HomeMy WebLinkAbout2009/01/08 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
A. CALL TO ORDER
An adjourned meeting of the Library Board of Trustees was held on Thursday, January 8, 2009, in
the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga,
California. The meeting was called to order at 6 p.m. by President Pro Tem Nagel. Present were
Members Amsler, Haddon and Hairston.
Also present were: .Robert Karatsu, Library Director, Michelle Perera, Acting Assistant Library
Director,Renee Tobin, Principal Librarian,Karye Hood,Reference Services Coordinator/Archibald
Library, Cara Vera, Senior Librarian, Rose Manela, Literacy Supervisor, Carol Durkel, Office
Specialist II and Vivian Garcia, Administrative Secretary.
B. CONSENT CALENDAR
BI. Approval of Minutes: November 13 and December 11, 2008.
MOTION: Moved by Member Hairston to approve the consent calendar, seconded by Member
Amsler. Motion carried 4-0-1 (with Coberly absent). .
C. LIBRARY DIRECTOR'S STAFF REPORTS
Cl. Library Status Report: Oral reports presented by staff.
a. "Organization in Transition"
Robert Karatsu,Library Director,presented an oral update on the Rancho Cucamonga Public Library
in transition.
Robert Karatsu, Library Director, stated that Deborah Clark would be working as a Library
Consultant until June. She will be working on the following items:
Fundraising
Library Foundation
Budget
Grant for the second floor of Paul A. Biane Library
Library Board Welcome Packet
b. Review of current statistics. Oral reports by Robert Karatsu, Library Director and
Michelle Perera, Acting Assistant Library Director.
Library Board Minutes
January 8, 2009
Page 2
Robert Karatsu, Library Director, reviewed the statistics for Archibald Library with the Board.
Michelle Perera,Acting Assistant Library Director,reviewed the Paul A.Biane Library stats with the
Board.
C2. Budget Reports: Reports presented by Robert Karatsu, Library Director.
a. Status of 2008/2009 Budget.
Robert Karatsu, Library Director, reviewed the Budget with the Library Board.
C3. Children's Services: Oral update by staff.
a. Oral presentation by Principal Librarian Renee Tobin.
Renee Tobin,Principal Librarian,reviewed the registration of storytimes,the Snowflake Festival and
the Cookies and Carols programs with the Board.
Renee Tobin,Principal Librarian, stated that Good Morning America came out and interviewed one
of the Adult Literacy Tutor and Learner teams. A video tape was played of the Good Morning
America segment which aired on December 27, 2008.
Rose Manela, Literacy Supervisor, reviewed the process with the Board.
C4. Archibald Library: Oral update by staff.
a. Status of Remodel Project and punch list. Oral report by Robert Karatsu, Library
Director.
Robert Karatsu,Library Director,presented an oral update of the few items on the punch list with the
Board.
C5. Paul A. Biane Library: Oral update by staff.
Michelle Perera,Acting Assistant Library Director,reviewed a colorful flyer advertising the Chinese .
New Year Celebration which will be held on Friday, January 23, with the Board. Angelica
Trummell, Library Assistant, is coordinating the event with staff.
Michelle Perera, Acting Assistant Library Director, stated that on February 28 in the evening, the
Black History Cultural Arts Night will be held at the Paul A. Biane Library. She also stated that on
January 31 there will be a launch of new program, VG Kids Club. She stated that more information
would be coming.
Library Board Minutes
January 8, 2009
Page 3
Michelle Perera,Acting Assistant Library Director,updated the Board on the grants Library staff had
been working on.
D. BOARD BUSINESS
DI. American Library Association and California Library Association Conferences: Update from
Board Members who attended the events.
Board Member Amsler gave an oral report on the conferences she attended.
Board Member Hairston presented an oral report on the conferences she attended.
Board Member Haddon gave an oral report on the conference he attended in San Jose.
President Pro Tem Nagel presented an oral report on the conferences she had attended.
D2. . Discussion of funds received from California State Library, including Public Library
Foundation (PLF) and Direct Loan for non-resident use. PowerPoint Present by Robert Karatsu
Library Director, report attached.
Robert Karatsu, Library Director, gave an oral report while presenting the PowerPoint Presentation
to the Board on funds received from California State Library.
D3. Konica Minolta Copiers—price of print jobs.
a. Oral report by Robert Karatsu, Library Director.
Robert Karatsu,Library Director, requested the item to be held over due to the absence of President
Coberly.
D4. Historical Preservation.
Robert Karatsu, Library Director, notice this item had been listed in the past on the minutes. He
asked for input from the Board.
Board Member Amsler asked about historical documents,oral tapes and books on the history of the
City of Rancho Cucamonga.
Board Member Amsler stated that Cal Poly has the Vintner's Collection.
Robert Karatsu, Library Director,stated that when the Rancho Cucamonga Public Library opened in
1994, library staff tried to get a hold of local historical books and items.
Library Board Minutes
January 8, 2009
Page 4
Board Member Amsler stated that the Founder's Day would be a good time to have a historical
display with land maps and items. The Daily Bulletin had a file drawer with historical photos. She
will check with staff there and see if anything is available.
Robert Karatsu, Library Director, stated that staff will follow up and contact the staff at the Rains
House.
D5. Teen Board Reports. Oral report by Cara Vera, Senior Librarian.
Cara Vera, Senior Librarian, gave an oral update on the Teen Board.
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
E1. Konica Minolta Copiers - the prices for color and black/white copies and print jobs.
E2. Library Director Goals
E3. Historical Preservation—Rains House
E4. CALTAC Workshop
E5. Telethon 2009
E6. Update on the Senior Library at Central Park
F. COMMUNICATIONS FROM THE PUBLIC
None
G. ADJOURNMENT
Robert Karatsu, Library Director, closed the meeting in memory of Charles Goolsby.
MOTION: Moved by Member Hairston to adjourn, seconded by Member Haddon. Motion carred,
4-0-1 (with Coberly absent). Meeting adjourned at 7:32 p.m.
Respectfully su mitted,
I/L�rCo a e ei�
Vivian Garcia
Administrative Secretary
Approved: February 12, 2009