-13 6.153 160
14 6.538 170
15+ 6.923 180
SECTION 15: VACATION BUYBACK
The City will provide the total cash value of up to 80 hours of vacation leave annually,
that may be bought back during either November or April. Employees must maintain a
minimum of 80 hours of accrued vacation subsequent to any payment of vacation buy
back time. Employees who wish to buy back vacation must request payment of not less
than 40 hours and not more than 80 hours. .
SECTION 16: SICK LEAVE
All full-time employees shall, with continuous service, accrue 120 hours of sick leave
annually. Sick leave can be taken after six months of service.
The City shall provide eligible employees with leave of absence due to family and
personal health purposes as provided by the U.S. Family and Medical Leave Act
("FMLA; 29 U.S.C. section 2601 et seq.) and the California Family Rights Act ("CFRA";
California Government Code section 12945.2). The City's FMLA/CFRA policy is
incorporated herein by reference. The City shall also provide leave of absence for
reasons covered by FMLA relating to covered relationships who are members of the
military pursuant to the 2008 amendments to FMLA contained in the National Defense
Authorization Act,
SECTION 17: SICK LEAVE BUYBACK
Employees who terminate their City employment after 5 years of continuous service and
have at least 50% of five years of sick leave accrued on the books upon termination can
sell 120 hours back to the City.
Resolution No. 12-066 - Page 10 of 17
SECTION 18: HOLIDAYS
The City Hall Offices observe the following 14 holidays. All full-time continuous salaried
employees shall be compensated at their regular rate for these days:
(1) July 4 Independence Day
(2) First Monday of September Labor Day
(3) November 11 Veteran's Day
(4) Fourth Thursday of November Thanksgiving Day
(5) Day following Thanksgiving
(5) December 24 Day preceding Christmas
(7) December 25 Christmas Day
(8) January 1 New Years Day
(9) Third Monday of January Martin Luther King's Birthday
(1°) Third Monday of February President's Day
(7 Last Monday of May Memorial Day
(12) Three discretionary days may be taken by an employee at his/her
convenience after six months of service subject to approval of the
department head. Days may not be carried over from one fiscal year to
the next.
Whenever a holiday falls on a Sunday, the following Monday shall be observed as a
holiday. Whenever a holiday falls on a Friday or Saturday, the preceding Thursday
shall be observed as the holiday. When a holiday combination occurs (Thanksgiving,
Christmas, etc.) where two consecutive days are holidays and it would result in the City
Hall being open to serve the public only 2 days during the week, only one of the
holidays will be observed and the other holiday will become a floating holiday. For
example, for Thanksgiving, Thursday will be observed as the regular holiday; however
Friday will become a floating holiday to be used at a later date. For Christmas,
Wednesday will be observed as the regular holiday; however Tuesday (the day
preceding Christmas) will become a floating holiday to be used at a later date. In the
instance of Thanksgiving, Christmas or New Years, employees will have until June 30 to
use those floating holidays accrued between Thanksgiving and New Years. Also, those
Resolution No. 12-066 - Page 11 of 17
days will not accrue as floating holidays until the actual holiday has occurred. Each i
year the City will designate which days will be observed and which are floating holidays.
Employees who are eligible to bank a holiday have until June 30 (end of fiscal year) to
use the banked holiday earned from July 1 through April 30. Any holiday banked in May
and June, employees have until September 30 to use the banked holiday.
SECTION 19: NATAL AND ADOPTION LEAVE WITHOUT PAY
The City shall provide employees up to four months natal and adoption leave for the
birth or adoption of a child; such leave shall be pursuant to the provisions of the
California Pregnancy Disability Act ("PDA'; California Government Code section 12945),
if applicable. The City's PDA policy is incorporated herein by reference. Employees on
this leave of absence without pay beyond the four-month period will be responsible for
the payment of medical, dental and optical premiums to keep the coverage in force
during the leave of absence.
SECTION 20: NATAL AND ADOPTION LEAVE WITH PAY
Employees are granted up to 2 days natal and adoption leave with pay for the birth or
adoption of a child. Any paid time required beyond this initial 2 days must be charged to
sick leave, vacation, compensatory or floating holiday time.
SECTION 21: WORKERS COMPENSATION LEAVE
Any employee covered herein who is receiving disability payments under the "Workers
Compensation Act of California" for on-the-job injuries sustained while engaged in the
performance of duties of any such City position, shall receive from the City during the
first three months of such disability absence, payments in an amount equal to the
difference between the disability payments received under the Workers Compensation
Act and the employee's full salary. Such payments by the City should be made without
any deduction from accrued sick leave benefits. The City's obligation for such
payments shall commence on the first (1S) day of such disability absence. In the event
the employee's disability absence should exceed three months, an employee shall be
allowed to supplement the Workers Compensation benefit received under State law with
available accrued sick leave, accrued vacation leave or accrued compensatory time.
The total number of leave hours, along with the Workers Compensation benefit, shall
not exceed the employee's base pay for each day of the leave. For this purpose,
accrued leave hours can be used in one-hour increments.
SECTION 22: MILITARY LEAVE
Employees required to serve military leave will be compensated pursuant to the Military
and Veterans Code. To qualify for compensation the military orders must be submitted
Resolution No. 12-066 - Page 12 of 17
to the supervisor prior to their tour of duty and must be attached to the timecard for that
pay period.
SECTION 23: MILITARY SERVICE BUY BACK
Employees have the option for military service buy back at the employee's expense.
SECTION 24: RETIREMENT BENEFIT
Represented employees shall be members of the California Public Employees
Retirement System (CaIPERS) and shall be provided the benefits as described below:
A. Employees Hired Before September 1, 2010
§ 21354.4 2.5% at 55 Full Formula
§ 21574 4th Level 1959 Survivor
§ 20042 1 Yr Final Compensation
City pays the normal eight percent (8%) CaIPERS member contribution per
Resolution 11-063.
Effective 7/1/13, employees shall pay one percentage point (1%) of the normal
CaIPERS employer contribution.
B. Employees Hired Between September 1 2010 and July 3, 2011
§ 21354.4 2.5% at 55 Full Formula
§ 21574 4th Level 1959 Survivor
§ 20042 1 Yr Final Compensation
City pays seven percent (7%) of the normal CaIPERS member contribution;
employee pays one percentage point (1%) of the CaIPERS member contribution
per Resolution 11-063.
C. Employees Hired on or After July 4 2011
§ 21354 2% @ 55 Full Formula
§ 21574 4th Level 1959 Survivor
§ 20037 3 Yr Final Compensation
Resolution No. 12-066 - Page 13 of 17
City pays six percent (6%) of the normal CalPERS member contribution;
employee pays one percentage point (1%) of the CaIPERS member contribution
per Resolution 11-063.
It is understood that all contributions paid by the employee as described above shall be
calculated based upon the full base salary of the employee, plus any additional
PERSable compensation, and any Employer Paid Member Contributions (EPMC).
If, subsequent to the adoption of this MOU, a State measure becomes law which
requires employees to pay one percentage point (1%) or more of their Employer Paid
Member Contribution, the one percentage point (1%) payment of the employer or
employee share being paid by employees would be eliminated on the effective date of
such measure.
City shall adopt a resolution providing that all employee CalPERS contributions shall be
deducted on a pre-tax basis to the extent permitted by law or IRS regulation.
SECTION 25: TUITION REIMBURSEMENT FOR APPROVED COLLEGE/ UNIVERSITY COURSES
Effective July 1, 2006, (July 1 through and including the following June 30)
reimbursements by the City of the following enumerated college and/or university
course expenses shall not exceed two thousand three hundred dollars ($2,300.00)
during any fiscal year.
Eligibility for said reimbursement in an amount not to exceed $2,300.00 in any one fiscal
year shall be contingent upon a determination by the employee's department head or
his designee that all of the following conditions precedent exists:
A. Expenses shall be incurred as regards coursework undertaken at a college or
university that is licensed/accredited by the State of California.
B. The applicant for reimbursement shall present to the Personnel Department
documentation prepared by the accredited/licensed college or university which
evidences the applicant's receipt of a grade of "C" or "pass" in a pass/fail class.
As regards each class for which reimbursement is sought (where an employee is
simultaneously enrolled in multiple approved classes and does not receive a "C"
or "pass" in any one or more of such classes, the amount of expenses subject to
City's reimbursement shall be reduced and/or as appropriate, pro-rated to reflect
no reimbursement being made for expenses related to classes where the
minimal grade was not received).
C. Eligibility for reimbursement for said expenses shall be confined to either: 1)
those courses that in and of themselves consist of curriculum which is
predominately related to the development of skills reasonably anticipated by the
Resolution No. 12-066 - Page 14 of 17
City to enhance the applicant's job performance (by means of a non-inclusive
example only, art classes would not qualify for reimbursement); or 2) where the
employee has declared a major that is job-related as set forth in this Section C,
to those classes which must be completed as a condition precedent to successful
completion of the course of study in the selected major.
D. Eligibility for reimbursement upon completion of coursework shall be predicated
upon the employee's department head or his designee, making a written
determination prior to the affected employee's enrollment in the course(s) for
which reimbursement is later sought, that the coursework is offered by an
accredited college or university and that the above-described job nexus does
exist. The determination of the City Manager or his designee in such regards
shall be final.
E. The costs which shall be subject to reimbursement are limited to the following: 1)
tuition; 2) books; 3) supplies; 4) parking; and, 5) laboratory. In addition to all
other conditions precedent to reimbursement set forth in this section, prior to
reimbursement being approved, written receipts shall be provided to the
Personnel Department and shall evidence each expenditure for which
reimbursement is sought.
SECTION 26: 4/10 WORKWEEK
City Hall operates on a 4/10 work week, hours lam to 6pm, Monday through Thursday.
Remote facilities operate on a 40-hour work week of varying days and times.
SECTION 27: Bi-LINGUAL PAY
Employees who qualify for bi-lingual pay will be provided $50.00 per month.
SECTION 28: FURLOUGHS
Fiscal Year 2012/13
Employees will be required to take thirty (30) hours of unpaid furlough during Fiscal
Year 2012/13. The number of furlough days will depend on the employee's regular
work schedule. Employees will have four options to complete the thirty (30) hour
furlough as outlined below, with the final, irrevocable decision to be made in writing by
May 31, 2012. Once the City has received in writing the decision by all employees
regarding their preferred method of meeting their furlough obligation, the City will, within
forty-five (45) calendar days, provide a written Furlough Implementation Schedule to the
affected departments and to the negotiation team for each affected employee group.
Resolution No. 12-066 - Page 15 of 17
Furlough Options:
Vacation Hours — The employee may elect to "give back" thirty (30) hours from
their accrued vacation leave bank to the City.
A. If an employee opts to give back vacation leave hours but does not
have all thirty (30) hours available, the City will permit the employee to
accumulate the additional hours through January 31, 2013. If the
employee has not accumulated sufficient vacation hours by January
31, 2013, then the employee must take the balance of the thirty (30)
hours as unpaid furlough hours during the period February 2013
through June 30, 2013.
B. Probationary employees who complete probation prior to May 31 , 2013
and have elected, in advance, to have thirty (30) hours deducted from
their accrued vacation balance, shall have the deduction made at the
conclusion of probation. If the employee does not complete probation
prior to May 31, 2013, a one-time exception shall be made to allow the
deduction of the accrued leave by June 30, 2013 if they so chose. If a
probationary employee has not accrued thirty (30) hours as of May 31,
2013, then the employee must take the balance of the thirty (30) hours
as unpaid furlough hours by June 30, 2013. Any probationary
employee who did not chose to deduct accrued leave shall take the
balance of the thirty (30) hours as unpaid furlough hours during the
period February 2013 through June 30, 2013.
Unpaid Furlough Hours — An employee may elect to take thirty (30) unpaid
furlough hours during the period July 1, 2012 through June 30, 2013.
Furlough hours may be scheduled in full ten (10) hour increments or five (5) hour
increments for those employees who work ten (10) hour schedules. However, a
maximum of fifteen (15) hours can be taken in five (5) hour increments.
Furlough hours may generally be scheduled in full eight (8) hour increments or
four (4) hour increments for those employees who work eight (8) hour schedules.
However, a maximum of twelve (12) hours can be taken in four (4) hour
increments. Because employees cannot achieve the full 30 hours of furlough in
a combination of eight (8) and/or four (4) hour increments, those employees
working eight hour schedules must furlough an additional two (2) hours during
FN 2012/13.
Holiday Closure — An employee may elect to take unpaid furlough hours during
the holiday closure described in Section 29 and choose either of the preceding
options to total thirty (30) hours of furlough. If an employee furloughs during the
holiday closure period but is subsequently called in to work, that day shall not be
counted toward the employee's required thirty (30) hours of furlough.
Resolution No. 12-066 - Page 16 of 17
Furlough Spread Over 26 Pay Periods — As an option to spread the furlough
obligation over the full 26 pay periods in the 2012/13 fiscal year, employees may
elect to furlough 1.15 hours per pay period. These employees will work their
normal (80 hour) work period (less any regular holiday, vacation, sick or other
leave) but will note 1.15 hours of furlough on each time sheet which will result in
payment for 78.85 hours of non-furlough time per 80 hour pay period.
Fiscal Year 2013/14
Furloughs will be eliminated completely effective July 1, 2013.
SECTION 29: HOLIDAY FACILITY CLOSURE
If agreed to by all City labor groups, in addition to the regular scheduled City holidays of
December 24 and 25, 2012, and January 1, 2013, City Hall and the City Yard shall
close December 26, 27 and 31, 2012.
In addition to the regular scheduled City holidays of December 24 and 25, 2013 and
January 1, 2014, City Hall and the City Yard shall close on December 23, 26, 30 and
31, 2013 and January 2, 2014. Closure dates for the Libraries, the Cultural Center and
other Community Services facilities shall be determined by the City in order to minimize
the impact on public services. During these closures employees may take paid leave
from holiday, management leave, or vacation accruals; however, unpaid leave may only
be taken from furlough hours.
CITY EXECUTIVE MANAGEMENT
John R. Gillison Trang Huynh
City Manager Building and Safety Director
Resolution No. 12-066 - Page 17 of 17