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HomeMy WebLinkAbout2009/09/10 (Min) Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER An adjourned meeting of the Library Board of Trustees was held on Thursday, September 10,2009, in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:03 p.m. by President Coberly. Present were Members Amsler and Hairston. Also present were: Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director, Renee Tobin, Principal Librarian, Cara Vera, Senor Librarian, Karye Hood, Reference Services Coordinator, Carol Durkel, Office Specialist II and Vivian Garcia, Administrative Secretary. B. CONSENT CALENDAR BI. Approval of Minutes: August 13, 2009. MOTION: Moved by Member Hairston to approve the minutes, seconded by Member Amsler. Motion carried 3-0-2 (with Haddon and Nagel absent). Member Haddon arrived at 6:05 p.m. B2. Approve revised Children's Story-time Policy. MOTION: Moved by Member Hairston to approve the revised Children's Storytime Policy, seconded by Member Amsler. Motion carried 4-0-1 (with Nagel absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library Status Report: Oral reports presented by staff. a. Review of current statistics. Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library Director, reviewed the statistics with the Board. C2. Budget Report: Report presented by Robert Karatsu, Library Director. Robert Karatsu, Library Director, reviewed the Budget with the Library Board. Library Board Minutes September 10, 2009 Page 2 President Coberly asked about the figures presented on the Balance Sheet,page 26 comparing them to the Revenue Report on Page 23. Robert Karatsu, Library Director, stated staff will check on the figures listed and report back to the Board. C3. Children's Services: Oral update by Renee Tobin, Principal Librarian. Renee Tobin, Principal Librarian, presented an oral report on the Children's Services division. Renee Tobin,Principal Librarian,reminded the Members about the Literacy Celebration which will take place on Sunday, September 20, starting at 2 p.m. in the Cultural Center. Member Hairston stated she attended the event last year and stated this is a great event. Michelle Perera, Assistant Library Director, stated that Robert Karatsu, Renee Tobin, Angelica Trummell and she had returned this afternoon from a field trip to Oakland. Staff had met with Gyroscope, Inc., brainstorming for the Rancho KIDS Phase II Grant. Member Haddon inquired about a timeline with the vendor. Michelle Perera, Assistant Library Director, stated that in three weeks, the vendor would present their ideas based on today's meeting to staff. In another three weeks,drawings or models would be presented to staff on what had been agreed upon. In November, staff will give their final approval after reviewing what has been presented by Gyroscope. C4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. Karye Hood, Reference Services Coordinator,presented an oral report on the computer classes and the Big Read events planned for September with the book, "Bless Me Ultima." President Coberly inquired about the parking situation at the Archibald Library. After discussion, staff stated they would agendize this item and present a staff report on parking situation at next Board meeting. C5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian. Cara Vera, Senior Librarian, stated that during the Summer Reading Program there was a Teen component. She reviewed the weekly activities and final program with the Board. Library Board Minutes September 10, 2009 Page 3 Cara Vera, Senior Librarian,reviewed the events planned for Hispanic Heritage Cultural Arts Night on September 18 starting at 7 p.m. at the Biane Library with the Board. D. BOARD BUSINESS D1. Book Dispenser. Oral report by Michelle Perera, Assistant Library. Michelle Perera,Assistant Library Director,reviewed the Book Dispenser,lending machine,with the Members. D2. Structure of Joint Meeting with City Council and Library Foundation on Wednesday,October 21, 2009. Discussion led by Robert Karatsu, Library Director. Robert Karatsu, Library Director, and the Members discussed what they would like to cover at the joint meeting of the City Council and Library Foundation Board on Wednesday, October 21", starting at 2 p.m. in Celebration Hall at the Cultural Center. Before the next regular meeting of the Board, staff will send out preliminary "talking points" and Power Point presentation. At the next meeting, the Board will review and finalize the presentation. D3. California Library Association Conference. Discussion led by Robert Karatsu, Library Director. Robert Karatsu, Library Director, asked the Members to review the programs available at the California Library Association Conference. He asked Members to email staff with any questions they may have. ****** E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. Parking at Archibald Library E2. Structure of Joint Meeting with City Council and Library Foundation E3. Library Calendar (closed dates) for Fiscal Year 2010/2011 F. COMMUNICATIONS FROM THE PUBLIC None Library Board Minutes September 10, 2009 Page 4 G. ADJOURNMENT MOTION: Moved by Member Hairston to adjourn,seconded by Member Haddon. Motion carried, 4-0-1 (with Nagel absent). Meeting adjourned at 7:21 p.m. Respectfully ubmitted, v - 4 . . Vivian Garcia Administrative Secretary Approved: December 10, 2009