HomeMy WebLinkAbout2009/03/12 - Agenda Packet - Library Board of TrusteesLIBRARY BOARD OF TRUSTEES
AGENDA
CITY OF RANCHO CUCAMONGA
REGULAR MEETING
Second Thursday
6 p.m.
March 12, 2009
Council Chambers
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, California 91730
+++
City Councilmembers
Donald J. Kurth, M.D., Mayor
L. Dennis Michael, Mayor Pro Tem
Rex Gutierrez, Councilmember
Sam Spagnolo, Councilmember
Diane Williams, Councilmember
***
Boardmembers
Robert Coberly, President
Sharon Nagel, President Pro Tem
Jackie Amsler, Member
Scott Haddon, Member
Luella Hairston. Member
DECLARATION OF POSTING OF AGENDA
VIVIAN GARCIA states and declares as follows:
I presently am, and at all times mentioned herein have
been, the Administrative Secretary of the Library .of Rancho
Cucamonga. Acting in that capacity, on ~,re~ (P~ avtS~ ,
at ~, I posted a true and correct copy of the meeting
agenda dated ^M„~~,12 ~~ aC.Y~q at 10500 Civic
Center Drive, Rancho Cucamonga.
I declare under penalty of perjury that the foregoing is
true and correct and that this declaration was executed on
M, f~ (1 ~, at Rancho Cucamonga.
City of Rancho Cucamonga
BY: ~j,(rCa~- k
Vivian Garcia, Administrative
Secretary
City of Rancho Cucamonga
- LIBRARY BOARD OF TRUSTEES AGENDA
MARCH 12, 2009
RANCHO
CUCAMONGA
A. CALL TO ORDER
1. Roll Call: Amsler , Coberly ,Haddon ,
Hairston and Nagel
B. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
non-controversial. They will be acted upon by the Library Board of
Trustees at one time without discussion. Any item may be removed
by a Member or member of the audience for discussion.
1. Approval of Minutes: February 12, 2009.
C. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony,
although the President may open the meeting for public input.
1. Library Status Report: Oral reports presented by staff.
a. FY 2009-2010 Preliminary budget update. Oral reports by
Robert Karatsu, Library Director.
b. Review of current statistics. Oral report by Michelle
Perera, Acting Assistant Library Director.
2. Budget Reports: Reports presented by Robert Karatsu, Library
Director.
3. Children's Services: Oral update by staff.
4. Archibald Library: Oral update by staff.
5. Paul A. Biane Library: Oral update by staff.
D. BOARD BUSINESS
The following items have been requested by the Library Board of
Trustees for discussion. They are not public hearing items, although
the President may open the meeting for public input.
1. Telethon 2009! Update by staff.
E. IDENTIFICATION OF ITEMS FOR THE NEXT
MEETING
- LIBRARY BOARD OF TRUSTEES AGENDA
MARCi-t 12, 2009
RANCHO
CUCAMONGA
2
This is the time for the Library Board of Trustees to identify the items
they wish to discuss at the next meeting. These items will not be
discussed at this meeting, only identified for the next meeting.
F. PUBLIC COMMUNICATIONS
This is the time and place for the general public to address the
Library Board of Trustees on any item listed on the agenda. State law
prohibits the Library Board from addressing any issue not previously
included on the Agenda. The Board may receive testimony and set
the matter for a subsequent meeting.
Comments are to be limited to five minutes per individual or less, as
deemed necessary by the Chair, depending upon the number of
individuals desiring to speak. All communications are to be
addressed directly to the Board, not to the members of the audience.
This is a professional business meeting and courtesy and decorum
are expected. Please refrain from any debate between audience and
speaker, making loud noises or engaging in any activity which might
be disruptive to the decorum of the meeting.
G. ADJOURNMENT
I, Vivian R. Garcia, Library Administrative Secretary of the City of
Rancho Cucamonga, or my designee, hereby certify that a true,
accurate copy of the foregoing agenda was posted on Friday, March
6, 2009, seventy two (72) hours prior to the meeting per Government
Code 54954.2 at 10500 Civic Center Drive.
STAFF REPORT
LIBRARY SERVICES DEPARTIIEN'I'
Date: March 12, 2009
To: Rancho Cucamonga Library Board
From: Robert Karatsu, Library Director
Subject: APPROVAL OF MINUTES
RECOMMENDATION
Approval of the minutes of the meeting of February 12, 2009.
BACKGROUND/ANALYSIS
Y~~ ~_ 1
3-
RANCHO,
cUCAMONGA
Attached, please find the minutes for the regular meeting of the Library Board of Trustees taken and
compiled by Library Administrative Secretary, Vivian Garcia.
FISCAL IMPACT
None.
Respectfully submitted,
- ~ >c~.
Robert Karatsu
Library Director
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
A. CALL TO ORDER
An adjourned meeting of the Library Board ofTrustees was held on Thursday, February 12, 2009, in
the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga,
California. The meeting was called to order at 6:07 p.m. by President Coberly. Present were
Members Haddon, Hairston and Nagel.
Also present were: Robert Karatsu, Library Director, Michelle Perera, Acting Assistant Library
Director, Renee Tobin, Principal Librarian, KaryeHood, Reference Services Coordinator, Cara Vera,
Senior Librarian, Jennifer Downey, Reference Librarian, Vicky Roslof, Acting Circulation
Supervisor/Archibald, Lois Schrader, Planning Commission Secretary, Carol Durkel, Office
Specialist II and Vivian Garcia, Administrative Secretary.
*****+
B. PRESENTATIONS
B 1. Review of the Draft Rancho Cucamonga Guiding Principles. Presentation by City Planning
Department Staff on the City's new General Plan.
Lois Schrader, Planning Commission Secretary, handed out the Library Board Member information
on the draft Rancho Cucamonga Guiding Principles. She explained what would be covered in the
Public Workshops that are planned for the remainder of February and the month of March.
**»***
C. CONSENT CALENDAR
C1. Approval of Minutes: January 8, 2009 (Coberly abstained).
MOTION: Moved by Member Hairston to approve the minutes, seconded by Member Nagel.
Motion carried 3-0-1-1 (with Amsler absent).
******
D. LIBRARY DIRECTOR'S STAFF REPORTS
D1. Library Status Report: Oral reports presented by Robert Karatsu, Library Director and
Michelle Perera, Acting Assistant Library Director.
Member Amsler arrived at 6:18 p.m.
Library Board Minutes
February 12, 2009
Page 2
Robert Karatsu, Library Director, reviewed the changes in the agenda and the new budget report with
the Library Board.
Michelle Perera, Acting Assistant Library Director, reviewed the new statistical reporting with the
Library Board.
Robert Karatsu, Library Director, introduced Vicky Roslof, Acting Circulation Supervisor.
D2. Budget Reports: Reports presented by Robert Karatsu, Library Director.
a. Status of 2008/2009 Budget.
Robert Karatsu, Library Director, reviewed the Budget with the Library Board.
D3. Children's Services: Oral update by Renee Tobin, Principal Librarian.
Renee Tobin, Principal Librarian, reviewed January events with the Board. She also stated that the
Back to Basics program would be starting up again at the end of the month. She stated that both
library locations are full until next fall.
D4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator.
Karye Hood, Reference Services Coordinator, stated that January had been a busy month. Tax forms
along with information on tax assistance are available to the public. She reviewed the procedures for
the free Technology Classes that are now available to the public at the Archibald Library.
D5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian.
Cara Vera, Senior Librarian, reviewed Chinese New Year Program with the Library Board. There
were over five hundred and fifty attendees. The performers included the Lion Dance, traditional
Chinese dance and music, crafts and activities for the children.
Cara Vera, Senior Librarian, estimated that close to five hundred people attended that Library's
booth at the launch of the new VG Kids Club offered by the Victoria Gardens mall.
Cara Vera, Senior Librarian, reviewed the Black History Month Cultural Arts Night event which will
be held on Friday, February 20, starting at 7 p.m. with the Board.
*r****
Library Board Minutes
February 12, 2009
Page 3
E. BOARD BUSINESS
E1. Library Director's Goals.
a. Discussion led by Robert Karatsu, Library Director. Report attached.
Robert Karatsu, Library Director, reviewed his goals, as well as the organization's goals in the next
year with the Library Board Members.
President Coberly stated that the Members would like to be given the opportunity to give input and
review a Library Board introduction packet for new Board Members.
Robert Karatsu, Library Director, stated that after the Telethon, staff would offer to organize a board
development workshop for the Board Members if they would like to have one.
There was consensus that the Library Board would be interested in a workshop on goal setting.
E2. Konica Minolta Copiers -price of print jobs.
a. Oral report by Robert Karatsu Library Director.
Robert Karatsu, Library Director, reviewed with the Library Board the charges for print jobs at the
Library. He also reviewed printjob charges by private businesses with the Rancho Cucamonga area.
Robert Karatsu, Library Director, stated that after in either April or May (prior to the new fiscal
year), Library staff will return with a recommended fee along with others for the Library Board's
review.
Member Amsler suggested bundling the fees and issuing a card which can be used at the Library.
E3. Historical Preservation -Rains House.
a. Oral report by Cara Vera, Senior Librarian.
Cara Vera, Senior Librarian, reviewed with the Library Board the historical information available at
the Rains House. She also reviewed what is available at the Chaffey Garcia House and the Ontario
Museum.
Cara Vera, Senior Librarian, gave an oral report on what historical documents, collections and oral
history is available at the Model Colony Room at the Ontario Public Library.
Library Board Minutes
February 12, 2009
Page 4
Member Amsler stated that there is also historical information available at the Cooper Museum and
the Pomona Historical Society.
Member Haddon stated that there should be historical information available at the San Bernardino
County Museum.
Cara Vera, Senior Librarian, stated that staff will provide a pathfinder or resource list in reference on
historical information for the patrons.
Member Amsler thanked staff for their work.
E4. CALTAC Workshop
a. Discussion led by Robert Karatsu, Library Director. Flyer attached.
Robert Karatsu, Library Director, reviewed and encouraged Library Board Members to attend the
CALTAC Workshop on March 14 at the Torrance Public Library.
E5. Update on Telethon 2009
a. Oral report by staff.
Robert Karatsu, Library Director, reviewed the acts for the Telethon with the Board Members.
Michelle Perera, Acting Assistant Library Director, gave an oral update on the fundraising, the hosts
and the incentives for the Telethon with the Library Board.
President Coberly left at 7:40 p.m. President Pro Tem Nagel assumed the chair of the meeting.
E6. Rancho Cucamonga Library Services for Seniors.
a. Report by Jennifer Downey, Reference Librarian. Report attached.
Jennifer Downey, Reference Librarian, introduced herself and presented an oral report on the
services offered for seniors which are provided by the Rancho Cucamonga Library.
Member Nagel thanked staff for their work.
Library Board Minutes
February 12, 2009
Page 5
Member Amsler suggested that a table be set up with information on the what is available to the
seniors at the Senior Center during their lunch time. She also requested flyers or information for the
YMCA area at Central Park.
E7. Teen Member Reports.
a. Oral report by Cara Vera, Senior Librarian.
Cara Vera, Senior Librarian, updated the Library Board on the Teen Board activities for January and
February with the Library Board.
******
F. IDENTIFICATION OF ITEMS FOR NEXT MEETING
F1. FY 2009-2010 Budget
F2. Telethon 2009
******
G. COMMUNICATIONS FROM THE PUBLIC
None
******
H. ADJOURNMENT
MOTION: Moved by Member Hairston to adjourn, seconded by Member Haddon. Motion carried,
4-0-1 (with Coberly absent). Meeting adjourned at 8:10 p.m.
Respectfully submitted,
~GV'f/a-- ~ic~~a-~
Vivian Garcia
Administrative Secretary
Approved:
~ ~~
r~~~I ,~.~,,
STAFF REPORT
LIBR:I R1' SERVICES DEP.ARTnIENT
,~
RANCHO
Date: March 12, 2009 ~;UCAMONGA
To: Rancho Cucamonga Library Board
From: Robert Karatsu, Library Director
Subject: LIBRARY STATUS REPORT
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
The spreadsheets on the monthly statistics, a snapshot of the measurable activities of the Library
are attached. These reports include a separate sheet for the Paul A. Biane Library, the Archibald
Library and a sheet with combined statistics. Reports attached for December.
FISCAL IMPACT
None.
Respectfully submitted,
_ n ~ ~^ ^_
Robert Karatsu
Library Director
~ ~ Feb-09 Feb-08
Days Open 50 52
Items Borrowed (AR, BL, BKM) 96,401 86,914
Average Daily 1,928 1,671
Change 1 1
Patrons Registered (AR, BL, BKM) 1,350 1,384
Average Daily 27 27
Change -2%
Information Questions 16,177 15,695
Average Daily 324 302
Change 3%
Library Visitors 47,671 51,995
Average Daily 953 1,000
Change -8%
Children's Programs 2,417 1,920
# of Sessions 61 59
Aver. Per session 40 33
Change 26%
Items Classified 3,483 3,392
Change 3%
Volunteer Hours 388 446
Change -13%
TECHNOLOGY CENTER SERVICES
Computer Use Sessions 8,137 6,690
Change 22%
Technology Questions 4,205 4,689
Change -10%
Programs/Classes Attendance 115 72
# of Sessions 7 5
Aver. per session 16 14
ADULT SERVICES
Information Questions 7,178 5,855
Average Daily 144 113
Change 23%
ProgramslClasses Attendance 13 15
# of Sessions 3 2
Aver. per session 4 8
Teen Programs 64 72
# of Sessions 5 3
Aver. per session 13 24
Tours/Group Visits Attendance 0 20
# of Sessions 1 1
Aver. per session 0 20
CHILDRENS SERVICES
Information Questions 4,794
Average Daily 96
Change -7%
Bouncing Babies! 370
# of Sessions 10
Aver. Per session 37
Toddler Time 231
# of Sessions 8
Aver. Per session 29
Preschool Storytime Attendance 409
# of Sessions 16
Aver. per session 26
Afterschool Storytime Attendance 146
# of Sessions 7
Aver. per session 21
Family Storytime Attendance 691
# of Sessions 28
Aver. per session 25
Special Events Program Attendance 695
# of Sessions 2
Aver. per session 348
Group Visits to Library Attendance 487
# of Sessions 16
Aver. per session 30
5,1
1
3
3
5
3
1
Feb-09 F
Days Open ~ 27
Items Borrowed (Incl. renewals) 44,963
Average Daily 1,665
°h Change 20%
Patrons Registered 676
Average Dairy 25
Change 20%
Information Questions 6,859
Average Daily 254
Change -3%
Library Visitors 24,777
Average Daily 918
Change -11
Children's Programs 473
# of Sessions 20
Aver. Per session
Change 12%
Items Classified 2,023
Change -14%
Volunteer Hours 281
Change 16%
TECHNOLOGY CENTER SERVICES
Computer Use Sessions 4,576
Change 1
Technology Questions 1,209
Change -34%
ProgramslClasses Attendance
# of Sessions 2
Aver. per session 11
ADULT SERVICES
Information Questions 2,461
Average Daily 91
Change 12%
ProgramslClasses Attendance
# of Sessions 1
Aver. per session 7
Teen Programs
# of Sessions 1
Aver. per session 7
TourslGroup Visits Attendance
# of Sessions 1
Aver. per session 10
CHILDRENS SERVICES
Information Questions 3,189
Average Daiy 118
Change
Bouncing Babies
# of Sessions
Aver. Per session
Toddler Time
# of Sessions
Aver. Per session
Preschool Storytime Attendance
# of Sessions
Aver. per session
Atterschool Storytime Attendance
# of Sessions
Aver. per session
Family Storytime Attendance
# of Sessions
Aver. per session
Special Events Program Attendance
# of Sessions
Aver. per session
Group Visits to Library Attendance
# of Sessions
Aver. per session
4%
125
4
31
122
4
31
184
8
23
85
4
21
82
4
21
0
0
14
1
14
Feb-09 Feb-08
Days Open 23 24
Items Borrowed 45,675 43,301
Average Daily 1,986 1, 804
Change 5%
Patrons Registered 670 803
Average Daily 29 33
Change -17%
Information Questions 9,318 8,597
Average Daily 405 358
Change 8%
Library Visitors 22,894 24,171
Average Daily 995 1,007
Change -5%
Children's Programs 1,944 1,496
# of Sessions 41 38
Aver. Per session 47 39
Change 30%
Items Classified 1,460 1,026
Change 42%
Volunteer Hours 107 204
Change -48%
TECHNOLOGY CENTER SERVICES
Computer Use Sessions 3,561 3,567
Change 0%
Technology Questions 2,996 2,858
Change 5%
Programs/Classes Attendance 115 72
# of Sessions 5 5
Aver. per session 23 14
ADULT SERVICES
Information Questions 4,717 3,659
Average Daily 205 152
Change 29%
ProgramslClasses Attendance 13 15
# of Sessions 2 2
Aver. per session 7 8
Teen Programs 64 72
# of Sessions 4 3
Aver. per session 16 24
TourslGroup Visits Attendance 0 20
# of Sessions 0 1
Aver. per session 0 20
CHILDRENS SERVICES
Information Questions 1,605 2,080
Average Daily 70 87
Change -23%
Bouncing Babies) 245 8;
# of Sessions 6
Aver. Per session 41 2J
Toddler Time 109 32
# of Sessions 4 11
Aver. Per session 27 3;
Preschool Storytime Attendance 225 23:
# of Sessions 8 i
Aver. per session 28 2!
Afterschool Storytime Attendance 61 4!
# of Sessions 3
Aver. per session 20 11
Family Storytime Attendance 609 46;
# of Sessions 24 1;
Aver. per session 25 3!
Special Events Program Attendance 695 34
# of Sessions 2 ;
Aver. per session 348 17:
Feb-09 Feb-
BOOKMOBILE
Items Borrowed (incl. renewals) 5,763 6,(
Change -5%
Patrons Registered 4
ADULT LITERACY SERVICES
Tutor Teams Matched 40
Change 3%
Learners Waiting 8
Change 0%
Families for Literacy Participants 8
Computer Literacy Participants 60
Storynite 15
BACK 2 BASICS ARCHIBALD
# of Students 36
# of Sessions 14
# of Volunteer Hours 22
Special Program Att. 0
# of Sessions 0
Aver. Per session 0
BACK 2 BASICS BIANE
# of Students 54
# of Sessions 56
# of Volunteer Hours 60
Special Program Att.
# of Sessions 0
Aver. Per session 0
SCHOOL 8~ COMMUNITY OUTREACH 120
# of Visits 1
VIRTUAL LIBRARY SERVICES
Searches 142017 39,'
Retrievals 19,318 13,E
Remote Access 108,701 12,
Tutor.Com Use 241
Home Access 239
In-Library Use 2
Digital Books 184
Audio Downloads 123
eBook Downloads 61
Website Hits 421,104 212,
HOMEBOUND SERVICES
Patrons Served 29
Materials Loaned 218
Visitor Hours Volunteered 15
STAFF REPORT
LIBRARY SERVICES DEPdRTMENT
Date: March 12, 2009
To: Rancho Cucamonga Library Board
From: Robert Karatsu, Library Director
Subject: STATUS OF 2008/2009 BUDGET
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
r ,
ti_~- ~-
,~;.;..~
RANCHO
C,UCAMONGA
Schedule A, titled "Revenue Report" is a report of all funds earned during the month(s) and is
attached. It includes separate reports for Archibald Library revenue, Paul A. Biane Library revenue
and combined revenues.
Schedule B, titled "Balance Sheet FY 2008/2009" is a report balancing income vs. projections for
the current fiscal year to date and is attached.
Schedule C, titled "Library Expenditures 2008/2009" is an accounting of all funds expended in the
current fiscal year and is attached.
FISCAL IMPACT
None.
Respectfully-su, b~~mi^tted,
Robert Karatsu
Library Director
Schedule A
COMBINED FINES MEDIA REF
REVENUE REPORT & FEES RENTALS SERV.
Feb-09
01-Feb $184.52 $101.65 $0.00
02-Feb $937.64 $319.56 $0.00
03-Feb $434.58 $383.56 $0.00
04-Feb $764.55 $299.37 $30.00
05-Feb $622.97 $299.28 $0.00
06-Feb $438.92 $359.48 $0.00
07-Feb $645.72 $537.64 $0.00
08-Feb $362.61 $167.53 $0.00
09-Feb $695.19 $371.82 $0.00
10-Feb $831.71 $362.17 $0.00
11-Feb $882.49 $330.10 $0.00
12-Feb $357.09 $367.63 $0.00
13-Feb $405.13 $370.02 $0.00
14-Feb $489.16 $518.89 $0.00
15-Feb $233.05 $133.41 $0.00
16-Feb $0.00 $0.00 $0.00
17-Feb $755.93 $561.10 $0.00
18-Feb $788.54 $413.25 $9.00
19-Feb $721.43 $290.80 $0.00
20-Feb $489.25 $362.50 $3.00
21-Feb $688.81 $494.46 $0.00
22-Feb $194.49 $108.86 $0.00
23-Feb $1,050.06 $392.57 $0.00
24-Feb $676.90 $378.74 $0.00
25-Feb $720.37 $401.05 $0.00
26-Feb $951.24 $364.90 $22.00
27-Feb $552.03 $332.81 $0.00
28-Feb $656.89 $564.60 $0.00
TOTALS: $15,091.27 $9,587.75 $64.00
Feb. 2008 TOTALS $16,670.44 $9,391.05 $39.00
CHANGE -9% 2% 64%
2008/9 Rev 2008/9 Proj:
Daily Average Fines $558.94 $638.00
Daily Average Media $355.10 $312.00
Daily Average Ref. Fees $2.37 $12.00
DAILY TOTALS $916.41 $962.00
GAIN/LOSS ON PROJ: ($1,231)
ARCHIBALD LIBRARY FINES MEDIA REF
REVENUE REPORT 8 FEES RENTALS SERV.
Feb-09
01-Feb $184 .52 $101.65 $0 .00
02-Feb $603 .54 $135.54 $0 .00
03-Feb $270 .79 $156.40 $0 .00
04-Feb $531 .80 $150.18 $30 .00
05-Feb $342 .24 $141.04 $0 .00
06-Feb $178 .18 $141.79 $0 .00
07-Feb $288 .68 $224.41 $0 .00
08-Feb $362 .61 $167.53 $0 .00
09-Feb $262 .30 $130.92 $0 .00
10-Feb $548 .01 $169.71 $0 .00
11-Feb $511 .87 $150.94 $0 .00
12-Feb $205 .74 $202.62 $0 .00
13-Feb $202 .99 $125.07 $0 .00
14-Feb $231 .80 $236.95 $0 .00
15-Feb $233 .05 $133.41 $0 .00
16-Feb $0 .00 $0.00 $0 .00
17-Feb $291 .35 $263.15 $0 .00
18-Feb $435 .54 $199.78 $9 .00
19-Feb $291 .38 $122.52 $0 .00
20-Feb $165 .45 $153.39 $0 .00
21-Feb $314 .77 $210.41 $0 .00
22-Feb $194 .49 $108.86 $0 .00
23-Feb $631 .79 $166.32 $0 .00
24-Feb $315 .10 $152.05 $0 .00
25-Feb $453 .07 $199.15 $0 .00
26-Feb $526 .07 $192.73 $22 .00
27-Feb $227 .65 $142.72 $0 .00
28-Feb $346 .35 $212.12 $0 .00
TOTALS: $8,231.13 $4,491.36 $61.00
Feb. 2008 TOTALS $8,476.96 $4,228.35 $36.00
CHANGE -3% 6% 69%
BIANE LIBRARY FINES MEDIA REF
REVENUE REPORT 8 FEES RENTALS SERV.
Feb-09
01-Feb $0. 00 $0. 00 $0 .00
02-Feb $334. 10 $184. 02 $0 .00
03-Feb $163. 79 $227. 16 $0 .00
04-Feb $232. 75 $149. 19 $0 .00
05-Feb $280. 73 $158. 24 $0 .00
06-Feb $260. 74 $217. 69 $0 .00
07-Feb $357. 04 $313. 23 $0 .00
08-Feb $0. 00 $0. 00 $0 .00
09-Feb $432. 89 $240. 90 $0 .00
10-Feb $283. 70 $192. 46 $0 .00
11-Feb $370. 62 $179. 16 $0 .00
12-Feb $151. 35 $165. 01 $0 .00
13-Feb $202. 14 $244. 95 $0 .00
14-Feb $257. 36 $281. 94 $0 .00
15-Feb $0. 00 $0. 00 $0 .00
16-Feb $0. 00 $0. 00 $0 .00
17-Feb $464. 58 $297. 95 $0 .00
18-Feb $353. 00 $213. 47 $0 .00
19-Feb $430. 05 $168. 28 $0 .00
20-Feb $323. 80 $209. 11 $3 .00
21-Feb $374. 04 $284. 05 $0 .00
22-Feb $0. 00 $0. 00 $0 .00
23-Feb $418. 27 $226. 25 $0 .00
24-Feb $361. 80 $226. 69 $0 .00
25-Feb $267. 30 $201. 90 $0 .00
26-Feb $425. 17 $172. 17 $0 .00
27-Feb $324. 38 $190. 09 $0 .00
28-Feb $310. 54 $352. 48 $0 .00
TOTALS:
Feb. 2008 TOTALS
CHANGE
$6,860.14 $5,096.39 $3.00
$8,193.48 $5,162.70 $3.00
Schedule B
BALANCE SHEET
March
FY 2008/2009
Revenues Earned Projected LosslGain
Fines 8~ Fees $122,306 $131,250 ($8,944) -6.8%
Media Rentals $63,419 $68,745 ($5,326) -7.7%
Sales/Services Fees $573 $175 $398 227.4%
Direct Loan $40,757 $45,000 ($4,243) -9.4%
Private Contributions $60,000 $75,000 ($15,000) -20.0%
Totals: $287,055 $320,170 ($33,115) -10.3%
*Balance for
Year through March ($33,115)
CITY OF RANCHO CUCAMONGA
Fiscal Year. 2009 GL Budget to Actual with Encumbrances
Report Date Feb 2009
Object Description Budget MTD Actua YTD Actua Schedule C
ncumbranc Balance
emaining
Reven ue Accowtts
Key: 1290000 -Library Fund
4101 Property Taxes-CY Secured 3,119,600.00 SS,809.02 1,010,480.11 0.00 2,109,119.89 67.60
4102 Property Taxes-CY Unsecured 79,220.00 752.93 82,150.23 0.00 -2,930.23 -3.69
4103 Property Taxes-PY Sec & Unsec 109,970.00 7,400.74 99,826.03 0.00 10,143.97 9.22
4105 Property Taxes-Supplemental 282,820.00 -26,470.91 101,085.01 0.00 181,734.99 64.25
4312 Library Fines and Fees 210,000.00 8,259.33 122,036.15 0.00 87,963.85 41.88
4401 InterestEamings ]18,120.00 0.00 79,184.47 0.00 38,935.53 32.96
4402 Unrealized Gain 0.00 0.00 -10,530.72 0.00 10,530.72 0.00
4410 Media Rentals 110,000.00 4,922.11 63,419.07 0.00 46,580.93 42.34
4411 Special Event Rental 3,000.00 0.00 0.00 0.00 3,000.00 100.00
4512 Library Card & Merchndse Sales 2,000.00 0.00 -]0.45 0.00 2,010.45 100.52
4S 14 Technology Center Revenue 7,000.00 0.00 0.00 0.00 7,000.00 100.00
4S1S Information Service Fees 300.00 30.00 573.20 0.00 -273.20 -91.06
4570 Sale of Printed Materials 18,000.00 1,528.35 10,924.65 0.00 7,075.35 _ 39.30
4740 Grant Income 42,000.00 0.00 52,080.00 0.00 -10,080.00 -24.00
4901 Other Revenue 0.00 0.00 2.00 0.00 -2.00 0.00
4906 CLSA Direct Loan 90,000.00 1S,S 13.09 40,756.79 0.00 49,243.21 54.71
4907 Private Contributions Library 205,000.00 25,000.00 60,000.00 0.00 ]45,000.00 70.73
4908 Public Library Foundation 60,000.00 59,349.00 59,349.00 0.00 6S 1.00 1.08
4909 RC Library Foundation Support 0.00 0.00 15,000.00 0.00 -15,000,00 0.00
Total fa' Org Key 1290000: 4,457,030.00 182,093.66 1,786,32S.S4 0.00 2,670,704.46 59.92
Key: 1298000 -Calif Literacy Campaign Grant
4740 Grant Income 36,400.00 20,000.00 29,064.00 0.00 7,336.00 20.15
4909 RC Library Foundation Support 15,000.00 0.00 0.00 0.00 15,000.00 100.00
8001 Transfer In-General Fund 0.01 0.00 0.00 0.00 0.01 100.00
8290 Transfer In-Library Fund 45,420.00 0.00 22,710.00 0.00 22,710.00 50.00
8308 Transfer In-Families for Lit. 0.01 0.00 0.00 0.00 0.01 100.00
TotaljorOrgKey 1298000: 96,820.02 20,000.00 51,774.00 0.00 45,046.02 46.52
Tntnlfor Revenue Accounts: 4,SS3,8S0.02 202,093.66 1,838,099.54 0.00 2,71S,7S0.48 59.63
User: VGARCIA -Vivian Garcia Page: 1 Current Date: 03/04/2009
Report: GL_BA_MSTR_01_RC - GL: Budget to Actual with Encumbrances - By Key/Object Current Time: 07:33:35
CITY OF RANCHO CUCAMONGA
Fiscal Year, 2009 GL Budget to Actual with Encumbrances
Report Date Feb 2009
Remaining
MTD Actua YTD Actua Encumbranc Balance
Expense Accounts
Key: 1290601 -Library Fund
5000 Regular Salaries
SO10 Part Time Salaries
5030 Fringe Benefits
5100 Travel and Meetings
5102 Training
S10S Mileage
S1S0 Office Supplies & Equipment
5160 Membership Dues
5200 Operations & Maintenance
5220 Cellular Technology
5283 Depreciation-Computer Equip
5300 Contract Services
5400 Telephone Utilities
5402 Water Utilities
5403 Electric Utilities
SSO1 Admin./General Overhead
9298 Transfer Out-CA Literacy Cmpgn
Totnlfor Org Key 129060/
Key: 1290603 -After School Learning Prog
5000 Regular Salaries
SO10 Part Time Salaries
5030 Fringe Benefits
S 150 Office Supplies & Equipment
5200 Operations & Maintenance
Total for Org Key /290603:
Key: 1290604 -Bookmobile Services
5000 Regular Salaries
SO10 Part Time Salaries
5030 Fringe Benefits
5105 Mileage
S 150 Office Supplies & Equipment
5200 Operations & Maintenance
5220 Cellular Technology
Total jor Org Key /290604:
Key: 1290605 -Library Board of Tmstees
S 100 Travel and Meetings
5160 Membership Dues
Totnljor Org Key 1290605
Key: 1290606 -Archibald Library
5000 Regular Salaries
SO10 Part Time Salaries
5030 Fringe Benefits
5100 Travel and Meetings
S10S Mileage
5150 Office Supplies & Equipment
5152 Computer Software
5160 Membership Dues
5200 Operations & Maintenance
216,434.00 12,919.38 143,176.58 0.00 73,257.42 33.84
12,000.00 0.00 0.00 0.00 12,000.00 100.00
116,370.00 0.00 116,370.00 0.00 0.00 0.00
16,500.00 0.00 11,436.16 0.00 5,063.84 30.68
2,000.00 0.00 0.00 0.00 2,000.00 100.00
7,000.00 618.34 4,295.77 0.00 2,704.23 38.63
2,000.00 220.35 633.82 0.00 1,366.18 68.30
12,900.00 0.00 11,818.08 0.00 1,081.92 8.38
26,000.00 420.57 7,262.12 0.00 18,737.88 72.06
900.00 50.41 1,177.85 0.00 -277.55 -30.87
4,120.00 0.00 2,060.00 0.00 2,060.00 50.00
128,686.00 1,800.08 52,892.81 22,246.08 83,817.14 41.59
15,000.00 783.99 6,562.82 0.00 8,437.18 56.24
3,000.00 0.00 2,080.44 0.00 949.56 31.65
75,000.00 3,731.56 28,318.71 0.00 46,681.29 62.24
189,000.00 0.00 94,500.00 0.00 94,500.00 50.00
45,420.00 0.00 22,7]0.00 0.00 22,710.00 50.00
872,300.00 20,544.68 808,268.16 22,246.08 344,788.79 39.52
28,480.00 1,915.10 14,902.82 0.00 13,577.18 47.67
30,180.00 1,356.24 1,356.24 0.00 28,823.76 95.50
13,990.00 0.00 13,989.99 0.00 0.01 0.00
1,000.00 0.00 621.79 0.00 378.21 37.82
2,500.00 0.00 192.26 0.00 2,307.74 92.30
76,150.00 3,271.34 31,063.10 0.00 45,086.90 59.20
59,170.00 4,881.70 37,881.48 0.00 21,618.52 36.53
20,600.00 1,451.17 10,417.80 0.00 10,182.20 49.42
29,150.00 0.00 29,150.03 0.00 -0.03 -0.00
100.00 0.00 0.00 0.00 100.00 ] 00.00
500.00 0.00 34.05 0.00 465.95 93.19
4,000.00 196.46 2,100.65 0.00 1,899.35 47.48
1,500.00 130.82 607.07 0.00 892.93 S9.S2
115,020.00 6,330.15 79,861.08 0.00 35,158.92 30.56
2,200.00 80.00 1,444.60 0.00 755.40 34.33
500.00 115.00 115.00 0.00 385.00 77.00
2,700.00 195.00 1,559.60 0.00 1,140.40 42.23
586,040. 00 35,962. 97 342,084. 02 0.00 243,985 .98 41 .63
324,630. 00 20,366. 02 150,086. 64 0.00 174,543 .36 53 .76
296,540. 00 0. 00 296,539. 99 0.00 0 .01 0 .00
4,500. 00 75. 00 734. 72 0.00 3,765 .28 83 .67
200. 00 0. 00 56. 82 0.00 143 .18 71 .59
10,000. 00 97. 24 4,109. 42 0.00 5,890 .58 58 .90
1,000. 00 0. 00 903. 42 0.00 96 .58 9. 65
650. 00 0. 00 32. 00 0.00 618 .00 95 .07
451,575. 30 44,669. 49 231,417. 70 12,760.65 207,396 .95 45 .92
User: VGARCIA -Vivian Garcia Page: 2 Current Date: 03/04/2009
Report: GL_BA_MSTR_01_RC - GL: Budget to Actual with Encumbrances - By Key/Object Current Time: 07:33:35
CITY OF RANCHO CUCAMONGA
Eiscal Year. 2009 GL Budget to Actual with Encumbrances
Report Date Feb 2009
Remaining
Object Description Budget MTD Actua YTD Actua Encumbranc Balance
5300 Contract Services 116,179.67 9,357.30 40,809.28 21,563.09 53,807.30 46.31
Total jor Org Key 1290606: 1,791,314.97 110,528.02 1,066,744.01 34,323.74 690,247.22 38.53
Key: 1290607 -Paul A. Biane Library
5000 Regular Salaries 591,020.00 46,361.87 385,085.82 0.00 205,934.18 34.84
5010 Part Time Salaries 350,420.00 23,420.57 178,962.22 0.00 171,457.78 48.92
5030 Fringe Benefits 300,560.00 0.00 300,560.01 0.00 -0.01 -0.00
5100 Travel and Meetings 6,500.00 0.00 1,672.74 0.00 4,827.26 74.26
5105 Mileage 200.00 42.90 239.84 0.00 -39.34 -19.92
5150 Office Supplies & Equipment 10,000.00 195.96 5,144.63 0.00 4,855.37 48.55
5152 Computer Software 3,000.00 0.00 1,436.16 0.00 1,563.84 52.12
5160 Membership Dues 700.00 0.00 140.00 0.00 560.00 80.00
5200 Operations & Maintenance 285,000.00 21,847.74 143,580.91 32,516.89 108,902.20 38.21
5300 Contract Services 104,619.66 3,905.04 35,137.39 8,493.58 60,988.69 58.29
Totnlfa~OrgKeyl290607 1,652,019.66 95,774.08 1,051,959.72 41,010.47 559,049.47 33.84
Key: 1290608 -Virtual Library
5000 Regular Salaries 25,630.00 1,902.42 13,226.77 0.00 12,403.23 48.39
5030 Fringe Benefits 12,050.00 0.00 12,050.03 0.00 -0.03 -0.00
5152 Computer Software 2,000.00 0.00 0.00 0.00 2,000.00 100.00
5300 Contract Services 6,000.00 0.00 324.00 0.00 5,676.00 94.60
Total far Org Key !290608: 45,680.00 1,902.42 25,600.80 0.00 20,079.20 43.95
Key: 1298601 -Calif Literacy Campaign Grant
5000 Regular Salaries 49,210.00 3,693.24 30,469.16 0.00 18,740.84 38.08
5010 Part Time Salaries 17,190.00 1,851.06 13,280.37 0.00 3,909.63 22.74
5030 Fringe Benefits 25,020.00 0.00 25,019.99 0.00 0.01 0.00
5100 Travel and Meetings 1,000.00 0.00 213.20 0.00 786.80 78.68
5105 Mileage 400.00 0.00 156.20 0.00 243.80 60.95
5150 Office Supplies & Equipment 1,000.00 0.00 232.69 0.00 767.31 76.73
5160 Membership Dues 420.00 0.00 374.00 0.00 46.00 10.95
5200 Operations & Maintenance 1,000.00 0.00 176.82 0.00 823.18 82.31
5300 Contract Services 1,580.00 0.00 670.00 114.00 796.00 50.37
TotnlforOrgKeyl298G0/: 96,820.00 5,544.30 70,592.43 114.00 26,113.57 26.97
Total for Expense Accounts: 4,652,004.63 244,089.99 2,832,645.90 97,694.26 1,721,664.47 37.00
User: VGARCIA -Vivian Garcia Page: 3 Current Date: 03/04/2009
Report: GL_BA_MSTR_Ol_RC - GL: Budget to Actual with Encumbrances - By Key/Object Current Time: 07:33:35