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HomeMy WebLinkAbout2009/02/12 (Min) Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER An adjourned meeting of the Library Board of Trustees was held on Thursday,February 12,2009,in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:07 p.m. by President Coberly. Present were Members Haddon, Hairston and Nagel. Also present were: Robert Karatsu, Library Director, Michelle Perera, Acting Assistant Library Director,Renee Tobin,Principal Librarian,Karye Hood,Reference Services Coordinator,Cara Vera, Senior Librarian, Jennifer Downey, Reference Librarian, Vicky Roslof, Acting Circulation Supervisor/Archibald, Lois Schrader, Planning Commission Secretary, Carol Durkel, Office Specialist I1 and Vivian Garcia, Administrative Secretary. B. PRESENTATIONS Bl. Review of the Draft Rancho Cucamonga Guiding Principles. Presentation by City Planning Department Staff on the City's new General Plan. Lois Schrader,Planning Commission Secretary,handed out the Library Board Member information on the draft Rancho Cucamonga Guiding Principles. She explained what would be covered in the Public Workshops that are planned for the remainder of February and the month of March. C. CONSENT CALENDAR Cl. Approval of Minutes: January 8, 2009 (Coberly abstained). MOTION: Moved by Member Hairston to approve the minutes, seconded by Member Nagel. Motion carried 3-0-1-1 (with Amsler absent). D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Library Status Report: Oral reports presented by Robert Karatsu, Library Director and Michelle Perera, Acting Assistant Library Director. Member Amsler arrived at 6:18 p.m. Library Board Minutes February 12, 2009 Page 2 Robert Karatsu,Library Director,reviewed the changes in the agenda and the new budget report with the Library Board. Michelle Perera, Acting Assistant Library Director, reviewed the new statistical reporting with the Library Board. Robert Karatsu, Library Director, introduced Vicky Roslof, Acting Circulation Supervisor. D2. Budget Reports: Reports presented by Robert Karatsu, Library Director. a. Status of 2008/2009 Budget. Robert Karatsu, Library Director, reviewed the Budget with the Library Board. D3. Children's Services: Oral update by Renee Tobin, Principal Librarian. Renee Tobin, Principal Librarian, reviewed January events with the Board. She also stated that the Back to Basics program would be starting up again at the end of the month. She stated that both library locations are full until next fall. D4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. Karye Hood,Reference Services Coordinator, stated that January had been a busy month. Tax forms along with information on tax assistance are available to the public. She reviewed the procedures for the free Technology Classes that are now available to the public at the Archibald Library. D5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian. Cara Vera, Senior Librarian, reviewed Chinese New Year Program with the Library Board. There were over five hundred and fifty attendees. The performers included the Lion Dance, traditional Chinese dance and music, crafts and activities for the children. Cara Vera, Senior Librarian, estimated that close to five hundred people attended that Library's booth at the launch of the new VG Kids Club offered by the Victoria Gardens mall. Cara Vera, Senior Librarian,reviewed the Black History Month Cultural Arts Night event which will be held on Friday, February 20, starting at 7 p.m. with the Board. Library Board Minutes February 12, 2009 Page 3 E. BOARD BUSINESS E1. Library Director's Goals. a. Discussion led by Robert Karatsu, Library Director. Report attached. Robert Karatsu, Library Director,reviewed his goals, as well as the organization's goals in the next year with the Library Board Members. President Coberly stated that the Members would like to be given the opportunity to give input and review a Library Board introduction packet for new Board Members. Robert Karatsu,Library Director, stated that after the Telethon,staff would offer to organize a board development workshop for the Board Members if they would like to have one. There was consensus that the Library Board would be interested in a workshop on goal setting. E2. Konica Minolta Copiers—price of print jobs. a. Oral report by Robert Karatsu Library Director. Robert Karatsu, Library Director, reviewed with the Library Board the charges for print jobs at the Library. He also reviewed print job charges by private businesses with the Rancho Cucamonga area. Robert Karatsu, Library Director, stated that after in either April or May (prior to the new fiscal year), Library staff will return with a recommended fee along with others for the Library Board's review. Member Amsler suggested bundling the fees and issuing a card which can be used at the Library. E3. Historical Preservation—Rains House. a. Oral report by Cara Vera, Senior Librarian. Cara Vera, Senior Librarian,reviewed with the Library Board the historical information available at the Rains House. She also reviewed what is available at the Chaffey Garcia House and the Ontario Museum. Cara Vera, Senior Librarian,gave an oral report on what historical documents, collections and oral history is available at the Model Colony Room at the Ontario Public Library. Library Board Minutes February 12, 2009 Page 4 Member Amsler stated that there is also historical information available at the Cooper Museum and the Pomona Historical Society. Member Haddon stated that there should be historical information available at the San Bernardino County Museum. Cara Vera, Senior Librarian, stated that staff will provide a pathfinder or resource list in reference on historical information for the patrons. Member Amsler thanked staff for their work. E4. CALTAC Workshop a. Discussion led by Robert Karatsu, Library Director. Flyer attached. Robert Karatsu, Library Director, reviewed and encouraged Library Board Members to attend the CALTAC Workshop on March 14 at the Torrance Public Library. E5. Update on Telethon 2009 a. Oral report by staff. Robert Karatsu, Library Director, reviewed the acts for the Telethon with the Board Members. Michelle Perera,Acting Assistant Library Director,gave an oral update on the fundraising,the hosts and the incentives for the Telethon with the Library Board. President Coberly left at 7:40 p.m. President Pro Tem Nagel assumed the chair of the meeting. E6. Rancho Cucamonga Library Services for Seniors. a. Report by Jennifer Downey, Reference Librarian. Report attached. Jennifer Downey, Reference Librarian, introduced herself and presented an oral report on the services offered for seniors which are provided by the Rancho Cucamonga Library. Member Nagel thanked staff for their work. Library Board Minutes February 12, 2009 Page 5 Member Amsler suggested that a table be set up with information on the what is available to the seniors at the Senior Center during their lunchtime. She also requested flyers or information for the YMCA area at Central Park. E7. Teen Member Reports. a. Oral report by Cara Vera, Senior Librarian. Cara Vera, Senior Librarian,updated the Library Board on the Teen Board activities for January and February with the Library Board. F. IDENTIFICATION OF ITEMS FOR NEXT MEETING Fl. FY 2009-2010 Budget F2. Telethon 2009 G. COMMUNICATIONS FROM THE PUBLIC None H. ADJOURNMENT MOTION: Moved by Member Hairston to adjourn, seconded by Member Haddon. Motion carred, 4-0-1 (with Coberly absent). Meeting adjourned at 8:10 p.m. Respectfully submi ted, tot Vivian Garcia Administrative Secretary Approved: March 12, 2009